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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 03172021 (England and Wales) REGISTERED CHARITY NUMBER: 1100890

Report of the Trustees and

Financial Statements

For The Year Ended 31 March 2023

for

Media Archive of Central England Limited (A Company Limited by Guarantee)

Media Archive of Central England Limited (A Company Limited by Guarantee)

Contents of the Financial Statements For The Year Ended 31 March 2023

Page
Report of the Trustees 1 to 7
Independent Examiner's Report 8 to 9
Statement of Financial Activities 10
Statement of Financial Position 11 to 12
Notes to the Financial Statements 13 to 22

Media Archive of Central England Limited (A Company Limited by Guarantee)

Report of the Trustees For The Year Ended 31 March 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The purpose of the charitable company is the selection, acquisition and documentation of the moving image culture and history of the East and West Midlands for public benefit and education.

Throughout 2022/23, MACE delivered its role as strategic lead organisation for screen heritage in the East and West Midlands regions. Key objectives achieved in the year include: selecting and preparing hundreds of items digitised from at-risk videotapes to be made publicly available at libraries across the UK as a result of the British Film Institute-led 'Heritage 22' screen heritage partnership project; working in partnership to deliver screen heritage activities to communities across the Midlands, notably through a number of regionally-based events of national significance including the Birmingham Commonwealth Games, the Unboxed festival, the Queen's Jubilee and Coventry City of Culture year; and securing funding from the BFI's new Screen Heritage Resilience programme to support the archive to build plans to achieve greater sustainability during the period 2023-2026.

Public benefit

In shaping our objectives for the year and planning our activities, the Trustees have considered the Charity Commissions guidance on public benefit, in particular, the Trustees consider how specific projects will contribute to their objectives.

The Archive contributes to the public benefit by creating, maintaining and making available a collection of moving image materials (film, tape and digital) to further understanding of the culture and heritage of the East and West Midlands. The collection is publicly available but is particularly used in educational contexts.

Strategic Aims

Page 1

Media Archive of Central England Limited (A Company Limited by Guarantee)

Report of the Trustees For The Year Ended 31 March 2023

ACHIEVEMENT AND PERFORMANCE Charitable activities

Introduction

The archive performed strongly during 2022/23, exceeding its targets for collecting, preservation and access activity. The upward trend in audience engagement online was maintained and the archive supported more than 100 audience-facing activities across the Midlands' regions. Activities included collaborations with partners celebrating major national events taking place in our region and a range of community and educational projects throughout the East and West Midlands.

With the continued support of our partners, the archive successfully delivered its role as the strategic lead organisation for screen heritage in the Midlands. We are hugely thankful to the university, to the British Film Institute and to our funders, partners and donors for their highly valued support throughout the year. Looking ahead the archive is focused on building its sustainability as it moves into a period of transition when its agreement with the University of Lincoln ceases in 2024. Accordingly, MACE secured funding from the BFI in the final quarter of 2022/23 to undertake resilience activities including a programme of fundraising, a major collections review and options appraisal to safeguard collections.

Collection matters

During 2022/23, monitoring of conditions in the storage vault showed that the facility continued to perform well. Collecting activities remained strong with 2522 items collected and the core collection occupying approximately 85% of the available space.

A major focus during the year was the selection and preparation of items digitally preserved from at-risk videotapes for inclusion on the publicly accessible BFI Replay platform in libraries across the UK as part of the BFI's Heritage 22 project. By 2023, some 600+ items from MACE will be included in the initiative. MACE's own programme of preservation across the year also resulted in 1500 items and 178 hours of content digitised and digitally preserved. This work continued to benefit from the increased digital capacity and improved infrastructure implemented in the 2020/21 period as a result of support from NLHF.

The agreement with ITV for the arrangements relating to the collections of regional independent television held at MACE continues.

Accessibility

Virtual

There are now 68,705 titles included in the online catalogue, of which 8,250+ have an accompanying film extract and are available to view freely online. 955 new catalogue entries were produced during the period. In addition, there are over 100 films or compilations from the collection available to view on MACE's Vimeo channel.

In terms of public engagement with MACE's collections online, there was a continued upward trend: engagement via the website grew by approx. 5% and was approximately 30% higher than pre-pandemic levels.

