## **St Thomas’ Day Nursery Financial Statements**
**Year Ended 31[st] March 2021**
Charity registration number: 1101149 Company registration number: 02134060
## **St. Thomas Day Nursery Contents**
||**Page**|
|---|---|
|Charity Reference and Administrative Details|3|
|Trustees' Annual Report|4 - 6|
|Independent Examiner's Report|7|
|Statement of Financial Activities (Including Income and Expenditure Account)|8|
|Balance Sheet|9|
|Notes to the Financial Statements|10 - 13|
## **St. Thomas Day Nursery Charity Reference and Administrative Details**
**Charity Registration Number** 1101149 **Company Registration Number** 2134060 **Trustees** M. Bertholle (appointed 24/09/20) L. Bibbings A. Costa (appointed 24/09/20) H. Elliston (resigned 17/09/20) J. Holwell (appointed 24/09/20) D. Howells B. Hu P. Jones (resigned 03/09/20) J. Law (resigned 06/04/20) G. Leckie (resigned 14/05/20) A. McLean A. Pekou (appointed 24/09/20) C. Smith (resigned 27/05/20) **Key management personnel** N. Pargeter (Manager) C. Black (Deputy Manager) **Independent Examiner** Lee Baker FCA Wenn Townsend 30 St Giles Oxford OX1 3LE **Registered Office** 40 St Thomas Street Oxford Oxfordshire OX1 1JL
Page 3
## **St Thomas’ Day Nursery Report for the trustees for the year ending 31 March 2021**
The trustees are pleased to present their annual directors’ report, together with the financial statements of the charity, for the year ending 31 March 2021. These are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **Chair’s report**
St Thomas’ Day Nursery continues to provide high quality childcare. This is achieved through the dedication and professionalism of our highly skilled and qualified staff, excellent leadership and a committed and involved parent community. The committee wishes to record its gratitude to all those who have contributed to the nursery’s continued success.
## **Our purposes and activities**
The objectives as set out in the Memorandum and Articles of Association are to enhance the development and education of children under statutory school age.
St Thomas’ Day Nursery is a independent, family-oriented, not-for-profit nursery situated in the centre of Oxford and established in 1986. Managed by an elected committee of parents, the nursery provides 40 places for children up to school age on a year-around basis.
The nursery receives Government funding for children after the term in which they become three years old.
## **Achievements and performance**
Like many other businesses and early-years providers, St Thomas's started this financial year during a government-mandated closure in response to the COVID-19 pandemic. A safe and successful reopening required a re-imagining of how to provide effective and caring early-years education whilst balancing the infection control and social distancing measures, and it is down to the outstanding calibre of our nusery management and staff team that the children and nursery as a whole was able to thrive against a the backdrop of an uncertain and challenging context.
Occupancy has been good again this year compared to the industry (excluding the effects of mandatory closure) and we continued our commitment to provide high quality childcare at affordable rates to working families by keeping fees relatively low. We were also pleased to be able to continue to offer some partfunded places to those qualifying for 2-year-old childcare support.
Staff members show their commitment to the nursery and its children by striving for high standards both in the early-years provision they deliver and also their own personal development. Many of our staff have advanced childcare qualifications, with two at degree level and several at NVQ Level 5. St Thomas' has a strong learning and development culture, helping our staff and others in their training by offering top quality placements for work experience, foundation, NVQ Level 3 and beyond.
The nursery has worked hard to offer the children a wide range of experience and opportunity this year, and looks forward to resuming activities that allow children to take full advantage of our location in the centre of Oxford by visiting museums, galleries and travelling to local parks.
We continue to work with St Thomas' Church on the plans for the Galilee Rooms as a replacement for our current building which has reached the end of its useful life and has been sold for redevelopment. The plans will provide us with new purpose-built premises from which we can continue to be a vital community asset. We look forward to resuming progress following a period of disruption throughout the pandemic.
Page 4
## **St Thomas’ Day Nursery Report for the trustees for the year ending 31 March 2021**
## **Financial review**
The nursery has sustained a good financial performance this year - despite the impact of lockdown closures - and the trustees are pleased to report that our accounts record a surplus of 15,399 for the year, with total funds of £238,128 at year end.
