Operating Theatre
Trustees’ Report and Financial Statements for the year ended 30 November 2022
Registered Charity Number: 1100963 v1
Operating Theatre
1. CONTENTS
| Legal and administrative details | 2 |
|---|---|
| Trustees’ report | 3 |
| Accountants’ report | 7 |
| Receipts and payments accounts | 9 |
| Statement of assets and liabilities | 9 |
| Notes to the financial statements | 10 |
LEGAL AND ADMINISTRATIVE DETAILS
Operating Theatre produces professional plays, films and workshops on health related themes for the purpose of education and generating debate. The Theatre is a charity registered number 1100963.
Trustees
Artistic Director
Dr Richard Thomson Alex Elliott Professor Tanja Pless-Mulloli Dr Dominic Slowie Hannah Jane Davies Clinical advisor
Dr John Spencer
Charity registered number
1100963
Administrator
Carol Clewlow
Contact
Carol Clewlow 68 Simpson Street Cullercoats North Shields NE30 4PY
Accountant
Georg Reudink 49 Seymour Street North Shields NE29 6SN
Website
Bankers
www.operatingtheatre.org.uk
HSBC 279 Whitley Road Whitley Bay NE26 28W
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Operating Theatre
REPORT OF THE TRUSTEES
The Trustees submit their annual report and the financial statements of Operating Theatre for the year ended 30 November 2022. The trustees confirm that the annual report and financial statements of the Theatre comply with current statutory requirements, the requirements of the charity’s governing documents and the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in March 2005.
Structure, governance and management
Constitution
Operating Theatre is a registered charity number 1100963. As such its governing instrument is its Constitution, which was adopted on 5 November 2002.
Method of appointment or election of Trustees
The Constitution states the Committee of Trustees when complete consists of at least three and not more than eight. All the committee members retire at the end of the annual general meeting but they may be re-elected or re-appointed.
Trustees at the start of the financial year were Dr Richard Thomson, Professor Tanja Pless-Mulloli, Mr Neil Elliott Braithwaite, Dr Dominic Slowie, Mr Mark Blacklock, and Ms Hannah Jane Davies. Mr Mark Blacklock stood down during the year.
Alex Elliott remained as Artistic Director, and Carol Clewlow as Administrator. Dr John Spencer is our Clinical Advisor.
Organisational structure and decision making
Any specific restrictions concerning the way in which Operating Theatre can operate are as set out in the Constitution.
Risk management
The Trustees have assessed the major risks to which the charity is exposed, in
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Operating Theatre
particular those related to the operations and finances of the charity. They are satisfied that systems and procedures are in place to mitigate their exposure to the major risks.
Objectives and activities
Policies and objectives
The objects of the charity are the advancements of education and the promotion and protection of good health by using the medium of theatre to complement teaching in medical education and to educate the general public.
Strategies for achieving objectives
The policies adopted to further the objects are as formulated in the Constitution. To further these objectives Operating Theatre produces a wide range of drama on health and social care themes, this with the aim of provoking discussion and hopefully, in the long term, improving that care, this using professional writers, directors and actors. Its work is aimed at anyone with an interest in health - patients, professionals, students and policy makers. The plays are deliberately short and written to be performed in any setting. They can either be presented on their own or as part of a package with accompanying stimulating and creative workshops. Operating Theatre also has work available on DVD.
Responsibility for policies and objectives
Overall responsibility for the running of the charity is vested in the Trustees. Subject thereto the administration of the day-to-day running of the charity was undertaken by Carol Clewlow.
Achievements and Performance during the year ending November 30 2022
The year ending 21/22 was a mixed one for us. In January we received the exciting news that we had received a major grant for our proposed project in conjunction with a suicide prevention campaign. The grant was designed to allow us to film our play Squirrels about a group of young women offering peer support with their mental health problems in the absence of help from official agencies. The film was then to be used as the core of mental health workshops
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for young people. We were in the process of organising these workshops when for various reasons we made the decision to withdraw from the project. This was a great disappointment to us and to the awards granting panel. The withdrawal meant not just the loss of a project very close to our hearts but also a blow to our finances. The film of Squirrels has received considerable praise and we are now working on ideas for using it in other contexts.
