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2021-08-31-accounts

Annual Report and Accounts

For Year ended 31[st] August 2021

XLP, All Hallows-on-the-Wall, 83, London Wall, EC2M 5ND

XLP is a company limited by guarantee, registered in England, number 4959458 and a registered charity number 1101095

XLP FOR THE YEAR ENDED 31[ST] AUGUST 2021

Contents
Details of the Charity, Trustees and Advisors 3
Welcome from the Chair and Chief Executive 4
Objectives and Activities 5
Achievements and Performance 7
Financial and Risk Review 18
Plans for Future Periods 21
Structure, Governance and Management 22
Statement of Trustees’ Responsibilities 23
Auditor's opinion 25
Statement of Financial Activities 30
Balance Sheet 31
Statement of Cash Flows 32
Notes to the Financial Statements 33

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2021

DETAILS OF THE CHARITY, TRUSTEES AND ADIVSORS

Status

XLP is a charitable company limited by guarantee, registered in England, and incorporated in 2003. The company was registered as a charity in 2003.

XLP is also historically known as “The X L Project”.

Registered Charity Number 1101095 Registered Company Number 4959458 Registered Office All Hallows-on-the-Wall 83 London Wall London EC2M 5ND Trustees Mr E F C Donaldson OBE Mr A D W Millar Mrs R Nuamah Williams (until 24/08/2021) Mrs A Russell (until 06/07/2021) Mr N Benton Miss E Yentumi Miss E Biddulph (until 07/10/2020) Mrs S Douglas (appointed 06/07/2021) Mr K Brese (appointed 13/10/2021) Chair Mr E F C Donaldson OBE (from 07/10/2020) Miss E Biddulph (until 07/10/2020) Treasurer Mr N Benton (from 07/10/2020) Mr E F C Donaldson OBE (until 07/10/2020) Secretary Mr P J Wood Chief Executive Mr L O Watson Bankers HSBC Bank PLC 47 Rye Lane Peckham London SE15 5ET Auditor Edmund Carr LLP 146 New London Road Chelmsford Essex CM2 0AW

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2021

WELCOME FROM THE CHAIR AND CHIEF EXECUTIVE

The global pandemic has continued to have a profound effect on the charity sector, including XLP’s operations and the young people we serve. The restrictions introduced in 2020 continued throughout the year to which these accounts refer, and remain one of the biggest changes we have seen in our 25-year history.

Throughout this, XLP has continued to operate, keeping the services that so many young people rely on in place for them and their communities. This was especially important as these communities saw other provision disappear due to funding cuts and the economic downturn. They were also the communities most impacted by the pandemic, with COVID mortality rates disproportionally affecting deprived communities (23% higher in the 20% most deprived neighbourhoods than in the least deprived neighbourhoods in London).

London’s Poverty Profile (commissioned every year by Trust for London and WPI Economics)[1] further highlighted some of those disparities for Londoners and its most deprived communities:

Furthermore, we saw the educational gap between disadvantaged young people and their better off peers increase, and an increase in domestic abuse and grooming. For all that this set of accounts is able to tell of what we have done, it cannot reflect in full the lived experience of many of the young people we work with.

It is in this light that we are particularly proud of the work we have continued to do during this time, and grateful to the team, volunteers, partners and funders for all they have invested in young people. We simply couldn’t do what we do without their hard work and support.

The work is as important as ever, and we are hopeful for what we can achieve through the tireless work of the staff and volunteers. As a charity that is increasing its capacity in impact management in a sector that struggles to do this well, we are also excited for the role we can play in forging a new way to become an evidence-based, continually-learning charity, dedicated to making a difference in the lives of those who need us most.

Eddie Donaldson OBE

Luke Watson

Chair

Chief Executive Officer

1 https://www.trustforlondon.org.uk/news/new-poverty-report-shows-london-and-low-income-communitiesdisproportionally-affected-by-covid-19/

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OBJECTIVES AND ACTIVITIES

XLP was founded in 1996. Its charitable objects are set out in its governing document and these underpin its operational objectives. The trustees have paid due regard to the Charity Commission's guidance on public benefit when determining the activities of the charity.

XLP engages in long-term relationships to empower young people from the most disadvantaged backgrounds to complete their education and avoid anti-social behaviour, gangs and criminality, and ultimately to become positive contributors to their communities. We are working to create positive futures for young people living in our inner cities and to make a serious and sustainable impact upon poverty and educational failure.

The charity seeks to serve children and young people (approx. 10-20 years of age), primarily from inner-London estate communities, who are experiencing a range of life challenges and/or behavioural and educational difficulties. It does this through a portfolio of prevention, intervention and diversionary projects that are focussed on delivering the following outcomes:

XLP works principally in the London boroughs of Southwark, Lewisham, Lambeth, Greenwich, Newham, Tower Hamlets, Islington, Camden and Hackney.

Over the past 12 months, we have worked with over 2,500 young people and their families on a one-to-one and small group basis, concentrating on building long-term, positive, trusted relationships.

It is these relationships that produce trust with young people, which in turn allows a belief that positive change is possible in what are very often difficult life circumstances. This progression of TrustBelieveChange is foundational to what we do.

It takes time to foster trust. It takes a skilled youth worker to know when to encourage and when to challenge. It takes time for a young person to change their mindset and begin to believe in themselves. It needs that trust and belief to be in place for sustained change to happen.

We believe in building these relationships with young people, and creating multiple contexts and opportunities to deepen our engagement with them. Our theory of change is centred on such relationships. Regular and consistent engagement is not only shown to be the most

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2021

effective strategy in long term change, but also necessary for young people with multiple levels of disadvantage.

Our work through the year has continued to comprise a wide range of programmes including:

XLP aims to provide multiple contact points with children and young people, working with them in their schools, their communities, and with their families. In this way, robust long-term relationships can be established between XLP youth workers and the children and young people they serve.

