Charity number: 1101182
Company number: 04665002
(England and Wales)
The Hinton Community Association Limited
Report of the Trustees and Unaudited Financial Statements
For the year ended 28 February 2021
The Hinton Community Association Limited Contents Page For the year ended 28 February 2021
| Report of the Trustees | 1 to 4 |
|---|---|
| Independent Examiner's Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Statement of Financial Position | 7 |
| Notes to the Financial Statements | 8 to 12 |
The Hinton Community Association Limited Report of the Trustees
For the year ended 28 February 2021
The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and th financial statements for the charitable company for the year ended 28 February 2021. The Trustees have adopted th provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparin their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FR 102) (effective 1 January 2019).
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The Hinton Community Association Limited Report of the Trustees Continued
For the year ended 28 February 2021
Chair's report
The Hinton Community Association Limited is established as a company and is also registered as a charity with the Charit Commission.
The trustees of the charity, who are also directors of the company, herein below present their annual report and financia statements.
Objects of the charity, principal activities and organisation.
The charity is constituted as a company limited by guarantee and is therefore governed by its memorandum and articles o association.
The company was incorporated on the 12th February 2003. By Special Resolution dated 5th January 2004 the compan changed its charitable aims regarding the nature of the charitable objectives with which the company would be involved.
The Aims of the Charity: -
(a) To promote the benefit of the inhabitants of Hinton and the neighbourhood without distinction of sex, sexual orientation race or
political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreatio and
leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
(b) To establish or secure the establishment of a community centre for the benefit of the public and to maintain or manag the same (whether alone or in cooperation with any local authority or other person or body) in furtherance of these object with the vicinity of a
landfill site
(c) Promote such other charitable purposes as may from time to time be determined.
Organisational structure
The trustees meet, as and when required, at a full board meeting to manage the affairs of the charity with routine matter being dealt with by two or more trustees as the need arises. Mr Philip Chandler is the nominated Health & Safety Officer. M Andrew Perrett LLB Solicitor is the legal adviser. Police Officer Kevin Powell is the Police liaison lead.
Because of Covid-19 restrictions, the AGM held in December was held remotely by Zoom The Association would wish t thank Trustee Philip Chandler for his expertise in organising the remote meeting.
The charity has no employees although outside contractors are hired on an ad hoc basis to deal with issues arising from th repair and maintenance of the Hinton Community Centre.
The charity employs a qualified accountant to deal with financial issues on a monthly basis and also to prepare the annua accounts.
Charity Trustee Selection Methods
The trustees are committed to recruiting and selecting trustees who have the skills and commitment to further its charitabl aims. The charity considers itself to be fortunate to have fully committed trustees with a broad spread of experience an expertise on the Board. It is considered that a maximum of nine trustees is required to operate the Association effectively.
Activities during the year
The Hinton Community Association continued to focus its activities on running and operating the Hinton Community Centr at 21 Ross Rd, Hereford.
By reason of the Covid-19 pandemic this was an exraordinary year by any standards. Almost immediately that th Association's financial year commenced, the Centre was obliged to close its doors for some months until the restriction were relaxed in the summer and then re-imposed at the beginning of 2021. The restrictions meant that several groups wer obliged to suspend their usage of the Centre. Happily, when legally permitted, most groups returned to the Centre.
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The Hinton Community Association Limited Report of the Trustees Continued For the year ended 28 February 2021
The closure of the Centre in March 2020 meant that this valuable community asset, which had served the community sinc the 1960's, was lying idle. However, the Association made an approach to Wye Valley NHS Trust to see whether the Centr could be of any use in this time of national emergency. After considerable discussion, the Association was delighted that th NHS Sleep Centre could be usefully located at the Centre.
Accordingly the Sleep Service has been based at the Centre since early 2020 running out of three offices at the Centre tha were converted by the Association into clinic rooms. The partnership between the NHS and the Association has proved s successful that it is hoped that this will be a permanent arrangement.
In the summer holidays, in conjuction with West Mercia Police and Herefordshire Council, the South Wye Police Boxin Academy was able to run the highly successful "Fit & Fed" free of charge programme for youngsters aged 11-16. In order t comply with Covid regulations, the Academy purchased a number of all-weather boxing bags which enabled the training t take place safely at the exterior of the Centre.
The programme of renovation and repair continued this year with a new boiler having to be fitted in Autumn.
Partnership Working
Representatives of the charity have been involved with local partnerships and projects, which positively affect local people i the community.
Financial Review
The Association has benefited from successful grant applications over the year.
Reserves Policy
The trustees consider the reserves sufficient for the needs of the Charity in the foreseeable future.
It is the intention to have a sum equal to about six months average running costs in reserves, and are working towards thi target. Reserves are held for repairs, maintenance and improvement to the centre, the development of projects meeting th charity's objectives, and to protect against shortfall of funds in future years. The trustees recognise the build-up of reserve to this level may take several years to achieve.