In line with the UK government COVID-19 lockdown restrictions, the nursery closed completely on March 20, began a phased-reopening on June 15, and was fully reopen from July 1. By accessing the Coronavirus Job Retention Scheme, the nursery was able to place all staff on furlough and waive attendance fees during the closure. Further, the trustees were able to secure 25% rent relief, business rates relief and voluntary charitable donations from parents during the closure. The combined impact of CJRS grants, rate and rent relief and these donations meant that the nursery as able to successfully cover all fixed costs during closure and ensure that staff did not suffer significant adverse impact arising from loss of income over the year.
Excluding the effects of closure, occupancy rates have been good through the year and the nursery management have been able to strictly control overheads to keep outgoings below budget, meaning that before accounting adjustments the nursery made a small surplus against budget. Changes in the timing of fee collection give rise to reduced deferred income this year which has contributed to the overall surplus.
Many early-years providers have suffered significant financial distress in recent years, exacerbated by the recent effects of COVID-19, and as such the trustees are pleased to report that the nursery is in good financial health and holds sufficient current funds to support it's activities. St Thomas' continues to attract and retain new staff and children, and maintains a healthy waiting list for spaces over the next 12 months. As such, the trustees are confident in the nursery's ability to continue as a going concern.
The trustees consider that an appropriate level of general reserves as at 31 March 2021 would be approximately £150,000. This is supplemented with designated reserves relating to the maintenance of the current building and also to provide for relocation costs once the new building is available for use.
The trustees, having regard to the liquidity requirements of operating the nursery, have kept available funds in an interest bearing account and seek to achieve as high a rate on deposit as possible. In line with wider economic benchmarks, the invested funds held on deposit receive negligible interest income.
## **Statement of public benefit**
St Thomas’ Day Nursery provides full day care for children up to the age of five years. The nursery’s aim is to enable parents to go back to work by providing full day care at a reasonable cost and to provide care and education for children before they start school. Children eligible for Government funding can access their entitlement at no extra cost. Parents can choose to book their children in for extra sessions at a fixed rate.
All parents are encouraged to join our committee. The committee offers the opportunity for parents to become more involved in the learning and development of their children as well as supporting the management team through sharing their knowledge and experience. Parents can become involved in activities with the children, including annual fun days. These opportunities promote public interest in the recognition of the needs of families and young children. This also gives parents the opportunity to become involved, gain new skills and grow in confidence and form friendships with other parents.
Page 5
## **St Thomas’ Day Nursery Report for the trustees for the year ending 31 March 2021**
## **Structure, Governance and Management**
## _Governing Document_
St Thomas’ Day Nursery is a company limited by guarantee governed by its Memorandum and Articles of Association dated 21/05/1987 as amended by special resolution dated 03/10/2013 and registered at Companies House on 22/10/2013. It is registered as a charity with the Charity Commission.
## _Appointment of trustees_
Trustees are elected at the AGM held each year. All parents of enrolled children are invited to attend the AGM and can stand for and vote in the election to the committee. Trustees may also be elected to the Committee during the year by vote of the Committee. All trustees and officers formally resign their posts at the start of the AGM.
## _Trustee induction and training_
Parents are invited to learn about the trustee role before standing for election and may attend committee meetings to find out more. We have prepared an induction pack to help to onboard new trustees and to guide them through key things they need to do, such as registering with Ofsted and undertaking DBS clearance.
## _Trustees responsibilities in relation to the financial statements_
The charity trustees (who are also the directors of St Thomas Day Nursery for the purposes of company law) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:
- Select suitable accounting practises and then apply them consistently;
- Observe the methods and principles in the Charities SORP;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- Prepare the financial statements on the going concern basis unless it is appropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
On behalf of the board
J. Holwell, Trustee 28 April 2021
Page 6
## **Independent Examiner's Report to the Trustees of St Thomas’ Day Nursery**
I report on the accounts of the company for the year ended 31 March 2021 which are set out on pages 8 to 14.
