St Emie Playing Field Trust Registered Charity No: 1101129 Trustees. Annual Report 1st April 2023 to 31st March 2024 BUILT FOR THE CQMMUNITY Bv THE COMMdNITV Reference and administration details Charity Name= St Enne Playing Field Trust other names charity is known by: St Erme and Trispen Recreation Field Committee Registered charity number: 1101129 Charity's Principal address: The Community Centre. Castle Field, Trispen TRURO TR4 9JQ Names of the charity trustees who manage the charity: Trustee name Office Name of person (or body) entitled to oint trustee ifan Mr Robert Trethewey BEM Chairman Mr Phil Hod kinson Mr Steve Hitchman Mr Dale Hanns-Drake Mr Michael Edwards Mrs Anthea Prowse Mrs Patricia Bowerman Mr Tristan Jewell Mr Andrew Gould Mrs Karen Gould Mrs Bianca Price Mr Nick Li ht Vacanc Ms Natasha Mills Mrs P Brid er Mrs Susan Mounter St Enne Silver Circle Name of the trustees for the charity, if any (for example, any custodian trustees) St Erme Parish Council St Erme Cricket Club W.E.F 14.8.23 Hon Treasurer W.E.F 16.10.23 W.E.F 16.10.23 W.E.F 16.10.23 Until 16.10.23 St Eme FC W.E.F 27.2.23 Name Mr Robert Trethewe Mr Colin Pound Mr Kevin Wilcocks Mrs Rosema Janette Gra
Structure overnance and mana Description of the charity's trusts Type of governing document: Trust deed dated 11th July 1984 as amended by scheme dated 11 ih July 2008 And resolutions at the AGM 2019. How the charity is constituted= Trust Charity selection methods: Trustees can be appointed or by another body, or appointedlreappointed by the existing trustees at their AGM ement Ob"ectives and activities Summary of the objects of the charty set out in its governing document: The objects of the charity are In the interests of social welfare, to improve the conditions of life of the inhabitants of the parish of St Enne, Comwall. Without distinction of political, religious or other opinions by the provision and maintenance of- A Sports and Community Centr& for the use of inhabitants. including use for.
Meetings, lectures and classes Other forms of recreation and leisure-time occupation A recreation ground for use by the inhabitants Structure, governance and management Description of the charity's trusts Type of goveming document: Trust deed dated 11 th July 1984 as amended by scheme dated 11 th July 2008 And resolutions at the AGM 2019. How the charity is constituted= Trust Charity selection methods= Trustees can be appointed or by another body. or appointed/reappointed by the existing trustees at their AGM Objectives and activities Summary of the objects of the charity set out in its governing document: The objects of the charity are In the interests of social welfare, to improve the conditions of life of the inhabitants of the parish of St Eme. Comwall. Without distinction of political, religious or other opinions by the provision and maintenance of- A Sports and Community Centre for the use of inhabitants, including use for. Meetings, lectures and classes Other forms of recreation and leisure-time occupation A recreation ground for use by the inhabitants Summary of the main activities undertaken for the benefit in relation to these objects
The Community Larder This was started in response to the Covid outbreak in 2020 when the Parish Emergency Plan was put in place. The Trust joined in relief work with the Parish Emergency Committee. The Larder is open to all.our records indicate that our users were local with a wide spread of ages and a large proportion of working families. A supply line with the Fareshare organisation is in place and we continue to collect from M&S weekly. All funds are kept in a separate bank deposit account. General Review. The focus continues to be on community activity in line with our original Trust deed. A key feature of the Community Centre site is the larger cricket field to the north and the football pitch on the south side. The cricket club completed the building of their new electronic score-box and store and the old score-box has been converted to a multi-purpose catering facility with assistance from a grant from the E.C.B. The cricket club will use this as part of their weekly training sessions as well as being available for use by the Trust. Close liaison is maintained with the sports clubs that use the facility. St Erme Football Club continued to play regularly and other local clubs such as Truro Youth FC and Truro Grasshoppers have played here. A football initiative for reception age children - Trispen Tigers, is focussing on children in the village. The cricket club now runs 3 teams and is in the top league division and runs weekly training sessions for children and young people. Regular hall hire has stabilised over the year, with users including fitness organisations, parts ofthe NHS, Blood Donors and community groups and organisations carrying out regular training sessions. There were bookings for private parties and events. We continue to allow discounts for local and charitable bodies. The Centre is used for Parish Council Meetings and the Comwall Councillor's regular surgeries as well as public consultation events. The Centre is the venue for the St Enne Fun Day which took place in July. The bar was open at weekends and there were a few entertainment events - a well attended concert and a Halloween Night although less than in past years as we have needed to review costs and attendan. Bingo was well supported throughout the year and a good selection of prizes were available for the pre Christmas bingo. There was an Easter egg hunt, the annual car treasure hunt and quiz and a Bluebell walk at a local farm which the Trust joined in. A new event this last year was the Scarecrow competition which raised funds for the Christmas Lights. There was a making night and the items were set up all over the village following a good response and this may be repeated. All of the above were part of our cximmitment to community benefit. The childrens, play park at Trencreek Park is maintained by the Trust. The Trustees have continued to review operations and finan because of the changing economic climate.
