**REGISTERED COMPANY NUMBER: 04723576 (England and Wales) REGISTERED CHARITY NUMBER: 1101078** 

**Report of the Trustees and** 

**Unaudited Financial Statements for the Year Ended 31 July 2020** 

**for** 

**free@last** 

Locke Williams Associates LLP Chartered Accountants Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL 



**free@last** 

## **Contents of the Financial Statements for the Year Ended 31 July 2020** 

||**Page**|
|---|---|
|**Reference and Administrative Details**|1|
|**Director’s report**|2|
|**Report of the Trustees**|3 to  8|
|**Independent Examiner's Report**|9|
|**Statement of Financial Activities**|10|
|**Balance Sheet**|11 to  12|
|**Notes to the Financial Statements**|13 to  23|





**free@last** 

## **Reference and Administrative Details for the Year Ended 31 July 2020** 

**TRUSTEES** Ricardo Atlan Jacqueline Sergent Peter Higgs (resigned 25.06.20) Rubina Darr Melissa Shervington Daniel Cremin John Richard Moore Naomi Spencer Peter Adkins (appointed 23.01.21) Rachel Mckoy (appointed 23.01.21) Thomas O’Brian (appointed 23.01.21) Rashida Sharif (appointed 23.01.21) Spencer Turner (appointed 23.01.21) **COMPANY SECRETARY** John Street **REGISTERED OFFICE** 49 Nechells Park Road Birmingham B7 5PR **REGISTERED COMPANY** 04723576 (England and Wales) **NUMBER REGISTERED CHARITY** 1101078 **NUMBER INDEPENDENT EXAMINER** Locke Williams Associates LLP Chartered Accountants Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL **BANKERS** HSBC 9 Queens Square Wolverhampton West Midlands WV1 1TE 

Page 1 



**free@last** 

## **Director’s report for the Year Ended 31 July 2020** 

As with the rest of the world, this has been a year full of trials and tribulations, as we have met the challenges that Covid-19 has brought to us, as a community, as a staff team and as an organisation. Employees have left, volunteers have shielded, businesses have been closed for lockdown and the free@last centre has not been able to operate its normal services, particularly for the children and young people who we serve. This has been a tough year for everyone, and none more so than those who struggle with disadvantage. 

However, at free@last we are constantly adapting to the everyday changes of our community's needs, and Covid-19 was no different from any other challenge that we face. We quickly responded to the basic needs for food, children's activities/entertainment and technology. We evolved our emergency provision into a strategic focus that enabled us to begin new projects, expand business, strengthen our governance and generate more income towards our self-sustainability. 

We have been blessed with a great deal of support from many, many people who have given their time, resources and energy to help us provide for our community, and we are forever grateful for the individual, community and business spirit that has shone through these dark times. 

The future is bright for free@last and we have used this time to its fullest, taking advantage of the opportunities presented to us for growth, change and sustainability. We are excited to explore our journey ahead, which you, of course, are very welcome to join. 


The challenges of losing our youth staff team and the Governmental restrictions of youth activities, has made this one of the most challenging years in our history. We have met the needs of many children, young people and families through our emergency provisions, but have very much missed the regular time with the majority of those who came along to our youth clubs. Although there have been many positive outcomes, particularly with our youth led business Brum Ting Ltd, we are very much looking forward to having everyone back in the centre, enjoying themselves and creating positive, happy memories together again. 

We are forever thankful to all of those who share our struggles and make life a little easier to manage, your continued support and generosity is amazing, thank you. 

John Street 

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**free@last (Registered number: 04723576)** 

## **Report of the Trustees for the Year Ended 31 July 2020** 

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **OBJECTIVES AND ACTIVITIES** 

## **Vision** 

To improve the lives of the children and young people of Nechells. 

## **Mission** 

free@last is committed to providing opportunities, activities, mentoring and support for children and young people in Nechells, and to further their interests by working with their families, other agencies and relevant professionals. 

## **Values** 

Giving opportunities to all young people in Nechells without distinction. 

## **Aims and objectives** 

To engage children and young people in a range of developmental and progressive activities which provide opportunities for success and to broaden their horizons. 

To support children and young people through life's challenges and difficulties. 

To support their families to provide the best possible environment for their children to grow, develop and flourish. 

To take a multi-agency approach to improving the lives of children and young people. 

## **Public benefit** 

The trustees confirm that: in the exercise of their powers as charity trustees, they have due regard to the published guidance from the charity commission on the operation of the public benefit requirement; and the aims of the charity are carried out for the public benefit. The trustees consider the support to disadvantaged and poorer members of the community in Birmingham, and dissemination of lessons learned to the rest of the country, to be of public benefit, having had regard to the Charity Commission's general guidance on public benefit. 

