Registered Charity Number 1100947 Company Number 4735777
Townley Memorial Hall
Report and Financial Statements
for the year ended
31 August 2025
Taylor Keeble LLP
Chartered Accountants
Townley Memorial Hall
Trustees
Mrs D Brown (11/12/2025) Mr J Cooter-Baker Mrs P Cox Mr J Cunnington Mr T Hands Mr M Humphreys-Davies Mr D Nobel Dr R Roberts Mr S Taylor Mr R T Townley MrG Turnball-Jones Mr T Vaughan-Lane (resigned on 14/10/2024) MrRAL Ward
Company Secretary
Miss S Davies
Independent Examiners
Taylor Keeble LLP Chartered Accountants 5 Caxton House Broad Street Cambourne Cambridge CB23 6JN
Bankers
Lloyds Bank Plc 25 Gresham Street London EC2V 7HN
Registered office
The Fulbourn Centre 31 Home End Fulbourn Cambridge CB21 5BS Charity number 1100947
Company number 4735777
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Townley Memorial Hail
Trustees Report Year ended 31 August 2025
The trustees (who are also directors of the company for the purposes of the Companies Act) have pleasure in presenting their report and accounts of the charity for the year ending 31 August 2025. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts and comply with the Companies Act 2006, the Charities Act 2011 and Accounting and Reporting by Charities, Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
Reference and administration details
Reference and administration details are shown in the schedule of members of the board and professional advisers on page 2 of the accounts
Structure, Governance and Management
Constitution
Townley Memorial Hall company registration 4735777 is a registered charity, number 1100947. It was incorporated on 9 February 2004 and registered as a charity on 16 September 2004. The company was set up under a Memorandum of Association which established the objects and powers of the company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute up to an amount of £1 each. The company is limited by guarantee. The charity is a Public Benefit Entity.
Appointment of trustees
The Directors of the company are also charity trustees for the purposes of charity law and under the Company's Articles are known as members of the Board.
The Board of Trustees, known as the Management Committee, is made up of the First Trustees (those who were trustees of the predecessor body), appointees of the Fulbourn Parish Council and the Fulbourn Sports and Social Institute (The Institute), those elected at the Annual General meeting proposed by affiliated members and those co-opted by the Management Committee. There is no maximum limit to the total number of trustees, although the appointees are limited to three for each body, as are those elected as representatives of affiliated members.
Training of trustees
Trustees are briefed on their appointment by the Officers and those requiring training are given the opportunity to attend appropriate training courses. New trustees are required to confirm in writing their eligibility to serve.
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Townley Memorial Hall
Trustees Report (continued) Year ended 31 August 2025
Organisation structure and decision making
The Charity is governed by the Board of Trustees as listed in the information sheet.
The Board delegates certain management and development matters to sub committees and groups of trustees which report to the board. Trustees are required to declare any conflicts of interest that might arise at each meeting of the Management Committee.
In the exercise of our powers to that end we have paid due regard to the published guidance from the Charity Commission on the operation of the Public Benefits requirement under the Charities Act 2011.
Related party relationships
Close working is maintained with both the Fulbourm Parish Council and the Institute through their appointees on the Board and through their Officers. A Users’ Group meets periodically through which affiliated members can propose representatives for election to the board, as mentioned above.
Risk Management
The Board maintain a continuous risk management system which enables them to evaluate and monitor any risks brought to their attention and to allow them to mitigate any risks, which may otherwise prevent them from achieving their objectives, and to comply with SORP 2005 annually. The main risk is seen as retaining expenditure within expected income and the need to plan for future maintenance of the building and site.
Objectives and activities
The objects of the charity are to advance education, run a village hall and to promote for the benefit of the inhabitants of the Parish of Fulbourn (the area of benefit) and surrounding area, the provision of the facilities for recreation or other leisure time occupation of individuals who have the need of such facilities or for the public at large in the interests of social welfare.
To provide transport facilities in the area of benefit for people who have special need of such facilities. The charity keeps its policies under regular review. These are available for inspection in the office and on the website.