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ACHIEVEMENTS AND PERFORMANCE

Overview

Outputs

s
2020/21
Boroughs where we work 9
Estate communities where we work 36
Schools and Pupil Referral Units where we work 12*
YoungPeople(in one-to-ones and smallgroups) 2,507*

- Communities Programme (Arts, Bus, X Mobile and Sports projects):

Mentoring Programme (one-to-one and group mentoring):

Schools Programme (Exclusion Reduction Project):

Employability Programme (Ready to Work, Young Leaders and Future Talent projects):

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Demographic Engagement

----- Start of picture text -----
Gender by Project
100%
80% Female
60% Male
40% Non-Binary
Transgender
20%
0%
----- End of picture text -----

Ethnicity by Projects

----- Start of picture text -----
100%
80%
60%
40%
20%
0%
----- End of picture text -----

----- Start of picture text -----
Asian
Black
Mixed
White
----- End of picture text -----

Age by Project

----- Start of picture text -----
100%
80% 22+
18 - 21
60%
15 - 17
40%
11 - 14
20%
Up to 10
0%
----- End of picture text -----

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Achievements against key goals for 2020/2021

The charity made good progress against its declared key goals for the year.

To maximise opportunities under COVID restrictions to support young people and their communities

The team showed remarkable agility and flexibility, and an incredible capacity to meet young people in new and different ways. Much of this was birthed during the first lockdown the previous year, and of the various new initiatives that started, almost all have become part of our ongoing offer to young people.

Within the restrictions, to get back to build up the work again

Different restrictions affected different projects differently. Schools operated entirely differently to how they had in the past, and in different ways to each other, creating a need for bespoke responses and agility within the XLP Schools Team. The Sports Team on the other hand, largely working outdoors, was for the most part unaffected. And overall the work grew during the year, but we are yet to hit our pre-pandemic levels of engagement. However, we were encouraged that the government recognised the importance of youth work by designating them as key workers and allowing much of the work to continue. In doing so, it recognised that whilst all are vulnerable to COVID, there is a need to continue supporting those in society who are most vulnerable. We know that those from low-income families are disproportionately affected and will be affected for many years to come.

To develop the Education programme

The Education programme consists of an Exclusion Reduction Project and a Literacy and Numeracy Project. Both were set up in response to a problem that we are facing as a society. Exclusions were described as the greatest social injustice currently faced in the UK by the Commons Education Select Committee in 2019, whilst the National Tutoring Programme was set up in 2020 by the government in direct response to the impact of COVID on young people’s education. We consider these two issues as critical to address for young people in our care.

To develop our impact management and measurement, ensuring that good output, outcome and impact data are available going forwards

We have built a comprehensive database using Salesforce that is able to capture the activities, outputs, and outcomes of the young people we work with. Ensuring it is a fully functioning database is both a technical and cultural challenge. Having made a good start, there is plenty more to do, and provides an opportunity to be leaders in our field with regards to impact management.

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This was hampered by the pandemic and ensuing restrictions. Moreover, it was not the time to start charging for services at a time when many were feeling financial constraints. We still believe there is merit in exploring this, particularly as paying for a service can positively impact the relationship, commitment and buy-in of the organisation paying, but we would want to weigh this up against our long-held ethos of providing free services to those people and institutions that would not be able to afford them otherwise.

Despite losing the funds we would usually bring in from the Annual Dinner and other fundraising events that could not happen due to COVID restrictions, we have still been able to build our free reserves to a level of 3.1 months. We will look to at least sustain this level as we seek to grow and return to pre-pandemic spending levels over the next year.

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Report on Activities for the year

The Coronavirus pandemic continued to impact our activities, with changing government restrictions requiring an agile and nimble approach. Throughout, the government allowed and encouraged youth workers to continue their work, particularly with those considered vulnerable. In the most strict lockdown The National Youth Agency (the national body for youth work) recommended working online, outside, one-to-one or in small groups.

It is encouraging that the government recognised the importance of continuing youth services with the most vulnerable, and this enabled us to continue much of our work. We know that those from low-income families are disproportionately affected and will be affected for many years to come, and that whilst COVID as a virus presents a health risk to many, stopping vital services and breaking the relationships on which they rely presents a very real risk too.

The table on the following page shows activities carried out during the year across the projects, which were impacted by lockdown restrictions to differing degrees. We now measure regular attendees as a more meaningful reflection of those with whom we have an impact.

Project Regular
Attendees		 1-1
Sessions		 Group
Sessions		 Total
Sessions
Arts 19 16 71 87
Buses 244 64 476 540
X-Mobile 32 68 139 207
Sports 233 250 522 802
Exclusion Reduction 103 874 129 1003
Literacy & Numeracy 67 101 194 295
1-1 Mentoring 43 752 0 752
Ready to Work 26 133 86 219
Young Leaders 30 16 71 87

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Communities Programme

Arts Project

The performing arts project operates across nine London boroughs and provides young people with the opportunity to participate in a range of live performance events, specialist coaching and development opportunities, and life-skills and group mentoring sessions. This includes opportunities to record music performance and dance music videos, and the chance to collaborate and learn from industry professionals.

COVID response : this was the project most affected by the pandemic restrictions, and much of the work was scaled down to one-to-one and online sessions. There were no live shows where there would normally be, which would draw large audiences consisting of parents, teachers, peers and local residents. Nevertheless, many of the project’s participants are working towards further training and career development in the arts industry.

Bus Project

The XLP buses and vans act as mobile youth centres that operate in 24 inner-city estate communities in London each week. These communities often lack any youth provision and have been chosen for this very reason. The buses not only provide a safe space for young people, but the long-term and consistent approach taken by the staff and volunteer team enables trusted relationships to develop with young people, which in turn allow for in-depth discussions where young people build their self-confidence, develop the skills needed to become positive members of their communities and realise their potential.

During the year, we replaced one of the two buses we had decommissioned last year with a ULEZ-compliant vehicle and plan to replace the other in 2021/22.

COVID response : in some lockdowns, we stopped using the large double-decker buses due to restrictions, using vans instead to advertise our presence and carry out detached youth work, whilst in others, we were able to keep using them as we would normally. The priority was to keep a consistent presence on the estates where we work.

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X-Mobile Project

The X-Mobile recording studio project is focused on beneficiaries classified as ‘hardest to reach’ and operates mainly on housing estates and in Pupil Referral Units (PRUs), working with those who will not engage with statutory agencies for a variety of reasons. Music provides an opportunity to learn new skills, develop confidence and express emotions. Many young people recorded their own musical creations for the first time, and the nature of music production encourages collaboration, which is a useful tool in engaging those involved in gangs or anti-social behaviour.

