Registered Charity Number
1100878
Registered Company Number
04653409
Plymouth Music Zone Limited
Report and Accounts
for the year ended
31 March 2025

Plymouth Music Zone Limited
Report and accounts
Contents
Page
Page of Contents
Charity and Company Information
Trustee's Report
Statement of Directorsrrrustees Responsibilities
17
Independent Examiners Report
18
statement of Financial Activities
19
Statement of Financial Position
20
Notes to the accounts
21

Plymouth Music Zone Limited
Company Inforniation
Directors
Christopher Hunt
Chair of Trustees
Elizabeth Hill
Peter Jerome
Resigned 1 March 2025
Clare Pettinger
Bryony Rawson
Nicholas Warren
Appointed 29 September 2025
Leadership Team
Karl Meyer
Chief Executive / Music Programme Director
Chief Executive to March 2024
Debbie Geraghty
Glyn Fuge
Anna Batson
Finance and Impact Director to May 2024
Creativty and Leaming Director to July 2024
Registered Office
Ragland Road
Brickfields
Devonport
Plymouth
Devon
PL14NQ

Trustees, Report
For the year ended 31 March 2025
Plymouth Music Zone (PMZ) is a community music charity first set up in 1999. Its'music Making
a Difference, tagline describes a passionate mission that focuses on transforming lives through
music. PMZ is a vibrant, inclusive charity and venue, where people can come togetherto create,
connect and grow. Music is our mediurn to support wellbeing, bring joy. inspire creativity and
build relationships.
PMZ has supported over 70,000 children and 20,000 adults through over 50,000 music
workshops and over2,000 special events Sin￿ 1999. This happens at a range of venues across
the city as well as at its community music centre located in Devonport, one of Plymouth's main
areas of multiple deprivation.
PMZ is recognised as a model of socially engaged excellence both locally and nationally. PMZ
works hard to build genuine relationships with its partner organisations. This offers participants
the opportunity to shape, create and take part in music making activities alongside PMZ Music
Leaders. PMZ'S activities offer music making that is engaging, full of fun and looks to reduce
social isolation, develop emotional wellbeing and improve the personal and social skills of the
participants.
Alongside its commitment to working with a diverse range of participants, PMZ also employs a
diverse workforce. PMZ'S Music Leaders deliver a range of regular, high-quality music-making
activities, progression projects and training. PMZ aims to work with those people most at risk of
being marginalised in Plymouth. Our programme also includes performances and one-off
opportunities that bring people from its more targeted work together wFth others at events that
aim to engage people in their own musical and social development.
95% of PMZ'S music provision targets children and adults defined as being in 'challenging
circumstances. and over 700/0 of its participants have disabilities. The charity is also disabled-
led and houses a specialist multi-sensory music making space. PMZ has won a number of
national awards recognising the excellent and innovative nature of the work.
Since its inception, the charty has commissioned six independent evaluations and led a
research project with Plymouth University. It was also involved in a multi-disciplinary research
pilot exploring singing for people with aphasia with the University of Exeter Medical School and
was lead community partner in a two year "Knowledge Exchange" programme wtth Plymouth
University.
These evaluations and research projects have provided powerful evidence of the deep impact
of PMZ'S work. Findings from these include evidence of PMZ'S delivery developing and
improving self-esteem, personal expression. communication and interpersonal skills.
Additionally contributing to increased resilience, overall emotional wellbeing and the creation of
what evaluators refer to as 'social and bridging community capital,.

Trustees, Report
For the year ended 31 March 2025
To date, Ptymouth Music Zone has delivered co-created music making activities on both a
weekly and one-off basis, one-tTrone workshops, special projects, events and commissioned
work. In addition to a smaller programme of regular, open-t¢>all activities PMZ also offers
targeted work focused on those experiencing disadvantage or marginalisation or be from
underserved communtties. This is done in collaboration with a network of health and social care
organisations as well as arts organisations, education and statutory authorities.
PMZ alsotrains, employs and supports a hub of Music Leaders. Ourteam is dedicated to socially
engaged Practi￿ that uses music to reduce social isolation and improve the skills and health
and wellbeing of participants particularly as a support for participants during difficult transitional
times.
The charity reaches out to partner organisations. participants and communities and examples
of this reach include-
Early Years (0-5 years)
Young people not in education,
em
ment or trainin
NEETS
Care homes, older peoples settings,
communit
settin
Adults wtth neurological conditions, for
example Stroke survivors, Parkinson's,
MS dementia, brain in
Children, young people and adults
with mental health issues
Families facing difficult
transitionslbereavement
Working with marginalised communities
of all ages - for example Global Majority,
LGBTQ+ refugees and asylum seekers,
carers, elder
life limitin
conditions
ostin
and
ro
ression routes
Team building for corporates and
educational settin
Research projects
After School Activitiesloutreach and
music mentorin
'At Risk, children and young people
Music making for children and adu
wrth disabilities
Children and young people facing
difficult transitions
Adults experiencing historic trauma or
abuse, drug and alcohol misuse
Music indust
and careers advice
Training for educational settings and
music leaders
Learning partnerships with national
anisations