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**free@last (Registered number: 04723576)** 

## **Report of the Trustees for the Year Ended 31 July 2020** 

## **ACHIEVEMENT AND PERFORMANCE Charitable activities CHILDREN & YOUNG PEOPLE** 

## **Introduction** 

The heart and soul of free@last is focused on the children and young people of Nechells, with the aim of broadening their horizons through a wide variety of opportunities and unconditional support to help them through the difficulties and challenges they face. We are a needs-led organisation that builds positive and meaningful relationships with young people and through these relationships we are able to constantly adapt and develop our work to reflect the desires and dreams of those we are here to serve. 

## **Youth Activities** 

Usually, at free@last we run several youth clubs to help give children aged between five and eighteen a safe environment to relax and have fun together whilst at the same time build confidence, new friendships and positive relationships. These clubs offer participants access to our other services as well as off-site trips and activities. Alongside the youth clubs we run other clubs and activities including an adventurous activity club, karate, music production, a young peoples' Rotary group, climbing lessons, photography skills and business skills for young people. 

During Covid-19 restrictions 

we have limited this support to the most vulnerable young people, using a sports mentoring process, therapy, youth led business and welfare checks - connecting through a variety of methods, including social media, technology and personal visits. 


We have started a youth led business called Brum Ting Ltd, run by 4 teenagers, with the aim of providing products for both tourists to Birmingham and local Brummies, who want to own an item of clothing, jewellery or promotional products with their own city printed on. Brum Ting has been awarded a Commonwealth Games 2022 United project status and are launching as an online business in April 2021. 



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## **free@last (Registered number: 04723576)** 

## **Report of the Trustees for the Year Ended 31 July 2020** 

## **FAMILIES** 

Sadly, there is still no specific funding currently available for a dedicated Dads Worker or a family worker. However, the important role of dads in particular is still actively promoted within our services, with support given as much as possible when our limited resources allow. 

We do support several whole families, providing support for children and parents, whole family activities, day trips and camping residentials. We have begun a parent's group to help plan family sessions and for them to raise awareness of our activities with their neighbours and friends, but due to Covid-19 restrictions this has been a very quiet group. However, during the summer of 2020 we ran a family project called 'Nechells Hidden Gems' where a landscape architect worked with 8 families to uncover some pleasant things within their community. Lots of photographs were taken and models made, to create a sense of pride on the things they found. 

We also took a group of families fishing and enjoyed it that much we are now starting our own fishing club! 




This Christmas, during lockdown, was different to normal as we couldn't provide our usual sit-down meal. We therefore had a number of volunteers who offered to deliver Christmas lunch, presents and food parcels to 99 people. It was a wonderful way to enjoy Christmas Day. 

## **Advice & Guidance** 

We continue to provide a specialist service helping local people with their personal debt and benefit problems. Our experience has shown that a supportive, understanding and approachable service is essential for those with financial difficulties to feel relaxed and comfortable discussing their personal circumstances with someone not known to them personally. With our advocacy service available for local people our aim is to have a positive influence on our clients' ability to be responsible for their own money management and benefits entitlement awareness. 

During the pandemic, we have continued to provide debt & benefit advice, albeit mainly over the phone, but still helping those who were most at need during the crisis. We have also supported people with housing issues, addiction, the criminal justice system, parenting, food poverty, digital poverty, grief, employability to name just a few of the many issues we have supported through over this past year. 

## **What practical difference do we make?** 

The positive momentum of 2019 meant that 2020 started well with the continuation of services and the demand for the same increasing. 

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**free@last (Registered number: 04723576)** 

## **Report of the Trustees for the Year Ended 31 July 2020** 

Then the 23rd March came - lockdown - and with it a change of approach from the charity was required. By the 25th March we had put into action an immediate change of delivery, still providing the high quality of services, but in-line with new government guidelines. We introduced an emergency service for the local residents, providing food, children's home activities and care packages, hot meals, additional youth support and the oversubscribed debt advice service increased its capacity. Over 1500 used this emergency service during the first and second lockdowns. 



A café facility opened, providing more affordable, home cooked meals for local residents, run by volunteers. We also continued to provide a small free grocery service for those who were most in need and refer on to our local food bank those who need extended provision. 

We have not been able to deliver our usual services but have adapted well to support the most disadvantaged through the pandemic, as best we 

could. Working tirelessly, with limited resources, we have been able to make a difference in the lives of those who have asked for our help and support. 

