REGISTERED COMPANY NUMBER: 04712426 REGISTERED CHARITY NUMBER: 1101211
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
FOR
WILLOWS CENTRE TROEDYRHIW
Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL
WILLOWS CENTRE TROEDYRHIW
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Notes to the Financial Statements | 9 | to | 23 |
| Detailed Statement of Financial Activities | 24 |
WILLOWS CENTRE TROEDYRHIW (REGISTERED NUMBER: 04712426)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
This annual report includes the directors' report as required by company law.
OBJECTIVES AND ACTIVITIES
Objectives and aims
Promote the benefit of the inhabitants of Troedyrhiw and the neighbourhood together defined by the Plymouth Ward (hereinafter called "the area of benefit") without distinction of sex, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
Establish, or secure the establishment of, a Community Centre, maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of the Objects.
Promote such other charitable purposes as may from time to time to determined.
The Charity shall be non-party in politics and non-sectarian in religion.
Significant activities
Five night a week youth provision
Troedyrhiw Early Days Support (TEDS)
Troedyrhiw O.A.P.
Leisure Activities
Fitness Classes for Adults and Young People
Ynysowen RFC
Dog Ring Craft
Heatbeat 95 & NHS classes
Public benefit
The Trustees are aware that the Charity has a responsibility under the Charities Act to demonstrate that it has charitable aims that meet the public benefit requirement and are therefore charitable. The Trustees confirm that they have had regard to the Charity Commission's guidance on public benefit and comply with S17 Charities Act 2011 when considering, planning and implementing the activities of the charity. As Trustees, we believe that the aims of our organisation are charitable and for the public benefit. Furthermore, in our view, no detriment or harm arises from our Charity carrying out its work and we are not aware of any widespread views among others that such detriment or harm might arise.
Grantmaking
Non-applicable
Volunteers
The centre has a volunteer's policy in place and aims to recruit and encourage volunteering in all sectors of its work.
Page 1
WILLOWS CENTRE TROEDYRHIW (REGISTERED NUMBER: 04712426)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
ACHIEVEMENT AND PERFORMANCE Charitable activities
Summary of the main achievements during the year:
Partnership working with MTCBC to provide a five night a week youth provision
Partnership working with Ynysowen Rugby Club
Increase of organisations hiring the facility
Young people supported with employability skills and training
Youth Club Health & Wellbeing Project
Increase of fitness class for both adult and young people
Street Games Project & US Girls
Performance achieved in charitable activities against objectives set
We operated a varied programme of activities accessible for all community members, extending our provision and services to meet community need.
Any other factors relevant to achieving objectives
Partnership working with MTCBC
Partnership work and offering support and guidance with local voluntary organisations
Grant funders as stated
Fundraising activities
Community Events
Room Hire
Investment performance achieved against performance set:
All previous fundraising activities are active.
All set community outcomes were met.
FINANCIAL REVIEW Principal funding sources
MTCBC Service Level of Agreements (SLA)
Grant giving organisations
Hire charges
Investment policy and objectives
We aim to build our contingency fund to cover at least six month running costs.
Relationship between expenditure and the charities key objectives
Core staff salaries.
Building maintenance and running costs.
Page 2
WILLOWS CENTRE TROEDYRHIW (REGISTERED NUMBER: 04712426)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
FINANCIAL REVIEW
Reserves policy
The company is working towards setting up a contingency fund, if funding allows, to cover 6 months running costs. The current targeted reserves is therefore £64,499.
Free reserves have been used over this financial period to fund essential core staff salaries and running costs, however, at the end of the year free reserves showed a balance of £56,711 (2020: £55,592).
The trustees will continue monitoring costs and attempt to increase core hall hire income together with attempting to identify further sources of funding for the future and increase free reserves to the targeted level.
Principal financial management policies
All finances are recorded using the SAGE package
All expenditure over £100 must be passed by the committee.
All cheques must have 2 signatures of 3 people designated by the Management Committee.
Funds in deficit
There are no funds materially in deficit.
Going Concern
The Charity has secured a Service Level Agreement up until the 31st March 2023 and the Charity would like to thank Merthyr Tydfil County Borough Council for their continued support.
However, 2021-2022 will continue to have concerns for The Willows Centre, as the COVID19 pandemic and government restrictions remain. Our staff however, have embraced new technologies and ways of working, and governance has become more agile with more frequent communication between trustees and staff taking place. We will continue to look at how to provide the community with what they need for the future and make possible partnerships with other charities to provide these provisions. The Willow Centre will continue to adapt our services and business models to the changing environment until hopefully normal operations will return.