Trustees. Report
For the year ended 31 March 2025
Key achievements from 202412025:
PMZ had fa￿ to fa￿ contact with over 1.000 participants.
Over 100 music activities were delivered
Recordings, short films, poetry and photography- were hosted on PMZ'S website and
social media reaching nearfy 15.000 contacts
The weekly PMZ Music Quiz ￿ntInued by popular demand, reaching approximately
300 people a week across the wodd.
Over 950/0 of PMZ participants reached were considered to be 'in challenging
circumstances, (eg living with health issues or disabled or residing in areas that are
high on the indices of multiple deprivation etc).
Participants. ethnicity in relation to Plymouth's 2021 ￿nsuS statistics:
White
Mixed/
Multiple
Ethnic Groups
3/0
Asian/
Asian
British
2.5/0
2.2%
Black/
Black
British
Other
PMZ
Plymouth
Census
2021
91%
94%
PMZ employed 15 staff of which:
53 % women, 47 % men;
600/0 have a disabilty
85 % white and 15 % Mixed Multiple EthniclBlack.

Trustees, Report
For the year ended 31 March 2025
Examples of Musical Achievements 2024- 2025
Moving Sounds
Moving Sounds is a music and movement group for
adults with disabilities. The group is led by Karl from
PMZ and Winnie from Far Flung.
Throughout the block of workshops, the group created
original compositions together with lyrics inspired by
words (and food) that were important to them. Alongside
creative visualisers, the group then performed their
compositions live using a range of tuned and untuned
percussion. the piano and guttar. During our W￿klY
workshops, many partiapants had a chance to play
instruments they never had before.
Wooden Spoon Sensory Sounds
This group of children with PMLD. ASD and SEND and their
parentslcarers meet every Wednesday to sing and play lots of
fun-filled songs, explore a range of instruments and sounds in the
Sensory Music Room.
Songs and music are a mixture of favourites from the group or
compositions made by the group. An example of this has been
'Let's Go Fly a Kite, from Mary Poppins (to celebrate the show
being in Theatre Royal Plymouth) along with making percussive
pattems with our names and all the planets!
Alex
Every Thursday aftemoon you'll find Alex sat at the
grand piano in the PMZ main hall. practising ple￿S of
music that he has leamt all by ear. Alex first came to
PMZ as a young teenager who played on a drum kit.
Unfortunately. for the past few years, due to a number
of challenging c[rCumstan￿S Alex hadn't been able to
play an instrument. However. around this time his work with Improving Lives Plymouth led him
back to PMZ. When asked what he needed. his first ￿SpOnSe was .1 just want a piano where I
can play,. PMZ and retuming to music was exactly what he needed, it was all very grey and
when I walked in here and hit the keys. suddenly rainbow starts flying around,. Read more
aboLrt Alex's story here: htt s:Ilwww.
mouthmusiczone.or
.ukJalex-the-
mz-
rand...I

Trustees, Report
For the year ended 31 March 2025
Early Years
Our Early Years workshops continued to be welcomed. We were very sad to say goodbye to
one nursery in December 2024 when they dosed. We continued to work at Busy Bees Nursery
where PMZ music leader Josie headed to Busy Bees to work with two groups, the Buzz Room
(2 yearolds) and Foundation {34 yearolds). Both groups were excited to try newthings whether
playing instruments to create the 'sound' of emotions, leaming new songs with new actions or
playing the syllables of names of animals and objects in unison.
Have a little listen to a little snippet of what it's like making music with the Foundation group.
The track is divided into 3 parts:
The group singing and dancing to 'The Dancing Fruit. (Monkey Choo)
The group singing 'Little Ol. Cowboy. (Teresa Jennings)
The group using a range of instruments to play the rhythm of Yla-mi-go, together.
plymo
MUSIC MAKING A DIFFERENCE
zone
https:Iwwi.plymouthmusiczone.org.uklWp-￿ntenuup1OadSI202sIo3IEy-webS1te48QX270.png
One parent said "My child has a keen interest in music. thanks to these wonderful sessions. He
re-enacts them on I￿rJoUrneyS and at home - always want to be Josie and sing to us..

Trustees, Report
For the year ended 31 March 2025
Summer Celebration July 2024
We brought together people from across our community in
the building to ￿lebrate music and our different
connections. There were perfOrman￿S. a quiz. a summer
singalong, the first screening of a long-awaited project.
And of o)urse. tea and biscuits!
The full performance can be seen here:
ntt s:11 outu.be/eTv
tSJY?feature=shared
Partnerships
Well Connected asked PMZ'S Music
Programme Director Karl Meyer to lead a
host of workshops wrth first year medical
students from the Universi
ofPI
mouth
As part of the workshops the students
discussed and explored PMZ'S work
through the context of health and
wellbeing.
Wendy Sheard of University of Plymouth
Faculty of Health said 'Really pleased that
Karl and Plymouth Mu&c Zone took part in
the Well Connected Exploring Health
Conditions workshops. Hurrah for
communrfy connectionsf