## **Businesses** 

It is the intention of free@last to become as self-sustaining as possible through running our own businesses and generating our own income from a wide variety of sources. This accounting year has a significant decrease in our business income as we were forced to close our entertainment business during Covid-19. We have not sat back and waited for the circumstances out of our control to change, we have begun negotiations with several shopping centres to expand and replicate our Family Fun Zone business into new towns and cities. With the expected success of Brum Ting as well as the Family Fun Zone, we are hoping to increase our business profit for free@last so that we can recruit staff members for at least 10 years, rather than losing key employees due to funding restrictions. 

## **Family Fun Zone** 

This is our activity-based unit situated at Star City - a highly popular local leisure and entertainment complex in Birmingham. We offer several pay and play activities including archery, crossbows, BB gun target shooting, arts & crafts and a soft play ball pit. 

As previously stated, this business has had to close during Covid-19, so has not achieved the expected income to contribute towards free@last's core costs. We have begun discussions with shopping centres and intend replicating the Fun Zone cross the West Midlands and further afield. 

Star City continues to show us fantastic support and all the profits from this venture go to free@last to be spent on core costs that other funders are unable to contribute towards. 

## **FINANCIAL REVIEW** 

## **Principal financial management policies** 

The company is small with limited resources. It operates on the basis of spending as little as possible on whatever it buys and ensures there are funds in the bank before making any commitment. 

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**free@last (Registered number: 04723576)** 

## **Report of the Trustees for the Year Ended 31 July 2020** 

## **FINANCIAL REVIEW** 

## **General financial review** 

Over the past year we have generated income through a variety of different means, including grant making trusts, statutory services, our business, fundraising and general appeals. We have a solid financial position, which we have worked hard to achieve and are now in the process of growth, primarily through generating income through our own businesses and Club 3000 (a monthly giving scheme). Our future plans are to increase the impact and availability of our services to more people who live in Nechells. 

## **Reserves policy** 

Unrestricted funds have increased in the year from £57,707 to £97,992, of which £32,327 are free reserves. Free reserves are reserves which do not include restricted funds or funds tied up in the fixed assets. 

Restricted funds have decreased in the year from £2,012,462 to £1,995,381. This is in large part to the depreciation of the building and other assets held in these funds 

## **General reserves** 

The trustees are working towards holding unrestricted reserves sufficient to meet the charity's day to day expenditure for six months. This target is a long way from being fulfilled and will take several years to achieve. Restricted funds will depend on timing of securing and receiving funding and timing of the expenditure on activities. activities. 

## **FUTURE PLANS** 

Over the following year our plans are as follows: 

- During a time of economic crisis in the voluntary and statutory sectors we aim to increase the provision of our youth services to fill the gaps and enable all our young people to access services and support for improving their lives. 

- We aim to provide new services to address some of the health inequalities and difficulties that our community faces, particularly sporting initiatives. 

- Increase the involvement of young people and adults in social action in our neighbourhood. 

- Generate more self-funded income through our businesses. We aim to develop the relationships we have with businesses and improve our partnership working in all 3 sectors. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

## **Governing document and Charity Constitution** 

free@last began in August 1999 and first registered as a Charity on 9th December 1999 and then became a charitable company limited by guarantee on 4th April 2003. The charity and company numbers and other information are included as a front sheet. 

The company was established under a Memorandum of Association which established the objects and powers of the company. It is governed under its Articles of Association under which the board of directors (who are also Trustees of the charitable company) are elected at AGM to serve for a period of one year. 

## **Recruitment and appointment of new trustees** 

The trustees are appointed by the board. The company requires a minimum of three trustees to be appointed. The board identify areas where particular knowledge or expertise is required and seek to recruit new trustees by advertising and personal contacts. 

## **Organisational structure** 

The charity is a small entity which is run on a daily and operational basis by the chief executive together with a small number of employees and volunteers. The board of trustees meet a minimum of four times a year and take responsibility for decisions regarding services, the building, people and the businesses operated by the charity. 

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**free@last (Registered number: 04723576)** 

## **Report of the Trustees for the Year Ended 31 July 2020** 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT Induction and training of new trustees** 

Potential trustees attend the premises and a board/committee meeting as part of the induction process to ensure they are familiar with the services provided and our procedures. They are nominated by the board before appointment. 

## **Risk management** 

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems established to mitigate those risks. 

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. 

Approved by order of the board of trustees on 19 April 2021 and signed on its behalf by: 

John Street - Secretary 

Page 8 



## **Independent Examiner's Report to the Trustees of free@last (Registered number: 04723576)** 

## **Independent examiner's report to the trustees of free@last ('the Company')** 

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2020. 

## **Responsibilities and basis of report** 

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). 

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. 