As a result, these accounts will be prepared on a going concern basis.
FUTURE PLANS
Meet the outcomes of our Business Plan, and meet the needs of the community whilst continuing to uphold any government restrictions in relation to the COVID19 pandemic.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The Willows Centre Troedyrhiw is a Private Company Limited by Guarantee with Charitable Status, registered in England & Wales.
Recruitment and appointment of new trustees
The Willows Centre Troedyrhiw offers all organisations using the building the opportunity to nominate a person to sit on the management board.
Open A.G.M where individuals may be proposed.
A vote at the A.G.M is then taken to accept a new trustee.
(All applicants have a criminal records check, owing to the high volume of children's organisations using the premises).
Page 3
WILLOWS CENTRE TROEDYRHIW (REGISTERED NUMBER: 04712426)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT Organisational structure
Management Committee/ Directors
Staff
Volunteers
Induction and training of new trustees
Relevant training providers are assessable.
Linked Charity
The Charity Commission directed that as of the 6th September 2019 the charity called The Troedyrhiw Boys and Girls Club (524194) ('the linked charity') shall be treated as forming part of the charity called Willows Centre Troedyrhiw (1101211)('the reporting charity') for the purposes of Part 4 (registration) and Part 8 (accounting) of the Charities Act 2011.
All funds and assets of the Troedyrhiw Boys & Girls Club will be separately identified as a restricted fund.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
A small contingency fund has been set up, which needs to be increased to an appropriate amount as and when our finances allow.
Recorded monthly financial reports are reviewed in management meetings to continually assess funds.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
04712426 (Not specified/Other)
Registered Charity number
1101211
Registered office
The Willows Bridge Street Troedyrhiw Merthyr Tydfil
Trustees
A Bishop Chairperson D Bulford Treasurer P Howells Company Secretary S Hagerty D Games Co-opted member
Independent Examiner
Richard I. Knoyle ACA FCCA Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL
Page 4
WILLOWS CENTRE TROEDYRHIW (REGISTERED NUMBER: 04712426)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021
REFERENCE AND ADMINISTRATIVE DETAILS Organisation Manager
The day to day running of the centre is undertaken by Committee Members.
Bankers
Santander
FUNDS HELD AS CUSTODIAN FOR OTHERS
None.
INDEPENDENT EXAMINERS
A resolution was passed to re-appoint, Baker Knoyle Accountancy Limited as the WCT Independent Examiners.
Approved by order of the board of trustees on 17 May 2022 and signed on its behalf by:
A Bishop - Trustee
Page 5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WILLOWS CENTRE TROEDYRHIW
Independent examiner's report to the trustees of Willows Centre Troedyrhiw ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Richard I. Knoyle ACA FCCA Baker Knoyle Chartered Accountants Orbit Business Centre Merthyr Tydfil CF48 1DL
17 May 2022
Page 6
WILLOWS CENTRE TROEDYRHIW
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2021
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 14,000 Charitable activities Youth Activities 495 Hire Premises 41,635 Other trading activities - Other income 3 - Total 56,130 EXPENDITURE ON Raising funds 4 1,380 Charitable activities Youth Activities 54,083 Capital Project 1,686 Total 57,149 NET INCOME/(EXPENDITURE) (1,019) Transfers between funds 15 800 Net movement in funds (219) RECONCILIATION OF FUNDS Total funds brought forward 59,286 TOTAL FUNDS CARRIED FORWARD 59,067 |
The Troedyrhiw Boys & Restricted Girls funds Club £ £ 87,616 - - - - 10 - - - - 87,616 10 - - 59,284 - 9,730 2,835 69,014 2,835 18,602 (2,825) (800) - 17,802 (2,825) 382,817 295,747 400,619 292,922 |
2021 Total funds £ 101,616 495 41,645 - - 143,756 1,380 113,367 14,251 128,998 14,758 - 14,758 737,850 752,608 |
2020 Total funds £ 111,209 - 42,697 - 295,747 |
|---|---|---|---|
| 449,653 1,190 129,169 9,709 |
|||
| 140,068 | |||
| 309,585 - |
|||
| 309,585 428,265 |
|||
| 737,850 |
The notes form part of these financial statements
Page 7
WILLOWS CENTRE TROEDYRHIW (REGISTERED NUMBER: 04712426)
BALANCE SHEET
31 AUGUST 2021
| Notes FIXED ASSETS Tangible assets 11 CURRENT ASSETS Debtors 12 Cash at bank and in hand CREDITORS Amounts falling due within one year 13 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 15 Unrestricted funds Restricted funds TOTAL FUNDS |
2021 £ 572,305 18,978 165,519 184,497 (4,194) 180,303 752,608 752,608 59,067 693,541 752,608 |
2020 £ 586,556 7,148 146,630 153,778 (2,484) 151,294 737,850 737,850 59,286 678,564 737,850 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 17 May 2022 and were signed on its behalf by:
A Bishop - Trustee
The notes form part of these financial statements
Page 8
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Financial reporting standard 102 - reduced disclosure exemptions
The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
The following specific policies are applied:
Voluntary income
Income received by way of grants, gifts or donation is included in full on receipt unless it is subject to a condition when it is treated as deferred income.
