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2020-08-31-accounts

Annual Report and Accounts For Year ended 31[st] August 2020

XLP, All Hallows-on-the-Wall, 83, London Wall, EC2M 5ND

XLP is a company limited by guarantee, registered in England, number 4959458 and a registered charity number 1101095

XLP FOR THE YEAR ENDED 31[ST] AUGUST 2020

Contents
Details of the Charity, Trustees and Advisors 3
Welcome from the Chairman and Chief Executive 4
Objectives and Activities 5
Achievements and Performance 7
Financial and Risk Review 20
Plans for Future Periods 23
Structure, Governance and Management 24
Statement of Trustees’ Responsibilities 25
Auditor's opinion 27
Statement of Financial Activities 31
Balance Sheet 32
Statement of Cash Flows 33
Notes to the Financial Statements 34

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

DETAILS OF THE CHARITY, TRUSTEES AND ADIVSORS

Status

XLP is a charitable company limited by guarantee, registered in England, and incorporated in 2003. The company was registered as a charity in 2003.

XLP is also historically known as “The X L Project”.

Registered Charity Number 1101095 Registered Company Number 4959458 Registered Office All Hallows-on-the-Wall 83 London Wall London EC2M 5ND Trustees Mr E F C Donaldson OBE Mr A D W Millar Mrs R Nuamah Williams Mrs A Russell Mr N Benton (appointed 22/01/2020) Miss E Yentumi (appointed 22/01/2020) Miss E Biddulph (until 07/10/2020) Mr D M Wade (until 22/01/2020) Chair Mr E F C Donaldson OBE (from 07/10/2020) Miss E Biddulph (until 07/10/2020) Treasurer Mr N Benton (from 07/10/2020) Mr E F C Donaldson OBE (until 07/10/2020) Secretary Mr P J Wood Chief Executive Mr L O Watson Bankers HSBC Bank PLC 47 Rye Lane Peckham London SE15 5ET Auditor Edmund Carr LLP 146 New London Road Chelmsford Essex CM2 0AW

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

WELCOME FROM THE CHAIRMAN AND CHIEF EXECUTIVE

The introduction of lockdown restrictions in March 2020 has seen one of the biggest changes to XLP’s operations in its 25-year history. We are extremely proud of the work we have continued to do during this time and grateful to the team, volunteers, partners and funders for all they have invested in young people.

XLP made a commitment at the start of lockdown to keep as many services going for young people as possible. This involved adapting fast, making quick decisions as restrictions and government guidelines changed, but ultimately, in prioritising support for young people. Trust and relationship are two of the biggest assets that XLP possesses, and shutting services to protect the charity or its finances would not only break trust with the communities we aim to serve, but would hinder any future work either post- or mid-pandemic. Finally, as the country got to grips with the impact that COVID was having, it became clear that those already disadvantaged in society (through poverty, educational failure, institutional racism and more) were being disproportionally affected by the pandemic, and that our work was needed more than ever.

XLP is only as good as its team, and we are hugely grateful to the front line youth workers who have continued to go far beyond expectation in working with some of London’s most disadvantaged young people, together with the back office team that enables them to do so and the trustees for their support through these challenging times. We are also immensely grateful to the many funders – individuals, businesses, trusts and foundations – who have resourced us through this period. Many have given more than they originally committed to give or shown a flexibility that has allowed us to flex and continue to operate within the restrictions.

The work is as important as ever, and we are hopeful about the immediate future and as we approach our 25-year anniversary, are excited about what the next 25 years has in store!

Eddie Donaldson OBE Luke Watson Chairman

Chief Executive Officer

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

OBJECTIVES AND ACTIVITIES

XLP was founded in 1996. Its charitable objects are set out in its governing document and these underpin its operational objectives. The trustees have paid due regard to the Charity Commission's guidance on public benefit when determining the activities of the charity.

XLP engages in long-term relationships to empower young people from the most disadvantaged backgrounds to complete their education and avoid anti-social behaviour, gangs and criminality, and ultimately to become positive contributors to their communities. We are working to create positive futures for young people living in our inner cities and to make a serious and sustainable impact upon poverty and educational failure.

The charity seeks to serve children and young people (approx. 10-20 years of age), primarily from inner-London estate communities, who are experiencing a range of life challenges and/or behavioural and educational difficulties. It does this through a portfolio of prevention, intervention and diversionary projects that are focussed on delivering the following outcomes:

XLP works principally in the London boroughs of Southwark, Lewisham, Lambeth, Greenwich, Newham, Tower Hamlets, Islington, Camden and Hackney.

Over the past 12 months, we have worked with over 2,500 young people and their families on a one-to-one and small group basis, concentrating on building long-term, positive, trusted relationships.

It is these relationships that produce trust with young people, which in turn allows a belief that positive change is possible in what are very often difficult life circumstances. This progression of TrustBelieveChange is foundational to what we do.

It takes time to foster trust. It takes a skilled youth worker to know when to encourage and when to challenge. It takes time for a young person to change their mindset and begin to believe in themselves. It needs that trust and belief to be in place for sustained change to happen.

We believe in building these relationships with young people, and creating multiple contexts and opportunities to deepen our engagement with them. Our theory of change is centred on such relationships. Regular and consistent engagement is not only shown to be the most

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

effective strategy in long term change, but also necessary for young people with multiple levels of disadvantage.

Our work through the year has continued to comprise a wide range of programmes including:

XLP aims to provide multiple contact points with children and young people, working with them in their schools, their communities, and with their families. In this way, robust long-term relationships can be established between XLP youth workers and the children and young people they serve.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

ACHIEVEMENTS AND PERFORMANCE

Overview

Outputs

s
2019/20
Boroughs where we work 9
Estate communities where we work 29
Schools and Pupil Referral Units where we work 29
YoungPeople(in one-to-ones and smallgroups) 2,550*

- Communities Programme (Arts, Bus, X Mobile and Sports projects):

Mentoring Programme (one-to-one and group mentoring):

Schools Programme (Exclusion Reduction Project):

Employability Programme (Ready to Work, Young Leaders and Future Talent projects):

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

During First Lockdown (March to September 2020):

The impact of our work in London has received endorsement from many quarters including senior politicians, the police and many parents, guardians, head teachers, teachers and a variety of community stakeholders, together with various awards. In 2020, XLP was delighted to receive the award for 'Best Youth Voice' from The London Community Foundation, reflecting our emphasis on youth involvement in the work of the charity.