## **Independent examiner's statement** 

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Institute of Chartered Accountants in England and Wales which is one of the listed bodies. 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


David Williams FCA FCCA Institute of Chartered Accountants in England and Wales Locke Williams Associates LLP Chartered Accountants Blackthorn House St Pauls Square Birmingham West Midlands B3 1RL 

21 April 2021 

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**free@last** 

## **Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the Year Ended 31 July 2020** 

|Unrestricted<br>funds<br>Notes<br>£<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>2<br>**75,957**<br>Other trading activities<br>3<br>**117,332**<br>Investment income<br>4<br>**92**<br>Other income<br>**6,704 **<br>**Total**<br>**200,085**<br>**EXPENDITURE ON**<br>Raising funds<br>**55,484**<br>**Charitable activities**<br>General<br>**86,136**<br>Building<br>**417**<br>Youth and Children<br>**10,480**<br>Families<br>**283**<br>Advice and Guidance<br>**5,203**<br>Other<br>5<br>**-**<br>**Total**<br>**158,003**<br>Net gains/(losses) on investments<br>**-**<br>**NET INCOME/(EXPENDITURE)**<br>**42,082**<br>**Transfers between funds**<br>13<br>**(1,797)**<br>**Net movement in funds**<br>**40,285**<br>**RECONCILIATION OF FUNDS**<br>**Total funds brought forward**<br>**57,707**<br>**TOTAL FUNDS CARRIED FORWARD**<br>**97,992 **|Restricted<br>funds<br>£<br>**186,522**<br>**-**<br>**-**<br>**-**<br>**186,522**<br>**-**<br>**49,272**<br>**25,139**<br>**118,276**<br>**7,837**<br>**4,876**<br>**-**<br>**205,400**<br>**-**<br>**(18,878)**<br>**1,797 **<br>**(17,081)**<br>**2,012,462**<br>**1,995,381 **|**31.7.20**<br>**Total**<br>**funds**<br>**£**<br>**262,479**<br>**117,332**<br>**92**<br>**6,704 **<br>**386,607**<br>**55,484**<br>**135,408**<br>**25,556**<br>**128,756**<br>**8,120**<br>**10,079**<br>**-**<br>**363,403**<br>**-**<br>**23,204**<br>**-**<br>**23,204**<br>**2,070,169**<br>**2,093,373**|31.7.19<br>Total<br>funds<br>£<br>204,395<br>174,907<br>72<br>-<br>379,374<br>106,889<br>77,031<br>29,053<br>153,465<br>1,727<br>5,701<br>5,296<br>379,162<br>(100)<br>112<br>-<br>112<br>2,070,057<br>2,070,169|
|---|---|---|---|



The notes form part of these financial statements 

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## **free@last (Registered number: 04723576)** 

## **Balance Sheet 31 July 2020** 

|Unrestricted<br>funds<br>Notes<br>£<br>**FIXED ASSETS**<br>Tangible assets<br>10<br>**65,665**<br>**CURRENT ASSETS**<br>Debtors<br>11<br>**2,566**<br>Cash at bank and in hand<br>**38,941**<br>**41,507**<br>**CREDITORS**<br>Amounts falling due within one year<br>12<br>**(9,180)**<br>**NET CURRENT ASSETS**<br>**32,327**<br>**TOTAL ASSETS LESS CURRENT**<br>**LIABILITIES**<br>**97,992**<br>**NET ASSETS**<br>**97,992 **<br>**FUNDS**<br>13<br>Unrestricted funds:<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>WECANB7<br>Restricted funds:<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>Advice & Guidance<br>Norton Foundation - new computers<br>ENT Room<br>Barrow Cadbury<br>Fundraisers<br>Covid-19 support grants<br>**TOTAL FUNDS**|Restricted<br>funds<br>£<br>**1,940,834**<br>**-**<br>**54,547**<br>**54,547**<br>**-**<br>**54,547**<br>**1,995,381**<br>**1,995,381 **|**31.7.20**<br>**Total**<br>**funds**<br>**£**<br>**2,006,499**<br>**2,566**<br>**93,488**<br>**96,054**<br>**(9,180)**<br>**86,874**<br>**2,093,373**<br>**2,093,373**<br>**87,802**<br>**6,996**<br>**2,515**<br>**679**<br>**-**<br>**97,992**<br>**1,311**<br>**1,919,743**<br>**46,086**<br>**-**<br>**9,062**<br>**5,382**<br>**943**<br>**227**<br>**11,246**<br>**1,381 **<br>**1,995,381 **<br>**2,093,373**|31.7.19<br>Total<br>funds<br>£<br>2,034,579<br>3,639<br>61,521<br>65,160<br>(29,570)<br>35,590<br>2,070,169<br>2,070,169<br>30,282<br>27,744<br>(1,462)<br>98<br>1,045<br>57,707<br>7,464<br>1,924,478<br>42,944<br>28,710<br>-<br>8,866<br>-<br>-<br>-<br>-<br>2,012,462<br>2,070,169|
|---|---|---|---|



The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2020. 