Deferred income
Income or grants received in advance are held as deferred income and carried forward to future accounting periods to be released when the defined purposes of the work or project have been completed, approved or certified.
Gifts in kind
Gifts in kind are included in the income and expenditure account where they are applied in carrying out charitable activities, where the company would otherwise have to purchase the donated facility and the benefit is both quantifiable and material. The quantifiable benefit is shown as both incoming and expended resources within the appropriate funds. Where the gift is an asset it is treated as income and taken to stock or fixed assets as appropriate.
The value of services provided by volunteers is not quantified.
Investment income
Investment income is included when receivable.
Trading income
Trading income is recognised when earned.
Government Grant Income comprises specific project related direct support. see note 9, Incoming Resources, for amounts.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
continued...
Page 9
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
1. ACCOUNTING POLICIES - continued
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property improvements - at varying rates on cost Land & Buildings (TB&GC) - 2% on cost Plant and machinery - at variable rates on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds are those unrestricted funds set aside for a specific purpose by the Board.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Organisational status
The organisation is a company limited by guarantee and a registered charity. The directors are the trustees, and are set out within the Trustees Annual Report, they form a board of trustees which is the executive body of the charity, the aims and objectives and rules for governance are set out in the charitable company's Memorandum and Articles of Association.
Tangible fixed assets
Tangible fixed assets are included in the balance sheet at historic cost less accumulated depreciation. grant receipts which fund fixed asset acquisitions are taken to restricted funds and the appropriate depreciation charge is made against those funds over the expected useful life of the asset.
Leased assets
Fixed assets acquired under finance leases are included in the balance sheet at historic cost less accumulated depreciation. The present value of future rentals is shown as a liability. Interest payable in each period is charged as an expended resource in proportion to the amount outstanding under the lease. Operating lease rentals are charged as expended resources as incurred.
Stock
Stock is included in the balance sheet at the lower of cost or net realisable value, provisions being made as appropriate against any obsolete or slow moving items. Where stock is held for a specific restricted purpose the relevant incoming resources are held as balances on restricted funds.
Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price.
Going concern
The financial statements have been prepared on a going concern basis. See Note 19 for further information.
Branch Accounting
These accounts include the activity of the Troedyrhiw Boys and Girls Club a linked charity. Branch accounting has been adopted for this arrangement.
continued...
Page 10
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
| 2. DONATIONS AND LEGACIES Donations Grants Service Level Agreement Grants received, included in the above, are as follows: MTCBC Merthyr Valley Homes Sports Lottery WCVA Generation Code Youth Gellideg Foundation Neighbourly Community Fund HM Revenue & Customs (JRS Grant) MTCBC (Covid Rates Grant) 3. OTHER INCOME Funds introduced from linked charity 4. RAISING FUNDS Raising donations and legacies Staff costs 5. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets Accountancy & Independent Examiners Fee |
2021 £ - 22,949 78,667 101,616 2021 £ 8,149 800 - - - - - - 14,000 22,949 2021 £ - 2021 £ 1,380 2021 £ 14,251 2,370 |
2020 £ 512 33,405 77,292 |
2020 £ 512 33,405 77,292 |
|---|---|---|---|
| 111,209 | |||
| 2020 £ 10,705 3,272 1,242 1,946 1,000 1,160 400 3,680 10,000 33,405 2020 £ 295,747 |
2020 £ 10,705 3,272 1,242 1,946 1,000 1,160 400 3,680 10,000 |
||
| 33,405 | |||
| 2020 £ 1,190 2020 £ 9,709 2,100 |
continued...