In addition to 8,250+ film extracts available on MACE's website, the archive continues to supply 650+ free to view titles on the BFI's VoD BFI Player and it also added 200+ titles to the new BFI Replay platform hosted by UK public libraries across the country.

Viewing and screening

Page 2

Media Archive of Central England Limited (A Company Limited by Guarantee)

Report of the Trustees For The Year Ended 31 March 2023

MACE typically delivers screen heritage outreach, access and screening activities, collaborating with other heritage, film cultural and creative industries sector partners in the Midlands and beyond. The mix of in-venue and online activity continued throughout 2022/23 and MACE supported over 100 activities across both Midlands regions by the end of year.

Education

The archive continued to support student and research engagement at its host university during the year, with the Director convening archive internship modules and supporting other teaching with the collections.

The archive contributes to educational activities aimed at the wider film, cultural and heritage sectors. In 2022/23, the Director acted as Chair of Film Archives UK, the network for public film archives in UK. MACE collaborated with IntoFilm to support film-based workshops for school children related to the Birmingham Commonwealth Games. Additionally, MACE supports educational opportunities through volunteering and for people across the region and UK. MACE is a partner of the Midlands4Cities AHRC consortium and, separately, co-supervised a Collaborative Doctoral Award candidate with University of Warwick.

FINANCIAL REVIEW

Financial position

Part of MACE's annual income is derived from grant funding and a baseline level of funding awarded by the British Film Institute, which is subject to annual review, has been awarded for the period 2023-2026. The BFI is MACE's primary funder and lead body for film. As previously reported, the BFI, from whom MACE has received regular grant funding as one of their partnership bodies, was cut in the spending review of November 2015. As a result, BFI discontinued the distribution of grant-in-aid to its partnership organisations, transferring a standstill sum into a Lottery Regional Archives Investment Fund award for which MACE made a successful bid. During 2016/17, the BFI announced a continuation of this fund alongside the launch of its five-year 2022 Strategy covering the period 2017-2022. MACE was awarded funding in 2017/18 for the period 2017-2020. During 2019/20, BFI introduced changes with respect to the financial support it provides to regional public film archives in England and it discontinued the RAIF award in March 2020. For the period 2020-2023, MACE was awarded funding from the BFI's competitive Audience Fund programme. To cover the period from 2023-2026, MACE has been awarded funding through BFI's new Screen Heritage Resilience programme.

Other grant income is less predictable and annual income fluctuates according to the varying availability of traditional sources of project-based funding and the levels of funding grants awarded. During 2023-2026, MACE plans to apply for funding from the BFI's new Screen Heritage Project fund on an annual basis. This additional funding for 2023-2024 has already been secured.

MACE continued to receive significant support from the University of Lincoln with donations received again during the current year. However, the agreement with the University of Lincoln will cease in 2024. As a result, MACE received support from BFI through its Resilience fund (as above) focused on building the sustainability of the archive including undertaking an options appraisal to explore future partnerships and the relocation of the archive in 2024. MACE has also secured additional funding from the National Lottery Heritage Fund to support the archive through this transitional period until March 2025.

Income generation continues to assume a significant role in the strategy for the long-term sustainability of the archive. At the year end, income generation totalled £455,411 (2022: £408,060). A balanced budget has been prepared for 2023/24.

Page 3

Media Archive of Central England Limited (A Company Limited by Guarantee)

Report of the Trustees For The Year Ended 31 March 2023

FINANCIAL REVIEW

Reserves policy

It is the policy of MACE to maintain unrestricted funds, which are the unrestricted general reserves of the Charity. The reserves will be reviewed annually. The charity will endeavour to maintain reserves at a level that would enable it to fulfil contractual and statutory obligations, carry out its mission to safeguard collections, mitigate shortfalls in income and meet unforeseen costs. The level of free reserves as at 31 March 2023 amount to £280,471 (2022: £190,004) which is considered adequate to cover the above requirements.

