OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

COMPANY REGISTRATION NUMBER: 4830735 CHARITY REGISTRATION NUMBER: 1101146

Hartlepool Arts Studio Limited Company Limited by Guarantee Unaudited Financial Statements 31 March 2023

TREMAINE

Chartered accountants 19 Tremaine Close Hartlepool TS27 3LE

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Financial Statements

Year ended 31 March 2023

Page
Trustees' annual report (incorporating the director's report) 1
Independent examiner's report to the trustees 5
Statement of financial activities (including income and
expenditure account) 6
Statement of financial position 7
Statement of cash flows 8
Notes to the financial statements 9

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report)

Year ended 31 March 2023

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

Reference and administrative details

Registered charity name Hartlepool Arts Studio Limited Charity registration number 1101146 Company registration number 4830735 Principal office and registered The Artrium office 120a Park Road Hartlepool TS26 9HU

The trustees

I Caldwell V Chaytor J Cook (Appointed 30 November 2022) L Scott (Appointed 28 November 2023) J E Smith (Appointed 15 February 2023) C Wakeling (Resigned 21 August 2023) A Guffick (Resigned 11 May 2022) W Green (Resigned 11 May 2022)

Company secretary Lewis Dougherty Independent examiner Julie Todd Tremaine Chartered Certified Accountant 19 Tremaine Close Hartlepool TS27 3LE

Structure, governance and management

Governing document

Hartlepool Arts Studio Limited is a company limited by guarantee and a registered charity governed by its memorandum and articles of association.

The policy and general management of the affairs of the charity are directed by the officers and trustees. Trustees are appointed at a general meeting or by the other trustees.

1

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Objectives and activities

To advance the education of the public in particular persons living with a mental health problem or, people experiencing learning difficulties, those with physical impairments living in Hartlepool and the surrounding area through use and promotion of art and artistic and creative activities.

To provide studio accommodation for the artists to offer support for the persons living with a mental health problem through the use of art and artistic and creative activities.

To foster creativity and creative activity including drawing, painting, sculpture, print and other art forms and to enrich and belong to the artistic life of Hartlepool.

Strategic report

The following sections for achievements and performance and financial review form the strategic report of the charity.

2

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Achievements and performance

Hartlepool Art Studio Limited is a registered mental health charity based on Park Road, Hartlepool, established in 2005. The ethos of the charity is to use art as a medium to improve mental wellbeing, reduce the stigma associated with mental health through public awareness and encouraging social cohesion and transition back into the community.

We currently employ one member of staff and have a team of 15 volunteers all with artistic backgrounds, fully DBS checked and holding accredited certification in Mental Health Awareness and Safeguarding Adults, as well as more specialised training such as Autism Awareness.

In past years, Hartlepool Art Studio Ltd has been mainly funded by membership to the service and grants from governing bodies, gaining commendations and awards for its service to the community from governing bodies, local services and Hartlepool Business Awards along the way.

Hartlepool Art Studio Ltd has 4 projects:

Artrium being the leading project, has been developed mainly by our members to practice art and craft in a safe and exclusive environment with like-minded individuals. We cater for everyone that has an interest in art, looking to get out of the house or wanting to learn something new, with our main focus on providing support to improve mental wellbeing.

Artrium holds key partnerships with local mental health charities and organisations, Hartlepool, Stockton and Middlesbrough Adult Social Care Service teams and Health Departments as well as NHS integreated mental health services.

To ensure our members receive a quality service which visibly improves their livelihood, we review progress every year with our members, volunteers, staff and relevant Social Workers or providers. Over 50% of our members receive direct payments to attend Artrium services, some of which receive dedicated one to one support.

Artrium Gallery is a side project of Artrium, running since 2009, providing opportunities for our members, volunteers and local artists to exhibit, sell and demonstrate artwork to the wider public as well as offering opportunites to become self employed and raising awareness for the importanace of mental wellbeing in the current social climate.

Artrium Outreach, offers a teaching/learning service to the community through schools, support and community groups and the local governament teaching, supporting and increasing social cohesion and awareness of mental wellbeing through the use of asrts and creafts from a young age.

Artrium Training offers the option to further educuation, supporting individuals back into education and employment by receiving accredited qualifications in a whole range of different areas.

Many of our members have slipped through the net of mainstream education previously in their life or have found it hard to complete qualifications on their own so offering these opportunities helps greatly with mental wellbeing and progression. Through this we have successfully helped over 50 volunteers and members back into work, over the years, and strive to support individulas with their development during their time with us.

3

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Trustees' Annual Report (Incorporating the Director's Report) (continued)

Year ended 31 March 2023

Financial review

The trustees consider that the performance of the charity this year has not been the most satisfactory. Our projects are working well and are adequately funded.