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section
- 145(5)(b) of the 2011 Act; and
- State whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1) which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
Have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
_Lee Baker FCA Wenn Townsend 30 St Giles Oxford OX1 3LE_
28 April 2021
Page 7
## **St Thomas' Day Nursery Statement of Financial Activities for the Year Ended 31 March 2021**
|**Note Unrestricted**
**Funds**
**Designated**
**Funds**
**Total Funds**
**£**
**£**
**£**
**Income and endowments from:**
Voluntary income - donations
**2**
61,656
-
61,656
Charitable activities
**3**
329,173
-
329,173
Other income
**4**
2,637
-
2,637
Investment income
**5**
1,188
-
1,188
**Total income and endowments**
394,654
-
394,654
**Expenditure on:**
Charitable activities
**6**
379,255
-
379,255
**Total expenditure**
379,255
-
379,255
**Net income / (expenditure)**
15,399
-
15,399
**Transfers**
(15,000)
15,000
-
**Net movement in funds**
**10**
399
15,000
15,399
**Reconciliation of funds:**
Total funds brought forward
**10**
142,729
80,000
222,729
**Total funds carried forward**
143,128
95,000
238,128
**2021**|**Unrestricted**
**Funds**
**Designated**
**Funds**
**Total Funds**
**£**
**£**
**£**
4,411
-
4,411
389,918
-
389,918
2,966
-
2,966
1,200
-
1,200
398,495
-
398,495
382,607
-
382,607
382,607
-
382,607
15,888
-
15,888
(70,000)
70,000
-
(54,112)
70,000
15,888
196,841
10,000
206,841
142,729
80,000
222,729
**2020**|
|---|---|
The notes on pages 11 to 14 form part of these financial statements.
Page 8
## **St Thomas' Day Nursery Balance Sheet at 31st March 2021**
|**Note**
**Current assets**
Debtors
**8**
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
**9**
**Net assets**
**Charity Funds**
Unrestricted funds
**10**
Designated funds
**10**
**Total charity funds**
**10**|**2020**
**£**
10,171
239,143
249,314
(11,186)
238,128
143,128
95,000
238,128|**2020**
**£**
6,713
235,325
242,038
(19,309)
222,729
142,729
80,000
222,729|
|---|---|---|
For the financial year in question, the company was entitled to exemption under section 477 of the Companies Act 2006
relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
The financial statements were approved and authorised for issue by the Board on 28 April 2021
Signed on behalf of the board of trustees
J Holwell, Trustee
Trustees Report
The notes on pages 11 to 14 form part of these financial statements.
Company registration number: 02134060
Page 9
**St. Thomas Day Nursery Notes to the Financial Statements Year ended 31st March 2021**
## **1 Summary of significant accounting policies**
## **(a) General information and basis of preparation**
St Thomas’ Day Nursery is a Registered Limited Charity in the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity’s operations and principal activities are the provision of nursery facilities.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## **(b) Funds**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Endowment funds represent those assets which must be held permanently by the charity. Income arising on the endowment funds can be used in accordance with the objects of the charity and is included as unrestricted income. Any capital gains or losses arising on the investments form part of the fund. Investment management charges and legal advice relating to the fund are charged against the fund.
## **(c) Income recognition**
All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. Fee income is included on an accruals basis with fees received in advance included in deferred income (see note 8).
## **(d) Expenditure recognition**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
## **(e) Support costs allocation**
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, and administrative payroll costs. As all costs are deemed to directly relate to charitable activities, support costs have not been disclosed separately.
## **(f) Debtors and creditors receivable / payable within one year**
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price.
