## **SOUTH BRENT RECREATION ASSOCIATION CHAIRMAN’S ANNUAL REPORT APRIL 2022** Despite the continued problems with the Covid Pandemic, with restriction and lockdowns in the past year it has been possible with the continued easing of the restrictions to get the Recreation Facility back running as normal as possible. With the Football Club and the Cricket able to carry out fixtures and the Judo Club restarting sessions during the year. Also, the Recreation Field and the outdoor facilities have been well used by the people of South Brent, not only walking dogs and families, but use of the tennis courts, skate park, BMX track and the Adventure Play area have all been well used. The Table Tennis has now restarted in the hall weekly. There was an outside Pantomime outside in August, this was sponsored by the Parish Council and was a huge success with about 300 people attending. We unfortunately lost the Fitness Club, run by Stuart, during the year due to falling numbers, we wish Stuart best wishes for his future projects. Joi Plumbly and her partner Steve requested and organised a Village Market, to be held on a Sunday in the Tennis Courts, the first market was held in September and again in October, both of which were successful. There was a Christmas Market held in December that had a promising start but was completely disrupted by the strong wind that sprang up. The Market started again in April, and it is hoped to run monthly during the Summer and Autumn. The running of Market brings many people who may not go to Recreation Ground. Many thanks to Jo and Steve for their efforts to organise the market, and to Avril Kelly and Mary Bradford who have served up coffee, teas and bacon rolls from the Pavilion kitchen during the market and to all the Stall holders who attended. There has also been a Sweeny Toddlers for pre-school children that is run once a week in the Pavilion and despite the change of supervisor, it is continuing on a weekly basis. From January the Parish Council now use the Pavilion Hall for all their meetings. The Association is grateful to the Parish Council in continuing to take responsibility for insuring the pavilion and outdoor equipment. Our insurance responsibility only requires us to cover contents of the pavilion. Public Liability insurance is covered under both policies. This continues to be a great help in controlling the cost of the insurance, it is hoped the Parish Council will continue this support in the future. Dog poo on the field has improved, with little evidence of poo in the past months, the poo bins are well used, and this has helped with the problem, it seems that some older dog walkers are checking the area in their early morning walk and picking up any poo and other rubbish found, the Association is most grateful for all their efforts. The litter bins continue to be well used and are being emptied twice a week, or as necessary if over full. However, after 30 years of taking the Recreation Field rubbish being taken away, we now have to pay for it to be taken away and is now charged at £ 2.50 per green bag. To keep the number of bags for collection down, the rubbish is sorted on a daily basis to remove all bottles, cans and large cardboard which are re-cycled through the normal system. As ever there was always problems and repairs to be carried out, the Adventure Play Area had some extensive repairs carried out and 11 tonnes of sand was replaced in the sandpits. The damaged wood cladding in the Tennis Courts was replaced and the gate adjusted to only open fully outwards A tarmac ramp was installed at the Heather Park entrance, this has made the entrance safer to use and looks a lot tidier. The project was organised by the Parish Council. The cost of the ramps was met by grants from Dartmoor National Park, Parish Council, County all of which we are most grateful. A defibrillator was purchased and fitted at the Pavilion’s front door, along with CCTV for security, this was enabled by grants from South Brent Football Club, Parish Council, Cricket Club, Bingo members, Judo and some funds from the Recreation Association. Keeping the general area of the Pavilion and the Car Park area, cutting back the grass and keeping the area tidy, continues to be a problem, although the Association are happy to employ somebody part time it has not been possible to get anybody to take up the challenge. The cleaning of the inside of the Pavilion continues to be carried out by Devon Cleaning. Along with the grants from the South Hams, Anne Nicholls has continued to apply for various grants for particularly the footpath round the field, there has been some successes. It is hoped that a start will be made on extending the footpath from the Adventure Play Area towards the Heather Park entrance ramp in the coming year. This is to spend the grants that we have already received or promised particularly with inflation starting to rise the cost of doing the work is also rising. The Monthly lottery continues with some 40 members, many thanks to Geraldine who now organises and runs the lottery. Many thanks to Denise Quayle and helpers who regularly pick-up rubbish and alert us to problems. Many thanks to all the committee members for turning up at the meetings. A big thank you must go to Anne Nicholls for all her work not only as the Treasurer but in getting most of the events and other things organised at the Recreation Field. Finally, although sometimes it seems we are banging are heads against a brick wall in running the facilities at Palstone Park in these difficult times, we must not forget that this is as good a Recreation Field as anywhere in South Devon, if not Devon, and for which we should still be rightly proud. **Treasurer’s Note** We