Professional Gardeners, Trust Financial statements for the year ended 31 December 2020 *AA51EDY3* 2W0512021 COMPANIES HOUSE #164 Company Registration Number 4544242 Charity Number 1101169 Professional Gardeners, Trust Financial statements Year ended 31 December 2020 Contents Pages Reference and administrative details Chaiman's statement Trustees, annual report 3and4 Responsibiltties of the Tnjstees Independent examinerfs report to the Trustees Statement of financial activities (incorporating the income and expenditure account) Balance sheet Notes to the financial statements 9t012 Professional Gardeners, Trust Reference and administrative details Registered charity name Professional Gardeners, Trust Charity number 1101169 Company registration number 454424 Registered office Black Sheep Bam The Street. Boxgrove, Chithester, West Sussex. P018 Trustees Sarah Wain (Chair) (Appointed 28 March 2020) Rosemary Brown Michael Brown James Buckland Stephen Crisp Sheila Das Jeremy Gamett Rodney Petty Jack Shilley Stephen Smrth (Appointed 28 March 2020) (Resigned 26 March 2020) (Resigned 14 October 2020) (Resigned 26 March 2020) (Resigned 26 October 2020) Officers Mercy Morris Natasha Goodfellow Thys Terblanche Awards Manager Hon. Secretary Hon. Treasurer Independent examiner Richard Dyson Chartered Accountant 45 Arthog Road Ha Allrincham WA15 OLU COIF fund manager CCLA Investment Management Limited Cheapside. London. EC2V 6DZ Bankers CAF Bank. 15 Kings Hill Avenue Kings Hill West Malling ME19 4JQ Charity Bank Fosse House 182 High Street Tonbridge TN91BE Professional Gardeners, Trust Chairman's statement Year end￿ 31 Docomhr 2020 Dueto Covid 19. 2020 ha$ proNvJ lo ba a strange year for the bwst: bul despite the pandar*l¢, Just Over £￿.0(￿) of tolal artards were apprDved io 87 5ucTrs4ul appllc4rtsknwards th& cc*ls 01 Iheir wTrle85ional training of whi¢h lu* gver £SQ.WQ w8r8 dtstribuled in 2020. We lullv expect applicalion r*$ to Ir¢fease this CA)mir*J y8ar fOll(￿Ing the of lockdown. This ¢ould not hav6 ach*ved withoul IhE tnèny gen￿ wwers of Ihe F¥ofwional Garden￿5 Tru51. ThE5e include the Nailonal Ga￿0￿$ Sch8m8. th8 Finnis Scott FourHlaliorL Perennlail L ￿onI Trathing Worshipful Crwany otGanleners arKI the Molly Salisbury sin￿ the TnLsI S￿le(j n 2004 il has dlstrlbured over a quartw of * million tD sucVIr0Ibtlhèir¢0rrfInU}￿j supwt through Ihe Annual MtmbersNp Le￿ and also in raisin9 awaren￿ YJithin the industry ol the Trust's V•Qfk. W8 befi•vo the Trust delr4ets ￿al lJenEfftsto •h￿￿h￿*1$h lo fvrtheriheir horliuJJiural caT*r througlTr education and Thxnk ynij *n all our trustee5 trj lt￿ i)ff¢cers ol It* Pfofessitird Gardwers Tnist for th*k diligen￿ aftd 8uppott IhrwJhtxrt Ihis tyirwJ ye¥. Sarah Waln Chalmian 27 MarGh 2021 Professional Gardeners, Trust Trustees. annual report Year ended 31 December 2020 The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements of the Trust for Ihe year ended 31 December 2020. Trustees The Trustees during the year and up to the date of this report are listed on page 2. Objectives and activities The Trust was established for the relief of poverty particulady (but not limited tol by provision of scholarships, grants or other monetary awards to persons engaged in horticulture, in order that they may develop their skills and who are in need of suth aSsislan￿ by reason of their or their family's economic or other circumstances. In setting our objectives and planning our activities. the Trustees have complied with the duty to have due regard to give careful consideration to the Charity Commission's general guidance on public benefit. By encouraging specialist training and the gaining of 9arden skills. the Trust is encouraging a better trained and skilled garden workforce to maintain and develop the nation's gardens for the better enjoyment and appre￿ation by the visiting public and to help increase skills required at Botanic Gardens, colleges, private and public gardens and parks, and in commercial establishmenl. It remains our intention that our work V￿11 expand to help a greater number of gardeners wanting to further their career development. Achievements and perforniance Donations raised a total of £48,390 (2019.. £44,010) and investment income generated further £1,508 {2019'. £1,913). This allowed the Trustees to make scholarships and grants of £55.758 (2019. £47.9581. Structure, governance and management Professional Gardeners. Trust is a Company limtted by guarantee but not having a share capital and is registered as a charity under the Charities Ad 1993. The Trust is managed by its Council of Trustees. Trustees are nominated by the other Trustees. All relire at the AGM and are eligible for re-election. The administration of awards and enquiries is carried out by the Awards Manager. The Trustees meet three time5 a year and delegate ￿rtain duties of the organisation between themselves