Going concern

At a minimum, the Board of Trustees review the financial position of the company quarterly and on an annual basis. As above, MACE's agreement with the University of Lincoln will cease in 2024. As a result, MACE has secured funding from the NLHF and BFI to support its relocation and operations and to build its sustainability during a transitional period until March 2025 and 2026 respectively. Part of MACE's annual income is derived from grant funding awarded by the British Film Institute. The nature of this funding stream changed in 2023 as BFI introduced its new 10-year strategy. MACE secured an increased level of funding for the period 2023-2026. It additionally secured project funding from BFI and resilience funding from NLHF in 2023. MACE also continues to generate income from sales and licensing. While the latter does fluctuate, regular financial checks mean that levels of expenditure would be reduced to enable MACE to continue to operate were the level of income to fall significantly. MACE is not aware of any material uncertainties that may cast significant doubt about the ability of the company to continue as a going concern.

Page 4

Media Archive of Central England Limited (A Company Limited by Guarantee)

Report of the Trustees For The Year Ended 31 March 2023

FUTURE PLANS

Our priorities for 2023/24 are:

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

MACE (Media Archive of Central England LTD) is a charity and a not-for-profit company limited by guarantee, incorporated on 13 March 1996 and registered as a charitable trust on 26 November 2003. The company was established under a Memorandum of Association that established the objects and powers of the charitable company and is governed under its Articles of Association as amended by Special Resolutions dated 8 January 2002. In the event of the company being wound up, members are required to contribute an amount not exceeding £10 per member.

Page 5

Media Archive of Central England Limited (A Company Limited by Guarantee)

Report of the Trustees For The Year Ended 31 March 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Recruitment and appointment of new trustees

As set out in the Articles of Association no person can be appointed a Trustee unless he has attained the age of 18 or in circumstances such that he has already been a Trustee, he would have been disqualified from acting under the provisions of Article 38. The Trustees may appoint a person who will act to be Trustee either to fill a vacancy or as an additional Trustee. The number of Trustees at any one time must not be less than 2 but is not subject to any maximum.

Nominations for Trustees are put forward by existing Trustees. Nominees may be invited to attend a meeting of the Board of Trustees. Appointment is by a majority vote.

Organisational structure

The Board meets at least 4 times per year and a Chair is appointed by the Trustees. To facilitate effective operations the Chair has delegated authority within terms of delegation approved by the Trustees, for operational matters including finance, employment and related activity to the Chief Executive Officer (CEO).

The Charity is organised so that the Trustees meet regularly to oversee its affairs. The CEO manages the day-to-day administration of the Archive and its staff.

Induction and training of new trustees

All the new Trustees are invited to an induction meeting with the CEO and the Chair who is also the Company Secretary. They will ensure new Trustees are fully aware of their legal obligations under Charity and Company Law.

The Chair and CEO will also brief the new Trustees on the content of the Memorandum and Articles of Association, the Business Plan and financial performance. As part of the induction all new Trustees will be given the opportunity to meet all staff and fellow Trustees.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

03172021 (England and Wales)

Registered Charity number

1100890

Registered office

Alfred Tennyson Building University of Lincoln Brayford Pool LINCOLN Lincolnshire LN6 7TS

Page 6

Media Archive of Central England Limited (A Company Limited by Guarantee)

Report of the Trustees For The Year Ended 31 March 2023

Trustees

Ms S M Malden Professor E R Johnson Mr P Youngson Professor K Cowman (resigned 10.2.23) Mr S M Sharman Mr G M Campbell Ms A Huntley Professor D Symonds (resigned 1.11.22) Professor A M Hjort (appointed 22.7.22)

Company Secretary

Ms S M Malden

Independent Examiner

Steve Robinson ACA Nicholsons Chartered Accountants Newland House The Point Weaver Road LINCOLN Lincolnshire LN6 3QN

Solicitors

Spearing Waite LLP 41 Friar Lane LEICESTER Leicestershire LE1 5RB

Bankers

Unity Trust Bank PLC PO Box 7193 Planetary Road WILLENHALL WV1 9DG

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 20 December 2023 and signed on its behalf by:

Ms S M Malden - Trustee

Page 7

Independent Examiner's Report to the Trustees of Media Archive of Central England Limited

Independent examiner's report to the trustees of Media Archive of Central England Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Page 8

Independent Examiner's Report to the Trustees of Media Archive of Central England Limited