In addition, we have been involved in training others nationally to do similar work in their respective locations, particularly through mentoring.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Demographic Engagement

----- Start of picture text -----
Gender by Project
100%
80% Female
60% Male
40% Non-Binary
Transgender
20%
0%
----- End of picture text -----

Ethnicity by Projects

----- Start of picture text -----
100%
80%
Asian
60% Black
40% Mixed
20% White
0%
----- End of picture text -----

Age by Project

----- Start of picture text -----
100%
80% 22+
18 - 21
60%
15 - 17
40%
11 - 14
20%
Up to 10
0%
----- End of picture text -----

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Achievements against key goals for 2019/2020

The charity made good progress against its declared key goals for the year.

Through the development of Salesforce and much-improved tracking, we will soon have a much clearer idea of which young people are accessing multiple projects, and how easy it is for them to move to different ones. Due to the relational nature of the youth work, this has always been possible and indeed encouraged, but the tracking allows us to better monitor it and explore barriers should they exist. The employability pilot for those in school (see below) is also important in providing a link between the younger years’ projects and the 16+ employability work.

The Literacy and Numeracy project has evolved over the years, and whilst continuing to use the SAFMEDS approach and cards, no longer relies exclusively on these. We have incorporated tutoring into the LAN offer, and particularly during lockdown, worked hard to match young people with volunteers who could tutor them online. Due to schools being closed or not fully functioning during lockdown, we are still in the process of building the LAN project into the Schools Programme.

With the help of Citi Foundation, we developed and piloted an employability skills development project for young people still in school. Many of these young people are at risk of becoming NEET on leaving school (Not in Education, Employment or Training), and this project not only better prepares them with the non-academic employability skills that they often do not acquire, but also provides a better base from which to join a more traditional 16+ employability project should then find themselves NEET. The pilot was delayed as a result of the pandemic and closure of schools.

This was largely hampered by the pandemic and ensuing restrictions. We still believe there is merit in exploring this, although it has always been our intention to provide free services to those people and institutions that would not be able to afford them otherwise.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

This was an important goal for the year, and in line with our policy to have three months’ worth of free reserves. The intent was to have the three-month target reached by the end of 2020/21, and through careful financial management, good reporting and strategic fundraising, we were able to achieve the first year’s target and are on track to reach the twoyear goal by the end of 2020/21.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Report on Activities for the year

The Coronavirus pandemic impacted youth work across the country, and necessarily led to us restricting our activities. Different lockdowns had different restrictions in place, and it was necessary to be agile and change our activities quickly as they were announced. Throughout, the government allowed and encouraged youth workers to continue their work, particularly with those considered vulnerable. The National Youth Agency (the national body for youth work) gives guidance on what is possible based on government restrictions, and at the most strict lockdown, suggested that only the following activities should be allowed:

It is encouraging that the government has designated youth workers as key workers, as is its recognition that whilst all are vulnerable to COVID, there is a need to continue supporting those in society who are most vulnerable; this has allowed us to continue much of our work. We know that those from low-income families are disproportionately affected and will be affected for many years to come. With the agreement of funders, we are complementing our existing activities with new ones, such as online projects, tutoring for young people and providing laptops. Through these revised activities, we are looking to meet needs now and maintain momentum to build on the foundation of our work for the future.

The table on the following page shows activities carried out during the year across the projects, which were impacted by lockdown restrictions to differing degrees.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Project Total Attendees 1-1 Sessions Group Sessions Total Sessions Total Hours
Arts 63 10 22 32 35
Buses 1609 400 501 901 1080
X-Mobile 169 26 188 214 346
Sports 689 250 299 549 738
Exclusion Reduction 256 837 160 997 761
Literacy & Numeracy 92 129 68 197 143
1-1 Mentoring 80 1000 0 1000 1000
Ready to Work 34 152 58 210 232
Future Talent 41 60 22 82 92
Young Leaders 49 75 75 150 188

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Communities Programme

Arts Project

The performing arts project operates across nine London boroughs and provides young people with the opportunity to participate in a range of live performance events, specialist coaching and development opportunities, and life-skills and group mentoring sessions. This includes opportunities to record music performance and dance music videos, and the chance to collaborate and learn from industry professionals.

COVID response : this was the project most affected by the pandemic restrictions, and much of the work was scaled down to one-to-one and online sessions. The team still managed to engage some 63 young people this year, but there were no live shows where there would normally be, which would draw large audiences consisting of parents, teachers, peers and local residents. Nevertheless, many of the project’s participants are working towards further training and career development in the arts industry.

Bus Project

The XLP buses and vans act as mobile youth centres that operate in 24 inner-city estate communities in London each week. These communities often lack any youth provision and have been chosen for this very reason. The buses not only provide a safe space for young people, but the long-term and consistent approach taken by the staff and volunteer team enables trusted relationships to develop with young people, which in turn allow for in-depth discussions where young people build their self-confidence, develop the skills needed to become positive members of their communities and realise their potential.

During the year, we decommissioned two buses after many years’ service, and in 2020/21 we shall be replacing it with a new one that is also ULEZ compliant.

COVID response : we stopped using the large double-decker buses, as it would not be possible to run socially distanced sessions on these, but instead used vans to advertise our presence and then organised small group sessions that could be safely run either on the vans or outside. Different restrictions at different times in the year, together with the different seasons, meant changing the approach as necessary.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

X-Mobile Project

The X-Mobile recording studio project is focused on beneficiaries classified as ‘hardest to reach’ and operates mainly on housing estates and in Pupil Referral Units (PRUs), working with those who will not engage with statutory agencies for a variety of reasons. Music provides an opportunity to learn new skills, develop confidence and express emotions. Many young people recorded their own musical creations for the first time, and the nature of music production encourages collaboration, which is a useful tool in engaging those involved in gangs or anti-social behaviour.

COVID response : the van normally attracts groups of young people, but other than restricting these to ones and twos, the project was able to continue, using the van to record and produce music, and using this as an engagement activity to bring about change. Online sessions were used as additional support and for those who were unable to join sessions in the community.