Trustees, Report
For the year ended 31 March 2025
University of Plymouth K-Pop Society
The University of Plymouth K-
pop Society selected PMZ as
their chosen charity and
donated 50 % of their ticket
sales to us. It was a great
event and the K-Pop society
have some new fans.
Good News in December 2024, PMZ was able to put out the following message of g¢)od
news.
Following on from our previous updates Plymouth Music Zone is very pleased to announ￿ that
we have secured our future until at least March 26 with aspirations. planning and commit to
attract further fvnding to take PMZ into a sustainable future.
This has been made possible by a number of factors induding Su￿ssful grant applications and
generous donations from our supporters.
This will enable PMZ to cary on delivering our current programme. expanding some of our
delivery and allow us to explore some exating and essential strategic organisational
development.
An exciting part of this will be working wtth our communities over the next year to better
understand and respond to their needs. interests and most importantly throughout all of this
continuing to make a differen￿ with music.
PMZ still really values everyone's help and support, on any level and of any kind. If you'd like to
be involved or think you can help, please ￿ntinUe to get in touch we would love to hear from
you.
Thank you everyone for continuing to care so much.
There were so many comments In response but here is just one:
'Brilliant. Such a vital Servi￿ for physical, mental, emotional wellbeing. Certainly needs to
continue. so many rely on PMZ, and the Brilliant. caring staff that work there."

Trustees, Report
For the year ended 31 March 2025
Organisational Review 202412025
As feared the previous year, 202412025 was a year of great challenges. The increasing
competitiveness of fundraising together with less funding being available and the rising cost of
living had led to the start of some redundancies in the January - March 2024 period and this
continued. Two members of staff retired in April and May of 2024. Another member of staff
accepted voluntary redundancy in July 2024.
Sadly, in September 2024 notices of potential redundancy were given to all remaining staff and
with the possibility of closing PMZ down completely by the end of December 2024.
This seerned like the time to be open about PMZ'S future and we asked the participants what
they wanted to do. The resounding reply from existing and past participants was "PMZ can't
stop" One regular participant said, "if all we can have is a few more months of making music,
then it's worth trying.. The Trustees agreed, as did existing and past funders, so PMZ issued a
message explaining the sttuation and asking for help. To our utter amazement and relief, we
received over £41,000 in a matter of weeks. This enabled us to stay open longer and then we
got the news that we had been successful with two funding bids which ensured the future
beyond March 2026. This would give PMZ a Chan￿ to be a different organisation and consider
if and how it would continue beyond March 2026.
Sadly, some staff left at the end of November 2024. For some staff, the uncertainty was too
stressful and for others, the shape of PMZ had changed too much during the period over the
previous 12 months. This was very challenging news for the remaining staff but there was a
determination for PMZ to continue in response to the participants, wishes.
Although some activities stopped, some music activities continued and the participants were
both relieved and delighted. The period January- March 2025 was about continuing the music
whilst planning for the future- planning the recruitment of new Trustees, staff and volunteers,
as well confirming a funding pipeline, but most importantly what direction PMZ wanted to take
in 202512026 through listening to its participants, Trustees, staff and partners.
io

Trustees, Report
For the year ended 31 March 2025
Financial Review 202412025
For the year ending March 2025, PMZ had a fundraising target of £200,000. Through the 4
areas of Public Grants, Trusts and Foundations, Indtvidual Giving and Earnedlcommissioned
income PMZ ended the year with a total of £189,330 against an expenditure of £242,296
leading to a deficit of £52,966. This was not unexpected and reserves have covered the deficit.
For the year to March 2025, unrestricted funds stood at £68,349.
PMZ continues to use a business model based on full cost recovery principles and will continue
to diversify the incorne base. This business model uses an hourly rate system and has been
fully supported by all our major funders.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Constitution
Plymouth Music Zone is registered as a charitable company limited by guarantee and was
formed on 31 January 2003.
The company is constituted under a Twst deed and is a registered charity, number 1100878.
The principal objects of the company are to promote, maintain, improve and advance education
by the encouragement of the arts including, without limitation, the arts of drama, mime, dan￿,
singing and music.
Method of Appointment or Election of Trustees
Appointment and election of trustees is the responsibilty of the Trustees who are elected or co-
opted under the terms of the Articles of Association.
Policies adopted for the induction and training of Trustees
All Trustees receive an induction to Plymouth Music Zone from both the Trustees and the Chief
Director. Regular updates from the Charities Commission and other organisations are sent to
the Trustees and Trustees are offered training on a regular basis to help them with their duties
and to maximise their learning and development.
li

