SOUTH BRENT RECREATION ASSOCIATION CHAIRMAN'S ANNUAL REPORT APRIL 2021 This has been what can only be described as a very strange year for the Recreation A&wIatiO￿ with periods of lock down when the facilities where Dot to periods when some activities took place. Hopefully. we a￿ now coming out of the restrictions and we can get back to a nonnal way of operating. It is pleasing that this AGM is being held at the Pavilion and being able to see each other face to face. Although the activities have been somewhat restric￿ the Associati(m has received several grants from the Government Covid support packag4 such that we have been able to keep the whole facility ticking over financially. In the first part of the pandemic the use of the facilities was somewljat reducrf particularly in the Skate Part BMX Track and the Courts. The Conmnittee decided that the wbole of the recreation grouDd would remain open to allow exercise by the community partlcularly famili4 dog walkas and older people. This was generally Supp￿ by the Parish Council. However. th¢rc was not any organised spo¢ Foothall or Cricket at that lime. With the lifting of the lock down the Football and Cricket Clubs resumed both training and matches only to be internwted again with the second and third lock dow￿ During this time the Pavilion was only used for some small Meetin￿ everything else was Stoppe4 including Brownie Table Tennis Keep Fit and Bingo. Ho￿fullY with steady lifting or restrictions all (xn get back to nornMI in the near futtwe. It h&s been encouwg to see the incre&se in the numbers that have been using the Recreation Ground as the year has progresse4 hopefully this will raise the awareness of the Recreation Ground in these us¢rs. Various WO￿ have been carried out around the various lockdown4 the Pavilion has been painted outside. the floodlights in the Courts have been all clwiged for a newer type of ligbL There has been a light fitted on the end of the Pavilion to light that area and along with a light on the field side will light the way into the Pavilion for the disabled. The footpath round the outside of the Courts was lai(I this has made the control of vegetation into the courts much ¢asier to conln)l. We received a payment from Vlsty the contractors for Fairfield 2 to use part of the carpark for their workers and contractors to park vehicles while conSt￿On goes on. Th¢ Adventu￿ P￿Y Area continues to have probl¢m4 after the recent ROSPA inspcctson that confimied the defects that require attentioffj Earth Wrights have quoted for the that should be started at the end of May. The Skate Park has had some defects note(L these are going to be Tepaired by Evolutio￿ who installed the equipment some 12 years ago. this is the fiE5t repair WO￿ on the eqw"pment since installation The Association is gratefu] to the Parish Council in continuing to take respO￿bAllty for insuring the pavilion and outdoor equipmenL Our insurance respon￿7)llIty only reqll1r￿ vs to cover contents of the pavilion. Public Liability insurance is covered under both policies. This continues to be a great help in controlling the ￿st of the insurdnce, it is hoped the Parish Council will continue this support in the future. The Counci] also indicated that it will cover the cost of nMintenaDce and any repairs to the Adventure Play Area in the fi]tu￿. The skate p&k along with the BMX track been le&8 well used when compared to other years. b when ￿striCt10n$ have allowed it has Ilad many users. Howcver, there been an ongoing pmblem with grnffiti. There has been some WO￿ on the BMX Track in the past year. which has ￿SUIted in an imprnvement and safer riding The Multi Sports courts are particularty wcll used especially when the restriction allowe(L and it is hoped the organised events will r¢-Start soon. The Adventure Trail continues to be a great attraction and is well used by a great number of young pcople, and as noted has been problems with some of the equipment and the continued problem with the timber, all of which has again been highlighted by the recent ROSPA Inspection of the area it is hoped the coming repairs will resolve the problems. 11 Dog poo on the field Iw improve4 with little evidence of poo in the past months, the poo bins are well use4 and this has helped with the proble￿ it seems that some older dog walkers are checking the area in their early morning walk and picking up any poo and other rubbish foun(L the Association is most gratefi for all their efforts. There is still a problem with some dogs nllming out of control in the field area and intimidating people and other dogs. The litter bins continue to be well used and are being emptied twice a weeK or as necessary if over fi￿. There was a continued problem with Ash die back in some of the trees on the Fiel￿ several tw in the hedge row on Exeter Road have been removed as they were considered to be a danger. The Cleaning of the inside of th¢ Pavilion continues to be carried out by Devon Cleanin& Ian O'connor l)as been w0￿1ng on the removal of vegetation in an effort to make the whole area look more p￿ntable, to this end we have purchased a new strimmer, a used grass machine and various other hand toots to enable the work to pmgre4 many thanks to kn for all his efforts. A wheelbarrow was donated by a Rebecca Kelly of Midille Green after an appeal on FacebooL we are most grateful to Rebecca for the donatiotL Also, thanks to Jill cn￿ who also litter picks and Stuart Parkes who puts out the rubbish for collection Along with the grants the South Hams. Anne Nicholls has continued to apply for various grants for particu￿lY the foolpath round the fiel4 there bas been some SUcc￿es. The Monthly lottery continues with some 