Sports Project

The project operates sports sessions at 20 inner-city sites, providing mentoring to at-risk and disadvantaged young people, alongside football, fitness and dance activities. The project has increased trust and built relationships between people from a range of backgrounds within conflicted communities, and provided inclusive activities for socially-isolated young people.

The project also provides a range of additional activities during school holidays to meet the needs of young people who are increasingly susceptible to involvement in youth violence and high-risk behaviours when they are not engaging with school and other key workers. Specific sports drills have been used to help young people from different backgrounds build friendships and relationships, and young people and their families have reported improved relationships, community cohesion, and confidence.

COVID response : in the first lockdown, the government stopped all group sports from taking place. As such, the project focussed on one-to-one fitness and training sessions in parks, online training sessions that young people could take part in from their homes, and one-toone relationship building in the community.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Schools Programme

Exclusion Reduction Project

The charity has strong relationships with schools and Pupil Referral Units in the nine boroughs where we work. The focus is particularly on exclusion reduction, and keeping young people in mainstream education. This is done primarily through educational lesson support and mentoring (one-to-one or in groups), but also through lunch clubs, homework clubs, and after-school activities.

COVID response : where schools were closed, most contact points initially moved online. However, it became apparent that schools continued to serve children from disadvantaged backgrounds or whose parents or guardians were key workers, which provided opportunities to engage with young people.

Literacy and Numeracy Project

The Literacy and Numeracy project works in schools and PRU’s to help those struggling in these areas, which has an inevitable knock-on effect on school work, as well as likelihood to stay engaged with education and home life.

COVID response : this project moved all its work online during the first lockdown, and quickly sought to engage volunteers to run online tutoring sessions due to the interest of wider society, including many who had been furloughed and were looking to use their time productively. The online tutoring is one of the new pilots that we hope to continue when restrictions are lifted.

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Mentoring Programme

XLP's Mentoring project targets those young people most at risk: either excluded or on the verge of exclusion, and involved in gangs, crime and anti-social behaviour. The project has worked with young people in one-to-one and group settings, and trains mentors, who are then matched to young people based on location, experience, background and interests. As part of the matching process, mentors are introduced to families, before going on to mentor each young person for a year. Referrals come from schools, Pupil Referral Units, youth and community organisations, and local authority youth and family services. The project sees atrisk young people breaking destructive habits, making wise life choices and positively contributing to their families, communities and society.

COVID response : given that most of the mentoring project takes place in one-to-one settings, this was able to continue relatively undisturbed. Many sessions took place online, as did the mentor training and home visits, but for much of the year, outside one-to-one meetings were allowed.

Employability Programme

Ready to Work Project

Ready to Work is aimed at young people between the ages of 18-24 who are not in education, employment or training (NEET). These young people engage in an intensive eightweek course, consisting of workshops, one-to-one sessions, work experience, volunteering, and job application and interview support. We partner with external organisations and companies to provide specialist career guidance, work experience, work-shadowing experience, interview and CV-writing skills, with most beneficiaries never having had access to such opportunities before. The aim is to train and prepare them to gain, sustain, and progress in employment.

COVID response : on the first day of the first lockdown, all group sessions moved to online sessions using Zoom. One-to-one support was still available in person, albeit outside, which meant that targeted employability support took place online.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Young Leaders Project

This project aims to help young people to improve their work-readiness, and ultimately to prepare them for and keep them in education, employment or training. It includes a work experience element and addresses skills such as communication, problem-solving, selfmanagement, and interpersonal skills. The projects uses a skills building framework that demonstrates to young people what success looks like in each skill, and allows them to target and work towards making improvements. Young people on the project will access company visits, trips and additional broadening experiences, and volunteer experiences. These activities will be important in providing opportunities for young people to use their essential skills, and will encourage them to see the relevance of these skills in addressing real-life problems and challenges.

COVID response : We have launched seven groups of young leaders made up of 16-18 year olds. All these groups have engaged with a mixture of online workshops, face-to-face events, and, when restrictions allowed, group trips. Although volunteering opportunities have been minimised for these young people, we have been able to offer an online work experience programme to those on the project.

Future Talent Project

This is an employability programme for young people aged 14-18, which operates in collaboration with London Youth and has the aims of engaging young people from a BAME background (Black, Asian and Minority Ethnic). It provides opportunities and training to support them with future employment through one-to-one mentoring, group workshops, skills-development training, external talks and presentations, ‘inspire days’, and industry visits. Young people improved their aspirations for future employment, in addition to developing a range of key skills in areas such as communication, teamwork, presenting, and listening.

COVID response : From March until June, we ran a weekly Future Talent group focussing on wellbeing and adjustment to lockdown as well as on the changes for those who would no longer be sitting exams.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Other

Summer camps and outings

Ordinarily, XLP would run dozens of residential trips for young people, either full-week or weekend trips, and take close to 400 young people away. These trips offer incredible opportunities for growth for young people who often lack such opportunities. They help young people to broaden their horizons, visit new places and create lifelong memories, whilst also giving building strong and positive relationships with trusted youth workers. It is often on such trips that transformational moments are seen, with real breakthrough across the ages. This year, due to the pandemic restrictions, we ran seven overnight camping trips and weekends away, and 22 day-trips.

Training

XLP provides a yearlong, apprenticeship training programme focused on urban youth and community work, together with project-specific training. The aim is to give young people who have come through the youth work projects an opportunity to learn through experience, as well as receiving targeted training on the job and externally. Apprentices start in September where possible, and typically join the Sports project or X-Mobile project.

In addition, XLP participates in three-year degree programmes providing qualifications in Theology and Youth Ministry. The XLP degree students on these programmes fulfilled the practical parts of their courses by working on XLP projects that also provide additional continuity within the teams.

Laptop Provision

The first lockdown highlighted the digital divide that many of those we work with face. Many do not have access to laptops or tablets, or share them with other family members, and even where such devices do exist, there is often a need for reliable internet. Through the initiative of various key supporters, we received and delivered dozens of laptops in the latter half of 2019/20, with many more delivered in 2020/21.

Youth Advisory Group

This group is made up of past and current beneficiaries from across XLP, aged from 16 upwards. It meets monthly to discuss XLP and offer feedback and suggestions for improvements of projects and make a significant contribution to the work of XLP. The group receives leadership training and mentoring support to develop confidence and listening skills.