The members have not required the company to obtain an audit of its financial statements for the year ended 31 July 2020 in accordance with Section 476 of the Companies Act 2006. 

The notes form part of these financial statements 

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**free@last (Registered number: 04723576)** 

## **Balance Sheet - continued 31 July 2020** 

The trustees acknowledge their responsibilities for 

- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and 

- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. 

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. 

The financial statements were approved by the Board of Trustees and authorised for issue on 19 April 2021 and were signed on its behalf by: 


John Richard Moore - Trustee 

The notes form part of these financial statements 

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**free@last** 

## **Notes to the Financial Statements for the Year Ended 31 July 2020** 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. 

No amount is included in the financial statements for volunteer time in line with the Charities SORP (FRS 102). Further detail is given in the Trustees' Annual Report. 

The charity receives grants in respect of its core activities. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred. 

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. 

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. 

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

Costs are shown net of any recoverable VAT. 

Costs of raising funds includes direct staff and other costs for trading activities to raise funds. 

## **Tangible fixed assets** 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

Long leasehold -  Over the period of the lease Plant and machinery -  4% on cost Fixtures and fittings -  10% on cost Motor vehicles -  25% on reducing balance Computer equipment -  33% on cost 

The leasehold building is held under a 125 year lease with Birmingham City Council until August 2141. 

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**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

## **1. ACCOUNTING POLICIES - continued** 

## **Taxation** 

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## **2. DONATIONS AND LEGACIES** 

|Donations<br>Grants|**31.7.20**<br>**£**<br>**53,396**<br>**209,083**<br>**262,479**|31.7.19<br>£<br>36,915<br>167,480<br>204,395|
|---|---|---|



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**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

## **2. DONATIONS AND LEGACIES - continued** 

Grants received, included in the above, are as follows: 

|Children in Need<br>Big Lottery Fund - Youth Investment Programme<br>Big Lottery Fund - core activities<br>Barrow Cadbury Trust<br>Four Acre Trust<br>The Norton Foundation<br>Family Holiday Association<br>Michael Marsh Charitable Trust<br>Woodroffe Benton Foundation<br>The George Perkins Charitable Trust<br>The Montal Charitable trust<br>The DMF Ellis Charitable trust<br>The Cook & Wolstenholme Charitable Trust<br>Jarman Charitable Trust<br>HMRC - Coronavirus Job Retention Scheme<br>BCC - Retail, Hospitality and Leisure grant fund<br>Prov Chptr Warks Benevolent Fund<br>Ratcliffe Foundation<br>Soil Association (Food for Life)<br>Ladywood Neighbourhood Network Scheme<br>Neighbourly Community Fund<br>Heart of England Nat Emergency<br>The Greggs Foundation<br>Charities Trust/Cadent<br>The Martin James Foundation<br>Children's Quarter Happy Healthy Holidays<br>**3.**<br>**OTHER TRADING ACTIVITIES**<br>Fundraising events<br>Family Fun Zone<br>Room hire fees<br>Other activities<br>Recharges to group and associated companies|**31.7.20**<br>**£**<br>**42,152**<br>**47,160**<br>**20,000**<br>**1,200**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**8,000**<br>**-**<br>**-**<br>**-**<br>**-**<br>**13,526**<br>**25,000**<br>**5,225**<br>**4,000**<br>**1,000**<br>**2,000**<br>**400**<br>**3,000**<br>**500**<br>**25,000**<br>**1,000**<br>**9,920**<br>**209,083**<br>**31.7.20**<br>**£**<br>**15,984**<br>**93,134**<br>**6,581**<br>**1,633**<br>**-**<br>**117,332 **|31.7.19<br>£<br>20,783<br>112,646<br>-<br>-<br>8,002<br>12,199<br>1,800<br>3,000<br>750<br>3,000<br>2,000<br>2,000<br>1,000<br>300<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>167,480<br>31.7.19<br>£<br>33,060<br>119,327<br>10,607<br>3,443<br>8,470<br>174,907|
|---|---|---|



Page 15 



**free@last** 

## **Notes to the Financial Statements - continued** 

**for the Year Ended 31 July 2020** 

## **4. INVESTMENT INCOME** 

|**INVESTMENT INCOME**|||
|---|---|---|
||**31.7.20**|31.7.19|
||**£**|£|
|Deposit account interest|**92 **|72|
|**OTHER**|||
||**31.7.20**|31.7.19|
||**£**|£|
|Loss on investments in trading subsidiaries|**-**|5,296|



## **5. OTHER** 

Other expenditure in the prior year reflects the write off of the investment in and debt due from the subsidiary FREAX, which entered into liquidation after the balance sheet date. 