On the plus side, we presented two plays for the first time in the Sunderland University Medical School, this to over 200 second and third year students, one on the ethics of genetics and disability featuring a mother who had given birth to a disabled child, and the other on the disability of ageing, in particular the question of Do Not Resuscitate orders and the effect on family members.
In addition, as a result of our previous work with the Lockdown Life in 2020, we were invited to become involved in a further project looking at the experiences of young people with a family member in prison. Following initial planning meetings, we are expecting to start work on this, using the research collated, later in 2023.
We were deeply sorry that serious family concerns forced the resignation of trustee Mark Blacklock who had provided such useful help with media and publicity.
Financial review
(a) The charity received £31,028 during the financial year, £31,012 of which was income from performances. Total payments during the year were £30,138 so the charity's surplus was £890. If changes in creditors are taken into account, the charity's surplus was £1,612.
(b) Most of the charity’s income is used to pay the cast and the production team. The other substantial payments include other cost of performances and office costs. Small proportions of the charity’s income are employed in the website, travel and governance costs.
(c) The charity has not formulated any specific future plans which would require an unusual level of expenditure or obligations to be incurred.
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(d) The charity is not financially dependent upon the support of any particular individual, corporation or class of donor.
(e) No Trustee had, during or at the end of the financial year, any material interest in a contract which was significant in relation to the charity’s business.
(f) As at 30 November 2022 the charity had £9,368 in cash or in its bank account. This is enough to cover running costs and should enable Operating Theatre to continue into the next financial year.
This report was approved by the Trustees on and signed on their behalf by
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Operating Theatre
REPORT TO THE TRUSTEES OF OPERATING THEATRE
Audit exemption report for the year ended 30 November 2022
I report on the accounts of Operating Theatre for the year ending 30 November 2022. The Theatre qualifies as an audit-exempt charity.
Responsibilities of the trustees and the reporting accounting technician
The trustees are responsible for preparing the Report of the Trustees and financial statements in accordance with the requirements of the 2011 Charities Act.
The trustees consider that an audit is not required for this year under section 144(2) of the 2011 Charities Act, and want to have the charity’s accounts examined by an independent examiner as prescribed under section 145 of the Act.
I have been appointed to examine the accounting records of Operating Theatre for the year ending 30 November 2022. I also prepared receipts and payments accounts, which comprise receipts and payments for the year ending 30 November 2022, and the statement of assets and liabilities as at 30 November 2022, including the related notes.
Basis of opinion
The examination involved a review of the accounting records kept by Operating Theatre and consideration of any unusual items or disclosures, in accordance with directions given out by the Charity Commission under section 145(5)(b) of the 2011 Charities Act. This does not amount to an audit, so, because of the nature and limitations of an examination, there always is a risk some mistakes are not discovered.
The financial statements have been prepared in accordance with the Statement of Recommended Practice for charities (SORP).
Independent examiner's statement
After completing my examination, I can confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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a. accounting records were not kept in accordance with section 130 of the 2011 Charities Act or
- b. the financial statements do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
The financial statements have been drawn up in a manner consistent with the Statement of Recommended Practice for charities (SORP), and the information given in the directors’ report is consistent with the financial statements. Operating Theatre satisfied the conditions for exemption from an audit of the accounts for the year under section 144(2) of the 2011 Charities Act.