Our ‘Youth Voice’ was recognised by the London Community Fund with their 2020 Youth Voice award, in recognition of the contribution of young people to the shaping of projects and the opportunity to feed into the future shaping of the charity.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

FINANCIAL AND RISK REVIEW

Income and Expenditure

Total Income received for the year was £1,844,527 only £54,898 lower than £1,899,425 for 2019 despite the cancellation of our fundraising dinner and other fundraising activities due to the Covid-19 restrictions. This largely resulted from the generous support received from our funders as we adapted our programmes to keep working with our young people wherever possible. We also benefitted from Government furlough support of £115,304 where we were unable to utilise staff.

The main sources of voluntary income for the period are set out in Note 2. The charity is hugely grateful to all its donors.

Expenditure of £1,493,948 showed a reduction of £408,904 from £1,902,852 for 2019 resulting from the action taken at the beginning of the year to reduce the cost base, the reduction in associated costs and expenses resulting from on-line delivery of programmes rather than face to face, and savings on salary costs where staff had to be furloughed.

This performance resulted in restricted funds increasing to £317,437 (2019: £147,841) and unrestricted funds increasing to £342,448 (2019: £161,465).

Donations and other fundraised income of £1,698,985 were down from £1,801,092 in 2019. After the significant increase in other donations last year, these decreased to £300,966 this year (2019: £727,484). Donations from churches and grants for the bus project were also down by £33,434 and £19,695, whilst other grants increased by £443,093 and donations from businesses increased by £43,669. Income from events was significantly reduced to £58,180 from £186,152 in 2019, primarily due to the restrictions in place due to the coronavirus pandemic.

Whilst we were unable to hold our usual events, a “Virtual Annual Dinner” raised £35,744 and we were able to raise £10,056 through the Big Summer Give (which was matched by a further £5,000 in individual donations and £5,000 grant). XLP does not use a professional fundraising service and has not received any complaints from donors regarding our fundraising activities.

Other income is analysed in Note 3. Our main source of other income was hiring out our building to a church, but this ended as the first lockdown began. We also received training fees related to our degree students, but training fee income is lower as we stopped running our gap year programme in July 2019.

Our principal expenditure is staff costs. In the last twelve months these decreased by 14%, through a combination of the redundancy programme that was put in place at the end of the previous year and the reduced salaries paid to staff under the furlough scheme.

With lockdowns restricting face-to-face work we were able to do and our activities changing to support young people online, the costs of running our projects decreased by 20% this year.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

The costs of running our community vehicles decreased as we used the smaller vans in place of our buses. We also retired two of our buses and one mobile recording studio during the year, as we will be bringing a new bus into operation when practical in 2021.

Our fundraising ratio improved this year, with costs of generating voluntary income and fundraising costs standing at 7% of the total of voluntary income and activities for generating funds. Support costs decreased significantly in the year as set out in Note 8.

Balance Sheet

Fixed assets decreased significantly to £94,804, mainly as a result of the depreciation of our community buses and other vehicles which are our principal fixed assets, as well as the disposal of three vehicles that had reached the end of their useful life. Each of the remaining vehicles has a continuing useful life and the carrying value is therefore considered by the trustees to be prudent.

Current assets largely comprise cash on deposit. In the current climate, it is extremely difficult for an organisation of our size to achieve reasonable interest rates on this money. However, interest rates are maximised where possible. Debtors largely relate to accrued income that related to the financial year but was received post year-end. The main “creditor” is deferred income of £312,327 representing grants given in 2019/20 for work that will take place in the next or subsequent financial years.

Reserves Policy

The policy aims to establish free reserves at a level to cover three months of charitable expenditure. At year end free reserves of £247,644 represented 2.1 months of cover. This is a much improved position from 2019 where there was minimal cover, and reflects the reduction in cost base from the action taken at the beginning of the year and careful control of costs against budget throughout the year. The charity maintains its intent to reach the three month target by 30[th] August 2021.

Going Concern

The trustees have reviewed the outturn for the year particularly noting the increased levels of both restricted and unrestricted reserves, along with the progress made against the approved budget for 2020/21 including the assessment of the impact of COVID upon the operation of the Charity. Following this and the review of our funding position going forward, the trustees have a reasonable expectation that the charity will have sufficient resources to meet its liabilities as they fall due for the foreseeable future. The trustees therefore consider it appropriate for the accounts to be signed on a going concern basis.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Risk Review

The main uncertainty currently facing the charity is the impact of the ongoing global COVID outbreak. The trustees, together with the CEO and senior management, continue to monitor the situation, particularly government advice and potential financial support, and acknowledge that along with many other charities XLP will continue to face a period of uncertainty. It is recognised that this is an evolving situation that limits the ability to accurately quantify the financial impact, but steps have been taken, including furloughing and other cost saving actions, together with careful monitoring of cash flow, to minimise the impact on the charity’s activities.

The trustees conduct an annual review of the major risks to which the charity is exposed and the controls established to mitigate those risks. In addition to the risks associated with the impact of COVID, the trustees consider that the most significant current risks to XLP relate to lack of funding, loss of key personnel and safeguarding with the attendant reputational risks.

The charity’s funding strategy encourages a diversification of funding sources whilst continuing to expand the funding base for the charity. Funding is received from charitable trusts, major private and corporate donors, fundraising events and donations from churches and individuals, and during this period, from the Government through the furloughing scheme.

Senior managers cover the core areas of the organisation (youth work, safeguarding, impact, culture, finances and fundraising) and provides support to the Chief Executive Officer as well as continuity in times of absence.

The safeguarding policy and procedures of the Charity are reviewed by the trustees, senior management and the Chief Executive Officer. Trustees are updated regularly at Board meetings on safeguarding matters. All staff are trained annually in safeguarding and training is provided for mentors and other volunteers.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

PLANS FOR FUTURE PERIODS

The charity plans to continue its present activities in future years, and to add activities as resources permit. Our focus during 2020/21 will remain upon the activities in our existing boroughs with young people, whilst delving deeper into impact management.

Key goals for 2020/21 are:

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The charity was established under a Memorandum of Association and is governed under its Articles of Association.

Trustees

Trustees are generally recruited through the current trustees, taking note of skill gaps identified by the trustee body. Under the Articles, new trustees are appointed by the Board of Trustees and one third of the members of the Board (the longest serving) retire each year, but are eligible to be re-appointed if still qualified.