Trustees, Report
For the year ended 31 March 2025
Pay policy for Senior Staff
All pay rates and any benefits are agreed by the Board of Trustees. Pay rates take account of
job roles and responsibilities, comparisons to other similar charities and similar arts
organisations as well as the pay ratios between different roles within the charity. Any benefits
offered are aimed at ensuring the ongoing wellbeing and commitment of our team (including
paid training, holiday, flexible working and health breaks).
Annual pay rises are only offered if the financial reports show that the charty has perfomied well
and only if the pay rises are sustainable. The Leadership Team is subject to the same criteria
as all other staff within the charity.
ptymouth Music Zone retained its Gold Investors in People (IIP) accreditation.
Organisational, Structure and Decision Making
The Board of Trustees administers the charrty and meets quarterly. The Leadership Team is
appointed by the Trustees to oversee the day-to-day operations of the charty including finance,
employment and operational related activity.
Risk Management
The Trustees have assessed the major risks to which the cornpany is exposed, in particular
those related to the operations and finances of the company. They are satisfied that systems
and procedures are in pla￿ to mitigate exposure to the major risks and monitor the
organisational risk register at all trustee meetings.
Reserves Policy
The charity has a numberof projects that span financial years and are funded by various sources
for specific activities. These funds are Restricted Funds, the projects and fund balances are
shown in Note 15 - Statement of Funds, in the accounts.
The Trustees are aware of the need to retain general unrestricted funds wherever
possible. Considering current needs and following an extensive risk analysis of the organisation
and the present economic climate, the Trustees have agreed to continue with an approach that
unrestricted reserves should be designated in order to cover any of the following eventualities..
12

Trustees, Report
For the year ended 31 March 2025
Development Fund - To meet any deficits not covered by income in any one year and
to enable the Charity to continue its operations in the event of major withdrawal of
external funding, the Charity considers it prudent to establish reserves to support 3-6
months trading against average anticipated annual expenditure of £40,000 (to be revised
annually).
Buildings and Repair - To meet major rtems of unforeseen expenditure including
repairs or renewals of the building and equipment.
Redundancy and Staff Costs - To meet any exceptional staff related costs such as
redundancies and legal costs.
Innovation Fund - To enable the Charity to develop new cutting-edge projects or help
secure funding to do so.
Unrestricted Fixed Asset Fund - To hold a fund for unrestricted assets purchased so
as not to burden future funding with the depreciation costs.
The Trustees consider the level of designated funds to be achieved should be £100,000
allocated as follows:
Target figures
£40,000
£20,000
£25,000
£20,000
£10,000
202412025 figures
£38,344
£10,000
£15.970
£0
£4,035
Development Fund
Buildings and repair
Redundancy and Staff costs
Innovation fund
Unrestricted fixed asset fund
The current levels of Designated Reserves are detailed in the Statement of Funds, in the
accounts and currently stand at £68,349.
Principal Funding
Arts Council Project Lottery 202¥2025
Funding to encourage a diverse range of people to engage with music both as staff and
participants to be inspired and creative. This funding also supports the growth of different
income pathways and increased sharing and dissemination.
13

Trustees, Report
For the year ended 31 March 2025
National Foundation for Youth Music
Funding for 0-18 years (25 years wÉth special need￿1n challenging circumstancesl
transition) to access music making to develop self-confidence, communication skills,
social skills and musical skills. Our 'Break Through Music, funding offers musical respite
activities within the health and social care sector as well as investing in our Music Leader
workforce to increase the quality and impact of the work while also supporting their
wellbeing.
Trusts and Foundations
A range of Trusts and Foundations support PMZ across the whole range of ages and
varying groups of people that PMZ aims to work wtth.
Donations and Fundraising
The donations and fundraising from individuals towards keeping PMZ going made so
much dIfferen￿- both in terms money but more importantly to the morale of the remaining
PMZ staff.
Byworking in collaboration, PMZ sUc￿edS in complementing existing provision to achieve more
powerful outcomes for the beneficiaries, in line with identified local needs and strategic
objectives within the city. This deepens the charity's social mission even further and strengthens
its added value as an example of music leaming within a diverse and socially inclusive
environment.
PMZ'S overall vision and strategy is backed up by a financial strategy that aims to continue
dtversifying PMZ'S income and supporter base through income in the areas of Public Grants,
Trusts and Foundations, Individual Giving and Eamed Incomelcommissioning.
Material Investsnents Policy
The majority of funds are placed in high interest accounts.
14