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Steve Robinson ACA

Nicholsons Chartered Accountants Newland House The Point Weaver Road LINCOLN Lincolnshire LN6 3QN

20 December 2023

Page 9

Media Archive of Central England Limited (A Company Limited by Guarantee)

Statement of Financial Activities (Incorporating an Income and Expenditure Account) For The Year Ended 31 March 2023

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Charitable activities
4
Conservation and preservation of media
archive
Investment income
3
Other income
Total
EXPENDITURE ON
Raising funds
5
Charitable activities
Conservation and preservation of media
archive
Total
NET INCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
283,164
170,105
2,108
34
455,411
251,514
131,589
383,103
72,308
241,050
313,358		 Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
-		 2023
Total
funds
£
283,164
170,105
2,108
34
455,411
251,514
131,589
383,103
72,308
241,050
313,358		 2022
Total
funds
£
264,551
143,360
102
47
408,060
251,827
154,164
405,991
2,069
238,981
241,050

The notes form part of these financial statements

Page 10

Media Archive of Central England Limited (A Company Limited by Guarantee)

Statement of Financial Position 31 March 2023

Notes
FIXED ASSETS
Tangible assets
10
CURRENT ASSETS
Stocks
11
Debtors
12
Cash at bank and in hand
CREDITORS
Amounts falling due within one year
13
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
14
Unrestricted funds
TOTAL FUNDS		 Unrestricted
fund
£
32,887
2,100
49,410
245,388
296,898
(16,427)
280,471
313,358
313,358		 Restricted
funds
£
-
-
-
-
-
-
-
-
-		 2023
Total
funds
£
32,887
2,100
49,410
245,388
296,898
(16,427)
280,471
313,358
313,358
313,358
313,358		 2022
Total
funds
£
51,046
2,140
24,089
190,965
217,194
(27,190)
190,004
241,050
241,050
241,050
241,050

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

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continued...

Media Archive of Central England Limited (A Company Limited by Guarantee)

Statement of Financial Position - continued 31 March 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 20 December 2023 and were signed on its behalf by:

Ms S M Malden - Trustee

The notes form part of these financial statements

Page 12

Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements For The Year Ended 31 March 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

Income:

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Grants:

Income from grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Donated services and facilities:

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

Volunteers:

We benefit from time given by a number of volunteers across the different services that we offer. In accordance with the Charities SORP (FRS 102) as we are able to value the use of volunteers the time offered by volunteers is recognised within the financial statements.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

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Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

1. ACCOUNTING POLICIES - continued

Tangible fixed assets

Computer equipment - 25% on cost and 10% on cost

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the Financial Statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Financial instruments

Only basic financial instruments as defined in FRS 102 are held. Financial assets and financial liabilities are recognised in the accounts only when the entity becomes party to the contractual provisions of the instrument and their measurement basis is as follows:

Financial assets - trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments.

Cash at bank is classified as a basic financial instrument and is measured at transaction price.

Financial liabilities - trade creditors, accruals and other creditors are basic financial instruments, and are measured at amortised cost. Where a financial liability constitutes a financing transaction it is initially and subsequently measured at the present value of future payments, discounted at a market rate of interest.

Value Added Tax

The Charity is VAT registered. All figures shown are exclusive of VAT.

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Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

2. DONATIONS AND LEGACIES

DONATIONS AND LEGACIES
Donations
Grants		 2023
£
160,732
122,432
283,164		 2022
£
160,663
103,888
264,551

The income from donations included £160,643 (2022: £160,643) pertaining to donated services. The charity is grateful to the University of Lincoln for the provision of rental space totalling £57,750 (2022: £57,750) as well as office costs provided for within the current period totalling £22,440 (2022: £22,440) and also for the continued support in providing the charity with a full time CEO to steer and guide the charity.