## **6. NET INCOME/(EXPENDITURE)** 

Net income/(expenditure) is stated after charging/(crediting): 

||**31.7.20**|31.7.19|
|---|---|---|
||**£**|£|
|Depreciation - owned assets|**37,249**|37,811|
|Surplus/(deficit) on disposal of fixed assets|**(6,646)**|393|
|Independent Examination fee|**2,040**|2,040|



## **7. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the year ended 31 July 2020 nor for the year ended 31 July 2019. 

## **Trustees' expenses** 

There were no trustees' expenses paid for the year ended 31 July 2020 nor for the year ended 31 July 2019. 

## **8. STAFF COSTS** 

|Wages and salaries<br>Social security costs<br>Other pension costs|**31.7.20**<br>**£**<br>**173,131**<br>**9,099**<br>**2,027**<br>**184,257 **|31.7.19<br>£<br>188,757<br>8,932<br>1,852|
|---|---|---|
|||199,541|



The average monthly number of employees during the year was as follows: 

|General employees|**31.7.20**<br>**15**|31.7.19<br>18|
|---|---|---|



No employees received emoluments in excess of £60,000. 

The total amount of employee benefits received by key management personnel is £30,685 (2019 £30,195). 

Page 16 



**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

|**9.**<br>**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**<br>Unrestricted<br>funds<br>£<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>47,914<br>Other trading activities<br>174,907<br>Investment income<br>72<br>**Total**<br>222,893<br>**EXPENDITURE ON**<br>Raising funds<br>106,889<br>**Charitable activities**<br>General<br>70,617<br>Building<br>581<br>Youth and Children<br>8,650<br>Families<br>1,207<br>Advice and Guidance<br>5,701<br>Other<br>577<br>**Total**<br>194,222<br>Net gains/(losses) on investments<br>(100)<br>**NET INCOME/(EXPENDITURE)**<br>28,571<br>**RECONCILIATION OF FUNDS**<br>**Total funds brought forward**<br>29,136<br>**TOTAL FUNDS CARRIED FORWARD**<br>57,707|<br>Restricted<br>funds<br>£<br>156,481<br>-<br>-<br>156,481<br>-<br>6,414<br>28,472<br>144,815<br>520<br>-<br>4,719<br>184,940<br>-<br>(28,459)<br>2,040,921<br>2,012,462|Total<br>funds<br>£<br>204,395<br>174,907<br>72<br>379,374<br>106,889<br>77,031<br>29,053<br>153,465<br>1,727<br>5,701<br>5,296<br>379,162<br>(100)<br>112<br>2,070,057<br>2,070,169|
|---|---|---|



Page 17 



**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

## **10. TANGIBLE FIXED ASSETS** 

|**COST**<br>At 1 August 2019<br>Additions<br>Disposals<br>At 31 July 2020<br>**DEPRECIATION**<br>At 1 August 2019<br>Charge for year<br>Eliminated on disposal<br>At 31 July 2020<br>**NET BOOK VALUE**<br>At 31 July 2020<br>At 31 July 2019<br>**COST**<br>At 1 August 2019<br>Additions<br>Disposals<br>At 31 July 2020<br>**DEPRECIATION**<br>At 1 August 2019<br>Charge for year<br>Eliminated on disposal<br>At 31 July 2020<br>**NET BOOK VALUE**<br>At 31 July 2020<br>At 31 July 2019|Long<br>leasehold<br>£<br>**1,842,085**<br>**-**<br>**-**<br>**1,842,085**<br>**14,737**<br>**14,736**<br>**-**<br>**29,473**<br>**1,812,612**<br>1,827,348<br>Motor<br>vehicles<br>£<br>**33,954**<br>**-**<br>**-**<br>**33,954 **<br>**12,203**<br>**5,438**<br>**-**<br>**17,641**<br>**16,313**<br>21,751|Plant and<br>machinery<br>£<br>**115,000**<br>**-**<br>**-**<br>**115,000**<br>**4,200**<br>**4,200**<br>**-**<br>**8,400**<br>**106,600**<br>110,800<br>Computer<br>equipment<br>£<br>**34,940**<br>**858**<br>**-**<br>**35,798**<br>**28,273**<br>**3,620**<br>**-**<br>**31,893**<br>**3,905**<br>6,667|Fixtures<br>and<br>fittings<br>£<br>**135,048**<br>**9,665**<br>**(6,146) **<br>**138,567 **<br>**67,035**<br>**9,255**<br>**(4,792)**<br>**71,498**<br>**67,069**<br>68,013<br>Totals<br>£<br>**2,161,027**<br>**10,523**<br>**(6,146) **<br>**2,165,404 **<br>**126,448**<br>**37,249**<br>**(4,792)**<br>**158,905**<br>**2,006,499**<br>2,034,579|
|---|---|---|---|