Strategies for achieving objectives
The Charity concentrates on maintaining and developing its main facility, the Fulbourn Centre, maximising its use by the inhabitants of Fulbourn and through lettings to clubs and other organisations. In achieving this it operates a pricing policy which benefits village organisations over other users.
Building Insurance
The insured value of the Fulbourn Centre is £5,211 ,675.
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Townley Memorial Hall
Trustees Report (continued) Year ended 31 August 2025
Achievements and performance
Review of activities
At the start of the year, Timothy Vaughan-Lane stepped down as the representative of the Fulbourn History Society. The Trust wishes Tim all the best as he moves from Fulbourn to Melbourn.
The Trust mourned the passing of Allan Coatesworth in January 2025 and David Sheppard in July 2025. Both had been dedicated Trustees for many years, and the Trust appreciates their invaluable service and commitment.
Preparations for the Townley Memorial Hall Centennial went smoothly at the beginning of the new financial year. Meetings were held with representatives from regular user groups such as Fulbourn Arts, St.John's Players, and the Fulbourn Village History Society to coordinate an extensive two-week programme of events. The centennial began with St. John's Players performance of Noel Coward's Easy Virtue over four nights. Highlights of the celebration included the unveiling of a commemorative plaque in the hall by Pippa Heylings MP, who also officially opened the centennial garden on the evening of 27 May. On 29 May, teams competed in a quiz event, which enjoyed strong participation and will now become an annual tradition to foster collabroation among clubs, societies, and other organisations. The final event was the screening of a Buster Keaton silent film accompanied by a skilled pianist.
In partnership with PECT, the Trust conducted a thorough evaluation of the The Fulbourn Centre to develop a definitive five-year strategy aimed at enhancing energy efficiency, culminating in the creation of a Green Business Impact Roadmap. Additionally, the Trust secured funding from Wright's Clock Land CIO to facilitate the installation of further solar panels on the FISSC roof and to implement a hanging system in the Townley Memorial Hall foyer, supporting future art exhibitions.
We extend our sincere gratitude to the staff and Trustees for their continued dedication in ensuring the smooth operation of the Centre and for establishing it as a central hub for local clubs and activities within our village.
Reserves policy
The Charity has adopted a policy of maintaining a reserve of at least six months expenditure. It also sets aside a sum each year sufficient for future capital expenditure on major items of improvement or replacement.
Going Concern
Despite the adverse affects of the Pandemic, the Trustees are satisfied that the Charity remains a going concern.
Principal funding
The bulk of the present funding is provided from hirings, the charges made for the use of the Halls and Meeting Rooms, together with service charges paid by the Institute to reimburse the Charity for expenditure linked to their occupation of the club premises. The Charity does not hold sufficient funds to warrant investment other than that held from time to time in its bank accounts.
Plans for the future periods
The trustees intend to maintain the premises in good working order and to carry out necessary improvements as funds become available. A maintenance plan has been drawn up to this end.
The trustees seek to further the interests of the residents of Fulbourn and the surrounding area through the provision of attractive premises and services for their enjoyment and practical use. Visitors to the Fulbourn Centre from other localities often mention how lucky the village is to have sucha facility.
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Townley Memorial Hall
Trustees Report (continued) Year ended 31 August 2025
Responsibilities of the trustees
The trustees (who are also directors of the Townley Memorial Hall) are responsible for preparing the Trustees Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these accounts, the directors are required to :
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select suitable accounting policies and then apply them consistently
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observe the methods and principles in the Charities SORP,
~ make judgements and estimates that are reasonable and prudent,
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts,
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations, and the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charities website in accordance with the legislation in the United Kingdom governing the preparation and dissemination of the financial statements.
Small company provisions
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
This report was approved by the board on.Z.1s nen Seamus. 202 and signed on its behalf.
RT Townley Chair of Trustees
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Townley Memorial Hall
Independent examiner’s report to the trustees/directors of Townley Memorial Hall
We report on the accounts of the Charity for the year ended 31 August 2025, which are set out on pages eight to thirteen.