New trustees go through an induction process and receive trustee training as appropriate.

The trustees schedule four quarterly meetings a year and hold further meetings during the year as required. During the financial period, the trustees met as a Board seven times.

Organisational Structure

The organisation is led by the Board of Trustees, which oversees and monitors the work of XLP and makes decisions on overarching issues such as vision and long-term strategy, and agrees the budget in conjunction with the Chief Executive (CEO).

The oversight of the day-to-day work of XLP is delegated to the senior managers and led by the CEO. The trustees appoint a small committee of trustees to agree the remuneration of the CEO and other senior staff. Operations (youth work) and Support Services (office) teams meet regularly and take responsibility for XLP’s day-to-day operations and service delivery.

Related Parties

XLP works in association and partnership with a number of local organisations, in furtherance of its charitable purposes. These include schools, Pupil Referral Units and other Alternative Provision establishments, London Borough Councils, Youth Offending Teams, various Housing and Tenants’ Associations, the Police, Police Community Support Officers, Safer Neighbourhood Teams, together with other local charities. XLP also works with a number of youth work organisations and churches across London.

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XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The trustees (who are also directors of XLP for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies’ exemption.

25

XLP – TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31[ST] AUGUST 2020

Approved by the Trustees on 18[th] May 2021 and signed on their behalf by:

Mr E F C Donaldson OBE (Chair)

26

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2020

AUDITOR’S OPINION

We have audited the financial statements of XLP (the ‘charitable company’) for the year ended 31 August 2020 which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:

27

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2020

Other information

The trustees are responsible for the other information. The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement set out on page 25, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either

28

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2020

intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

As part of an audit in accordance with ISAs (UK), we exercise professional judgment and maintain professional scepticism throughout the audit. We also:

29

XLP – INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF XLP FOR THE YEAR ENDED 31[ST] AUGUST 2020

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Use of our report

This report is made solely to the charitable company’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charitable company’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

EDMUND CARR LLP Statutory Auditor 146 New London Road Chelmsford Essex CM2 0AW

Date 18 May 2021

Edmund Carr LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

30

XLP – STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31[ST] AUGUST 2020

STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Note
£
Income from:
Donations and other
fundraised income
2
546,157
Investment income – bank
interest
28
Charitable Activities
3a
7,437
Other trading activities
3b
20,169
HMRC Job Retention Scheme
115,304
Total Income
689,095
Expenditure on:
Raising Funds
6
114,269
Charitable Activities
7,8,9
393,843
Total Expenditure
508,112
Net income/(expenditure)
180,983
Transfers between funds
14
-
Net movement in funds
180,983
Reconciliation of Funds
Total Funds brought forward
161,465
Total Funds carried forward
342,448		 Unrestricted
Note
£
Income from:
Donations and other
fundraised income
2
546,157
Investment income – bank
interest
28
Charitable Activities
3a
7,437
Other trading activities
3b
20,169
HMRC Job Retention Scheme
115,304
Total Income
689,095
Expenditure on:
Raising Funds
6
114,269
Charitable Activities
7,8,9
393,843
Total Expenditure
508,112
Net income/(expenditure)
180,983
Transfers between funds
14
-
Net movement in funds
180,983
Reconciliation of Funds
Total Funds brought forward
161,465
Total Funds carried forward
342,448		 Restricted
£
1,152,828
-
742
1,862
-
1,155,432
200
985,636
985,836
169,596
-		 2019/20
Total
£
1,698,985
28
8,179
22,031
115,304
1,844,527
114,469
1,379,479
1,493,948
350,579
-		 2018/19
Total
£
1,801,092
558
48,761
49,014
-
1,899,425
177,666
1,725,186
1,902,852
(3,427)
-
180,983
161,465
342,448		 169,596
147,841
317,437		 350,579
309,306
659,885		 (3,427)
312,733
309,306

The statement of financial activities includes all gains and losses in the year.

31

XLP – BALANCE SHEET AS AT 31[ST] AUGUST 2020

BALANCE SHEET

LANCE SHEET
Note
Fixed Assets
Tangible Assets
11
Current Assets
Stock
Debtors
12
Cash at bank in hand
Current Liabilities
Creditors: amounts falling
due within one year
13
Net Current Assets
Net Assets
Funds of the Charity
Restricted Income Funds
14
Unrestricted Funds
15
Total Charity Funds		 £
2,284
90,696
846,746		 31st
August
2020
£
94,804
565,081
659,885
317,437
342,448
659,885		 £
2,314
234,420
390,090
626,824
467,466		 31st
August
2019
£
149,948
159,358
939,726
374,645
309,306
147,841
161,465
309,306

For the year ending 31st August 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies but as this company is a charity, it is subject to audit under the Charities Act 2011.

Directors' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

Approved by the board on 18[th] May 2021

Signed on its behalf by

Mr E F C Donaldson OBE (Chair) Company Registration no. 4959458

32

XLP – STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31[ST] AUGUST 2020

STATEMENT OF CASH FLOWS

Cash flows from operating activities
Net cash provided by (used in) operating activities (Note 1)
Cash flows from investing activities
Purchase of fixed assets
Net cash provided by (used in) investing activities
Net cash provided by (used in) financing activities
Change in cash and cash equivalents in the reporting
period
Cash and cash equivalents at the beginning of the reporting
period
Cash and cash equivalents at the end of the reporting
period (Note 2)
Note 1
Net income/(expenditure) for the reporting period
Adjustments for:
Depreciation
Loss on disposal of fixed assets
(Increase)/decrease in stocks
(Increase)/decrease in debtors
Increase/(decrease) in creditors
Net cash provided by (used in) operating activities
Note 2
Analysis cash and cash equivalents
Cash in hand
Notice deposits
Total cash and cash equivalents		 2019/20
£
470,293
(13,637)
(13,637)
-
456,656
390,090
846,746
350,579
51,913
16,868
30
143,724
(92,821)
470,293
840,298
6,448
846,746		 2018/19
£
(24,900)
(44,031)
(44,031)
-
(68,931)
459,021
390,090
(3,427)
58,318
14,320
56
(98,780)
4,613
(24,900)
383,679
6,411
390,090

33

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

a) Basis of Accounting

The financial statements have been prepared under the historical cost convention, and in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014; the Financial reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102); the Charities Act 2011; and UK Generally Accepted Practice as it applies from 1 January 2019.