Page 11
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
6. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020.
There are no high paid staff earning over £60,000.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
7. STAFF COSTS
| Wages and salaries Other pension costs The average monthly number of employees during the year was as follows: Youth activities - full time equivalent |
2021 £ 49,511 473 49,984 2021 3 |
2020 £ 65,967 750 |
|---|---|---|
| 66,717 | ||
| 2020 4 |
No employees received emoluments in excess of £60,000.
Average number of staff employed (head count) was 5 (2020: 8).
Included in the above is employers national insurance contributions amounting to £Nil (2020: £Nil).
The key management of the charity comprises the Directors/Trustees. The total benefits of the the key management personnel of the charity was £Nil.
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 14,192 Charitable activities Hire Premises 42,697 Other income - Total 56,889 EXPENDITURE ON Raising funds 1,190 Charitable activities Youth Activities 56,224 |
The Troedyrhiw Boys & Restricted Girls funds Club £ £ 97,017 - - - - 295,747 97,017 295,747 - - 72,945 - |
Total funds £ 111,209 42,697 295,747 |
|---|---|---|
| 449,653 1,190 129,169 |
continued...
Page 12
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| Unrestricted funds £ Capital Project 654 Total 58,068 NET INCOME/(EXPENDITURE) (1,179) RECONCILIATION OF FUNDS Total funds brought forward 60,465 TOTAL FUNDS CARRIED FORWARD 59,286 9. TOTAL INCOMING RESOURCES Merthyr Tydfil CBC - SLA Generated Income Hire Income Donations & Miscellaneous Income Gifts in Kind Youth Cymru Merthyr Valley Homes Grow Wild Project MTCBC - Us Girls MTCBC - Rock Painting MTCBC - Summer of Fun Neighbourly Limited Active Merthyr Gellideg Foundation VAMT Homeless Prevention Fund WCVA Storm Dennis MTCBC VAMT Mental Health MTCBC Food Poverty Grant Sportslot Generation Code Youth Street Games Troedyrhiw Boys and Girls Club Covid 19 Rates Grant HMRC JRS Grant Interest received |
Unrestricted funds £ Capital Project 654 Total 58,068 NET INCOME/(EXPENDITURE) (1,179) RECONCILIATION OF FUNDS Total funds brought forward 60,465 TOTAL FUNDS CARRIED FORWARD 59,286 9. TOTAL INCOMING RESOURCES Merthyr Tydfil CBC - SLA Generated Income Hire Income Donations & Miscellaneous Income Gifts in Kind Youth Cymru Merthyr Valley Homes Grow Wild Project MTCBC - Us Girls MTCBC - Rock Painting MTCBC - Summer of Fun Neighbourly Limited Active Merthyr Gellideg Foundation VAMT Homeless Prevention Fund WCVA Storm Dennis MTCBC VAMT Mental Health MTCBC Food Poverty Grant Sportslot Generation Code Youth Street Games Troedyrhiw Boys and Girls Club Covid 19 Rates Grant HMRC JRS Grant Interest received |
The Troedyrhiw Boys & Restricted Girls funds Club £ £ 9,055 - 82,000 - 15,017 295,747 367,800 - 382,817 295,747 |
The Troedyrhiw Boys & Restricted Girls funds Club £ £ 9,055 - 82,000 - 15,017 295,747 367,800 - 382,817 295,747 |
The Troedyrhiw Boys & Restricted Girls funds Club £ £ 9,055 - 82,000 - 15,017 295,747 367,800 - 382,817 295,747 |
The Troedyrhiw Boys & Restricted Girls funds Club £ £ 9,055 - 82,000 - 15,017 295,747 367,800 - 382,817 295,747 |
Total funds £ 9,709 |
|---|---|---|---|---|---|---|
| 140,068 | ||||||
| 309,585 428,265 |
||||||
| 737,850 | ||||||
| 2021 | 2020 | |||||
| £ | £ | |||||
| 78,667 | 77,292 | |||||
| - | - | |||||
| 42,140 | 42,697 | |||||
| - | 512 | |||||
| - | - | |||||
| - | - | |||||
| 800 | 3,272 | |||||
| - | - | |||||
| 900 | - | |||||
| 1,349 | - | |||||
| 5,000 | - | |||||
| - | 400 | |||||
| - | 500 | |||||
| - | 1,160 | |||||
| - | 500 | |||||
| - | 3,082 | |||||
| - | 1,946 | |||||
| - | 551 | |||||
| - | 3,572 | |||||
| - | 1,242 | |||||
| - | 1,000 | |||||
| 900 | 2,500 | |||||
| - | 295,747 | |||||
| 14,000 | 10,000 | |||||
| - | 3,680 | |||||
| 143,756 | 449,653 | |||||
| - | - | |||||
| 143,756 | 449,643 | |||||
continued...