In the longer tenm we would still like to add an indoor sports hall, additional changing rooms and the possibility of acquiring futher land for a 3G pitch but in the light of increasing costs and changing conditions, this is still deferred for the time being. The need for installation electric vehicle charging points that are available to all has been considered but no action is considered appropriate at present because of the costs. During the year, some of our policies were reviewed and some renewal of our training for Trustees took pla. Safeguarding was always on the agenda and remains a constant consideration. Achievements and performance It is good to see the regular hall hire and the way that the income has supported our operations. The 10 % increase in hire fees. to help cover the energy costs rises in recent years has helped and a similar uplift will be seen in April 2024 The need to support others in the village is still in focus and the hosting of the Community Larder continues. Financial report. year to 31.3.2024 Income: The largest income contribution, as in previous years, has been the hire of our hall. Bookings have been strong and the income increased to £40827 (£37076 in the year 202212023). We still benefit from our position in Mid-cornwall, our modem building and competitive pricing. Our pricing was reviewed in early 2023 and an increase introduced to keep up with the higher energy costs. Special rates are still offered to charity events and local residents as well as the sports clubs that use the facility. Fund-raising has also made a good contribution with a net figure of some £5275. The Fireworks Night was a major part of this. The restricted donations were for the Community Larder- £1225 The grants were: £2946 for Trencreek Park Childens, Play park, £3456 for the Fun Day store and £556 for the Christmas Lights 2023 Fund. There was no contribution by Gift-aided profits from St Erme Playing Fields Ltd this year (£12194 in 2022123). Although a profit of some £5k was seen there was a need to deal with a VAT position. Outgoings: Utilities, mostly made up of the electricity costs - £18479, look lower than last year when there was a large amount carried forward from 2021122 because of late billing by the previous supplier. The costs have been closely monitored on a monthly basis and have been stable. A fixed rate
was obtained 2 years ago, just as all energy costs spiralled and this is up for renewal in April 2024, when it is hoped to get a lower fixed rate. There have also been some extra capital costs following the decision to upgrade the old cricket score box to an extra catering facility, in partnership with the Cricket Club who obtained grants to help with is. There were , however, extra costs that evolved during the project. The Trust will be able to use this facility to generate income. Grants were received to cover Maintenan at the Trencreek Park Childrens'Play Park and the purchase of a new store for the Fun Day Committee and in this case a further £671 is due. Wages and salaries: The Trust received advice from its accountants that in late 2022, the salaries for all those involved in the catering and administration side, carried out by St Erme Playing Fields Limited, should be paid initially by the Trust and then invoiced back to the Ltd company. All the contracts were moved to the Trust. At the end of the year, there were 2 permanent employees, (1 full -time and 1 part-time), 10 employees in all, with the remainder being on zero hours contracts and work only when needed. The overall effect is that no trustees were paid out of trust funds.The net result is that there is a net cost to the Trust of some £22000 in this year. In the past this had always been covered by an invoice for administration, last seen in 2021122 - £6884. The entries have been shown separately for this year. Summary. The deficit for the year is £11867 on unrestricted funds, can be explained by the change in the salaries position and the extra costs of some building improvements. Further increases in hire charges have been agreed and there will be strong management of the energy review, aiming for a reduction. It is expected that a gift-aided profit will also be received from the Ltd Company as activity has been similar to last year. R. Trethewey Chairman. i 3 105 12024