Respective responsibilities of trustees and examiner
The charity's trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the Companies Act 2006.
It is our responsibility to:
examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
satisfy ourselves that the accounts are not required to be audited under Part 16 of the 2006 Act to state whether particular matters have come to our attention.
Basis of independent examiner's report
Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 386 of the Companies Act: and
to prepare accounts which accord with the accounting records and comply with the accounting requirements under section 396 of the Companies Act 2006 other than any requirements that the accounts give a ‘true and fair view' and the accounts have been prepared in accordance with the Charities SORP (FRS 102) have not been met.
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Townley Memorial Hall
STATEMENT OF FINANCIAL ACTIVITIES year ended 31 August 2025
| UNRESTRICTED FUNDS | NOTES | 2025 | 2024 | ||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income | 2 | ||||
| Voluntary income | 2,232 | 1,139 | |||
| Income from charitable activities | 109,303 | 117,335 | |||
| Other income | 7,051 | 2,787 | |||
| TOTAL INCOMEAND ENDOWMENTS | 118,587 | 121,261 | |||
| EXPENDITURE | |||||
| Charitable activities | 3 | 96,767 | 111,711 | ||
| Other | 5 | 6,259 | 3,748 | ||
| TOTAL EXPENDITURE | (103,026) | (115,459) | |||
| NET (EXPENDITURE) | 15,561 | 5,802 | |||
| RECONCILIATION OF FUNDS | |||||
| TOTAL FUNDS BROUGHT FORWARD | 44,456 | 38,654 | |||
| TOTALFUNDSCARRIEDFORWARD | 60,017 | 44,456 |
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Townley Memorial Hall
BALANCE SHEET as at 31 August 2025
UNRESTRICTED FUNDS
| NOTES | 2025 | 2024 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| CURRENTASSETS | |||||
| Debtors | 7 | 1,838 | 4,112 | ||
| Cash at bank & in hand | 77,877 | 60,502 | |||
| 79,715 | 64,614 | ||||
| CREDITORS: amounts falling due | |||||
| within one year | |||||
| Creditors and accruals | 8 | 9,696 | 10,155 | ||
| NETCURRENTASSETS | 70,019 | 54,459 | |||
| NET ASSETS | 70,019 | 54,459 | |||
| . | |||||
| FUNDS OF THE CHARITY | |||||
| Restricted project fund | 2 | 2 | |||
| Unrestricted funds | |||||
| - Income fund | 9 | 60,017 | 44,456 | ||
| Designated fund | |||||
| - Maintenance fund | 10,000 | 10,000 | |||
| 70,019 | 54,458 |
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of there Companies Act 2006 with respect to the accounting records and the preparation of the
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Thesesigned accountson their werebehalf approved byby: the directors on the Llstilannen tin are
Mr R T Townley
Company registration 4735777
.
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Townley Memorial hall
Notes to the Financial Statements for the year ended 31 August 2025
1 Accounting policies
Basis of preparation
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
in preparing these accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS102 a restatement of comparative items was needed. No restatements were required. In accordance with the requirements of FRS 102 a reconciliation of opening balances and net income/(expenditure) for the year is provided with the net income/(expenditure) under previous GAAP adjusted for the presentation of investment gains/(losses) as a component of reported income.
The accounts have been prepared to give a true and fair view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. The departure has involved following the Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
There are no material uncertainties about the charities ability to continue in operation.
Income
Income receivable in cash as grants and donations are included in full in the statement of financial activities as soon as it is ascertainable. Any other income is recognised on receipt.
Resources expended
Resources expended are allocated to the different funds as the costs arise.
Funds
Restricted funds consist of monies provided by grant or donation for defined purposes as specified by the donor.
Designated funds consist of funds earmarked by the trustees for a specified project or purpose.
Unrestricted funds consist of monies provided for general charitable activities.
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Townley Memorial Hall
Notes to the Financial Statements for the year ended 31 August 2025
1 Accounting policies continued
Taxation
No provision has been made for corporation tax as the charity is exempt.
Debtors.