A legal charge is held against the property, in the name of The Big Lottery Fund, against the total sum of grant income received for the rebuild of £967,537. The charge remains in place for twenty five years from 15 August 2016. 

Page 18 



**free@last** 

## **Notes to the Financial Statements - continued** 

## **for the Year Ended 31 July 2020** 

## **11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** 

|**11.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|---|---|---|---|
|||**31.7.20**|31.7.19|
|||**£**|£|
||Prepayments and accrued income|**2,566**|3,639|
|**12.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|||**31.7.20**|31.7.19|
|||**£**|£|
||Trade creditors|**1,902**|2,886|
||Social security and other taxes|**1,880**|1,880|
||Other creditors|**-**|22,740|
||Accruals and deferred income|**5,398**|2,064|
|||**9,180**|29,570|
|**13.**|**MOVEMENT IN FUNDS**|||



|**Unrestricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>WECANB7<br>**Restricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>Advice & Guidance<br>Norton Foundation - new computers<br>ENT Room<br>Barrow Cadbury<br>Fundraisers<br>Covid-19 support grants<br>**TOTAL FUNDS**|At 1.8.19<br>£<br>**30,282**<br>**27,744**<br>**(1,462)**<br>**98**<br>**1,045**<br>**57,707**<br>**7,464**<br>**1,924,478**<br>**42,944**<br>**28,710**<br>**-**<br>**8,866**<br>**-**<br>**-**<br>**-**<br>**-**<br>**2,012,462 **<br>**2,070,169**|Net<br>movement<br>in funds<br>£<br>**45,791**<br>**(57)**<br>**(3,435)**<br>**(217)**<br>**-**<br>**42,082**<br>**(2,573)**<br>**(25,129)**<br>**(3,655)**<br>**(6,896)**<br>**9,062**<br>**(3,484)**<br>**943**<br>**227**<br>**11,246**<br>**1,381 **<br>**(18,878)**<br>**23,204 **|Transfers<br>between<br>funds<br>£<br>**11,729**<br>**(20,691)**<br>**7,412**<br>**798**<br>**(1,045) **<br>**(1,797)**<br>**(3,580)**<br>**20,394**<br>**6,797**<br>**(21,814)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**1,797 **<br>**-**|At<br>31.7.20<br>£<br>**87,802**<br>**6,996**<br>**2,515**<br>**679**<br>**-**<br>**97,992**<br>**1,311**<br>**1,919,743**<br>**46,086**<br>**-**<br>**9,062**<br>**5,382**<br>**943**<br>**227**<br>**11,246**<br>**1,381 **<br>**1,995,381 **<br>**2,093,373**|
|---|---|---|---|---|



Page 19 



**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

## **13. MOVEMENT IN FUNDS - continued** 

Net movement in funds, included in the above are as follows: 

|**Unrestricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>Advice & Guidance<br>**Restricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>Advice & Guidance<br>BLF Business Development<br>Norton Foundation - new computers<br>ENT Room<br>Barrow Cadbury<br>Fundraisers<br>Covid-19 support grants<br>**TOTAL FUNDS**|Incoming<br>resources<br>£<br>**186,214**<br>**-**<br>**8,154**<br>**2,017**<br>**3,700**<br>**200,085**<br>**-**<br>**-**<br>**118,532**<br>**(1)**<br>**13,000**<br>**20,000**<br>**(1)**<br>**5,225**<br>**1,200**<br>**21,667**<br>**6,900**<br>**186,522**<br>**386,607 **|Resources<br>Movement<br>expended<br>in funds<br>£<br>£<br>**(140,423)**<br>**45,791**<br>**(57)**<br>**(57)**<br>**(11,589)**<br>**(3,435)**<br>**(2,234)**<br>**(217)**<br>**(3,700) **<br>**-**<br>**(158,003)**<br>**42,082**<br>**(2,573)**<br>**(2,573)**<br>**(25,129)**<br>**(25,129)**<br>**(122,187)**<br>**(3,655)**<br>**(6,895)**<br>**(6,896)**<br>**(3,938)**<br>**9,062**<br>**(20,000)**<br>**-**<br>**(3,483)**<br>**(3,484)**<br>**(4,282)**<br>**943**<br>**(973)**<br>**227**<br>**(10,421)**<br>**11,246**<br>**(5,519) **<br>**1,381 **<br>**(205,400)**<br>**(18,878)**<br>**(363,403) **<br>**23,204 **|
|---|---|---|