Risk Management
The trustees actively review major business and operational risks, which the charity faces on a regular basis. They believ that maintaining reserves, working towards an increase in reserves, regular reviews of the controls of financial systems, an regular reviews of operational activities, will provide sufficient resources in the event of adverse conditions.
Trustees responsibilities in relation to the financial statements
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial yea which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of th year. In preparing those financial statements the trustees are required to:
·Select suitable accounting policies and then apply them consistently.
·Make judgements and estimates that are reasonable and prudent.
·State whether the accounting policies are in accordance with company legislation and regulation and with applicabl accounting standards and statements of recommended practice, any material departures are disclosed and explained in th financial statements.
·Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity w continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time th financial position of the charity and enable them to ensure that the financial statements comply with the relevant rules an legislation governing charities. They are also responsible for safeguarding the assets of the charity and hence for takin reasonable steps for the prevention and detection of fraud and other irregularities.
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The Hinton Community Association Limited Report of the Trustees Continued For the year ended 28 February 2021
Approved by the trustees/directors on ---------------------------- , and signed on their behalf by:
Jim Kenyon (Chair) Director & Trustee
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefi running a charity (PB2)'.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity The Hinton Community Association Limited Charity registration number 1101182 Company registration number 04665002 Principal address Hinton Community Centre 21 Ross Road Hinton Hereford HR2 7RJ
Trustees
The trustees and officers serving during the year and since the year end were as follows:
Mr Roland Wooderson Mr Philip Chandler Mr Vince McNally Mr Richard Roberts Mr James Llewelyn Vivian Kenyon Mr Kevin Powell Ms Sarah James Andrew Perrett Beverley Jean Moate (Appointed: 04 August 2020) Independent examiners Cole & Co 4 The Sheepcote, Monks Orchard Lumber Lane Lugwardine Hereford HR1 4AG
Approved by the Board of Trustees and signed on its behalf by
............................................................................. 22 November 2021 Mr Vince McNally
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The Hinton Community Association Limited Independent Examiners Report to the Trustees
For the year ended 28 February 2021
I report to the trustees on my examination of the accounts of the charitable company for the year ended 28 February 2021.
Responsibilities and basis of report
As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of th accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act an are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out unde section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given b the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Cole & Co
4 The Sheepcote, Monks Orchard Lumber Lane Lugwardine Hereford HR1 4AG
22 November 2021
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The Hinton Community Association Limited Statement of Financial Activities (including Income and Expenditure Account) For the year ended 28 February 2021
| Notes | Unrestricted | 202 | |
|---|---|---|---|
| funds | |||
| £ | |||
| Income and endowments from: | |||
| Donations and legacies | 2 | 60,707 | 15,000 |
| Other trading activites | 3 | 43,855 | 47,419 |
| Total | 104,562 | 62,419 | |
| Expenditure on: | |||
| Raising funds | 4 | (45,081) | (38,617 |
| Total | (45,081) | (38,617 | |
| Net income | 59,481 | 23,802 | |
| Reconciliation of funds | |||
| Total funds brought forward | 88,243 | 64,442 | |
| Total funds carried forward | 147,724 | 88,244 |
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04665002
Registered Number :
The Hinton Community Association Limited Statement of Financial Position As at 28 February 2021
| Notes Fixed assets Tangible assets 9 Current assets 10 Debtors Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Net assets The funds of the charity Unrestricted income funds 12 Total funds |
£ 2021 128,145 128,145 8,281 12,418 20,699 (1,120) 19,579 147,724 147,724 147,724 147,724 |
202 63,489 |
|---|---|---|
| 63,489 | ||
| 10,620 18,814 |
||
| 29,434 | ||
| (4,679 24,755 |
||
| 88,244 | ||
| 88,244 | ||
| 88,244 | ||
| 88,244 |
For the year ended 28 February 2021 the company was entitled to exemption from audit under section 477 of the Companie Act 2006 relating to small companies.
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The members have not required the company to obtain an audit of its accounts for the year in question in accordanc
-
with section 476,
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The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accountin
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records and the preparation of accounts. These accounts have been prepared in accordance with the provision applicable to companies subject to the small companies’ regime.
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Mr Vince McNally Trustee 22 November 2021
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The Hinton Community Association Limited Notes to the Financial Statements
For the year ended 28 February 2021
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.