Trade and other debtors are recognised as the Charity is entitled to receive the funds.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount.
| 2 | Income | Unrestricted | TotalFunds | Total Funds |
|---|---|---|---|---|
| funds | 2025 | 2024 | ||
| Voluntary income | £ | £ | £ | |
| Donations | 2,232 | 2,232 | 1,139 | |
| 2,232 | 2,232 | 1,139 | ||
| Incomefrom charitable activities | Unrestricted | TotalFunds | Total Funds | |
| funds | 2025 | 2024 | ||
| Hirings | 94,803 | 94,803 | 106,619 | |
| Service charge | 14,500 | 14,500 | 10,716 | |
| 109,303 | 109,303 | 117,335 | ||
| Otherincome | Unrestricted | Total Funds | Total Funds | |
| funds | 2025 | 2024 | ||
| MUGA Grant | - | - | - | |
| Solar Panels & Interest Received | 7,051 | 7,051 | 1,513 | |
| Good Energy Grant | - | - | 1,274 | |
| FCC Communities grant | - | - | ||
| 7,051 | 7,051 | 2,787 |
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Townley Memorial Hall
Notes to the Financial Statements for the year ended 31 August 2025
| 3 | Costs ofcharitable activity | Unrestricted | Total Funds | Total Funds |
|---|---|---|---|---|
| funds | 2025 | 2024 | ||
| £ | £ | £ | ||
| Wages and national insurance | 57,689 | 57,689 | 59,976 | |
| Repairs and maintenance | 14,063 | 14,063 | 23,472 | |
| Gas, electric and water | 17,602 | 17,602 | 19,990 | |
| Telephone | 1,016 | 1,016 | 4,236 | |
| Insurance | 5,020 | 5,020 | 3,311 | |
| Printing postage and stationery | - | - | 500 | |
| Performing rights | 1,377 | 1,377 | 3,226 | |
| 96,767 | 96,767 | 111,711 | ||
| 4 | Average number ofemployees | 2025 | 2024 | |
| number | number | |||
| Average number ofemployees in the year | 4 | 5 | ||
| 5 | Other costs | Unrestricted | Total Funds | Total Funds |
| funds | 2025 | 2024 | ||
| £ | £ | £ | ||
| Accountancy fees (see note 6) | 1,375 | 1,375 | 1,338 | |
| Sundry expenses | 4,884 | 4,884 | 2,410 | |
| 6,259 | 6,259 | 3,748 | ||
| 6 | Net Incoming resources forthe year | 2025 | 2024 | |
| £ | £ | |||
| This is stated after charging: | ||||
| Independent examiners fees: | ||||
| TaylorKeeble LLP | 1,375 | 1,338 | ||
| 1,375 | 1,338 | |||
| 7 | Debtors | 2025 | 2024 | |
| £ | £ | |||
| Trade debtors | 1,017 | 3,383 | ||
| Prepayments | 820 | 729 | ||
| 1,838 | 4,112 | |||
| 8 | Creditors: amounts falling due within one | year | ||
| Othertax and social security | 1,421 | 1,097 | ||
| Other creditors | - | - | ||
| Accruals and deferred income | 8,274 | 9,058 | ||
| 9,696 | 10,155 |
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Townley Memorial Hal!
Notes to the Financial Statements
for the year ended 31 August 2025
9
| Unrestricted income funds | 2025 | 2024 |
|---|---|---|
| £ | £ | |
| Balance at 1 September2024 |
44,457 | 38,654 |
| Incoming resources | 118,587 | 121,261 |
| Outgoing resources | (103,026) | (115,458) |
| Balanceat31August2025 | 60,018 | 44,457 |
10 Trustees’ Remuneration
No trustees received remuneration or payment for expenses in the year ended 31 August 2025 (2024 - Nil).
11 Related parties
The charity is under the control of the Trustees as set out on page 2.
12 Other information
Townley Memorial Hall is a private company limited by guarantee in England.
Its registered office is:
The Fulbourn Centre 31 Home End Fulbourn Cambridge CB21 5BS
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