Registered Charity Number 1100947 Company Number 4735777 Townley Memorial Hall Report and Financial Statements for the year ended 31 August 2024 Taylor Keeble LLP Chartered Accountsnts Townley Memorial Hall Trustees Mrs P Cox Mr John Cootar-Baker (appointed 2210512024) Mr J Cunnington Mr T Hands Mr M Humphreys-Davies Mr J Mair (resigned in April 2024) Mr D Nobel (appointed 1710712024) Dr R Roberts Ms C Tabor {resigned in April 2024) Mr S M Ta￿or Mr R T Townl8y Mr G Tumbull-Jones MrRAL Ward Company Secretary Miss S Davies Independent Examiners Taylor Keeble LLP Chartered Accountants 5 Caxton House Broad Street Cambourne Cambridge CB23 6JN Bankers Uoyds Bank PIC 25 Gresham Street London EC2V 7HN Regl8tered offlce The Fulbourn Centre 31 Home End Fulbourn Cambridge CB21 SBS Charlty number 1100947 Company number 4735777 Townley Memorial Hall Trustees Report Year ended 31 August 2024 The trustees (wt¥) are also directors of the company for the purposes of the Companies Act) have pleasure in presenting their report and accounts of the charity for the year ending 31 August 2024. The financial statements have been prepared in accordance wilh the accounting wlicies set out in Note 1 to th8 ac¢ounts and comply with the Companies Act 2006, the Charities Act 2011 and Accounting and Reportlng by Charlties, Ststement of Recommended Practice applicable to charities preparing th8ir accounts in accordance With the Financial Reporting Stsndard applicable in the UK and Republic of Ireland published on 16 July 2014. Reference and administratlon detai18 Reference and administration details are shown in the schedule of members of the board and professional advisers on page 2 of the accounts Structure, Governance and Management Constitutlon Townley Memorlal Hall company registratlon 4735777 Is a registered charfty, number 1100947. It was incorporated on 9 February 2004 and registered as a charity on 16 September 2004. The company was set up under a Memorandum of Association which established the objects and powers of the company and is governed under its Arttcles of Association. In the event of the company being wound up members are required to contribute up to an amwnt of £1 each. The company is limited by guarantee. The charity is a Public Benefrt Entity. Appointment of trustees The Directors of the company are also charity trustees for the purposes of charity law and under th8 Company's Articles are known as members of the Board. The Board of Trustees, known as the Management Committee, is made up of the First Trustees (those who were trustees of the predecessor body). appointees of the Fulbourn Parish Council and the Fulbourn Sports and Socia5 Institute (The Institute), those elected at the Annual General meeting proposed by affiliated members and those co-opted by the Management Committee. There is no maximum limit to the totsl number of trustees, although the appointees are limited to three for each body. as are those elected as representatives of affiliated members. Training of trustées Trustees are briefed on their appointment by the Officers and those requiring training are given the opportunity to attend appropriate training courses. New trustees are required to confimi in writing their eligibility to serve. Townley Memorial Hall Trustees Report (continued) Year ended 31 August 2024 Organtsatlon structure and declslon making The Charity is governed by the Board of Trustees as listed in the information sheet. The Board delegates certain management and development matters to sub committees and groups of trustees whith report to the board. Trustees are required to declare any conflicts of Interest that might arise at each meeting of the Management Committee. In the exercise of our powers to that end w& have paid due regard to the published guidance from the Charity Commi55ion on tha operation of the Public Ben8frts requirement under the Charities Act2011. Related party relationshlps Close working is maintained with both the Fulbourn Parish Council and the Institute through their appointees on the Board and through their Officers. A Users, Group meets periodically through ich affiliated members can propose representatives for election to the board. as mentis)ned above. Risk Management The Board maintain a continuous risk management system whlch enables them to evaluate and monitor any risks brought to their attention and to alk)w them to mitigate any risks, which may otherwise prevent them from achieving their objectives, and to comply with SORP 2005 annually. The main risk is seen as retaining expenditure within expected income and the need to plan for future Maintenan￿ of the building