The charity constitutes a public benefit entity as defined by FRS102.

b)

Going concern

The Charity is funded from a diverse number of sources, including charitable trusts, major private and corporate donors, fundraising events and donations from individuals, churches and other local organisations. As such it is not reliant upon one source of income. Taking this into account together with the strength of the balance sheet and their review of performance against plan to date, the Trustees believe that, while uncertainty exists, there is no material uncertainty regarding the Charity’s ability to continue as a going concern and consequently consider that the financial statements are appropriately prepared on such a basis.

c)

Recognition of income

Income is included in the Statement of Financial Activities when the charity becomes entitled to the resources, it is more likely than not that the charity will receive the resources and the monetary value can be measured with sufficient reliability.

d)

Incoming resources

Donations and grants are included in the accounts when the general income criteria are met. When donors specify they are to be used for a future accounting period they are treated as deferred income. Fees received for courses commencing after the period end are also recognised as deferred income. Contributions, fees and tax recoverable from the Inland Revenue under the Gift Aid scheme are recognised on an accruals basis when there is a valid declaration from the donor.

e)

Resources Expended

Expenditure is accounted for on an accruals basis, inclusive of VAT, which cannot be recovered. The majority of costs are attributable to specific charitable activities. Support costs include central functions and are allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating staff costs by the time spent and other costs by their usage. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

f)

Capitalisation and Depreciation

All fixed assets are initially recorded at cost.

Tangible fixed assets costing more than £500 are capitalised in the accounts.

34

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Office Equipment – computers 50% straight line, other equipment 25% straight line

Motor Vehicles – 20% straight line

Fixtures & Fittings – 10% straight line

g) Stocks

Stocks held for resale are measured at the lower of cost or net realisable value.

h) Pensions

XLP contributes to a defined contribution pension scheme on behalf of employees the cost of which is disclosed in note 4 below.

i) Funds accounting

Funds held by the charitable company are:

Unrestricted general funds – funds that can be used in accordance with the charitable objects at the discretion of the trustees.

Unrestricted designated funds – funds committed to fixed assets as set out in note 15.

Restricted funds – funds that can only be used for particular purposes within the objects of the charitable company. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. The nature and purpose of each fund is explained further in the notes to the financial statements.

j)

Operating Leases

Rentals under operating leases are charged on a straight-line basis over the lease term.

35

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

2. DONATIONS AND OTHER FUNDRAISED INCOME

Unrestricted
£
Donations from churches
41,058
Donations from businesses
93,485
Other Donations
289,927
Grants for bus project
-
Capital Grants
-
Other grants
72,730
Total Donations and grants
497,200
Income from events
48,957
546,157		 Restricted
£
50,657
55,309
11,039
161,838
18,750
846,012
1,143,605
9,223
1,152,828		 2019/20
Total
£
91,715
148,794
300,966
161,838
18,750
918,742
1,640,805
58,180
1,698,985

2018/19 comparative figures:

ve figures:
Unrestricted
£
Donations from churches
27,764
Donations from businesses
27,879
Other Donations
592,216
Grants for bus project
-
Capital Grants
-
Other grants
44,580
Total Donations and grants
692,439
Income from events
181,057
873,496		 Restricted
£
97,385
77,246
135,268
181,533
-
431,069
922,501
5,095
927,596		 2018/19
Total
£
125,149
105,125
727,484
181,533
-
475,649
1,614,940
186,152
1,801,092

36

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

3.

a) INCOME FROM CHARITABLE ACTIVITIES

Unrestricted
£
Training Fees
7,437
Reimbursement by gap year
volunteers for overseas
travel
-
7,437
2018/19 comparative figures:
Unrestricted
£
Training Fees
46,670
Reimbursement by gap year
volunteers for overseas
travel
1,291
47,961
b) INCOME FROM TRADING ACTIVITIES
Unrestricted
£
Speaking engagements
205
Sales & other contributions
to costs
4,949
Rental Income
15,015
20,169
2018/19 comparative figures:
Unrestricted
£
Speaking engagements
151
Sales & other contributions
to costs
15,118
Rental Income
23,750
39,019		 Restricted
£
742
-
742
Restricted
£
330
470
800
Restricted
£
-
1,862
-
1,862
Restricted
£
285
9,710
-
9,995		 2019 /20
Total
£
8,179
-
8,179
2018/19
Total
£
47,000
1,761
48,761
2019/20
Total
£
205
6,811
15,015
22,031
2018/19
Total
£
436
24,828
23,750
49,014

37

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

4. STAFF COSTS

F COSTS
yment Costs
Gross Pay
Pensions Contributions
Social Security costs
(Employers National Insurance)		 2019/20
Total
£
1,032,251
22,473
90,882
1,145,606

2018/19 comparative figures:

Gross Pay
Pensions Contributions
Social Security costs
(Employers National Insurance)		 2018/19
Total
£
1,197,391
26,420
107,738
1,331,549

38

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

5. TAXATION

As a registered charity, the entity is entitled to those reliefs from taxation which are available to charities.

6. RAISING FUNDS

RAISING FUNDS
Unrestricted
£
Costs of generating donations
Salaries
109,910
Other costs
570
110,480
Fundraising event costs
3,789
114,269		 Restricted
£
-
200
200
-
200		 2019/20
£
109,910
770
110,680
3,789
114,469

2018/19 comparative figures:

comparative figures:
Unrestricted
£
Costs of generating donations
Salaries
138,838
Other costs
9,111
147,949
Fundraising event costs
29,577
177,526		 Restricted
£
-
96
96
44
140		 2018/19
£
138,838
9,207
148,045
29,621
177,666