and the Honorary Secretary and the Honorary Treasurer between meetings. All significant decisions regarding the Trust are taken or confimed at a Trustees. meeting All new Trustees re￿1ve a fomial briefing from the Chairman oftheir duties and responsibilities and re￿1ve various booklets from the Charity Commission and Companies House. They are also encouraged to keep themselves abreast of current and proposed developments in charity regulation through access to the Charity Commission websrte and other relevant sources of information. Professional Gardeners, Trust Trustees. report (continued) Year ended 31 December 2020 Flnanclal revlew The results for the year and their impact on the chartvs funds are set out in detail in the statement of financial activities on page 7. Total net expendrture for the year was £9.036 12019.. £576) and the year end net assets amounted to £96,025 (2019.. £105.C61). Risk management The Trustees have considered the risks to which the charrty is exposed and are taking appropriate action. Reserves policy The Trustees review the reserves policy annually to reassess the risks and reflect changes in the environment in which the charity is operating. recognising that rt is vulnerable to economic downturns. Based on an evaluation of the services the charity provides, the Trustees, review of the reserves policy on 8 February 2019 confirmed the Charity should hold unrestricted income funds to meet the budgeted expenditure on both awards and running costs approved by the Trustees for the following year. The unrestricted income fund has reduced during the year to £90,97612019 £99.847) and the fund at 31 De￿rnber 2020 represented approximately 18 rnonths (2019. 24 months) of budgeted expenditure approved by the Trustees for the following year. The level of the unrestricted incorne fund is kept under dose review at our Trustees, meetings. Signed on behalf of the Trustees Natasha Goodfellow Honorary Secretary 27 March2021 Professional Gardeners, Trust Responsibilities of the Trustees Year ended 31 December 2020 The Trustees (who are also the directors of Professional Gardeners, Trust for the purposes of company law} are responsible for preparing the Trustees, annual rep)rt, the Chairman's statement and the financial statements in accordan￿ with applicable law and United Kingdom Accounting StarKlards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare finanaal statements for each financial year which give a true and fair view of the state of affairs of the charrtable company and of the incoming resour￿$ and application of resources. including the income and expenditure, oflhe harilable company for that penod. In prepanng these financial statements, the Trustees are required to.. select surtable accounting policies and then apply them consistently,. observe the methods and principles in the Statement of Recomrnended Practice.. Accounting and Reporting by Charities- make judgements and estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disdosed and explained in the financial statements-, and prepare the financial statements on the going con￿rn basis unless it is inappropriate to presume that the charitable company will continue in operation. The Truslees are responsible for keeping proper accounting records that dis¢lose wtth reasonable accuracy al any time the financial position of the Trust and enable them to ensure that the financial slatements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Professional Gardeners, Trust Independent examiner's report to the Trustees of Professional Gardener's Trust I report on the financial statements of the Trust for the year ended 31 De￿rnber 2020 which a￿ set out on pages 7 to 12. Respective responsibilities of the Trustees and the examiner As explained more fully in the Trustees. Responsibility Statement set out on page 5, the Trustees (who are also the directors for the purposes of company lawl are responsible for the preparation of the financial statements and for being satisfied that these gwe a true a fair view. The Trustees consider that an audit is not required for this year under section 144{2) of Ihe Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself thal the charity is not subject to an audrt under company law and is eligible for independent examination. it is my responsibility to.. examine the financial statements under secbon 145 of the 2011 Act.. to follow the prO￿dureS laid down in the General Directions given by the Charity Cornmission (under sedion 14515){bl of the 2011 Act.. and to state whether particular matters have come to my attention. Basis of independent examinefs report My examination was ¢arTied out in accordan￿ wrth the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a Comparison of the accounts presented with those records. It also includes consideralion of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The pro￿dureS undertaken do not provide all the evidence that would be required in an audit and no opinion is given as to vthether the financial statements present a 'true and fair vievK and the report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination. no matter has come to my attention'.