COVID response : the van normally attracts small to medium groups of young people, and the project was able to continue, using the van to record and produce music, and using this as an engagement activity to bring about change. Online sessions were used as additional support and for those who were unable to join sessions in the community.

Sports Project

The project operates sports sessions at 19 inner-city sites, providing mentoring to at-risk and disadvantaged young people, alongside football, fitness and dance activities. The project has increased trust and built relationships between people from a range of backgrounds within conflicted communities, and provided inclusive activities for socially-isolated young people.

The project also provides a range of additional activities during school holidays to meet the needs of young people who are increasingly susceptible to involvement in youth violence and high-risk behaviours when they are not engaging with school and other key workers. Specific sports drills have been used to help young people from different backgrounds build friendships and relationships, and young people and their families have reported improved relationships, community cohesion, and confidence.

COVID response : the project focussed on one-to-one fitness and training sessions in parks initially, with some online training sessions, but was soon able to continue as before when the government allowed for external sports sessions to continue.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2021

Schools Programme

Exclusion Reduction Project

The charity has strong relationships with schools and Pupil Referral Units in the nine boroughs where we work. The focus is particularly on exclusion reduction, and keeping young people in mainstream education. This is done primarily through educational lesson support and mentoring (one-to-one or in groups), but also through lunch clubs, homework clubs, and after-school activities.

COVID response : where schools were closed, most contact points initially moved online. However, as some schools continued to serve children from disadvantaged backgrounds or whose parents or guardians were key workers, these became hubs where the team would engage with young people.

Literacy and Numeracy Project

The Literacy and Numeracy project works in schools and PRU’s to help those struggling in these areas, which has an inevitable knock-on effect on school work, as well as likelihood to stay engaged with education and home life. External tutoring became common-place for many young people due to school provision being so impacted as it was, but this type of input was rarely available to those from disadvantaged backgrounds. As such, we wanted to enable this same catch-up opportunity to pupils whose education has been impacted the most by the pandemic.

COVID response : this project moved all its work online during the first lockdown, and quickly sought to engage volunteers to run online tutoring sessions. The online tutoring was one of the new pilots that arose in direct response to the pandemic and is one that we have grown as the restrictions have lifted.

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Mentoring Programme

XLP's Mentoring project targets those young people most at risk: either excluded or on the verge of exclusion, and involved in gangs, crime and anti-social behaviour. The project has worked with young people in one-to-one and group settings, and trains mentors, who are then matched to young people based on location, experience, background and interests. As part of the matching process, mentors are introduced to families, before going on to mentor each young person for a year. Referrals come from schools, Pupil Referral Units, youth and community organisations, and local authority youth and family services. The project sees atrisk young people breaking destructive habits, making wise life choices and positively contributing to their families, communities and society.

COVID response : given that most of the mentoring project takes place in one-to-one settings, this was able to continue relatively undisturbed. Many sessions took place online, as did the mentor training and home visits, but for much of the year, outside one-to-one meetings were allowed and continued.

Employability Programme

Ready to Work Project

Ready to Work is aimed at young people between the ages of 18-24 who are not in education, employment or training (NEET). These young people engage in an intensive eightweek course, consisting of workshops, one-to-one sessions, work experience, volunteering, and job application and interview support. We partner with external organisations and companies to provide specialist career guidance, work experience, work-shadowing experience, interview and CV-writing skills, with most beneficiaries never having had access to such opportunities before. The aim is to train and prepare them to gain, sustain, and progress in employment.

COVID response : on the first day of the first lockdown, all group sessions moved to online sessions using Zoom. As restrictions lifted and changed, so did the project with one-to-one sessions taking place in a variety of settings. As offices opened again, so did opportunities to run company visits and CV workshops with our corporate partners.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2021

Young Leaders Project

This project aims to help young people to improve their work-readiness, and ultimately to prepare them for and keep them in education, employment or training. It includes a work experience element and addresses skills such as communication, problem-solving, selfmanagement, and interpersonal skills. The projects uses a skills building framework that demonstrates to young people what success looks like in each skill, and allows them to target and work towards making improvements. Young people on the project will access company visits, trips and additional broadening experiences, and volunteer experiences. These activities will be important in providing opportunities for young people to use their essential skills, and will encourage them to see the relevance of these skills in addressing real-life problems and challenges.

COVID response : All groups engaged with a mixture of online workshops, face-to-face events, and, when restrictions allowed, group trips. Although volunteering opportunities have been minimised for these young people, we have been able to offer an online work experience programme to those on the project.

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Other

Summer camps and outings

Ordinarily, XLP would run dozens of residential trips for young people, either full-week or weekend trips, and take up to 400 young people away. Last year, that number was diminished by COVID, but we were delighted to be able to run 10 overnight camping trips and weekends away this year, together with 87 day trips. These trips offer incredible opportunities for growth for young people who often lack such opportunities. They help young people to broaden their horizons, visit new places and create lifelong memories, whilst also giving building strong and positive relationships with trusted youth workers. It is often on such trips that transformational moments are seen, with real breakthrough across the ages.

Training

XLP provides a yearlong, apprenticeship training programme focused on urban youth and community work, together with project-specific training. The aim is to give young people who have come through the youth work projects an opportunity to learn through experience, as well as receiving targeted training on the job and externally. Apprentices start in September where possible, and typically join the Sports project or X-Mobile project.

In addition, XLP participates in three-year degree programmes providing qualifications in Theology and Youth Ministry. The XLP degree students on these programmes fulfilled the practical parts of their courses by working on XLP projects that also provide additional continuity within the teams.

Laptop Provision

The first lockdown highlighted the digital divide that many of those we work with face. Many do not have access to laptops or tablets, or share them with other family members, and even where such devices do exist, there is often a need for reliable internet. Through the initiative of various key supporters, we received and delivered dozens of laptops last year, and continued this initiative in 2020/21.

Youth Advisory Group

This group is made up of past and current beneficiaries from across XLP, aged from 16 upwards. It meets monthly to discuss XLP and offer feedback and suggestions for improvements of projects and make a significant contribution to the work of XLP. The group receives leadership training and mentoring support to develop confidence and listening skills.

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FINANCIAL AND RISK REVIEW

Income and Expenditure

Total Income received for the year was £2,044,636, £200,109 (11%) higher than £1,844,527 for 2020 despite once again needing to cancel our fundraising dinner (approx. £100k) and other fundraising events (approx. £50k) due to ongoing restrictions. We benefitted from Government furlough support of £84,214 (2020: £115,304) where we were unable to utilise staff and were also able to raise income through a number of COVID response and recovery funds.