Page 13
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
10. CHARITABLE ACTIVITY COSTS
| Activity | Direct costs | Support costs | Total |
|---|---|---|---|
| £ | £ | £ | |
| Youth activities | 104,513 | 8,854 | 113,367 |
| Capital projects | 7,125 | 7,126 | 14,251 |
| 111,638 | 15,980 | 127,618 | |
Support costs are allocated against the activities of the organisation on a percentage of activity basis as follows:
| Allocation Basis | Capital Equipment |
Management | Finance | Governance | Total |
|---|---|---|---|---|---|
| Activities | |||||
| Youth activities | - | 4,494 | 1,990 | 2,370 | 8,854 |
| Capital projects | 7,126 | - | - | - | 7,126 |
| 7,126 | 4,494 | 1,990 | 2,370 | 15,980 | |
| Governance: | |||||
| Independent Exam. Fee | 2,370 | ||||
11. TANGIBLE FIXED ASSETS
| Freehold property improvements £ COST At 1 September 2020 452,022 Disposals - At 31 August 2021 452,022 DEPRECIATION At 1 September 2020 101,275 Charge for year 10,578 Eliminated on disposal - At 31 August 2021 111,853 NET BOOK VALUE At 31 August 2021 340,169 At 31 August 2020 350,747 |
Land & Buildings (TB&GC) £ 233,687 - 233,687 - 2,835 - 2,835 230,852 233,687 |
Plant and machinery £ 44,075 (17,451) 26,624 41,953 838 (17,451) 25,340 1,284 2,122 |
Totals £ 729,784 (17,451) 712,333 143,228 14,251 (17,451) 140,028 572,305 586,556 |
|---|---|---|---|
continued...
Page 14
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
|||
|---|---|---|---|
| Other debtors 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other taxes Other creditors Pension creditor |
2021 £ 18,978 2021 £ 692 3,477 25 4,194 |
2020 £ 7,148 |
|
| 2020 £ 206 2,143 135 |
|||
| 2,484 |
14. ANALYSIS OF NET ASSETS BETWEEN FUNDS
The balances on restricted funds are represented by the following underlying assets:
Unrestricted funds |
Restricted funds |
Total Funds 2021 |
Total Funds 2020 |
|
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Fixed assets | 2,008 | 570,297 | 572,305 | 586,556 |
| Net Current Assets | 57,059 | 123,244 | 180,303 | 151,294 |
| 59,067 | 693,541 | 752,608 | 737,850 | |
| Analysis of Reserves: | ||||
| Amounts set aside to write down fixed assets |
2,008 | 570,297 | 572,305 | 586,556 |
| Other designated and restricted funds | - | 123,244 | 123,244 | 95,701 |
| Free Reserves | 57,059 | - | 57,059 | 55,593 |
| 59,067 | 693,541 | 752,608 | 737,850 | |
NOTE FOR LINKED CHARITY : Included in the £123,244 Restricted Net Current Assets is £62,070 related to the Troedyrhiw Boys & Girls Club 'linked' charity. Included in the £570,297 Restricted Fixed Assets is £230,852 related to the Troedyrhiw Boys & Girls 'linked' charity.
Page 15
continued...