- (1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 386 of the Companies Act 2006,. and to prepare financial statements which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and wtth the methods and principles of the Statement of RecommerKled Practice. Accounting and Reporting by Chartiies. have T￿1 been met. or (2) to which, in my opinion. attention should be drawn in order to enable a proper understanding of the financial statements to be rea¢hed. obY"- Richard Dyson 27 March 2021 Professional Gardeners. Trust ststement of financial activities (incorporating the Income and expenditure account) Year ended 31 December 2020 Unrestricted funds Restricted Total funds Total funds fund$ 2020 2019 Note Income from: Donations Investment income 23,390 25,000 48.390 44.010 Total income 24,898 25,000 49,898 45,923 Expendlture on: Expenditure on charitable activities Total expenditure Unrealised gain (loss) on investrnent Net in¢ome (expenditure) and net movement in funds for the year (8,871) (1651 {9.036) {576) Reconciliation of funds Funds brought forward 105 061 105 637 Funds carried fonyard The statement of financial activities includes all gains and losses in the year and therefore a statement of total recognised gains and losses has not been prepared. All of the above amounts relate to ¢ontinuing activities. The notss on pagès 9 to 12 forni part of these financial statements Professional Gardeners. T￿￿t Balanu 8ha•t 31 Dècèmber 2020 2020 2Q19 Currgllt a8sats Inv881m8nl Cash al bank 42.566 39.917 Total ¢urrgnt ass¢ty reditort: amounts hlling due wrthln one year lQ7.123 124,828 N•t curr•r4t a88•ts Net assets ios Funds RèsErl¢ted IDcofftv tund£ Unr88triL*cd incxbm8 funds 5,214 The T￿st*S sati5fted Ihal Uie Compary is entiueo lo exeffoiD)n frthn the provisions of Ihe Companies Act 2006 (tts Ad) relatino to ts audil of Ihe ffinancial slat8ments for Ihc tiud by virtue of 477. aNd thaL no memLEr or fftembets ha¥e ¢eWe￿ed an audit pvrsuont ¢0 $gaion 478 of A The Tfustees acknOwl￿oe Iheir ￿nsibIli￿ knr. (i) ensuring that ihe Company keeps adequa* a¢couthg reco￿$ wfv'ch ¢tsnpty wfth s8ction 386 of Act, and Iiij prep8r4ng financial 8181emerrts vthtch give a arnl laii ¥ivw of the st*e of 8llairs of the ¢t￿I￿lanY as at the er￿ of tPÈ ￿Th￿claI period artd of Its Ptufft Or b)ss for the financFal P9riod in a¢cw¢ar¢ewilh Ihg requirements of se¢ti¢D 393. and which ¢t￿rI¢l$e compty with requwnents of thc Ai* rekling to finaTrual ¥lal¢rneyts. so lar as appluxble to the company. The6& financial stalernerts ￿re approwd by Twstses or4 27 March 2(Y21 and are 6igned on thoir bahall by.. Sarah Wain Chaimjan ¢(￿1panY re9l*alloTh numbe¢, 4544242 The p•Beq I t¢>12 IDnn Professional Gardeners Trust Notes to the financial statements Year ended 31 March 2020 Accounting policies General information The charity is a private company limited by guarantee, incorporated in England and Wales (company nurnber 4544242 and charity number 1101169) on 24 September 2002, and is public benefit entity as defined by FRS 102. Its registered office is given on page 1. The accounts are drawn up on the historical cost convention. as modrfied by the revaluation of the investment. Basis of preparation The financial statements have been prepared in accordan￿ with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). the Companies Act 2006 and the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounls in accordan￿ wrth the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective l January 2015. Going concern The Trustees have. at the time of approving the financial statements, a reasonable expectation that the tharity has adequate resOUr￿S to continue in operational existence for the foreseeable fLrture and consider that there were no material uncertainties over the Trust's financial viability. Accordingly, the Trustee5 continue to adopt the going concern basis of accounting in preparation of the financial statements. Fund accounting Unrestricted funds are funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity. Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors. The aim and use of each restricted fund is set oul in note 7 to the financial statements. Income Voluntary income, induding donations and gifts. is recognised as receivable when the charity has entitlement lo the funds, any perfomiance condib.ons attached to the ilem{s) of income have been met, it is probable Ihal the income will be re￿iVed and the amount can be measured reliably. Investment income and interest on deposrts Is recognised when receivable. Expenditure All expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates. Charitable activities include all costs incurred by the charity in the delivery of its activities and services for rts beneficianes. Inveslments Investments are stated at the closing bid pnce at the balance sheet date. Realised gains are the difference between sales prO￿edS and the carrying value of the investment. The carrying value is the fair value at the beginning of Ihe year or the purchase cost where the investment was acquired during the year. Unrealised gains are the change in value of investments after taking into account any movements in investment holdings such as purchases and disposals of investments. Realised and unrealised gains are accounted for within the Statement of Financial ActNtlies. Professional Gardeners, Trust Notes to the financial statements (continued) Year ended 31 December 2020 Donations Unrestricted Restricted funds funds Total funds Appeals Year ended 31 December 2019 Appeals Income from investments Unrestricted Restricted funds funds Total funds Bank interest re￿Wable Dividends from Charrties Official Investment fund 283 283 Year ended 31 Decefftber 2019 Bank interest re￿1vable Interest from Charities Official Investment fund 712 712 Expenditure on charitable activities Unrestricted Restricted funds funds Total funds Charitable awards made Administrators, honoraria Administration and other costs 33.373 22.385 1.000 55.758 1,000 Year endèd 31 December 2019 Gharitable awards made Administrators. honoraria Trustee travel expenses Administration and other ¢osts 22,018 25,940 4,080 47,958 4,080 521 521 The Trustees did not receive any remuneration (2019 - Nil) 10 Professional Gardeners. Trust Notes to the financial statements (continued) Year ended 31 December 2020 Inveslments 2020 2019 At 1 January 2020 Investment additions Investment disposals Unrealised investment gain 39.917 33.857 At 31 December 2020 Investments comprise.. Units in Charities Official Investment Fund The historic cost of the untts in Chanties Official Investment Fund is £27,100 (2019.. £27,100) Creditors: amounts falling due within one year 2020 2019 Other creditors and accruals Restricted incomè funds Balance at 1 January 2020 Balance at 31 December 2020 Income Expenditure Royal Botanical and Horticultural Society of Manchester and the Northem Counties The Finnis Scott Foundation Lironi Training Fund Birkbeck Garden History Group 1,569 2.800 195 650 (1,3841 (14.1491 (7,9821 185 3,651 1,213 15.000 9.000 Balance al 1 January 2019 Balance al 31 December 2019 Income Expenditure Royal Botanical and Horticuttural Society of Manchester and the Northern Counties The Finnis Scott Foundation Lironi Training Fund Birkbeck Garden History Group 2.792 7.173 (1.223) (19.373) (8,724) 700 1.569 2.800 195 650 15.000 8.919 350 The restricted income funds are funds that are to be used in accordan¢e with the specific restrictions imposed by donors. The aim and use of each restricted fund is set out below. 11 Professional Gardeners. Trust Notes to the financial statements (continued) Year ended 31 December 2020 A donation from The Royal Botanical and Horticultural Sociely of Manchester and the Northern Counties is to be used exclusively to assist northern based projects ¢arried out by gardeners working in the north of England. A donation from The Finni5 Scott Foundation is to be used to provide grants for gardeners who have recently made a &qreer change into horticulture and are now committed professional gardeners and to support professional gardeners. experience the working environment of another garden for a short time. The ofy'ective is to develop existing skills or learn new skills which will benefit both the gardener and their workplacels. Grants from the Lironi Training Fund, which is funded by Perennial and is administered on behalf of Perennial by the Professional Gardenets. Trust, are for working gardeners and trainees, and those who have recently completed a recognised training or academic course in horticulture and who are starting horticultural work. The Birkbeck Garden History GroupAward is available to professional gardeners wishing to broaden their knowledge of garden history by attending lectures. conferences. courses and study days An annual donation from The Professional Gardeners. Guild IPGG), known as the Kenwyn Pearson Award. named after the Trust's first Honorary Secrelary who did so much lo establish the Trust, funds awards to gardeners who are members of the PGG. Unrestricted income funds Balance at 1 January 2020 Unrealised gains Expendrlure on investments Balance at 31 December 2020 Income General funds Balance at 1 January 2019 Balance at 31 Decemter 2019 Income Expenditure General funds Analysis of net assets between funds Unrestricted Restrided funds fvnds 2020 2020 Total funds 2020 Net current assets At 31 D8cember 2019 Net Current assets 12