The main sources of voluntary income for the period are set out in Note 2. The charity is hugely grateful to all its donors.

Expenditure of £1,501,011 showed a slight increase of £7,063 (<1%) from £1,493,948 for 2020. Expenditure remained lower than in earlier years due to continued limitations on our activities caused by the various restrictions and guidelines around COVID-19 which were in place during the year.

This performance resulted in restricted funds increasing to £619,383 (2020: £317,437) and free reserves increasing to £358,325 (2020: £247,644). The increase in restricted funds primarily results from funding received for projects which have been delayed due to the impact of COVID restrictions. We look to reverse this trend in 2021/22 as we expect to return to full delivery of our youth work projects.

Donations and other fundraised income of £1,933,724 increased by 14% from £1,698,985 in 2020. Non-bus grants increased by £352,406 (from £919k to £1,271k) and donations from businesses increased by £156,653 (from £149k to £305k). Other donations decreased by £137,290 (from £301k to £164k); these are mainly from individual donors, and the decrease has been partially caused by the ending of a £60k multi-year donation in 2019-20 and partially by a decrease in medium (£500-£5,000) one-off donations along with the associated reduction in Gift Aid. Donations from churches and grants for the bus project were also down by £42,803 and £39,759, whilst income from events was reduced by £42,218.

XLP does not use a professional fundraising service and has not received any complaints from donors regarding our fundraising activities.

Our principal expenditure is staff costs. In the last twelve months these remained static. We expect staff costs to rise over the next 12 months as we increase project delivery in line with the increased income we expect to receive.

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With COVID-19 restrictions continuing to limit the face-to-face work we were able to do through most of the year, the costs of running our projects increased only slightly this year. The costs of running our community vehicles remained low as we used the smaller vans in place of our buses. We were able to bring a new bus into operation in Spring 2021, which was used as the restrictions lifted, and have purchased a further new bus which is expected to enter service around Spring 2022.

Our fundraising ratio was lower than normal (due to timing of staff appointments) at 5% of the total of voluntary income and activities for generating funds. We expect this to return to 7-10% in future years. Support costs remained static as set out in Note 8.

Balance Sheet

Fixed assets increased significantly to £225,802, as a result of purchase of two new buses to replace the vehicles that had been disposed of in the previous year. Each of the other vehicles owned has a continuing useful life and the carrying value is therefore considered by the trustees to be prudent.

Current assets largely comprise cash on deposit. In the current climate, it is extremely difficult for an organisation of our size to achieve reasonable interest rates on this money. However, interest rates are maximised where possible. Debtors largely relate to accrued income that related to the financial year but was received post year-end. The main “creditor” is deferred income of £295,063 representing grants given in 2020/21 for work that will take place in the next or subsequent financial years.

Reserves Policy

The policy aims to establish free reserves at a level to cover at least three months of charitable expenditure. At year end, free reserves of £358,325 represented 3.1 months of cover, an increase from 2.1 months in 2020. This is a continuation of the growth that has taken place since 2019 despite challenging circumstances, and as the charity looks to grow activity (and thus expenditure) back towards pre-pandemic levels and beyond, we will seek to grow the value of free reserves in the coming year in order to maintain the three month reserve position.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2021

Going Concern

The trustees have reviewed the outturn for the year particularly noting the increased levels of both restricted and unrestricted reserves, along with the progress made against the approved budget for 2021/22 including the assessment of the impact of COVID upon the operation of the Charity. Following this and the review of our funding position going forward, the trustees have a reasonable expectation that the charity will have sufficient resources to meet its liabilities as they fall due for the foreseeable future. The trustees therefore consider it appropriate for the accounts to be signed on a going concern basis.

Risk Review

The trustees continue to recognise that there are remaining uncertainties relating to the impact of COVID and any related restrictions and, together with the CEO and other senior management, continue to monitor the situation.

The trustees conduct an annual review of the major risks to which the charity is exposed and the controls established to mitigate those risks. In addition to the risks associated with the impact of COVID, the trustees consider that the most significant current risks to XLP relate to lack of funding, loss of key personnel and safeguarding with the attendant reputational risks. The charity’s funding strategy encourages a diversification of funding sources whilst continuing to expand the funding base for the charity. Funding is received from charitable trusts, major private and corporate donors, fundraising events and donations from churches and individuals, and during this period, from the Government through the furloughing scheme.

Senior managers cover the core areas of the organisation (youth work, safeguarding, impact, culture, finances and fundraising) and provide support to the Chief Executive Officer as well as continuity in times of absence.

The safeguarding policy and procedures of the Charity are reviewed by the trustees, senior management and the Chief Executive Officer. Trustees are updated regularly at Board meetings on safeguarding matters. All staff are trained annually in safeguarding and training is provided for mentors and other volunteers including Trustees.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2021

PLANS FOR FUTURE PERIODS

The charity plans to continue its present activities in future years, and to add activities as resources permit. Our focus during 2021/22 will remain upon the activities in our existing boroughs with young people, whilst delving deeper into impact management and preparing for growth.

Key goals for 2021/22 are:

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STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The charity was established under a Memorandum of Association and is governed under its Articles of Association.

Trustees

Trustees are generally recruited through the current trustees, taking note of skill gaps identified by the trustee body. Under the Articles, new trustees are appointed by the Board of Trustees and one third of the members of the Board (the longest serving) retire each year, but are eligible to be re-appointed if still qualified.

New trustees go through an induction process and receive trustee training as appropriate.

The trustees schedule four quarterly meetings a year and hold further meetings during the year as required. During the financial period, the trustees met as a Board seven times.

Organisational Structure

The organisation is led by the Board of Trustees, which oversees and monitors the work of XLP and makes decisions on overarching issues such as vision and long-term strategy, and agrees the budget in conjunction with the Chief Executive (CEO).

The oversight of the day-to-day work of XLP is delegated to the senior managers and led by the CEO. The trustees appoint a small committee of trustees to agree the remuneration of the CEO and other senior staff. Operations (youth work) and Support Services (office) teams meet regularly and take responsibility for XLP’s day-to-day operations and service delivery.