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS
| Unrestricted funds General fund Designated Fund Restricted funds Miscellaneous Capital Asset Fund Merthyr Valleys Homes (Fit & Fed) Voluntary Action Merthyr Tydfil WAG Community Facilities & Activities Programme (CFAP) / Ffos y Fran Community Fund Capital Fund Street Games Youth Cymru (Money for Life) SLA Staff & Rent and Youth & Community Officer (MTCBC) TK MAXX Food Poverty Grant VAMT (Mental Health Fund) WCVA (Storm Dennis Fund) Homeless Prevention Fund Generation Code Youth Gellideg Foundation Active Merthyr Neighbourly Ltd Fund The Troedyrhiw Boys & Girls Club SLA MTCBC Summer of Fun SLA MTCBC Rock Painting Us Girls (MTCBC) TOTAL FUNDS |
At 1/9/20 £ 55,592 3,694 59,286 40,143 344 500 309,032 2,100 178 18,404 125 3,572 551 1,946 3,082 1,000 1,160 280 400 295,747 - - - 678,564 737,850 |
Net movement in funds £ 319 (1,338) (1,019) (2,372) 800 - (7,358) 900 - 28,055 - (1,972) - - - - (600) - - (2,825) 252 (3) 900 15,777 14,758 |
Transfers between funds £ 800 - 800 - - (500) - - (178) - (125) - - - - - - - - - - 3 - (800) - |
At 31/8/21 £ 56,711 2,356 |
|---|---|---|---|---|
| 59,067 37,771 1,144 - 301,674 3,000 - 46,459 - 1,600 551 1,946 3,082 1,000 560 280 400 292,922 252 - 900 |
||||
| 693,541 | ||||
| 752,608 |
Page 16
continued...
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated Fund Restricted funds Miscellaneous Capital Asset Fund Merthyr Valleys Homes (Fit & Fed) WAG Community Facilities & Activities Programme (CFAP) / Ffos y Fran Community Fund Capital Fund Street Games SLA Staff & Rent and Youth & Community Officer (MTCBC) Food Poverty Grant Gellideg Foundation The Troedyrhiw Boys & Girls Club SLA MTCBC Summer of Fun SLA MTCBC Rock Painting Us Girls (MTCBC) TOTAL FUNDS |
Incoming resources £ 56,130 - 56,130 - 800 - 900 78,667 - - 10 5,000 1,349 900 87,626 143,756 |
Resources Movement expended in funds £ £ (55,811) 319 (1,338) (1,338) (57,149) (1,019) (2,372) (2,372) - 800 (7,358) (7,358) - 900 (50,612) 28,055 (1,972) (1,972) (600) (600) (2,835) (2,825) (4,748) 252 (1,352) (3) - 900 (71,849) 15,777 (128,998) 14,758 |
|---|---|---|
continued...
Page 17
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Designated Fund Restricted funds Miscellaneous Capital Asset Fund Merthyr Valleys Homes (Fit & Fed) Voluntary Action Merthyr Tydfil WAG Community Facilities & Activities Programme (CFAP) / Ffos y Fran Community Fund Capital Fund Street Games Youth Cymru (Money for Life) Big Music SLA Staff & Rent and Youth & Community Officer (MTCBC) TK MAXX Food Poverty Grant VAMT (Mental Health Fund) WCVA (Storm Dennis Fund) Homeless Prevention Fund Generation Code Youth Gellideg Foundation Active Merthyr Neighbourly Ltd Fund The Troedyrhiw Boys & Girls Club TOTAL FUNDS |
At 1/9/19 £ 56,117 4,348 60,465 41,840 - - 316,390 - 608 771 7,391 800 - - - - - - - - - 367,800 428,265 |
Net movement in funds £ (1,179) - (1,179) (1,697) 344 500 (7,358) 2,100 (430) (771) 11,013 (675) 3,572 551 1,946 3,082 1,000 1,160 280 400 295,747 310,764 309,585 |
Transfers between funds £ 654 (654) - - - - - - - - - - - - - - - - - - - - - |
At 31/8/20 £ 55,592 3,694 |
|---|---|---|---|---|
| 59,286 40,143 344 500 309,032 2,100 178 - 18,404 125 3,572 551 1,946 3,082 1,000 1,160 280 400 295,747 |
||||
| 678,564 | ||||
| 737,850 |
continued...
Page 18
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Miscellaneous Capital Asset Fund Merthyr Valleys Homes (Fit & Fed) Voluntary Action Merthyr Tydfil WAG Community Facilities & Activities Programme (CFAP) / Ffos y Fran Community Fund Capital Fund Street Games Youth Cymru (Money for Life) Big Music SLA Staff & Rent and Youth & Community Officer (MTCBC) TK MAXX Merthy Valley Homes (New Fund) Sports Lottery Food Poverty Grant VAMT (Mental Health Fund) WCVA (Storm Dennis Fund) Homeless Prevention Fund Generation Code Youth Gellideg Foundation Active Merthyr Neighbourly Ltd Fund The Troedyrhiw Boys & Girls Club TOTAL FUNDS |
Incoming resources £ 56,889 - 788 500 - 2,500 - - 77,292 - 2,484 1,242 3,572 551 1,946 3,082 1,000 1,160 500 400 295,747 392,764 449,653 |
Resources Movement expended in funds £ £ (58,068) (1,179) (1,697) (1,697) (444) 344 - 500 (7,358) (7,358) (400) 2,100 (430) (430) (771) (771) (66,279) 11,013 (675) (675) (2,484) - (1,242) - - 3,572 - 551 - 1,946 - 3,082 - 1,000 - 1,160 (220) 280 - 400 - 295,747 (82,000) 310,764 (140,068) 309,585 |
|---|---|---|
continued...