Trustees, Report
For the year ended 31 March 2025
Next Year- April 2025 to March 2026
2025-2026 will be a year we hope to consolidate and grow. PMZ plans to increase fundraising,
have a small growth in the numbers of staff, volunteers and Trustees. Potential closure in the
future will remain a risk. Our aims for the year continue but we must recognise that this is also
in conjunction with a challenging funding picture for all charities within the sector. Any closure
would be well planned with at least 3 - 4 months, notice which would enable a supportive
transition for participants and staff, as well as ethical transfer of any assets in accordan￿ with
our Articles of Association.
PMZ'S objectives include continuing to work with participants with a team of people who
understand our participants and ensuring PMZ continues its mission:
OUR PARTICIPANTS.. the vast majority who wouldn't otheDNise aC￿sS the creative arts
OUR DIVERSE, DISABLED-LED TEAM.. representing years of investment in professional
and lived experience and sustainable practi￿ that translates directly to impact
OUR OUTSTANDING TRACK RECORD OF INCLUSIVE, COLLABORATIVE PRACTICE:
that creatively engages with both breadth and depth via place-based partnership working
that brings considerable public benefit working annually alongside many cross sectoral
organisations
OUR FUTURE POTENTIAL: to build on our legacy of work with academic partners
evidencing how PMZ has created wide ranging impact that evaluators and researchers say
creates 'social and bridging community capital, across Plymouth
OUR POWER AS ADVOCATES: to be a living, breathing example of the Arts Council's
'Let's Create, agenda suc￿sSfullY in action. Combined with a strong desire to protect
inclusive ecosystems of creativity so that vital 'EDI' momentum achieved in the arts sector
to date is not lost
The main objectives for the coming year have been identified as:
Consolidating and building the current service
Continuing to seek funding with Trusts & Foundations, Public Funding, earned income
as well as donations and community fundraising.
Developing and maintaining meaningful relationships with current and new partners and
stakeholders.
Strengthening the staff team and Board of Trustees
Upskilling of existing music leaders and attracting new music leaders
Regular assessment of risks with appropriate responses.
15

Trustees, Report
For the year ended 31 March 2025
And finalty
Thank you to all our funders and partners, our staff, volunteers and Trustees. Most of all, thanks
to all the participants who take part. You have made sure that PMZ is here for longer.
PMZ could not have weathered this year without the incredible non-financial support of its
community. staff, volunteers and Trustees. Everybody has done far more than on their job
description. This included helping in the building. deaning. support in setting up for workshops
and taking part in workshops. brokering partnerships and contacts. In short, being there with
that listening ear, helping hand and words of advi￿. The list o)uld go on! A special thank you
to all for the invisible but not unsung help and support.
This feels like the right place to celebrate the Words of Wisdom project which began as an idea
to collect up 'pearls of wisdom. that regardless of age. background and experience people might
be able to offer one another.
Never leave home without a smile on
your face, and a tune in your heart
htt s:IIwv4w.
I mouthmusiczone.or
.uklwords-of-wisdoml
Please look at our webstte and from there our other media channels. Please feel free to follow
and donate to PMZ to help us do more.
mouthmusiczone.or
16

Plymouth Muslc Zone Limited
statement of Directors and Trustees Responsibilities
The Charities Act and the Companies Act require the Board of Trustees to prepare financial statements for
each financial year which give a true and fair view of the state of affairs of the charity as at the end of the
financial year and of the surplus or deficit of the charity. In preparing those financial statements the Board is
required to'.-
Select suitable accounting policies and then apply them consistently.
Make judgements and estimates that are reasonable and prudent.
Prepare the finan¢ial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in business.
State whether applicable accounting standards and statements of recommended praclt¢e have been
followed, subject to any matertal departures disclosed and explained in the financial statements.
The Trustees are also responsible for maintaining adequate accounting records which disclose with
reasonable accuracy at any time the financial position of the charity and which are sufficient to show and
explain the charity's transactions and enable them to ensure that the financial statements comply with the
Companies Act 2006 and comply with regulations made under the Charities Act. They are also responsible for
the Gontents of the trustee's report, and the responsibility of the independent examiner in relation to the
trustees, report is limited to examining the report and ensuring that, on the face of the report, there are no
inconsistencies wtth the figures dis¢losed in the financial statements.
This report was approvod by the board of trusteès on
? 2025
C Hunt
Director and Chair of thè Trustees
17

Plymouth Muslc Zonè Limited
Independent Examinevs Report to the Trusteès of Plymouth Music Zone Limited
I reportto the charity trustees on my examination ofthe accounts ofthe company forthe year ended 31 March
2025 which are set out on pages 19 to 33.
Rosponsibilitios and basls of r8POrt
As the charity trustees of the company (and also its directors for the purposes of company law) you are
responsible for the preparation of the accounts in accordance with the requirements of the Companies Act
2006 ('the 2006 Act,).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the
2006 Act and are eligible for independent examination, I report in respect of my examination of your company's
accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my
examination I have followed the Directions given by the Charity Commission under section 145(5){b) of the
2001 Act.
Independent oxaminerfs statement
I have completed my examination. I confimi thal no matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect-
accounting records were not kèpt in respect of the company as required by section 386 of the 2006 Act.,
or
the accounts do not accord wrth those records., or
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than
any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of
an independent examination-, or
the accounts have not been prepared in accordance with the methods and principles of the Statement of
Recommended Practice for Accounting and Reporting by Charities applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of
Ireland (FRS 102).
I have no concems and have come across no other matters in connection with the examination to which
attention should be drawn in this report in order to enable a proper understanding of the accounts to be
reached.
Signed..
Guy lan North¢ott
FCA Bsc{Econ)Hons, DChA
For and on behalf of Northcott Trumfield
Chartered Acco
tants
Devonshire Villa
52 Stuart Road
Stoke
Plymouth
PL3 4EE
Date:
2025
18