45 member& many thanks to Anne who has Organis￿ and runs the lottery. Many thanks to Denise Quayle and help￿5 who regularly pick-up nthbish and alert us to problems. Many thanks to all the committee members for turning up at the meetings. A big thank you must go to Anne Nicholls for all her work not only as the Treasurer but in getting most of the events and other things organised at the Recreation Fiel Finally, although sometimes it seems we are banging are heads against a brick wall in nllming the facilities at Palstone Pth in these difficult tAmes. we must not forget that this is as good a Recreation Field as anywhere in South Devo￿ if not IkV0￿ and for svhich we should still be righdy prou(L Treasurn Note - Many thanks to Peter Kelly for the many tssks he has Undert￿en including dealing with contractors and the many repairs he l)as taken on to ensure the smooth runni￿ of the facilities. We are most grateful for his twice weekty emptying of the bins come rain or shine. Thank you for all the support you have given me as Treasurer sorting out various situations. SOUTH BRENT RECREATION ASSOCIATION REGISTERED CHARrrY NO 1101112 YEAR ENDED 31 JANUARY 2021 Independent Examinerfs Report I report on the accounts for the above year as set (xrt on the atta￿￿d financial statements: statern￿ of Inc(Th and Expenditure for the year e￿ 31 January 2021 showing a total surplus of £3216 (being surplus on Unrestri(Xed Funds of £8259 and defi(at on Restrifxed FurKls of £5043) Statement of Assets aThJ Liabilibes as at 31 January 2021 showirrfJ Net Funds of £17523 (£7293 restricted) Basis of independent examinerfs report My examinati(￿ indudes a review of the acc(xJnting records kept by South Brent Recreation Association The procedures undertaken do not provide all the evidence that wodd be required in ￿ audiL and c(msequenty no opinion is given as to whether the accounts present a Irue and fair VI￿ and the report is limited to those matter5 set (xrt below. Independent examinerfs statement In connection with my examin*Th, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any materia resped the need: (a) to keep r&8sor￿b1e ac(x)untirvJ rec(xts. and. have not been meL or. (2) to whith. in my opinion. attention should be drawn in order to enable a proper understanding of the acccxjnts to be reached. Sarah Reynolds 15 May 2021 SOUTH BRENT RECREATION ASSOCIATION - REGISTERED CHARITY NO 110111 STATEMENT OF INCOME AND EXPENSES FOR THE YEAR ENDED 31 JANUARY 2021 2021 2020 UNRESTRICTED FUNDS GENERAL Income Coronavirus Grant Rental Youth Club Net Bank Interest 10000 11375 8343 21375 8343 Expenditure Field Maintenance Youth Club Expenses General Running Costs Wages Heat Light Power Water Rates Insurance Cleaning & Maintenance Repairs & Renewals Telephone and Broadband Print Post Stationery Data Protection Accountancy 8005 3468 778 180 330 3227 159 420 908 163 330 3034 312 661 35 240 35 200 13374 9111 8001 GRANTS & FUNDRAISING Income Fundraising 1992 1992 Expenses Fundraising 226 334 226 334 1658 258 Surplusl(Deficit) - Unrestricted Funds 8259 890 RESTRICTED FUNDS Income CCTV Multi Games Refurbishment Adventure Trail Car Park Repairs Fencing & Bins Distribution Board Footpaths Cricket Nets 2474 3120 1838 1000 3942 2985 1535 7866 15557 4942 35375 Expenditure CCTV Multi Games Refurbishment Adventure Trail Car Park Repairs Fencing & Bins Distribution Board Footpaths Cricket Nets 2474 3120 1210 1224 2530 2669 1535 6231 42582 9985 53590 Surplusl(Deflcit) - Restricted Funds (5043) (18215) SOUTH BRENT RECREATION ASSOCIATION . REGISTERED CHARITY NO 110111k STATEMENT OF ASSETS AND LIABILITIES AS AT 31 JANUARY 202, 2021 2020 ASSETS Bank and Cash Current Instant Access l Lottery 30 Day Notice Skate ParkJBingo Youth Club Youth Club Savings Vice Presidents Club Grant Cash in Hand 7507 919 26 307 164 20 37 8543 527 686 26 477 164 20 37 12349 26 17523 14312 LIABILITIES Loans Ex A Nicholls Ex P Kelly Net Funds 17523 14312 NET FUNDS REPRESENTED BY op8nirrfJ Balance Surplus In Year Transfers from Restricaed Funds 1971 8259 1081 10230 1971 CCTV Opening BaaKe Add Grant FLmdwYJ Received in Ye Less Expendi￿re in 2474 2474 3120 3120 1626 3942 1224 1210 1626 2528 2528 Add Grant FLmding Recaved in Y 2530 (2) 2528 (2502) (270) 27030 15557 (42582) Atkj Grant Received in Year Fenctrry and Bw 316 Add (>ant F￿￿rrtj R8ceived in Year 2669 316 316 Add Grant FwMfiThJ Received in Year 6231 1635 1535 7293 17523 14312 ## **SOUTH BRENT RECREATION ASSOCIATION REGISTERED CHARITY NO 1101112** ## **YEAR ENDED 31 JANUARY 2021** ## **Independent Examiner's Report** I report on the accounts for the above year as set out on the attached financial statements: 1. Statement of Income and Expenditure for the year ended 31 January 2021 showing a total surplus of £3216 (being surplus on Unrestricted Funds of £8259 and deficit on Restricted Funds of £5043) 2. Statement of Assets and Liabilities as at 31 January 2021 showing Net Funds of £17523 (£7293 restricted) ## **Basis of independent examiner's report** My examination includes a review of the accounting records kept by South Brent Recreation Association and a comparison of the accounts presented with those records. It includes consideration of any unusual items or disclosures in the accounts and I have sought explanations where necessary and appropriate. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out below, ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the need: - (a) to keep reasonable accounting records, and, - (b) to prepare accounts which accord with the accounting records, have not been met, or, - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Sarah Reynolds ………………………………………………………………………… **Date:** 15 May 2021