Georg Reudink MAAT
accounting technician
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Operating Theatre
RECEIPTS AND PAYMENTS ACCOUNTS
Receipts and payments for the year ended 30 November 2022
| Note Receipts Income from performances 1 Sundry receipts (sale of CD) Payments Cast / production team 2 Cost of performances 3 Office costs 4 Website 5 Travel 6 Governance costs 7 Bank charges Statement of assets and liabilities as at 30 November Note Assets Intellectual property and equipment 8 Cash at bank and in hand 9 Liabilities Creditors 10 |
2021-22 £ 31,012 16 31,028 12,934 7,782 8,168 286 192 716 60 30,138 2022 2022 £ 1 9,368 400 |
2020-21 £ 25,770 - |
|---|---|---|
| 25,770 13,687 6,040 2,125 609 64 510 - |
||
| 23,035 2021 £ 1 8,478 1,122 |
The financial report was approved by the Trustees on and signed on their behalf by
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Operating Theatre
Notes
The receipts and payments accounts are summaries of the receipts and payments made during the year. Amounts are included as received by the charity, or when bank payments are made or cheques are drawn. All funds are unrestricted.
Note 1. Income from workshop and performances
Squirrels (Suicide prevention project Blue Stone Collaborative) 18,493 Two plays and workshops (University of Sunderland Medical College) 12,519 31,012
The grant received from Blue Stone Collaborative totalled £23,446. As the project was not completed, £4,953 has been reclaimed.
Note 2. Cast / production team
| Note 2. Cast / production team | ||
|---|---|---|
| 2021-22 | 2020-21 | |
| £ | £ | |
| Director / Production | 5,900 | 8,350 |
| Actors | 2,550 | 2,300 |
| Writer fees / Research material | 3,038 | 2,000 |
| Insurance | 1,446 | 1,037 |
| 12,934 | 13,687 |
Insurance costs of £1,446 does include insurance payments totalling £722 relating to the previous financial year.
Note 3. Cost of performances
| Note 3. Cost of performances | ||
|---|---|---|
| 2021-22 | 2020-21 | |
| £ | £ | |
| Rehearsal space / venue hire | 930 | 84 |
| Costumes / props | - | 56 |
| Filming and editing | 5,989 | 5,900 |
| Projector and screen | 863 | - |
| 7,782 | 6,040 | |
| Note 4. Office costs | ||
| 2021-22 | 2020-21 | |
| £ | £ | |
| Administration | 8,110 | 2,050 |
| Stationery, printing and telephone | 58 | 9 |
| Other expenses | - | 66 |
| 8,168 | 2,125 |
Administration includes payments for general administration as well as administration of performances and workshops.
Note 5. Website
| Note 5. Website | ||
|---|---|---|
| 2021-22 | 2020-21 | |
| £ | £ | |
| Website hosting / WordPress license | 36 | 65 |
| Website maintenance | - | 500 |
| External HD | 58 | - |
| Zoom subscription | 144 | - |
| Inbox fee | 48 | 45 |
| 286 | 609 |
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Operating Theatre
Note 6. Travel
| Note 6. Travel | ||
|---|---|---|
| 2021-22 | 2020-21 | |
| £ | £ | |
| Transport | 133 | - |
| Meals and refreshments | 59 | 64 |
| 192 | 64 |
Note 7. Governance costs
Governance costs are the costs of running the charity. No remuneration or expenses were paid to any trustee, so governance costs of Operating Theatre include only professional fees. During the financial year, £400 was paid for accountancy relating to the accounts for the year ended 30 November 2021, £228 for Independent Theatre Council membership, £50 for NE Youth connected membership, and £38 for a disclosure and barring service (DBS) ID check.
Note 8. Intellectual property and equipment
Operating Theatre’s intellectual property are the rights to its repertoire of plays. It also owns some equipment, as it bought a projector, a screen and an external HD.
Note 9. Cash at bank and in hand
HSBC Bank Petty cash |
2022 £ 9,299 70 9,368 |
2021 £ 8,442 36 |
|---|---|---|
| 8,478 |
Note 10. Creditors
All payments relating to the financial year were made before 30 November 2022, apart from £400 due for accountancy.
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