and site. Objectives and actlvities The objects of the charity are to advan￿ education. run a village hall and to promote for the benefft of the inhabitants of the Parish of Fulboum (the area of benefit) and surrounding area. the provision of the faciliti8s for recreation or other leisure time occupation of individuals wtho have Ihe need of such facilities or for the public at large in the interests of social welfare. To provide transport facilttles in the area of benefit for people who have special need of such facilities. The charity keeps its poliGies under regular r8view. These are available for inSpect￿n in the office and on the website. Strategies for achievlng objective5 The Charty concentrates on maintaining and developing its main facility, the Fulbourn Centre, maximising its use by the inhabitants of Fulboum and through lettings to clubs and other organisations. In achieving this it operates a pricing policy which benefrts village organisations over 0th8r users. Townley Memorial Hall Trustees Report (contlnued) Year ended 31 August 2024 Achievements and perforniance Revlew of actlvitles It was another busy start to the year for bookings.The CentTe receives two to three booking requ8sts per day and the office is kept busy keeping up with the demsnd. Hire charges increased at the beginning of January 2024 and notification of the increased was received well. Our treasurer, Mike Humphreys-Davies. invested money in Lloyd's bond deposits and accrued interest on the returns. However. the Twst needs to be cautious of spending going forward due to theloss of Addenbrcrf)ke's Ultrasound Department and a regular Sports Hall booking. May saw Mlck Powell, our longstanding and hardworking cleaner, retlre. He was a hlghly valued and dependable member of our team. Louise Mantell succeeded hirn, and the transition has been seamless. The Centre also seGured regular weekend cleaner5. Julian Mair departed the Trust in April, and the Trust is grateful to him for his dedication and hard work in helping to create the Fulboum Cenlre. The Trust also bid goodbye to Carollne Tabor Sn April. John Cooter- Baker and David Nobel. representing Fulbourn Arts and Fulboum Forum, were appointed by the Trust in May and July respectively. During the year improvements included a replacement mechanism for Ihe automatic front d¢)or. the installation of a front doorentry system and maintenance of Ihe Sports H811 floor. In efforts to become greener the majority of The Fulboum Centre's lighting was replaced with LEDS. wurtesy of funding for the Wrighvs Clock Land Charity. The Trust estsblished a sustainability plan that spans five years and encompasses economic. environmental, sociallrecreational. and building and improvements. Thanks go out to the staff and Trustees for everything they do ke8P the Centre running and for making it a nucleus for our village clubs and activities. Reserves policy The Charity has adopted a policy of maintaining a reserve of at least six months expenditure. It also sets aside a sum each year sufficient for future capital expenditure on major items of improvement or replaGemenL Golng Concern Despite the adverse affects of the Pandemic, th8 Trustees are satisfied that the Charity remains a going concern. Prlnclpal funding The bulk of the present funding Is provlded from hirings, the charges made for the use of th8 Halls and Meeting Rooms. together with service charges paid by the Institut8 to reimburse the Charity for expenditure linked to their occupation of th8 dub premises. The Charity does not hokl sufficient funds to warrant investment other than that held from time to tlme in its bank accounts. Plans for the future perlods The trustees intend to maintain th8 premises in good working order and to carry out necessary improvements as fun(Js become available. A maintenance plan has been drawn up to this end. The Iruslees seek to further the interests of the residents of Fulboum and the surrounding area Ihrough the provision of attractive premises and services for their enjoyment and practical use. Vssitors to Ihe Fulbourn Centre from other localities often mention how lucky the vlllage Is to have such a facility. Townley Mernorial Hall Trustees Report (contlnued) Year ended 31 August 2024 Responslbilities of the trustees The trustees (who are also directors of the Townley Memorial H811) are responsible for preparing the Trustees Report and the accounts in accordance with applicable law and United Kingdom Accounting Stsndards (Unit8d Kingdom Generally Accepted Accounting Practlce). The law applicable to charities in England and Wal8s requires the trustees to pr&par8 accounts