The Statement of Financial Activities show a deficit for the year of £28,482 and reserves stand at £68,212.

The unrestricted funds of the charity at 31 March 2023 amounted to £45,523 of which free reserves (that is those not tied up in fixed assets) amount to £43,369.

Reserves Policy and Risk Management

Hartlepool Arts Studio Limited Management Committee (Trustees) has determined that it should seek to acquire and maintain an appropriate level of financial resources above its current running and project cost in order to ensure the long term viability of the organisation and to comply with the Charities Commission Statement of Recommended Practice.

The reserves policy of Hartlepool Arts Studio Limited is intended to:

The target for reserves shall be based on the following:

The trustees' annual report and the strategic report were approved on 18 December 2023 and signed on behalf of the board of trustees by:

I Caldwell Trustee

4

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Independent Examiner's Report to the Trustees of Hartlepool Arts Studio Limited

Year ended 31 March 2023

I report to the trustees on my examination of the financial statements of Hartlepool Arts Studio Limited ('the charity') for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Julie Todd Tremaine Chartered Certified Accountant Independent Examiner

19 Tremaine Close Hartlepool TS27 3LE

19 December 2023

5

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Statement of Financial Activities (including income and expenditure account)

Year ended 31 March 2023

2023 2022
Unrestricted Restricted
funds funds Total funds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 5 5,371 5,371 11,444
Charitable activities 6 39,864 39,864 27,064
Other trading activities 7 498 498 214
   
Total income 45,733 45,733 38,722
   
Expenditure
Expenditure on charitable activities 8 66,776 7,439 74,215 64,584
   
Total expenditure 66,776 7,439 74,215 64,584
   
   
Net expenditure and net movement in
funds (21,043) (7,439) (28,482) (25,862)
   
Reconciliation of funds
Total funds brought forward 66,566 30,128 96,694 122,556
   
Total funds carried forward 45,523 22,689 68,212 96,694
   

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 9 to 16 form part of these financial statements.

6

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Statement of Financial Position

31 March 2023

2023 2022
Note £ £
Fixed assets
Tangible fixed assets 13 24,843 32,708
Current assets
Cash at bank and in hand 44,814 64,933
Creditors: amounts falling due within one year 14 1,445 947
 
Net current assets 43,369 63,986
 
Total assets less current liabilities 68,212 96,694
 
Net assets 68,212 96,694
 
Funds of the charity
Restricted funds 22,689 30,128
Unrestricted funds 45,523 66,566
 
Total charity funds 17 68,212 96,694
 

For the year ending 31 March 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

These financial statements were approved by the board of trustees and authorised for issue on 18 December 2023, and are signed on behalf of the board by:

I Caldwell Trustee

The notes on pages 9 to 16 form part of these financial statements.

7

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Statement of Cash Flows

Year ended 31 March 2023

2023 2022
£ £
Cash flows from operating activities
Net expenditure (28,482) (25,862)
Adjustments for:
Depreciation of tangible fixed assets 7,865 7,988
Government grant income (1,909)
Accrued income (364)
Changes in:
Trade and other creditors 498 (12)
 
Cash generated from operations (20,119) (20,159)
 
Net cash used in operating activities (20,119) (20,159)
 
Cash flows from financing activities
Government grant income 1,909
 
Net cash from financing activities 1,909
 
Net decrease in cash and cash equivalents (20,119) (18,250)
Cash and cash equivalents at beginning of year 64,933 83,183
 
Cash and cash equivalents at end of year 44,814 64,933
 

The notes on pages 9 to 16 form part of these financial statements.

8

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements

Year ended 31 March 2023

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is The Artrium, 120a Park Road, Hartlepool, TS26 9HU.

2. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006.

3. Accounting policies

Basis of preparation

Hartlepool Arts Studio meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy note(s).

Going concern

There are no material uncertainties about the charity's ability to continue.

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

9

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Incoming resources

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

10

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

3. Accounting policies (continued)

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Freehold property - 5% straight line Fixtures and fittings - 15% straight line Equipment - 15% straight line

Impairment of fixed assets

A review for indicators of impairment is carried out at each reporting date, with the recoverable amount being estimated where such indicators exist. Where the carrying value exceeds the recoverable amount, the asset is impaired accordingly. Prior impairments are also reviewed for possible reversal at each reporting date.

Government grants

Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the charity will comply with the conditions attaching to them and the grants will be received.

Where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.

Financial instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic instruments are initally recognised at transaction value and subsequently measured at their settlement value.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

11

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

4. Limited by guarantee

Hartlepool Arts Studio is a company limited by guarantee and accordingly does not have a share capital. Every member of the charity undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charity in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.

5. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Donations
Donations 361 361 1,078 1,078
Grants
Arts Council 2,957 2,957
Hartlepool Borough Council 5,010 5,010 5,500 5,500
Government grant income 1,909 1,909
   
5,371 5,371 11,444 11,444
   

6. Charitable activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Art sessions & members fees 12,967 12,967 5,295 5,295
One to One support/Personisations 19,236 19,236 18,296 18,296
Sale of Art 6,541 6,541 2,544 2,544
Sale of stock 167 167 266 266
Refeshments & tuck shop 953 953 663 663
   
39,864 39,864 27,064 27,064
   

7. Other trading activities

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Other 498 498 214 214
   

12

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

8. Expenditure on charitable activities by fund type

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
General Fund 66,776 66,776
Artrium Property Project 7,439 7,439
  
66,776 7,439 74,215
  
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
General Fund 57,145 57,145
Artrium Property Project 7,439 7,439
  
57,145 7,439 64,584
  
9. Net expenditure
Net expenditure is stated after charging/(crediting):
2023 2022
£ £
Depreciation of tangible fixed assets 7,865 7,988
 
10. Independent examination fees
2023 2022
£ £
Fees payable to the independent examiner for:
Independent examination of the financial statements 400 960
 
11. Staff costs
The total staff costs and employee benefits for the reporting period are analysed as follows:
2023 2022
£ £
Wages and salaries 28,000 28,336
Employer contributions to pension plans 653 592
 
28,653 28,928
 

13

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

11. Staff costs (continued)

The average head count of employees during the year was 1 (2022: 3). The average number of full-time equivalent employees during the year is analysed as follows:

2023 2022
No. No.
Charitable activities 1 1
One to One support 2
 
1 3
 

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

12. Trustee remuneration and expenses

No remuneration or other benefits from employment with the charity or a related entity were received by the trustees

13. Tangible fixed assets

Freehold Fixtures and
property fittings Equipment Total
£ £ £ £
Cost
At 1 April 2022 and 31 March 2023 150,727 17,305 16,528 184,560
   
Depreciation
At 1 April 2022 119,450 17,305 15,097 151,852
Charge for the year 7,536 329 7,865
   
At 31 March 2023 126,986 17,305 15,426 159,717
   
Carrying amount
At 31 March 2023 23,741 1,102 24,843
   
At 31 March 2022 31,277 1,431 32,708
   

14. Creditors: amounts falling due within one year

2023 2022
£ £
Accruals and deferred income 400 400
Social security and other taxes 918 432
Other creditors 127 115
 
1,445 947
 

14

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

15. Pensions and other post retirement benefits

Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £653 (2022: £592).

16. Government grants

The amounts recognised in the financial statements for government grants are as follows:

2023 2022
£ £
Recognised in income from donations and legacies:
Government grants income 1,909
 

17. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At 31 March
1 April 2022 Income Expenditure 2023
£ £ £ £
General Fund 66,566 45,733 (66,776) 45,523
   
At At 31 March
1 April 2021 Income Expenditure 2022
£ £ £ £
General Fund 84,989 38,722 (57,145) 66,566
   

The general reserve represents the free funds of the charity which are not designated for particular purposes.

Restricted funds

Restricted funds
At At 31 March
1 April 2022 Income Expenditure 2023
£ £ £ £
Artrium Property Project 30,128 (7,439) 22,689
   
At At 31 March
1 April 2021 Income Expenditure 2022
£ £ £ £
Artrium Property Project 37,567 (7,439) 30,128
   

15

Hartlepool Arts Studio Limited

Company Limited by Guarantee

Notes to the Financial Statements (continued)

Year ended 31 March 2023

17. Analysis of charitable funds (continued)

ARTRIUM PROPERTY PROJECT

Grants totalling £148,779 contributed to the purchase and refurbishment of an Art Studio, known as The Artrium. Funds include the following:

Hartlepool Borough Council 77,400
ERDF 71,379
----------
148,779

Costs incurred to date amount to £148,779. This amount has been captitalised and is shown in fixed asset note 14 to the accounts. Depreciation to date on the project amounts to £126,090. The amount shown as restricted represents the net book value of the property.

18. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2023
£ £ £
Tangible fixed assets 2,154 22,689 24,843
Current assets 44,814 44,814
Creditors less than 1 year (1,445) (1,445)
  
Net assets 45,523 22,689 68,212
  
Unrestricted Restricted Total Funds
Funds Funds 2022
£ £ £
Tangible fixed assets 2,580 30,128 32,708
Current assets 64,933 64,933
Creditors less than 1 year (947) (947)
  
Net assets 66,566 30,128 96,694
  

19. Analysis of changes in net debt

At
At 1 Apr 2022 Cash flows 31 Mar 2023
£ £ £
Cash at bank and in hand 64,933 (20,119) 44,814
  

16