Page 19
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Designated Fund Restricted funds Miscellaneous Capital Asset Fund Merthyr Valleys Homes (Fit & Fed) Voluntary Action Merthyr Tydfil WAG Community Facilities & Activities Programme (CFAP) / Ffos y Fran Community Fund Capital Fund Street Games Youth Cymru (Money for Life) Big Music SLA Staff & Rent and Youth & Community Officer (MTCBC) TK MAXX Food Poverty Grant VAMT (Mental Health Fund) WCVA (Storm Dennis Fund) Homeless Prevention Fund Generation Code Youth Gellideg Foundation Active Merthyr Neighbourly Ltd Fund The Troedyrhiw Boys & Girls Club SLA MTCBC Summer of Fun SLA MTCBC Rock Painting Us Girls (MTCBC) TOTAL FUNDS |
At 1/9/19 £ 56,117 4,348 60,465 41,840 - - 316,390 - 608 771 7,391 800 - - - - - - - - - - - - 367,800 428,265 |
Net movement in funds £ (860) (1,338) (2,198) (4,069) 1,144 500 (14,716) 3,000 (430) (771) 39,068 (675) 1,600 551 1,946 3,082 1,000 560 280 400 292,922 252 (3) 900 326,541 324,343 |
Transfers between funds £ 1,454 (654) 800 - - (500) - - (178) - - (125) - - - - - - - - - - 3 - (800) - |
At 31/8/21 £ 56,711 2,356 |
|---|---|---|---|---|
| 59,067 37,771 1,144 - 301,674 3,000 - - 46,459 - 1,600 551 1,946 3,082 1,000 560 280 400 292,922 252 - 900 |
||||
| 693,541 | ||||
| 752,608 |
continued...
Page 20
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Designated Fund Restricted funds Miscellaneous Capital Asset Fund Merthyr Valleys Homes (Fit & Fed) Voluntary Action Merthyr Tydfil WAG Community Facilities & Activities Programme (CFAP) / Ffos y Fran Community Fund Capital Fund Street Games Youth Cymru (Money for Life) Big Music SLA Staff & Rent and Youth & Community Officer (MTCBC) TK MAXX Merthy Valley Homes (New Fund) Sports Lottery Food Poverty Grant VAMT (Mental Health Fund) WCVA (Storm Dennis Fund) Homeless Prevention Fund Generation Code Youth Gellideg Foundation Active Merthyr Neighbourly Ltd Fund The Troedyrhiw Boys & Girls Club SLA MTCBC Summer of Fun SLA MTCBC Rock Painting Us Girls (MTCBC) TOTAL FUNDS |
Incoming resources £ 113,019 - 113,019 - 1,588 500 - 3,400 - - 155,959 - 2,484 1,242 3,572 551 1,946 3,082 1,000 1,160 500 400 295,757 5,000 1,349 900 480,390 593,409 |
Resources Movement expended in funds £ £ (113,879) (860) (1,338) (1,338) (115,217) (2,198) (4,069) (4,069) (444) 1,144 - 500 (14,716) (14,716) (400) 3,000 (430) (430) (771) (771) (116,891) 39,068 (675) (675) (2,484) - (1,242) - (1,972) 1,600 - 551 - 1,946 - 3,082 - 1,000 (600) 560 (220) 280 - 400 (2,835) 292,922 (4,748) 252 (1,352) (3) - 900 (153,849) 326,541 (269,066) 324,343 |
|---|---|---|
Restricted funds represent balances held to fund future projects where the resources have been received and are required by the donors to fund a specific project.
Where balances on restricted funds are designated as fixed assets this is the amount within the fund set aside for the future depreciation of those assets.
The remaining balances on restricted funds represent amounts where funds have been received or are receivable and where the expenditure is restricted to specific purposes by the donor.