for each financial year which give a true and fair view of Ihe state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these accounts. the directors are required to . - select suitable accounting policies and then apply them consistently - observ8 the methods and principles in the Charities SORP. - make judgements and estimates that are reasonable and prudent. - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts, - prepare the accounts on the going concern basis unless it is inappropriate to presume that the charlty wlll contlnue In operatlon. The trustees are responsibl8 for keeping proper accounting records that disclose with reasonable accuracy at any time the financial rK)sition of the charity and enable them to ensure that the accounts comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations, and the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsibl8 for the maintenance and integrity of the charity and financial information included on the charities website in accordance with the legislation in the United Kingdom governing the preparation and dissemination of the financial statements. Small company provlslons This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime. This report was approved by the board on.. .I4.5.2025 and signed on its behalf. R T Town18y Chair of Trustees Townley Memorial Hall Independent examinerfs report to the trusteesldirectors of Townley Memorlal Hall We report on the accounts of the Charity for the year ended 31 August 2024, which are set out on pages eight to thirteen. Rospectbve responsiblllti•s of trustees and examlner The char￿S trustees (who are also the directors of th6 company for the purposes of company law) are responsible for the preparation of the accounts in accordance with the Companies Act 2006. It is our responsibility to: examine the accounts under section 145 of the 2011 Act, to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and satisfy ourselves that the accounts are not required to be audit8d under Part 16 of the 2006 Acl to stste wheth8r particular matt8rs havè come to our attention. Basls of Independent •xamlner's report Our examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view. and the report is limited to those matters set out in the ststernent below. Independent examlner's statement In connection with our examination. no matter has come to our attention which gives us reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 386 of the Companies Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements under section 396 of the Companies Act 2006 other than any requirements that the accounts give a Yrue and fair vi* and the accounts have been prepared in accordance with the Charities SORP (FRS 102) have not been met. If ...r£￿￿.4... 2025 Taylor Keeble LLP Chartered Accountants 9 Caxton House Broad Street Camboume Cambridge CB23 6JN Townley Memorlal Hall STATEMENT OF FINANCIAL ACTIVITIES year ended 31 August 2024 UNRESTRICTED FUNDS NOTES 2024 2023 Income Voluntary income Income form charitable activities other income 1,139 117,335 2.787 35 107,417 5.098 TOTAL INCOME AND ENDOWMENTS 121.261 112.550 EXPENDITURE Charitsble activiti88 Other 111.710 3.748 101.353 2,741 TOTAL EXPENDITURE {115.458) (104.094) NET (EXPENDITURE) 5,803 8,456 RECONCILIATION OF FUNDS TOTAL FUNDS BROUGHT FORWARD 38.654 30,198 TOTAL FUNDS CARRIED FORWARD 44.457 38.654 Townley Memorial Hall BALANCE SHEET as at 31 August 2024 UNRESTRICTED FUNDS NOTES 2024 2023 CURRENT ASSETS Debtors Cash at bank & in hand 4.112 60,502 64,614 10.111 47.799 57,910 CREDITORS: amounts falling due wlthin one year Creditors and accruals 10,155 9,254 NET CURRENT ASSETS 54.459 48.656 NET ASSETS 54,459 48,656 FUNDS OF THE CHARrrY Restrlctod projoct fvnd Unrestricted funds - Income fund Deslgnated fund - Maintenance fund 44.457 38,654 10.000 54,459 10.000 48,656 The directors are satisfied that the company is entided to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit in accordance with section 476 of the ACL The directors acknowledge their responsibilities for comptying with the requirements of Ihere Companies Act 2006 with respect to Ihe accounting records and the preparation of the Th6 accounts have been prepared and delNered in accordance with the special provisions applicable to companies subject to the small companies regime. The profrt and loss account has not been delivered lo the Registrar of Companies. These accounts were approved by the dlrectors on the signed on their behalf by: ..and are Mr R T Townley Company registration 4735777 Townley Memorlal hall Notes to the Flnancial Ststements for the year ended 31 August 2024 1 Accounting