Plymouth Music Zone Limited
Year ended 31 March 2025
Statement of Financial Activities (including Income and Expondituro Account)
2025
Restrictad
funds
2024
Total
funds
Unrostrictsd
funds
Total
funds
Note
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investment in¢ome
45,108
45,108
132,210
10,283
1,729
9,791
246,838
8,079
6,573
132,210
2,850
7,433
1,729
Total income and endowments
54,270
135,060
189,330
271,281
Expendlture on:
Charitable activities
Other
85,596
156,700
242,296
340,935
2,878
Total 8xp8nditur8
85,596
156,700
242,296
343,813
Net incomel(expenditure)
(31,326)
(21,640)
(52,966)
(72,532)
Trdnsfers between funds
16
(46,211)
46.211
Net movement in funds
77,537
24,571
52,966
72,532
Reconciliation of funds
Total funds brought fO￿ard
16
145,886
4,806
150,692
223,224
Total funds carried forward
16
68,349
29,377
97,726
150,692
All income and expenditure is derived from contlnulng activlties
19

Plymouth Muslc Zone Limited
Year ended 31 March 2025
Statement of Financial Position
2025
2024
Note
Fixed Assots
Tangible assets
4,035
37.689
Currant Assets
Debtors
Cash at bank and in hand
12
18.302
84,715
37,127
89.071
103.017
126.198
Creditors falling du8 Inside one year
13
9.326
13,195
Net curront assots
93,691
97,726
113,003
150,692
Creditors falling due after more than one year
Provlslons for liabilities and charges
Total Net Assets
97,726
150.692
Charity Funds
Unrostricted funds
16
68,349
145,886
Restricted funds
16
29.377
4,806
97.726
150,692
These accounts have been prepared in aGcordance with the provisions applicable to companies subject to the small
ompanies regime.
For the year ending 31 March 2025 the company was enlitled to exemption from audit under section 477 of the
Companies AGt 2006 relating to small companies.
Directors. responsibilities..
The members have not required the company to obtain an audit of its accounts for the year in question in
a¢Gordance wrf(h section 476.
The directors acknowledge their responsibiliti'es for complying wtth the requirements of the Act with respect
to accounting records and the preparation of accounts.
The Financial Statements were approved and aLrthorised for issue by the Trustees on 2025 and signed
on their behalf by..
Chair of Trustees
C Hunt
Company registration number 004653409
The notes on pages 21 to 33 fomi part of these a¢¢ounts.
20

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
Accounting policies
(a) Basis of preparation of the accounts
Plymouth Music Zone Limited is a company limited by guarantee in England and Wales. In the
event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per
member of the charity. The address of the registered office is given in the charity information on
page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements
have been prepared in accordance with Accounting and Reporting by Charities: Statement of
Recommended Practice applicable to charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in
October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic
of Ireland (FRS 102), the Companies Act 2006 and UK GenerallyAccepted Accounting Practice.
Going Concern - The organisation has been monitoring the financial situation very closely over
the last 3 years in light of the ever increasing competition for funding. Reserves were drawn
down upon to support the organisation but the Trustees and Leadership Team agreed that there
should also be a proportionate reduction in costs. This involved voluntary redundancy being
offered to senior staff. This resulted in a reduction in employment costs whilst keeping a staff
team able to continue with delivering to existing and new funding. PMZ remains vigilant of rts
financial position but confident that it can attract new funding to move into a more secure future.
The financial statements are prepared on a going concern basis under the historical cost
convention as there are no material Un￿rtaIntieS existing. The financial statements are
presented in sterling which is the functional currency of the charity and rounded to the nearest
The significant accounting policies applied in the preparation of these financial statements are
set out below. These policies have been consistently applied to all years presented unless
otherwise stated.
(b)Fund Accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees
in furtheran￿ of the general objectives of the company and which have not been designated for
other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for
particular purposes. The aim and use of each designated fund is set cut in the notes to the
financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed
by donors or which have been raised by the charity for particular purposes. The cost of raising
and administering such funds are charged against the specific fund. The aim and use of each
restricted fund is set out in the notes to the financial statements.
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the
general objectives of the charity and which have not been designated for other purposes.
21

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
{c}Incoming Resources
All income is recognised once the company has entitlement to the income, it is probable that
the income will be received and the amount of income receivable can be measured reliably.
Donated services or facilities are recognised when the company has control over the item, and
conditions associated with the donated item have been met, receipt of economic benefit for the
use of the company of the item is probable and that economic benefit can be measured reliably.
In accordance with the Charities SORP (FRS102). the general volunteer time of the Friends is
not recognised and refer to the Trustees, report for more information about their contribution.
On receipt, donated professional services and donated facilities are recognised on the basis of
the value of the gift to the company which is the amount the company would have been willing
to pay to obtain SeNi￿S or facilities in expenditure in the period of receipt.
(d)Investment Income
Income from investments is included in the yearwhich it is receivable.
(e)Deferred income
In accordance with the SORP grants received in advance and specified by the donor as relating
to specific accounting periods or alternatively which are subject to conditions which are still to
be met, and which are outside the control of the charity or where it is uncertain whether the
conditions can or will be met, are deferred on an accruals basis to the period to which they
relate. Such deferrals are shown in the notes to the accounts and the sums involved are shown
as creditors in the accounts.
(nExpenditure
Expenditure (including redundancy costs) is recognised On￿ there is a legal or constructive
obligation to transfer economic benefrt to a third paty, it is probable that a transfer of economic
benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct
costs and shared costs. including support costs involved in undertaking each activity. Direct
costs attributable to a single activity are allocated directly to that activity. Shared costs which
contribute to more than one activity and support costs which are not attributable to a single
activity are apportioned between those activities on a basis consistent with the use of resources.
Central staff costs are allocated on the basis of time spent, and depreciation charges allocated
on the portion of the asset's use.
22