Activities undertaken within each major restricted fund
The restricted funds of the charity have been applied during the year or are held for future expenditure in the following areas:
continued...
Page 21
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS - continued
Miscellaneous Capital Asset Fund
This fund holds the
unamortised value of plant and machinery and building improvement expenditure where the original funding formed part of the organisations restricted income.
SLA Staff and Rent/Youth Community Officer
MTCBC fund a full time Youth & Community Officer post through a SLA along with part time staff and rent for the youth club to be open five nights a week during term time to interact with young people.
Community Facilities Activities Programme (CFAP)/ Ffos-y-Fran Community Fund
Capital funding received to build a mezzanine floor structure and purchase equipment.
Youth Cymru (Money for Life)
This was a fund for young people to help them learn about money management which included workshops and budgeting for food etc.
TK Maxx
This was to provide funding for a river clean up project and enabled the purchase of equipment and insurance.
Street Games
This is for funding for a big youth event at the centre to involve all youth clubs.
Food Poverty Grant
This grant is for cafe equipment such as new tables and chairs and kitchen equipment to enable young people to learn how to prepare meals.
WCVA (Storm Dennis)
This funding was for storage cupboard and communal fridge in the event of an emergency, so the centre could be used as a hub for local residents.
Homeless Prevention Fund
This fund to to provide resources to help tackle issues that young people face.
Generation Code Youth
This funding was to provide laptops and headphones for young people for podcasts.
Gellideg Foundation
This was to provide funding for tutors to run music workshops at the centre for young people.
SLA MTCBC Summer of Fun/SLA MTCBC Rock Painting
To support fun play Leisure, Recreational, Sporting and Cultural Activities for Children & Young People.
Troedyrhiw Boys & Girls Club
This charity (previous charity number 524194), is now a 'linked' charity. All funds related to this charity will be kept as restricted and expended in line with the charity objectives.
Transfers between funds
Transfers between funds arise where unrestricted funds have been used to fund shortfalls in restricted projects.
continued...
Page 22
WILLOWS CENTRE TROEDYRHIW
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021
15. MOVEMENT IN FUNDS - continued
Transfers between funds - continued
Analysis of Designated Funds
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Unamortised fixed assets | 2,008 | 3,693 |
| Designated Funds | 2,008 | 3,693 |
Designated funds represent the amounts set aside to write down the remaining net book value of fixed assets held against unrestricted funds.
16. RELATED PARTY DISCLOSURES
The Troedyrhiw Boys & Girls Club, the linked charity has been included within these accounts, and has been separately identified.
17. ULTIMATE CONTROLLING PARTY
The Ultimate controlling party is the Trustees/Directors.
18. GIFTS IN KIND
Volunteer Time
The value of volunteer time is not quantified in terms of money but the time contributed by volunteers is an invaluable resource in terms of the outstanding contribution made by them.
The number of hours contributed by volunteers in the year was: 565 735
19. GOING CONCERN
The Charity is heavily reliant on the Service Level Agreements provided by Merthyr Tydfil County Borough Council and SLA's have been agreed to the 31st March 2023. Beyond this date continuation of the charity's operation will be dependent on further renewal of the SLA's.
During 2021-2022 as Covid restrictions are slowly being lifted, The Willows Centre is confident that income from their diverse sources will recover. Staff have embraced new technologies and ways of working, and governance has become more agile with more frequent communication between trustees and staff taking place. The organisation continues to look at how to provide the community with what they need in future and make possible partnerships with other charities to provide these provisions. The Willows Centre continues to adapt services and business models to the changing environment until all restrictions are lifted and normal activity resumes..
At present, there is no reason to believe the organisation will not continue as a going concern.
Page 23
WILLOWS CENTRE TROEDYRHIW
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021
| INCOME AND ENDOWMENTS Donations and legacies Donations Grants Service Level Agreement Charitable activities Premises Hire Other income Funds introduced from linked charity Total incoming resources EXPENDITURE Raising donations and legacies Wages Charitable activities Wages Pensions Other costs Total resources expended Net income |
2021 £ - 22,949 78,667 101,616 42,140 - 143,756 1,380 48,131 473 79,014 127,618 128,998 14,758 |
2020 £ 512 33,405 77,292 |
|---|---|---|
| 111,209 42,697 295,747 |
||
| 449,653 1,190 64,777 750 73,351 |
||
| 138,878 | ||
| 140,068 | ||
| 309,585 |
This page does not form part of the statutory financial statements
Page 24