Grants received, included in the above, are as follows:

British Film Institute
The National Archives
3.
INVESTMENT INCOME
Deposit account interest
4.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Income from sale of
Conservation and preservation of
resources
media archive		 2023
£
122,432
-
122,432
2023
£
2,108
2023
£
170,105		 2022
£
101,524
2,364		 2022
£
101,524
2,364
103,888
2022
£
102
2022
£
143,360		 2022
£
102

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Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

5. RAISING FUNDS Other trading activities

Other trading activities
Purchases
Staff costs		 2023
£
174
251,340
251,514		 2022
£
251
251,576
251,827

6. SUPPORT COSTS

SUPPORT COSTS
Governance
Management Finance costs Totals
£ £ £ £
Conservation and preservation of
media archive 121,026 670 9,893 131,589

Support costs, included in the above, are as follows:

Management

2023
Conservation
and
preservation
of media
archive
£
Insurance
2,619
Light and heat
12,000
Telephone
1,655
Motor and travelling
1,832
Communication and IT
10,511
Other office costs
69,447
Other costs
4,803
Depreciation
18,159
121,026		 2022
Total
activities
£
2,536
12,000
1,658
573
10,679
70,993
13,796
20,586
132,821

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Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

6. SUPPORT COSTS - continued Finance

2023
Conservation
and
preservation
of media
archive
£
Bank charges
670
Governance costs
2023
Conservation
and
preservation
of media
archive
£
Independent examiner fee
2,330
Professional fees
7,563
9,893
7.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
2023
£
Depreciation - owned assets
18,159		 2022
Total
activities
£
700
2022
Total
activities
£
2,565
18,078
20,643
2022
£
20,585

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

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Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

8. TRUSTEES' REMUNERATION AND BENEFITS - continued

Trustees' expenses

During the year travel expenses were paid on behalf of two board members totalling £844 (2022: £76). These expenses were all in line with their duties as Trustees and were paid at the market rate.

9. STAFF COSTS

STAFF COSTS
Wages and salaries
Social security costs
Other pension costs		 2023
£
237,505
9,108
4,727
251,340		 2022
£
235,902
11,003
4,671
251,576

Included above are donated costs amounting to £80,453 (2022: £80,453) relating to the salary and on-costs of the Chief Executive Officer Dr C Watson by the University of Lincoln.

The average monthly number of employees during the year was as follows:

Finance
Other		 2023
1
6
7		 2022
1
6
7

The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:

2023 2022
£80,001 - £90,000 1 1

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Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

10. TANGIBLE FIXED ASSETS

COST
At 1 April 2022 and 31 March 2023
DEPRECIATION
At 1 April 2022
Charge for year
At 31 March 2023
NET BOOK VALUE
At 31 March 2023
At 31 March 2022
11.
STOCKS
Stocks
12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Prepayments and accrued income		 2023
£
2,100
2023
£
44,513
4,897
49,410		 Computer
equipment
£
388,262
337,216
18,159
355,375
32,887
51,046
2022
£
2,140
2022
£
19,279
4,810
24,089

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Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Social security and other taxes
VAT
Other creditors
Accruals and deferred income
MOVEMENT IN FUNDS
At 1.4.22
£
Unrestricted funds
General fund
241,050
TOTAL FUNDS
241,050
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
455,411
TOTAL FUNDS
455,411
Comparatives for movement in funds
At 1.4.21
£
Unrestricted funds
General fund
238,981
TOTAL FUNDS
238,981		 2023
£
6,054
4,254
2,796
40
3,283
16,427
Net
movement
in funds
£
72,308
72,308
Resources
expended
£
(383,103)
(383,103)
Net
movement
in funds
£
2,069
2,069		 2022
£
20,737
968
1,715
-
3,770
27,190
At
31.3.23
£
313,358
313,358
Movement
in funds
£
72,308
72,308
At
31.3.22
£
241,050
241,050

14. MOVEMENT IN FUNDS

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continued...

Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

14. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Incoming
resources
£
408,060
408,060		 Resources
expended
£
(405,991)
(405,991)		 Movement
in funds
£
2,069
2,069

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 At 1.4.21
£
238,981
238,981		 Net
movement
in funds
£
74,377
74,377		 At
31.3.23
£
313,358
313,358

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
TOTAL FUNDS		 Incoming
resources
£
863,471
863,471		 Resources
expended
£
(789,094)
(789,094)		 Movement
in funds
£
74,377
74,377

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continued...

Media Archive of Central England Limited (A Company Limited by Guarantee)

Notes to the Financial Statements - continued For The Year Ended 31 March 2023

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2023 and the previous year ended 31 March 2022.

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