39

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

7. ANALYSIS OF COSTS OF CHARITABLE ACTIVITIES

Salaries
Travel (inc. costs
reimbursed) (note 3a above)
Training Allowances
Bus and transport costs
Direct Project Costs
Donations and sponsorships
Support Costs (note 8)
Governance Costs (note 9)
mparative figures:
Salaries
Travel (inc. costs
reimbursed) (note 3a above)
Training Allowances
Bus and transport costs
Direct Project Costs
Donations and sponsorships
Support Costs (note 8)
Governance Costs (note 9)		 Community
Projects
£
221,415
-
-
42,731
21,659
-
76,167
9,017
370,989
Community
Projects
£
147,586
-
-
59,635
25,082
-
58,807
6,925
298,035		 Training
£
4,118
-
1,200
600
9,129
-
4,011
475
19,533
Training
£
42,022
-
15,620
7,428
3,398
-
17,333
2,038
87,839		 Borough
and other
outreach
work
£
625,662
-
-
66,143
70,072
-
203,042
24,038
988,957
Borough
and other
outreach
work
£
803,412
2,249
-
78,359
159,958
-
264,284
31,050
1,339,312		 2019/20
£
851,195
-
1,200
109,474
100,860
-
283,220
33,530
1,379,479
2018/19
£
993,020
2,249
15,620
145,422
188,438
-
340,424
40,013
1,725,186

2018/19 comparative figures:

40

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

8. SUPPORT COSTS

Salaries
Office Accommodation
IT Equipment and support
Office and admin costs
comparative figures:
Salaries
Office Accommodation
IT Equipment and support
Office and admin costs
GOVERNANCE COSTS
Fees payable to auditor (note 10)
Legal Fees
Salaries		 Community
Projects
£
45,050
19,050
3,107
8,960
76,167
Community
Projects
£
30,865
20,225
2,730
4,987
58,807		 Training
£
2,372
1,003
164
472
4,011
Training
£
9,097
5,961
805
1,470
17,333		 Borough
and
other
outreach
work
2019/20
£
£
120,092
167,514
50,782
70,835
8,283
11,554
23,885
33,317
203,042
283,220
Borough
and
other
outreach
work
2018/19
£
£
138,708
178,670
90,893
117,079
12,270
15,805
22,413
28,870
264,284
340,424
2019/20
2018/19
£
£
16,230
18,978
313
13
16,987
21,022
33,530
40,013		 Borough
and
other
outreach
work
2019/20
£
£
120,092
167,514
50,782
70,835
8,283
11,554
23,885
33,317
203,042
283,220
Borough
and
other
outreach
work
2018/19
£
£
138,708
178,670
90,893
117,079
12,270
15,805
22,413
28,870
264,284
340,424
2019/20
2018/19
£
£
16,230
18,978
313
13
16,987
21,022
33,530
40,013
40,013

2018/19 comparative figures:

9. GOVERNANCE COSTS

41

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

10. NET INCOME FOR THE PERIOD

This is stated after charging:
Depreciation
Fee payable to auditor:
Audit
Payroll & Bookkeeping Services		 2019/20
£
51,913
9,300
6,930
16,230		 2018/19
£
58,318
11,800
7,178
18,978

11. TANGIBLE FIXED ASSETS

Furniture
& Fixtures
£
COST
At 1 September 2019
16,224
Additions
-
Disposals
-
At 31 August 2020
16,224
DEPRECIATION
At 1 September 2019
1,488
Charge for the year
1,622
Eliminated on disposal
-
At 31 August 2020
3,110
NET BOOK VALUE
At 1 September 2019
14,736
At 31 August 2020
13,114
DEBTORS
Income tax recoverable under gift aid scheme
Other debtors
Prepayments and accrued income		 Motor
Vehicles
£
442,186
10,593
(228,049)
224,730
320,106
44,006
(211,181)
152,931
122,080
71,799		 Equipment
£
71,002
3,043
(1,808)
72,237
57,870
6,285
(1,808)
62,346
13,132
9,891
2019/20
£
24,318
15,988
50,390
90,696



Total
£
529,412
13,636
(229,857)
313,191
379,464
51,913
(212,989)
218,387
149,948
94,804
2018/19
£
66,832
21,966
145,622
234,420

12. DEBTORS

42

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

13. CREDITORS: amounts falling due within one year

PAYE and Social Security
Other creditors
Accruals and deferred income		 2019/20
£
23,907
29,511
321,227
374,645		 2018/19
£
25,962
24,656
416,848
467,466

Accruals and deferred income includes deferred income of £312,327 all of which arose in the year (2018/19 - deferred income of £408,848).

14. RESTRICTED FUNDS

1
Big Lottery Fund Grant XLR8
2
Other Bus project funds
3
Vehicle Capital Fund
4
Exclusion Reduction
Programme
5
XL-Mentoring funds
6
X-Mobile
7
Arts funds
8
Employability funds
9
Sports funds
10
Literacy & Numeracy
11
Impact Project (Capacity)
12
Other funds		 1st
September
2019
£
-
-
101,746
8,143
3,318
-
-
18,681
3,000
-
-
12,953
147,841		 Income
Expenditure
£
£
109,753
109,753
62,750
62,750
18,750
-
299,900
248,840
160,210
163,528
69,373
57,117
63,235
22,589
187,211
148,328
66,596
69,596
32,099
32,099
26,238
24,708
59,317
46,528
1,155,432
985,836		 Transfer
to/(from)
Unrestricted
Fund
£
-
-
-

-
-
-
-
-
-
-
-
-
-		 31st
August
2020
£
-
-
120,496
59,203
-
12,256
40,646
57,564
-
-
1,530
25,742
317,437
  1. Big Lottery Fund Grant – A grant covering 36 months funding the operation of the buses on the XLR8 Community Bus project commenced in July 2017 and ended this year.

43

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

  1. Other Bus project funds include a number of grants from trusts, companies, local authorities and local community organisations given for periods of up to three years for the operation of the XL-R8 Community Bus project.

  2. The Vehicle Capital Fund relates to remaining funds given by The Story of Christmas towards the future purchase of a fourth community bus. Income was additionally received this year from Allchurches Trust towards making our vehicles ULEZ compliant.

  3. Exclusion Reduction Programme – includes funds from trusts, companies, local authorities, local churches and individuals given in support of the work within schools and connected to schools across our boroughs, with the aim of reducing and preventing exclusions of young people from mainstream education. This has become the primary focus of our borough projects.

  4. XL-Mentoring – includes a three year grant from the Big Lottery fund for the operation of the XLMentoring programme, and grants from The Henry Smith Charity, Children in Need, the Jerusalem Trust and The Pilgrim Trust.

  5. X-Mobile - funding for the support of the X-Mobile project in London Boroughs, including from the Universal Music and EMI Sound Foundation, the Vivendi Create Joy Fund and the Charles Hayward Foundation.