Related Parties

XLP works in association and partnership with a number of local organisations, in furtherance of its charitable purposes. These include schools, Pupil Referral Units and other Alternative Provision establishments, London Borough Councils, Youth Offending Teams, various Housing and Tenants’ Associations, the Police, Police Community Support Officers, Safer Neighbourhood Teams, together with other local charities. XLP also works with a number of youth work organisations and churches across London.

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STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The trustees (who are also directors of XLP for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies’ exemption.

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Approved by the Trustees on 18[th] May 2022 and signed on their behalf by:

Mr E F C Donaldson OBE (Chair)

24

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2021

Opinion

We have audited the financial statements of XLP (the ‘charitable company’) for the year ended 31 August 2021 which comprise the Statement of Financial Activities, Balance Sheet Statement of Cash Flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the

25

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2021

financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement set out on page 23, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act.

26

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2021

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows;

• The engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non- compliance with applicable laws and regulations.

We assessed the susceptibility of the company’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur by;

To address the risk of fraud through management bias and override of controls, we;

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

27

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2021

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

As part of an audit in accordance with ISAs (UK), we exercise professional judgment and maintain professional scepticism throughout the audit. We also:

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Use of our report

This report is made solely to the charitable company’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted

28

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2021

by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

EDMUND CARR LLP

Statutory Auditor

146 New London Road

Chelmsford

Essex

CM2 0AW

Date: 19 May 2022

Edmund Carr LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

29

XLP – STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31[ST] AUGUST 2021

STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Note
£
Income from:
Donations and other
fundraised income
2
529,093
Investment income – bank
interest
6
Charitable Activities
3a
219
Other trading activities
3b
25,828
HMRC Job Retention Scheme
84,214
Total Income
639,360
Expenditure on:
Raising Funds
6
101,148
Charitable Activities
7,8,9
424,562
Total Expenditure
525,710
Net income/(expenditure)
113,650
Transfers between funds
14
128,029
Net movement in funds
241,679
Reconciliation of Funds
Total Funds brought forward
342,448
Total Funds carried forward
584,127		 Unrestricted
Note
£
Income from:
Donations and other
fundraised income
2
529,093
Investment income – bank
interest
6
Charitable Activities
3a
219
Other trading activities
3b
25,828
HMRC Job Retention Scheme
84,214
Total Income
639,360
Expenditure on:
Raising Funds
6
101,148
Charitable Activities
7,8,9
424,562
Total Expenditure
525,710
Net income/(expenditure)
113,650
Transfers between funds
14
128,029
Net movement in funds
241,679
Reconciliation of Funds
Total Funds brought forward
342,448
Total Funds carried forward
584,127		 Restricted
£
1,404,631
-
396
249
-
1,405,276
-
975,301
975,301
429,975
(128,029)		 2020/21
Total
£
1,933,724
6
615
26,077
84,214
2,044,636
101,148
1,399,863
1,501,011
543,625
-		 2019/20
Total
£
1,698,985
28
8,179
22,031
115,304
1,844,527
114,469
1,379,479
1,493,948
350,579
-
241,679
342,448
584,127		 301,946
317,437
619,383		 543,625
659,885
1,203,510		 350,579
309,306
659,885

The statement of financial activities includes all gains and losses in the year.

30

XLP – BALANCE SHEET AS AT 31[ST] AUGUST 2021

BALANCE SHEET

LANCE SHEET
Note
Fixed Assets
Tangible Assets
11
Current Assets
Stock
Debtors
12
Cash at bank in hand
Current Liabilities
Creditors: amounts falling
due within one year
13
Net Current Assets
Net Assets
Funds of the Charity
Restricted Income Funds
14
Unrestricted Funds
15
Total Charity Funds		 £
2,256
158,614
1,195,131		 31st
August
2021
£
225,802
977,708
1,203,510
619,383
584,127
1,203,510		 £
2,284
90,696
846,746
939,726
374,645		 31st
August
2020
£
94,804
565,081
1,356,001
378,293
659,885
317,437
342,448
659,885

For the year ending 31st August 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies but as this company is a charity, it is subject to audit under the Charities Act 2011.

Directors' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

Approved by the board on 18[th] May 2022

Signed on its behalf by

Mr E F C Donaldson OBE (Chair)

Company Registration no. 4959458

31

XLP – STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31[ST] AUGUST 2021

STATEMENT OF CASH FLOWS
Cash flows from operating activities
Net cash provided by (used in) operating activities (Note 1)
Cash flows from investing activities
Purchase of fixed assets
Net cash provided by (used in) investing activities
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting
period
Cash and cash equivalents at the beginning of the reporting
period
Cash and cash equivalents at the end of the reporting
period (Note 2)
Note 1
Net income/(expenditure) for the reporting period
Adjustments for:
Depreciation
Loss on disposal of fixed assets
(Increase)/decrease in stocks
(Increase)/decrease in debtors
Increase/(decrease) in creditors
Net cash provided by (used in) operating activities
Note 2
Analysis cash and cash equivalents
Cash in hand
Notice deposits
Total cash and cash equivalents		 2020/21
£
538,597
(190,212)
(190,212)
-
348,385
846,746
1,195,131
543,625
59,214
-
28
(67,918)
3,648
538,597
1,188,676
6,455
1,195,131		 2019/20
£
470,293
(13,637)
(13,637)
-
456,656
390,090
846,746
350,579
51,913
16,868
30
143,724
(92,821)
470,293
840,298
6,448
846,746

32

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

a) Basis of Accounting

The financial statements have been prepared under the historical cost convention, and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014; the Financial reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102); the Charities Act 2011; and UK Generally Accepted Practice as it applies from 1 January 2019.