The Hinton Community Association Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Tangible fixed assets
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Plant and Machinery 15% Reducing balance Computer Equipment 15% Reducing balance Fixtures and Fittings 15% Reducing balance
2. Income from donations and legacies
| 2021 | 202 | |
|---|---|---|
| £ | ||
| Unrestricted funds | ||
| Grants received | 60,707 | 15,000 |
| 60,707 | 15,000 |
3. Income earned from other activities
| Unrestricted funds Room rental |
2021 £ 43,855 43,855 |
202 47,419 |
|---|---|---|
| 47,419 |
4. Expenditure on generating donations and legacies
| Unrestricted funds Support costs |
2021 £ 45,081 45,081 |
202 38,617 |
|---|---|---|
| 38,617 |
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The Hinton Community Association Limited Notes to the Financial Statements Continued For the year ended 28 February 2021
5. Analysis of support costs
| Rates and Water Light, Heat and Power Cleaning Depreciation charge: Fixtures and Fittings Depreciation charge: Equipment Governance costs et income/(expenditure) for the year This is stated after charging/(crediting): Financial advice taff costs and emoluments Trustees |
2021 £ 2,105 4,307 6,716 2,545 9,252 20,156 45,081 2021 £ 1,250 2021 9 9 |
2020 2,336 4,228 7,926 2,852 4,064 17,211 |
|---|---|---|
| 38,617 | ||
| 202 | ||
| 202 | ||
6. Net income/(expenditure) for the year
7. Staff costs and emoluments
8. Comparative for the Statement of Financial Activities
The comparative year values on the Statement of Financial Activites are for unrestricted funds.
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The Hinton Community Association Limited Notes to the Financial Statements Continued
For the year ended 28 February 2021
9. Tangible fixed assets
| Cost or valuation At 01 March 2020 Additions At 28 February 2021 Depreciation At 01 March 2020 Charge for year At 28 February 2021 Net book values At 28 February 2021 At 29 February 2020 |
Leasehold Property £ 54,564 72,444 127,008 9,660 8,513 18,173 108,835 44,904 |
Fixtures and Fittings £ 33,086 1,501 34,587 16,922 2,545 19,467 15,120 16,164 |
Computer Equipment £ 3,083 2,508 5,591 662 739 1,401 4,190 2,421 |
Tota 90,733 76,453 |
|---|---|---|---|---|
| 167,186 | ||||
| 27,244 11,797 |
||||
| 39,041 | ||||
| 128,145 | ||||
| 63,489 |
10. Debtors
| Debtors | ||
|---|---|---|
| 2021 | 202 | |
| £ | ||
| Amounts due within one year: | ||
| Trade debtors | 590 | 2,155 |
| Prepayments and accrued income | 7,691 | 8,465 |
| 8,281 | 10,620 |
11. Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| 2021 | 202 | |
| £ | ||
| Trade creditors | 360 | 2,519 |
| Accruals and deferred income | 760 | 2,160 |
| 1,120 | 4,679 |
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The Hinton Community Association Limited Notes to the Financial Statements Continued
For the year ended 28 February 2021
12. Movement in funds
Unrestricted Funds
| General General Unrestricted Funds - Previous year General General Purpose of unrestricted Funds General General |
Balance at 01/03/2020 £ 88,243 88,243 Balance at 01/03/2019 £ 64,442 64,442 |
Incoming resources £ 104,562 104,562 Incoming resources £ 62,419 62,419 |
Outgoing resources £ (45,081) (45,081) Outgoing resources £ (38,617) (38,617) |
Balance a 28/02/202 147,724 |
|---|---|---|---|---|
| 147,724 | ||||
| Balance a 28/02/202 88,244 |
||||
| 88,244 | ||||
13. Analysis of net assets between funds
| Tangible | Net current | Net Asset | |
|---|---|---|---|
| fixed assets | assets / | ||
| (liabilities) | |||
| £ | £ | ||
| Unrestricted funds | |||
| General | |||
| General | 128,145 | 19,579 | 147,724 |
| 128,145 | 19,579 | 147,724 |
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The Hinton Community Association Limited Notes to the Financial Statements Continued
For the year ended 28 February 2021
Previous year
| Previous year | |||
|---|---|---|---|
| Tangible | Net current | Net Asset | |
| fixed assets | assets / | ||
| (liabilities) | |||
| £ | £ | ||
| Unrestricted funds | |||
| General | |||
| General | 63,489 | 24,755 | 88,244 |
| 63,489 | 24,755 | 88,244 |
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The Hinton Community Association Limited Detailed Statement of Financial Activities For the year ended 28 February 2021
| INCOME AND ENDOWMENT Donations and legacies Grants receivable Other trading activities Income from Room rental Total incoming resources SUPPORT COSTS Rates and Water Rates and Water Light, Heat and Power Light, Heat and Power Cleaning Cleaning Depreciation charge: Fixtures and Fittings Depreciation charge: Fixtures and Fittings Depreciation charge: Equipment Depreciation charge: Equipment Governance costs Governance costs Total resources expended Net Income |
£ 2021 60,707 60,707 43,855 43,855 104,562 (2,105) (2,105) (4,307) (4,307) (6,716) (6,716) (2,545) (2,545) (9,252) (9,252) (6,611) (20,156) (45,081) 73,026 |
£ 2020 15,000 |
|---|---|---|
| 15,000 47,419 |
||
| 47,419 | ||
| 62,419 (2,336) |
||
| (2,336) (4,228) |
||
| (4,228) (7,926) |
||
| (7,926) (2,852) |
||
| (2,852) (4,064) |
||
| (4,064) (5,686) |
||
| (17,211) | ||
| (38,617) | ||
| 35,327 |
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This page does not form part of the statutory financial statements