policies Basls of preparation The accounts have been prepared under the historical cost convenlion with itsms recognised at cost or transaction value unless otherwise ststed in the relevant notes to these ac¢ounts. The financial statem8nts have baen prepared in accordance with the Ststement of Recommended Practice Accounting and reporting by Chariti8s preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011. In preparing these accounts. the trust88s have considered wheth6r in applying the accounting policies required by FRS 102 and the Charities SORP FRS102 a restatement of comparative items was needed. No ￿Statements were required. In accordance with the requirements of FRS 102 a reconclllatlon of opening balances and net Incomel{expendrture) for the year is provided with the net incomel(expendlture) under previous GAAP adjusted for the presentatlon of investment gainsl(losses) as a componenl of reported income. The accounts have been prepared to give a true and fair view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a twe and fair view. The departure has involved following the Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities Statement of Recommended Practice effective from 1 April 2005 ich has since been withdrawn. There are no rnaterial uncertainlies about the charities abilty to continue in operation. Income Income receivable in cash as grants and donations are included in full in the statement of financial activities as soon as it is ascertainable. Any other income is recognised on receipt. Resources expended Resources expended are allocated to the different funds as the costs arise. Funds Restricted funds Conslst of monles provided by grant or donatlon for defined purposes as specified by the donor. Designated funds consist of furKls eannarked by th8 trustees for a specified project or pu￿Se. Unrestricted funds consist of monies provided for general charitable acttvities. 10 Townley Memorial Hall Notes to the Financial Statements for the year ended 31 August 2024 1 Aecounting policies contlnued Taxation No provision has b￿n made for corporation tax as th8 charity is exempt. Debtors Trade and other debtors are recognlsed as the Chartyls 8nlitled to re¢elv8 the funds. Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliabEy. Creditors and provisions are normally recognised at their setuement amount. 2 Income Unrestrided funds Total Funds 2024 Total Funds 2023 Voluntsry Income Donatlons 1.139 1.139 1.139 1.139 35 35 Income from charitable activftles Unrestrlcted funds 106,619 10,716 117.335 Total Funds 2024 106.619 10,716 117.335 Totsl Funds 2023 97,061 10,356 107.417 Hirings Service charge Other Income Unrestrlcted funds Total Funds 2024 Totsl Funds 2023 3,873 1.225 MUGA Grant Solar Panels Good Energy Grant FCC Communities grant 1.513 1,274 1.513 1.274 2,787 2.787 5,098 Townley Momorial Hall Notes to the Flnanclal Statsments for the year ended 31 August 2024 3 Costs of charltable actlvlty Unrestrfcted funds Total Funds 2024 Total Funds 2023 Wages and national insurance Repairs and maintenance Gas, electric and water Telephone Insurance Printing postage and stationery Performing rights 59,976 23,472 19.990 1.236 3.311 59,976 23,472 19.990 1,236 3,311 500 3,226 111,710 50.788 22,352 22,759 1,256 3,738 596 137 101,352 3,226 111.710 4 Average number of employees 2024 number 2023 number Average numb8r of employees In the year 5 Other costs Unrestricted funds Total Funds 2024 Total Funds 2023 Accountancy fees (see note 6) Sundry expenses 1,338 2.410 3,748 1,338 2,410 3,748 1,080 1,661 2,741 6 Net Incoming resources for the year 2024 2023 This is stated after charglng: Independent examiners fees- Ta￿or Keeble LLP 1,338 1,338 1,080 1,080 7 DebtDr5 2024 2023 Trade debtors Prepayments 3.383 729 4,112 9.784 327 10,111 8 Credltors: amounts falling due wlthln one year Other tax and social security Other creditors Accruals and deferred income 1.097 1.IXI2 9.058 10.155 8,252 9.254 12 Townley Memorlal Hall Notes to the Financlal Statements for the year ended 31 August 2024 9 Unrestricted income funds 2024 2023 8alanc£ at 1 September 2023 Incoming resources Outgoing resources Balance at 31 August 2024 38,654 121.261 115.458 44.457 30.198 112,550 104.094 38,654 10 Trustees. Remunoration No trustees received remuneration or payment for expenses in the year ended 31 August 2024 (2023 - Nil). 11 Related pariies The charity is under the control of the Trustees as set out on page 2. 12 Other Infomiation Townley Memorial Hall is a prsvate company limited by guarantee in England. Its registered Offi￿ is: The Fulbourn Centre 31 Home End Fulbourn Cambrldge CB21 58S 13