The charity constitutes a public benefit entity as defined by FRS102.

b)

Going concern

The Charity is funded from a diverse number of sources, including charitable trusts, major private and corporate donors, fundraising events and donations from individuals, churches and other local organisations. As such it is not reliant upon one source of income. Taking this into account together with the strength of the balance sheet and their review of performance against plan to date, the Trustees believe that, while uncertainty exists, there is no material uncertainty regarding the Charity’s ability to continue as a going concern and consequently consider that the financial statements are appropriately prepared on such a basis.

c) Recognition of income

Income is included in the Statement of Financial Activities when the charity becomes entitled to the resources, it is more likely than not that the charity will receive the resources and the monetary value can be measured with sufficient reliability.

d)

Incoming resources

Donations and grants are included in the accounts when the general income criteria are met. When donors specify they are to be used for a future accounting period they are treated as deferred income. Fees received for courses commencing after the period end are also recognised as deferred income. Contributions, fees and tax recoverable from the Inland Revenue under the Gift Aid scheme are recognised on an accruals basis when there is a valid declaration from the donor.

e)

Resources Expended

Expenditure is accounted for on an accruals basis, inclusive of VAT, which cannot be recovered. The majority of costs are attributable to specific charitable activities. Support costs include central functions and are allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating staff costs by the time spent and other costs by their usage. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

f)

Capitalisation and Depreciation

All fixed assets are initially recorded at cost.

Tangible fixed assets costing more than £500 are capitalised in the accounts.

33

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Office Equipment – computers 50% straight line, other equipment 25% straight line

Motor Vehicles – 20% straight line

Fixtures & Fittings – 10% straight line

g) Stocks

Stocks held for resale are measured at the lower of cost or net realisable value.

h) Pensions

XLP contributes to a defined contribution pension scheme on behalf of employees the cost of which is disclosed in note 4 below.

i) Funds accounting

Funds held by the charitable company are:

Unrestricted general funds – funds that can be used in accordance with the charitable objects at the discretion of the trustees.

Unrestricted designated funds – funds committed to fixed assets as set out in note 15.

Restricted funds – funds that can only be used for particular purposes within the objects of the charitable company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. The nature and purpose of each fund is explained further in the notes to the financial statements.

j)

Operating Leases

Rentals under operating leases are charged on a straight-line basis over the lease term.

34

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

2. DONATIONS AND OTHER FUNDRAISED INCOME

Unrestricted
£
Donations from churches
15,001
Donations from businesses
143,501
Other Donations
157,103
Grants for bus project
-
Capital Grants
-
Other grants
197,526
Total Donations and grants
513,131
Income from events
15,962
529,093		 Restricted
£
33,911
161,946
6,573
122,079

6,500
1,073,622
1,404,631
-
1,404,631		 2020/21
Total
£
48,912
305,447
163,676
122,079
6,500
1,271,148
1,917,762
15,962
1,933,724

Government grants totalled £209,981 of restricted income; of this, £122,108 is included within “Other grants” above, whilst £87,873 is included within “Grants for bus project”.

2019/20 comparative figures:

ve figures:
Unrestricted
£
Donations from churches
41,058
Donations from businesses
93,485
Other Donations
289,927
Grants for bus project
-
Capital Grants
-
Other grants
72,730
Total Donations and grants
497,200
Income from events
48,957
546,157		 Restricted
£
50,657
55,309
11,039
161,838
18,750
846,012
1,143,605
9,223
1,152,828		 2019/20
Total
£
91,715
148,794
300,966
161,838
18,750
918,742
1,640,805
58,180
1,698,985

Government grants totalled £380,796 of restricted income; of this, £265,971 is included within “Other grants” above, whilst £114,825 is included within “Grants for bus project”.

35

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

3.

a) INCOME FROM CHARITABLE ACTIVITIES

3.
a) INCOME FROM CHARITABLE ACTIVITIES
Unrestricted
£
Training Fees
219
Reimbursement by gap year
volunteers for overseas
travel
-
219
2019/20 comparative figures:
Unrestricted
£
Training Fees
7,437
Reimbursement by gap year
volunteers for overseas
travel
-
7,437
b) INCOME FROM TRADING ACTIVITIES
Unrestricted
£
Speaking engagements
50
Sales & other contributions
to costs
24,578
Rental Income
1,200
25,828
2019/20 comparative figures:
Unrestricted
£
Speaking engagements
205
Sales & other contributions
to costs
4,949
Rental Income
15,015
20,169		 Restricted
£
396
-
396
Restricted
£
742
-
742
Restricted
£
-
249
-
249
Restricted
£
-
1,862
-
1,862		 2020/21
Total
£
615
-
615
2019/20
Total
£
8,179
-
8,179
2020/21
Total
£
50
24,827
1,200
26,077
2019/20
Total
£
205
6,811
15,015
22,031

36

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

4. STAFF COSTS

F COSTS
yment Costs
Gross Pay
Pensions Contributions
Social Security costs
(Employers National Insurance)		 2020/21
Total
£
1,033,885
22,601
95,843
1,152,329

2019/20 comparative figures:

Gross Pay
Pensions Contributions
Social Security costs
(Employers National Insurance)		 2019/20
Total
£
1,032,251
22,473
90,882
1,145,606

37

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

5. TAXATION

As a registered charity, the entity is entitled to those reliefs from taxation which are available to charities.

6. RAISING FUNDS

RAISING FUNDS
Unrestricted
£
Costs of generating donations
Salaries
95,923
Other costs
4,925
100,848
Fundraising event costs
300
101,148		 Restricted
£
-
-
-		 2020/21
£
95,923
4,925
100,848
300
101,148

2019/20 comparative figures:

comparative figures:
Unrestricted
£
Costs of generating donations
Salaries
109,910
Other costs
570
110,480
Fundraising event costs
3,789
114,269		 Restricted
£
-
200
200
-
200		 2019/20
£
109,910
770
110,680
3,789
114,469

38

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

7. ANALYSIS OF COSTS OF CHARITABLE ACTIVITIES

Salaries
Travel (inc. costs
reimbursed) (note 3a above)
Training Allowances
Bus and transport costs
Direct Project Costs
Donations and sponsorships
Support Costs (note 8)
Governance Costs (note 9)
mparative figures:
Salaries
Travel (inc. costs
reimbursed) (note 3a above)
Training Allowances
Bus and transport costs
Direct Project Costs
Donations and sponsorships
Support Costs (note 8)
Governance Costs (note 9)		 Community
Projects
£
111,101
-
-
34,260
28,183
-
45,288
5,318
224,150
Community
Projects
£
221,415
-
-
42,731
21,659
-
76,167
9,017
370,989		 Training
£
-
-
-
3,000
2,902
-
1,540
181
7,623
Training
£
4,118
-
1,200
600
9,129
-
4,011
475
19,533		 Borough
and other
outreach
work
£
759,127
-
-
59,296
85,949
-
236,003
27,715
1,168,090
Borough
and other
outreach
work
£
625,662
-
-
66,143
70,072
-
203,042
24,038
988,957		 2020/21
£
870,228
-
-
96,556
117,034
-
282,831
33,214
1,399,863
2019/20
£
851,195
-
1,200
109,474
100,860
-
283,220
33,530
1,379,479