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
{g>Tangible fixed assets and depreciation
All assets costing more than £250 are capitalised.
A review for impairment of a fixed asset is carried out if events or changes in circumstances
indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between
the carrying value of fixed assets and their recoverable amounts are recognised as impairments,
Impairment losses are recognised in the Statement of Financial Activities in incorporating
income and expenditure account.
Tangible fixed assets are carried at cost, net of depreciation and any provision for impaimient.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their
estimated residual value, over their expected useful lives on the following basis..
Short-term leasehold property- Straight line over the life of the lease
Plant and machinery-15 years straight line
Motor vehicles_ 25 % reducing balan
Fixtures, fittings and equipment- 25% straight line
{h)Debtors
Trade debtors and other debtors are recognised at the settlement amount after any trade
discount offered. Prepayments are valued atthe amount prepaid net of any trade discounts due.
(i)Pensions
The company operates a defined contribution pension scheme and the pension charge
represents the amounts payable by the company to the fund in respect of that year.
(i)Cash at bank and in hand
Cash at bank and in hand includes cash and short temi highly liquid investments with a short
maturity of three months or less from the date of acquisition or opening of the deposit or similar
account.
(k)Recognition of liabilities
Liabilities are recognised on the accwals basis in accordance wrth normal accounting principles,
modified where necessary in accordance with the guidanTr given in the SORP.
23

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
(l}Critical accounting estimates and area of judgement
Estimates and judgements are continually evaluated and are based on historical experience and
other factors, including expectations of future events that are believed to be reasonable under
the circUmstan￿s.
Critical accounting estimates and assumptions..
The Charity makes estimates and assumptions concerning the future. The resulting accounting
estimates and assumptions will, by definition, seldom equal related actual results. The estimates
and assumptions that have a significant risk of causing a material adjustment to the carrying
amounts of assets and liabilities within the next financial year are discussed below.
Depreciation rates of fixed assets and the calculation of certain year end accruals.
(m)Financial instruments
The company only has financial assets and liabilities of a kind that qualify as basic financial
instruments, Basic financial instruments are initially recognised at transaction value and
subsequently measured at their settlement value with the exception of bank loans which are
subsequently measured at amortised cost using the effective interest method.
(n)Taxation
As a registered charity, the company is an exempt charity within the meaning of schedule 3 of
the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6
Finance Act 2010 and therefore it meets the definition of a charttable company for UK
corporation tax purposes.
Value Added Tax is not recoverable by the company, and is therefore included in the relevant
costs in the Statement of Financial Activities.
Donations and legacies
Unrestricted Funds
2025
2024
Donations
45,108
9,791
24

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
Contracts and grants
Restricted Funds
2025
2024
Youth Music Zone Grant
Arts Council England Grant
other funders
Garfield Foundation
48,101
68,809
15,300
55,006
149,132
22,700
20.000
132,210
246,838
Other trading activities
Unrestricted Funds
2025
2024
Music sessions
7,433
5,229
Restricted Funds
2025
2024
Music sessions
2,850
2,850
Investment income
Unrestricted Funds
2025
2024
Bank interest
1,729
25

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Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
Net income for the financial year
2025
2024
This is stated after charging
Depreciation
Independent Examinerfs Fees
560
2,400
3,803
2,400
Governance costs
2025
2024
Independent Examination
Administrative costs
2,400
763
2,400
478
3.163
2,878
Trustees, and key management personnel remuneration and expenses
The trustees neither received nor waived any remuneration during the year (2024 £nil).
The trustees did not have any expenses reimbursed during the year (2024 £nil).
The total amounts of employee benefits received by key management personnel is £118,340
(2024 £175,388).
The charity considers its senior rnanagement team as its key management personnel.
10
Staff costs and employee benefits
2025
2024
Salaries and wages
Social security
Defined contribution pension costs
Accountancy services
Business support
Redundancy- fully paid
94,534
2,222
3,251
18,994
4,500
56,730
239,576
14.590
8,717
20,210
180,231
283,093
The average monthly number of employees and full-time equivalent (FTE) during the yearwas.'-
2025
Number
2024
Number
Charitable activities
12
No employees reTrived total employee benefits (excluding employer pension costs) or more
than £60,000.
28