CHARITY COMMISSION FOR ENGLAND AND WALES Recei ts and ments accounts For the period CC16a 3110312024 Section A Receipts and payments Unrèstricted Restricted nds funds t(>thÈ nearEst £ to the near•st £ Endowment funds Total funds Last year tothÈ neare5t£ A1 Receipts HI of Hall Fundraising DonatnS Gift-aided InccYne- St Errne PF Ltd Grants Other Irwmè Interest Cost Recovery mil1m Club Events Gatering WagEs Recovery- Ltd Co io thp ntarpst£ to the nearest£ 40M27 7.750 1,611 37.076 7.7X) 1169 2,194 13.36B 225 170 628B 1,668 718 1456 406 744 72 1.240 181 118t 30.9TI Sub total (Gross incomp for AR) 6A98 93.766 83,421 Èt and investment sales. see table . tota Total recwpts 6.498 93.766 63,421 ents Equipment Millenium Ciub Payment5 Ublities Insurantts and LenceS 9inlenance FundlSIng ET)tertainmenl EvEnts Cleaning Other Exttnses Defibrillator Manteftarre PfofessK)nal Fees NewScore-Box costs Youth Work Grant payments Communty Larder Slaff bwages and PAVE New Equipment_ Trencreek P*k Donat. Cticket Cbjb Bank Charges PAYE Admn Costs ImpveMents. Old sojre Box Costs. Fun Ekny Store Adverknsing Other Costs Chrisbna5 LKJhts-2023 Events Cateri Costs 705 1.265 19,498 5.078 9.652 1178 1.497 745 27.252 6,308 10,842 5,355 1,980 740 1,103 228 1.(J36 2,066 19A98 5.078 6,506 1178 1146 228 150 17,284 10.310 1.173 117 122 IA37 4141 3A3Y 147 160 19 19 Sub total 1,069 108A17 99.135 95.983 A4 Asset and investmènt le) Sub totsl Totalpayments 99.135 9.282 108.417 95,983 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year Ènd Cash funds this year end 11.867 14.651 11562 298 15,991 12.909 45.140 33.511 61.131 46,480 12.562 CCXX R1 armjnts ISS) 1210512024
Section B Statement of assets and liabilities at the end of the period Categories Uniestricted funds to neare5t£ Restricted funds to nearvst E Details Endowfflent nds to nearest£ B1 Cash funds CLfftllt Att01t 1783 6.008 crmnty La 4271 IniUM Fund 4.106 1.955 26,502 675 Petty Cash 10D Total cash fiinds 33.571 12.909 •xxxmtlsll Unrestricted funds to nearest£ Restricted funds Endowment funds to nearest£ Dc.tails to nearest£ B2 Other lnonetsry assèts Fund to whith Details Cost (oFanD1) Curtnlvalue Fund to whith Current value ona Detatls C05t loptiona B4 Assets retained for the charitys own use Fund to whlch bTI Iv rejates Amount due ona DeLails Imjen dua nal B5 Liabilities Signed by one or tm) tnISt on be[Of all the trustees SNJnalure Print Name Date of proval 13-5-2? CCXX R2 accounts {SS} 1210512024
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinefs report on the accounts Section A Independent Examiner's Report Report to the trustees St Erme Playing Field TTUSt On accounts for the year ended 31 March 2024 Charity no (if any) 1101129 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended 3110312023. Responsibilities and basis of rpport As the tharitys trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Chaiities Act 2011 (e Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the ACL Independent trhe chartws gross in(JJme exceeded £250.0(JJ and l am qualified to examinefs statement undertake the examination by being a qualffied member of [Insert name of applicable listed bcMJy]]. Delete [ ] rfnot applicable. I have completed my examination. I confimi that no material matters have Gome to my attention in connection with the examination (other than that disclosed below ") which gives rne 12use to believe that in, any material respecL' the accounting records were not kept in accordance with sectton 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply wth the applicable requirements conceming the fomi and content of accgunts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examin*ion. I have no concems and have come across no other tnatters in connection with the examination to which attention should be drawn in this report in .4-." order to enable a proper understanding of the accounts to be reached. . Please delete the words in the bRckets ff they do not appty. Signed: Date: 15 July 2024 Name: Lucy Thomas Relevant professional FCCA MAAT
(rf any)= Address: Linggard and Tlx)mas Ltd Kew an Lergh, Stret Myghtem Arthur, Nansledan. ComvRII. TR8 4UX Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32. Independent examination of tharity accounts: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018