are most grateful to the time, knowledge and commitment our Chairman Peter Kelly has given to the Rec. Tirelessly sorting and emptying rubbish on a daily basis, sorting out lighting and all other problems at the Rec as well as his long experience and knowledge of all things to do with the Rec. It can’t be understated that all his efforts make the Rec what it is today, We are all grateful as well for his efficient handling of our meetings so we cover lots of areas in a short space of time without lots of rambling. THANK YOU PETER . SOUTH BRENT RECREATION ASSOCIATION REGISTERED CHARITY NO 1101112 YEAR ENDED 31 JANUARY 2022 Independent Examiner's Report I report on the accounts for the above year as set out on the attached financial statements: Statement of Income and Expenditure for the year ended 31 January 2022 showing a total surplus of £30,044 (being surplus on Unrestricted Funds of £21,938 and surplus on Restricted Funds of £8,106) Statement of Assets and Liabilities as at 31 January 2022 showing Net Funds of £47,566 (£16,515 restricted) Basis of independent examiner's report My examination includes a review of the accounting records kept by South Brent Recreation Association and a comparison of the accounts presented with those records. It includes consideration of any unusual items or disclosures In the accounts and I have sought explanations where necessary and appropriate. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out below, Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the need: (a) to keep reasonable accounting records, and, (b) to prepare accounts which accord with the accounting records, have not been met, or, (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sarah Reynolds Dato: 5 April 2022 SOUTH BRENT RECREATION ASSOCIATION - REGISTERED CHARITY NO 1101112 STATEMENT OF INCOME AND EXPENSES FOR THE YEAR ENDED 31 JANUARY 2022 2022 UNRESTRICTED FUNDS GENERAL Ineome Coronavirus Grant Rental Youth Club Net Bank Interest 2021 21670 5948 10000 11375 27618 21375 Expendlture Field Maintenance Youth Club Expenses General Running Costs Wages Heat Light Power Water Rates Insurance Cleaning & Maintenance Repairs & Renewals Telephone and Broadband Print Post Stationery Data Protection Accountsncy 2401 8005 835 155 338 2503 1212 420 778 180 330 3227 159 420 35 250 35 240 8149 13374 8001 GRANTS & FUNDRAJSING Income Fundraising 19469 2636 Expenses Fundraising 2636 167 226 167 226 258 2469 Surplusl(Deflcft) - Unrestrlcted Funds £ 21938 8259 RESTRICTED FUNDS Income Kitchen Refurbishment Multi Games Refvrbishment Adventure Trail Car Park Repairs Defibrillator Footpaths Cricket Nets 1000 1000 3942 500 14100 Expendlture Kitchen Refurbishment Multi Games Refurbishment Adventure Trail Car Park Repairs Defibrillator Footpaths Cricket Nets 15600 4942 5880 1224 2530 1614 6231 7494 9985 Surplusl(Deflclt) - Restrlcted Funds 8106 SOUTH BRENT RECREATION ASSOCIATION - REGISTERED CHARITY NO 1101112 STATEMENT OF ASSETS AND UABIUTIES AS AT 31 JANUARY 2022 2022 2021 ASSETS Bank and Cash Current Instant Access / Lottery 30 Day Notice Skate ParklBingo Youth Club Youth Club Savings Vice Presidents Club Grant Cash in Hand 8762 1017 5502 7507 919 26 307 164 20 37 8543 164 20 37 32008 49 47566 17523 LIABILITIES Creditors Net Funds 47566; 17523 NET FUNDS REPRESENTED BY 2022 2021 Unrestrlcted Funds Opening Balance Surplus In Year Transfers from Restricted Funds 10230 21938 (1116 1971 8259 31052 10230 Restrlcted Funds Kltchen Refvrblshment Opening Balance Add Grant Funding Received in Year Less Expenditure in Year 1000 1000 Multigames Refurbishment Opening Balance Add Grant Funding Received in Year Less Expenditure in Year 1000 1000 1000 1000 Adventure Trail Opening Balance Add Grant Funding Received in Year Less Expenditure in Year 4344 1626 3942 (1536) 4344 Car Park Refurbishment Opening Balance Add Grant Funding Received in Year Less Expenditure in Year Transfer from Unrestricted Funds (2) 2528 Fenclng and Blns Opening Balance Add Grant Funding Received in Year Less Expenditure in Year (2) 316 316 316 316 Footpaths Opening Balance Add Grant Funding Received in Year Less Expenditure in Year 1635 14100 7866 16?31) 15735 Defibrillator Add Grant Funding Received in Year Transfer from Unrestricted Funds Less Expenditure in Year 1635 500 1114 1614 16515 Total 47566 17523 Approved By. Chairman Secretsry Date: SOUTH BRENT RECREATION ASSOCIATION REGISTERED CHARITY NO 1101112 YEAR ENDED 31 JANUARY 2022 Independent Examiner's Report I report on the accounts for the above year as set out on the attached financial statements: statement of Income and Expenditure for the year ended 31 January 2022 showing a total surplus of £30,044 (being surplus on Unrestricted Funds of £21,938 and surplus on Restricted Funds of £8,106) Statement of Assets and Liabilities as at 31 January 2022 showing Net Funds of £47,566 (£16,515 restricted) Basis of independent examiner's report My examination includes a review of the accounting records kept by South Brent Recreation Association and a comparison of the accounts presented with those records. It includes consideration of any unusual items or disclosures in the accounts and I have sought explanations where necessary and appropriate. The procedures undertaken do not provide all the evidence that would be required in an audtt, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out below, Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gÈves me reasonable cause to believe that in any material respect the need: (a) to keep reasonable accounting records, and, (b) to prepare accounts which accord with the accounting records, have not been met, or, (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sarah Reynolds Date: 5 April 2022