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
qq
Tangible fixed assets
Freehold Leasehold Equipment
Land and Land and
and
Buildings Buildings Instruments
Total
Cost
Balan￿ brought down
Additions
Disposals
Balance carried down
25,845
39,129
130,881 195,785
25,845
31,039
8,090
80,873
106,892 114,982
Depreciation
Balance brought down
Depreciation
Disposals
Balance carried down
12,310
20,699
385
16,564
125,085 158,096
175
560
18,833
47,707
106 427 110,947
12,310
Net Book Value 31 March 2025
3.570
465
Net Book Value 31 March 2024
13,535
5,724
37,689
12
Debtors
2025
2024
Trade debtors
Prepayments
Accrued income
1,620
2,775
13,907
1,140
2,875
33,112
18.302
37,127
13
Creditors falling due inside one year
2025
2024
Trade creditors
Accruals
Other taxes and social security
Deferred income
Other creditors
5,461
2,565
1,002
4,329
2.640
4,514
298
1,712
9,326
13,195
14
Related Party Transactions
There were no related party transactions in the year.
29

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
15
Fund reconciliation
Funds of the charity
Balance
Brought Income Expenditure
Forward
Transfer Transfer Balance
In
Out
Carried
Forward
Unrestricted funds
54,270
3,708
50,562
Designated funds
Development
Building and repair
Redundancy and staff costs
Innovation fund
Fixed asset
27,097
10,000
71,100
11,247
38,344
10,000
15,970
56,730
1,600
37,689
25,158
8,496
4,035
145,886
59,058
Restricted funds
Youth Music
Arts Council England
Sensory
Other Donors
48,101
68,809
56,813
8,712
53,772
14,340
3,345
2,680
42,770 20,479
29,377
665
4,141
18,150
4 806 135,060
156,700
46,211
Total
150,692 189,330
242,296
59,058
59,058
97,726
30

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
15
Fund reconciliation continued
Funds of the charity
Balance
Brought Income Expenditure
Forward
Transfer Transfer Balance
In
Out
Carried
Forward
2024
Unrestricted funds
21,593
6,738
14,855
Designated funds
Development
Building and repair
Redundancy and staff costs
Innovation fund
Fixed asset
73,995
30,000
62,000
6,060
40,794
46,898 27,097
20,000
10.000
71,100
9,100
6,060
3,105
37,689
212,849 21,593
6,738
90,918 145,886
Restricted funds
Youth Music
Arts Council England
Sensory
other Donors
55,006
149,132
2,850
10.375 42,700
69,486
183,805
5,669
78.115
14,480
34,673
3,484
29,181
665
4,141
10 375 249 688
337,075
81,818
4.806
Total
223,224 271,281
343,813
90,918
90,918 150,692
31

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
15
Fund reconclllatlon continued
Purpose of Unrestricted funds
Development fund - To meet any deficits not covered by income in any one year and to enable
the Charity to continue its operations in the event of major withdrawal of external funding The
Charity considers it prudent to establish reserves to support 3-6 months trading.
Building and repairs is to cover possible repairs to the building, sound studios and other related
expenditure.
Redundancy and staff related costs is to cover any exceptional staff related casts, such as
redundancy, legal expense and any rewardlbonus schemes should they occur.
Innovation fund Is to cover the costs to develop new cutting edge projects.
The unrestricted fixed asset fund is to hold a fund for unrestricted assets purchased so as not
to burden future funding with depreciation costs.
The general fund represents funds not restricted or designated for any specific purpose.
Transfers tolfrom Unrestricted funds
Surplus general funds have been transferred to the Charity's designated reserves.
Purpose of Restricted funds
Arts Council England National Portfolio 2019 - 2022. Funding to encourage a diverse range of
people to engage with music both as staff and participants, be inspired and creative.
The National Lottery Community Fund Changing Tunes which uses the power of music to
reduce isolation by breaking down barriers to interaction and understanding between the
generations.
Youth Music Breakthrough Music- funding for o- 18 years (25 years with special needslat risk)
to access music making.
National Lottery Community Fund -
Trusts and Foundations
Work to support older people, adults with neurological conditions, families at domestic abuse
refuges, children with complex and multiple disabilities, and an exchanging learning project is
invested in by a number of private funders.
Transfers tolfrom Restricted Funds
Where finished projects have generated a surplus, these funds are transferred to unrestricted
funds once restrictions have been met.
Where a project generates a deficit, a transfer of funds is made from unrestricted funds to cover
the funding gap.
32

Plymouth Music Zone Limited
Notes to the Accounts
for the year ended 31 March 2025
16
Analysis of net assets between funds
2025
Unrestricted Designated Restricted
funds
funds
funds
Total
Fixed Assets
Net current assets
4,035
93,691
4,035
64,314
29,377
68,349
29,377
2024
Unrestricted Designated Restricted
funds
funds
funds
Total
Fixed Assets
Net current assets
37,689
145,886
37,689
108.197
4,806
150,692
145,886
4,806
17
Pensions
The charity operates a defined contribution pension plan for its employees. The amount
recognised as an expense in the period was £3,251 (2024 £8,717).
33