  6. Arts Funds - funding from the Big Lottery and others for particular arts projects within XLP.

  7. Employability funds – towards our Ready to Work, Young Leaders and Future Talent programmes, including a significant three-year grant from the Citi Foundation and grants from the Parish & Ward church of St Botolph without Bishopsgate and London Youth.

  8. Sports Funds – including grants from the Children in Need, London Youth and the Mayor of London’s Summer Sports Activities Fund.

  9. Literacy & Numeracy – including grants from the Man Charitable Trust.

  10. Impact Project (Capacity) – a one-year grant from the Youth Endowment Fund towards the development of increased capacity for recording and reporting on the impact of the work across the organisation.

  11. Other Funds – includes funding towards other smaller projects including the Jack Petchey Foundation towards awards to young people and MariaMarina towards SnowCamp.

In addition to these specific funds, the Charity received a number of grants specifically towards continuing work under the constraints of the national response to coronavirus, including from the London Community Response Fund, the National Lottery Community Fund, Sport England, BBC Children in Need, LandAid and a number of individuals through the Big Summer Give. These funds have been utilised as appropriate amongst the specific project funds listed above, with remaining funds carried over within the Exclusion Reduction Programme funds (whilst available for use with the wider range of youth work across all funds).

44

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

2018/19 comparative figures:

2018/19 comparative figures:
1
Big Lottery Fund Grant XLR8
2
Other Bus project funds
3
Vehicle Capital Fund
4
Borough projects
5
XL-Mentoring funds
6
X-Mobile
7
Arts funds
8
Ready for Work
9
Sports funds
10
Literacy & Numeracy
11
Other funds		 1st
September
2018
£
-
-
108,346
-
-
-
-
10,118
-
5,023
1,213
124,700		 Income
Expenditure
£
£
106,533
106,533
125,660
125,660
-
-
147,617
139,474
218,012
214,694
65,489
65,489
76,874
76,874
105,458
96,895
26,308
23,308
25,000
30,023
41,440
29,700
938,391
908,650		 Transfer to
Unrestricted
Fund
£
-
-
6,600

-
-
-
-
-
-
-
-
6,600		 31st
August
2019
£
-
-
101,746
8,143
3,318
-
-
18,681
3,000
-
12,953
147,841

  1. Big Lottery Fund Grant – A grant covering 36 months funding the operation of the buses on the XLR8 Community Bus project commenced in July 2017.

  2. Other Bus project Funds include a number of grants from trusts, companies and individuals given for periods of up to three years for the operation of the XL -R8 Community Bus project.

  3. The Vehicle Capital Fund relates to remaining funds given by The Story of Christmas, of £100,000 towards the future purchase of a fourth community bus and £30,774 towards a second minibus. The transfer of £6,600 relates to expenditure that has been capitalised and is now represented by Fixed Assets in Designated Funds (note 15).

  4. Borough Projects – includes funds from Saddlers’ Company, Goldsmiths’ Company, Compassion U.K., Almacantar, Dorrington and others given for the support of the work in boroughs under the management of senior youth workers and their borough teams.

  5. XL-Mentoring – includes a three year grant from the Big Lottery fund for the operation of the XLMentoring programme, and grants from The Henry Smith Charity, Children in Need, Land Aid and The Pilgrim Trust.

  6. X-Mobile - funding for the support of the X-Mobile project in London Boroughs, including from the Universal Music and EMI Sound Foundation, the Vivendi Create Joy Fund and the Charles Hayward Foundation.

  7. Arts Funds - funding from the Big Lottery and others for particular arts projects within XLP.

  8. Ready to Work – including a significant three-year grant from an individual and grants from the Parish & Ward church of St Botolph without Bishopsgate and London Youth.

45

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

  1. Sports Funds – including grants from the Kilfinan Trust, Children in Need, the Hedley Trust, London Youth and the Mayor of London’s Summer Sports Activities Fund.

  2. Literacy & Numeracy – including grants from the Man Charitable Trust.

  3. Other Funds – includes funding towards other smaller projects including the Jack Petchey Foundation towards awards to young people and MariaMarina towards SnowCamp.

15. UNRESTRICTED FUNDS

General
Funds
Designated
Fund -
Vehicles		 1st
September
2019
£
39,385
122,080
161,465		 Resources
to fund
fixed assets
£
-
10,593
10,593		 Net
Resources
Generated/
(Utilised)
£
231,264
(60,874)
170,390		 Transfer
from
Restricted
Fund
£
-
-
-		 31st
August
2020
£
270,649
71,799
342,448

The Designated Fund represents the amount of charity funds utilised in capital investments in the charity's motor vehicles including its community buses. The funds are carried at the net book value of the fixed asset motor vehicles. There are no outstanding loans, or endowment funds used to finance their acquisition.

2018/19 comparative figures:

General
Funds
Designated
Fund -
Vehicles		 1st
September
2018
£
25,738
162,295
188,033		 Resources
to fund
fixed assets
£
-
21,575
21,575		 Net
Resources
Generated/
(Utilised)
£
7,047
(61,790)
(54,743)		 Transfer
from
Restricted
Fund
£
6,600
-
6,600		 31st
August
2019
£
39,385
122,080
161,465

46

XLP – NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] AUGUST 2020

16. COMMITMENTS UNDER OPERATING LEASES

At the year end, the charity had total commitments under non-cancellable operating leases as set out below.

Not later than 1 year
Later than 1 and not later than 5 years		 Total
2020
£
2,430
2,620
5,050		 Total
2019
£
2,430
5,050
7,480

The charity has entered into agreements with the Church of England for the use of All Hallows on the Wall, London Wall. A formal lease agreement has not yet been completed.

17. ANALYSIS OF NET ASSETS (between restricted and unrestricted funds)

Restricted
Unrestricted
- General Fund
- Designated Fund		 Tangible
fixed
assets
£
-
23,005
71,799
94,804		 Other net
assets
£
317,437
247,644
-
565,081		 Total
£
317,437
270,649
71,799
659,885

18. RELATED PARTIES

The charity received donations without conditions from Trustees in the year of £67,372 (2019: £343,180). There were no other related party transactions that require disclosure under FRS102.

19. COMPANY LIMITED BY GUARANTEE

The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

20. CONTROL

The Company is controlled by its members.

47