Page 20 



**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

## **13. MOVEMENT IN FUNDS - continued** 

## **Comparatives for movement in funds** 

|**Unrestricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>WECANB7<br>**Restricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>Advice & Guidance<br>Management<br>WECAN B7<br>Big Build<br>Norton Foundation - new computers<br>**TOTAL FUNDS**|At 1.8.18<br>£<br>9,872<br>19,264<br>-<br>-<br>-<br>29,136<br>(526)<br>1,949,606<br>58,908<br>26,715<br>2,140<br>2,635<br>(1,535)<br>2,978<br>-<br>2,040,921<br>2,070,057|Net<br>movement<br>in funds<br>£<br>20,410<br>8,480<br>(1,462)<br>98<br>1,045<br>28,571<br>7,990<br>(25,128)<br>(15,964)<br>1,995<br>(2,140)<br>(2,635)<br>1,535<br>(2,978)<br>8,866<br>(28,459)<br>112|At<br>31.7.19<br>£<br>30,282<br>27,744<br>(1,462)<br>98<br>1,045<br>57,707<br>7,464<br>1,924,478<br>42,944<br>28,710<br>-<br>-<br>-<br>-<br>8,866<br>2,012,462<br>2,070,169|
|---|---|---|---|



Page 21 



**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

## **13. MOVEMENT IN FUNDS - continued** 

Comparative net movement in funds, included in the above are as follows: 

|**Unrestricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>Advice & Guidance<br>WECANB7<br>**Restricted funds**<br>General Activities<br>Building Fund<br>Youth and Children Activities<br>Family Activities<br>Advice & Guidance<br>Management<br>WECAN B7<br>Big Build<br>Norton Foundation - new computers<br>**TOTAL FUNDS**|Incoming<br>resources<br>£<br>200,274<br>8,702<br>7,189<br>1,305<br>5,423<br>-<br>222,893<br>8,000<br>1<br>133,731<br>2,550<br>-<br>-<br>-<br>-<br>12,199<br>156,481<br>379,374|Resources<br>expended<br>£<br>(179,764)<br>(222)<br>(8,651)<br>(1,207)<br>(5,423)<br>1,045<br>(194,222)<br>(10)<br>(25,129)<br>(149,695)<br>(555)<br>(2,140)<br>(2,635)<br>1,535<br>(2,978)<br>(3,333)<br>(184,940)<br>(379,162)|Gains and<br>Movement<br>losses<br>in funds<br>£<br>£<br>(100)<br>20,410<br>-<br>8,480<br>-<br>(1,462)<br>-<br>98<br>-<br>-<br>-<br>1,045<br>(100)<br>28,571<br>-<br>7,990<br>-<br>(25,128)<br>-<br>(15,964)<br>-<br>1,995<br>-<br>(2,140)<br>-<br>(2,635)<br>-<br>1,535<br>-<br>(2,978)<br>-<br>8,866<br>-<br>(28,459)<br>(100)<br>112|
|---|---|---|---|



## **Purpose of funds** 

General Activities - Specific Core expenses ie Salaries etc. 

Building Fund - To raise money for the purchase of a new building, which the charity purchased in 2017/2018. The fund is now also for the general upkeep of the property in which the charity received restricted monies for. 

Youth & Children Activities - To provide support and development services to children and young people within the local community through the funding of several full time and part time youth workers. 

Family Activities - Families Project - To provide support and development services to families in the local community in the Nechells area. 

Advice & Guidance - To provide free advice to residents of the Nechells area regarding financial difficulties and welfare benefit entitlements. 

Page 22 



**free@last** 

## **Notes to the Financial Statements - continued for the Year Ended 31 July 2020** 

## **14. RELATED PARTY DISCLOSURES** 

## **Freax Limited** 

During the year the following transactions occurred between Free@last and Freax Limited, a company 100% owned by Free@last: 

Free@last received from Freax Limited a total of £nil (2019 - £8,470), for various expenses, including recharges of staff costs. 

At the balance sheet date, free@last was owed £nil (2019 - £5,295). During the year, FREAX Limited had been put into liquidation. Accordingly a full provision had been made against this debt owed as being unrecoverable. 

## **15. COMPANY LIMITED BY GUARANTEE** 

Free@last is a company limited by guarantee and accordingly does not have a share capital. Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member. 

Page 23