2019/20 comparative figures:

39

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

8. SUPPORT COSTS

Salaries
Office Accommodation
IT Equipment and support
Office and admin costs
rative figures:
Salaries
Office Accommodation
IT Equipment and support
Office and admin costs		 Community
Projects
£
27,199
8,127
2,705
7,257
45,288
Community
Projects
£
45,050
19,050
3,107
8,960
76,167		 Training
£
925
276
92
247
1,540
Training
£
2,372
1,003
164
472
4,011		 Borough
and
other
outreach
work
£
141,742
42,350
14,095
37,816
236,003
Borough
and
other
outreach
work
£
120,092
50,782
8,283
23,885
203,042		 2020/21
£
169,866
50,753
16,892
45,320
282,831
2019/20
£
167,514
70,835
11,554
33,317
283,220

2019/20 comparative figures:

9. GOVERNANCE COSTS

Fees payable to auditor (note 10)
Legal Fees
Salaries		 2020/21
£
16,890
13
16,311
33,214		 2019/20
£
16,230
313
16,987
33,530

40

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

10. NET INCOME FOR THE PERIOD

This is stated after charging:
Depreciation
Fee payable to auditor:
Audit
Payroll & Bookkeeping Services		 2020/21
£
59,214
8,800
8,090
16,890		 2019/20
£
51,913
9,300
6,930
16,230

11. TANGIBLE FIXED ASSETS

Furniture
& Fixtures
£
COST
At 1 September 2020
16,224
Additions
-
Disposals
-
At 31 August 2021
16,224
DEPRECIATION
At 1 September 2020
3,110
Charge for the year
1,622
Eliminated on disposal
-
At 31 August 2021
4,732
NET BOOK VALUE
At 1 September 2020
13,114
At 31 August 2021
11,492
DEBTORS
Income tax recoverable under gift aid scheme
Other debtors
Prepayments and accrued income		 Motor
Vehicles
£
224,730
156,939
-
381,669
152,931
50,316
-
203,247
71,799
178,422		 Equipment
£
72,237
33,273
-
105,510
62,346
7,276
-
69,622
9,891
35,888
2020/21
£
11,731
11,716
135,167
158,614



Total
£
313,191
190,212
-
503,403
218,387
59,214
-
277,601
94,804
225,802
2019/20
£
24,318
15,988
50,390
90,696

12. DEBTORS

41

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

13. CREDITORS: amounts falling due within one year

CREDITORS: amounts falling due within one year
PAYE and Social Security
Other creditors
Accruals and deferred income		 2020/21
£
28,406
45,824
304,063
378,293		 2019/20
£
23,907
29,511
321,227
374,645

Accruals and deferred income includes deferred income of £295,063 all of which arose in the year (2019/20 - deferred income of £312,327).

14. RESTRICTED FUNDS

1
Bus project funds
2
Vehicle Capital Fund
3
Exclusion Reduction
Programme
4
XL-Mentoring funds
5
X-Mobile
6
Arts funds
7
Employability funds
8
Sports funds
9
Literacy & Numeracy
10
Impact Project (Capacity)
11
Other funds		 1st
September
2020
£
-
120,496
59,203
-
12,256
40,646
57,564
-
-
1,530
25,742
317,437		 Income
Expenditure
£
£
147,752
147,752
6,500
-
494,557
314,308
129,871
126,516
86,308
62,454
80,783
43,546
206,400
118,502
153,538
90,398
62,195
32,169
17,807
19,337
19,565
20,319
1,405,276
975,301		 Transfer
to/(from)
Unrestricted
Fund
£
-
126,246
-
-
-
-
-
-
-
-
1,783
128,029		 31st
August
2021
£
-
750
239,452
3,355
36,110
77,883
145,462
63,140
30,026
-
23,205
619,383

  1. Bus project funds include a number of grants from trusts, companies, local authorities and local community organisations given for periods of up to three years for the operation of the XL-R8 Community Bus project.

  2. The Vehicle Capital Fund relates primarily to remaining funds given by The Story of Christmas towards the purchase of a fourth community bus during the year. Income received last year from Allchurches Trust was used to make this bus ULEZ compliant. The transfer of £126,246 to unrestricted funds relates to the purchase of two new buses during the year of which one was fitted

42

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

out for use and entered service; the expenditure has been capitalised and is now represented by fixed assets in Designated Funds (note 15).

  1. Exclusion Reduction Programme – includes funds from trusts, companies, local authorities, local churches and individuals given in support of the work within schools and connected to schools across our boroughs, with the aim of reducing and preventing exclusions of young people from mainstream education. This has become the primary focus of our borough projects.

  2. XL-Mentoring – includes both one-off and multi-year grants for the operation of the XL-Mentoring programme, from organisations including The Henry Smith Charity, the Jerusalem Trust and The Hampstead and Wells Campden Trust.

  3. X-Mobile - funding for the support of the X-Mobile project in London Boroughs, including from Universal Music, Vivendi, the Charles Hayward Foundation, World Traders and the Backstage Trust.

  4. Arts Funds - funding from the Big Lottery and others for projects that promote the practice and expression of performing arts.

  5. Employability funds – towards our Ready to Work, Young Leaders and Youth Advisory Group programmes, including a significant three-year grant from the Citi Foundation and grants from the Horlock Educational Trust and London Youth.

  6. Sports Funds – including grants from Comic Relief, BBC Children in Need, London Youth and the Mayor of London’s Young Londoners Fund, as well as a grant for a sports internship from the Jack Petchey Foundation.

  7. Literacy & Numeracy – grants from the trusts and companies towards the promotion of literacy and numeracy skills in schools. This project connects closely with our Exclusion Reduction Programme.

  8. Impact Project (Capacity) – a one-year grant from the Youth Endowment Fund towards the development of increased capacity for recording and reporting on the impact of the work across the organisation.

  9. Other Funds – includes funding towards other smaller projects including the Jack Petchey Foundation for awards made to young people, and funds for summer camps and Snow Camp.