## **(g) Tax**
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
## **(h) Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
Page 10
## **St. Thomas Day Nursery Notes to the Financial Statements Year ended 31st March 2021**
## **2 Voluntary income**
|Donations
Gift Aid
Government Grants - CJRS
**3**
**Income from charitable activities**
Regular Booked Fees
Special Needs Grant
Registration Fees
**4**
**Income from other trading activities**
Other Income
**5**
**Interest Income**
Bank interest
**6**
**Analysis of expenditure on charitable activities**
Direct costs
Wages and salaries
Insurance
Printing, postage and stationery
Subscriptions
Computer costs
Telephone
Repairs and maintenance
Utilities
Rent - charge for current year
Rates
Accountancy
Ofsted fees
Other legal fees
Bank charges|**2021**
**£**
5,510
1,321
54,825
61,656
**2021**
**£**
319,379
8,894
900
329,173
**2021**
**£**
2,637
2,637
**2021**
**£**
1,188
1,188
**2021**
**£**
11,422
320,945
1,174
118
352
118
748
10,916
3,522
25,324
-
1,440
220
2,846
110
379,255|**2020**
**£**
612
-
3,799
4,411
**2020**
**£**
388,718
-
1,200
389,918
**2020**
**£**
2,966
6,765
**2020**
**£**
1,200
1,200
**2020**
**£**
14,887
327,272
1,088
51
310
94
1,153
2,913
2,938
26,619
2,999
312
220
1,626
125
382,607|
|---|---|---|
Please note, support costs are all deemed to directly relate to charitable activities and as such have been included above
All costs in both of the above years are unrestricted
Page 11
## **St. Thomas Day Nursery Notes to the Financial Statements Year ended 31st March 2021**
## **7 Analysis of staff costs, trustee remuneration and expenses, and cost of key management personnel**
|Salaries and wages
Social security costs
Pension costs
Casual wages
Other staff costs|**2021**
**£**
289,955
15,390
8,653
3,717
3,230
320,945|**2020**
**£**
296,719
15,747
10,200
84
4,522
327,272|
|---|---|---|
No employees had employee benefits in excess of £60,000 (2020: nil). Pension costs are allocated to activities in proportion to the related staffing costs incurred and are wholly charged to unrestricted funds.
The charity trustees were not paid or received any other benefits from employment with the Charity (2020: £nil) neither were they reimbursed expenses during the year (2020: £nil). No charity trustee received payment for professional or other services supplied to the charity (2020: £nil).
## **Staff numbers**
The average monthly head count was 18 staff (2020: 17 staff) and the average monthly number of full-time equivalent employees (including casual and part-time staff) during the year were as follows:
|Nursery floor workers
Support staff (Cook, Cleaner)|**2021**
17
1
18|**2020**
15
2
17|
|---|---|---|
The key management personnel of the charity, the Trust, comprise the trustees (who are not paid), the Manager and the Assistant Manager. The total employee benefits of the key management personnel of the Charity were £62,707 (2020: £62,176).
## **8 Debtors**
|Prepayments and accrued income
**9**
**Creditors: amounts falling due within one year**
Other tax and social security
Accruals and deferred income|**2021**
**£**
10,171
10,171
**2021**
**£**
4,717
6,469
11,186|**2020**
**£**
6,713
6,713
**2020**
**£**
2,349
16,960
19,309|
|---|---|---|
Accruals and deferred income includes £4,200 (2020: £16,900) of income received in advance.
Page 12
## **St. Thomas Day Nursery Notes to the Financial Statements Year ended 31st March 2021**
## **10 Fund reconciliation**
## **Unrestricted funds**
|**2021**
**Unrestricted**
General Unrestricted
Designated Building Move Reserve
Designated Repairs Reserve
**2020**
**Unrestricted**
General Unrestricted
Designated Building Move Reserve
Designated Repairs Reserve
**11 Net assets by fund**
**2021**
Debtors
Cash at bank and in hand
Creditors: amounts falling due within one year
**2020**
Debtors
Cash at bank and in hand
Creditors: amounts falling due within one year|**Balance at**
**01/04/2020**
**Income**
**Expenditure Transfers Balance at**
**31/03/2021**
**£**
**£**
**£**
**£**
142,729
394,654
(379,255)
(15,000)
143,128
40,000
-
-
15,000
55,000
40,000
-
-
40,000
222,729
394,654
(379,255)
-
238,128
**Balance at**
**01/04/2019**
**Income**
**Expenditure Transfers Balance at**
**31/03/2020**
**£**
**£**
**£**
**£**
196,841
398,495
(382,607)
(70,000)
142,729
-
-
-
40,000
40,000
10,000
-
-
30,000
40,000
206,841
398,495
(382,607)
-
222,729
**General**
**Unrestricted**
**Designated**
**Reserves**
**Total**
**£**
**£**
**£**
10,171
10,171
159,143
80,000
239,143
(11,186)
(11,186)
158,128
80,000
238,128
**General**
**Unrestricted**
**Designated**
**Reserves**
**Total**
**£**
**£**
**£**
6,713
6,713
155,325
80,000
235,325
(19,309)
(19,309)
142,729
80,000
222,729|
|---|---|
Page 13