In addition to these specific funds, the Charity again received a number of grants targeted towards continuing work whilst under the changing restrictions around coronavirus, including from the London Community Response Funds, the National Lottery Community Fund, BBC Children in Need, the Barclays 100 x 100 awards and a number of other trusts and foundations. Most of these funds have been recorded as income and utilised amongst the various project funds listed above as required. Remaining funds have been carried over within the Exclusion Reduction Programme funds, due to their primary aim of supporting our work to keep young people in mainstream education, whilst in some cases also available for use within the wider range of youth work that enables us to identify and support young people who face the risk of exclusion.

43

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

2019/20 comparative figures:

1
Big Lottery Fund Grant XLR8
2
Other Bus project funds
3
Vehicle Capital Fund
4
Exclusion Reduction
Programme
5
XL-Mentoring funds
6
X-Mobile
7
Arts funds
8
Employability funds
9
Sports funds
10
Literacy & Numeracy
11
Impact Project (Capacity)
12
Other funds		 1st
September
2019
£
-
-
101,746
8,143
3,318
-
-
18,681
3,000
-
-
12,953
147,841		 Income
Expenditure
£
£
109,753
109,753
62,750
62,750
18,750
-
299,900
248,840
160,210
163,528
69,373
57,117
63,235
22,589
187,211
148,328
66,596
69,596
32,099
32,099
26,238
24,708
59,317
46,528
1,155,432
985,836		 Transfer
to/(from)
Unrestricted
Fund
£
-
-
-

-
-
-
-
-
-
-
-
-
-		 31st
August
2020
£
-
-
120,496
59,203
-
12,256
40,646
57,564
-
-
1,530
25,742
317,437

  1. Big Lottery Fund Grant – A grant covering 36 months funding the operation of the buses on the XLR8 Community Bus project commenced in July 2017 and ended this year.

  2. Other Bus project funds include a number of grants from trusts, companies, local authorities and local community organisations given for periods of up to three years for the operation of the XL-R8 Community Bus project.

  3. The Vehicle Capital Fund relates to remaining funds given by The Story of Christmas towards the future purchase of a fourth community bus. Income was additionally received this year from Allchurches Trust towards making our vehicles ULEZ compliant.

  4. Exclusion Reduction Programme – includes funds from trusts, companies, local authorities, local churches and individuals given in support of the work within schools and connected to schools across our boroughs, with the aim of reducing and preventing exclusions of young people from mainstream education. This has become the primary focus of our borough projects.

  5. XL-Mentoring – includes a three year grant from the Big Lottery fund for the operation of the XLMentoring programme, and grants from The Henry Smith Charity, Children in Need, the Jerusalem Trust and The Pilgrim Trust.

  6. X-Mobile - funding for the support of the X-Mobile project in London Boroughs, including from the Universal Music and EMI Sound Foundation, the Vivendi Create Joy Fund and the Charles Hayward Foundation.

  7. Arts Funds - funding from the Big Lottery and others for particular arts projects within XLP.

44

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

  1. Employability funds – towards our Ready to Work, Young Leaders and Future Talent programmes, including a significant three-year grant from the Citi Foundation and grants from the Parish & Ward church of St Botolph without Bishopsgate and London Youth.

  2. Sports Funds – including grants from the Children in Need, London Youth and the Mayor of London’s Summer Sports Activities Fund.

  3. Literacy & Numeracy – including grants from the Man Charitable Trust.

  4. Impact Project (Capacity) – a one-year grant from the Youth Endowment Fund towards the development of increased capacity for recording and reporting on the impact of the work across the organisation.

  5. Other Funds – includes funding towards other smaller projects including the Jack Petchey Foundation towards awards to young people and MariaMarina towards SnowCamp.

In addition to these specific funds, the Charity received a number of grants specifically towards continuing work under the constraints of the national response to coronavirus, including from the London Community Response Fund, the National Lottery Community Fund, Sport England, BBC Children in Need, LandAid and a number of individuals through the Big Summer Give. These funds have been utilised as appropriate amongst the specific project funds listed above, with remaining funds carried over within the Exclusion Reduction Programme funds (whilst available for use with the wider range of youth work across all funds).

45

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

15. UNRESTRICTED FUNDS

General
Funds
Designated
Fund -
Vehicles		 1st
September
2020
£
270,649
71,799
342,448		 Resources
to fund
fixed assets
£
-
156,939
156,939		 Net
Resources
Generated/
(Utilised)
£
7,027
(50,316)
(43,289)		 Transfer
from
Restricted
Fund
£
128,029
-
128,029		 31st
August
2021
£
405,705
178,422
584,127

The Designated Fund represents the amount of charity funds utilised in capital investments in the charity's motor vehicles including its community buses. The funds are carried at the net book value of the fixed asset motor vehicles. There are no outstanding loans, or endowment funds used to finance their acquisition.

2019/20 comparative figures:

General
Funds
Designated
Fund -
Vehicles		 1st
September
2019
£
39,385
122,080
161,465		 Resources
to fund
fixed assets
£
-
10,593
10,593		 Net
Resources
Generated/
(Utilised)
£
231,264
(60,874)
170,390		 Transfer
from
Restricted
Fund
£
-
-
-		 31st
August
2020
£
270,649
71,799
342,448

16. COMMITMENTS UNDER OPERATING LEASES

At the year end, the charity had total commitments under non-cancellable operating leases as set out below.

Not later than 1 year
Later than 1 and not later than 5 years		 Total
2021
£
2,430
190
2,620		 Total
2020
£
2,430
2,620
5,050

The charity has entered into agreements with the Church of England for the use of All Hallows on the Wall, London Wall. A formal lease agreement has not yet been completed.

46

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2021

17. ANALYSIS OF NET ASSETS (between restricted and unrestricted funds)

Restricted
Unrestricted
- General Fund
- Designated Fund		 Tangible
fixed
assets
£
-
47,380
178,422
225,802		 Other net
assets
£
619,383
358,325
-
977,708		 Total
£
619,383
405,705
178,422
1,203,510

18. RELATED PARTIES

The charity received donations without conditions from Trustees in the year of £2,416 (2020: £67,372). There were no other related party transactions that require disclosure under FRS102.

19. COMPANY LIMITED BY GUARANTEE

The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

20. CONTROL

The Company is controlled by its members.

47