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2023-03-31-accounts

1

Living History North East Annual Report 2022-2023

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee) Charity number 1100755 Company number 04696986

2

CONTENTS

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OUR MISSION: Making Memories Matter

The Oral History Digital Learning Centre aims to bring together, safeguard and to share living memories or oral histories across the region. We aim to make this valuable asset accessible to everyone.

As an organisation that was founded in 1995 we pioneer to develop innovative, creative and engaging use of oral histories. Through enabling the recording of personal memories we develop opportunities for voices to be heard, often marginalised by circumstances; provide an opportunity to develop new skills, access skilled training and participate in programmes that encouraging diverse and inclusive community engagements opportunities for all.

The organisation has developed a range of engagement tools that include reminiscence and intergenerational practice as well as innovative community engagement and representation.

“There are great therapeutic benefits or enhancement-of-life benefits to the narrators doing an oral history. Benefits are directly in proportion to how rigorous a historical effort it is, and therefore, the less "therapeutic" ..the goal, the more therapeutic the result will be.”

W. Baum (Version: May 8, 2014)

Chairman's Report

Operationally Living History North East moved its digital centre and collection into new offices at the Elephant Tea Rooms, Fawcett Street. The rationalisation of operations and assets for LHNE will be critical in developing a stronger forward looking strategy for both strands of the organisation.

The organisation continues to support the future development and capacity of The Donnison School Buildings as an independent asset and resource for the organisation.

This year has also seen the ongoing work and final delivery of the ‘Seascapes’ project headed by Durham Council which aims ‘To reveal and better manage the hidden heritage of our unique seascape and create opportunities for learning, access and enjoyment in order to support the stewardship of this special place for generations to come’. All of the 23 projects will contribute towards achieving this vision, with vital support and contributions by local communities, volunteers, and our partners.’

Moving forward we are looking to better partnership working and creating a new space for further development and increasing accessing to this unique collection.

Chairperson: Dr Susan Jane Jones

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A Review of Activities

Activities, projects and outreach

Living History North East [LHNE] is continuing to promote, support and develop the recording, documentation and Interpretation of oral histories within the northeast region. As an organisation we often work as the heritage specialist to support project delivery. The demand for our services and resources are based largely on our expertise in training, advice for oral history projects that look at the community impact of this work; with additional specialism’s in oral history and reminiscence and oral history and intergenerational practice; often funded by HLF, local authorities or private sector sponsors. The work we have been involved in as a “heritage partner” or advisor has often focused on the process of the project and less on the archive/research value of new oral history audio/video recordings. The last 12 months has been challenging for the organisation as work has been delayed and partnership working much more restricted. We have responded and adapted with the resources and expertise we have to maintain our vision and networks.

LIVING HISTORY NORTH EAST has been delivering a school programme of activities across the region as part of the seascapes initiatives.

Working from South Shields to Hartlepool with seven schools, a total of 221 children engaged with this new programme. Throughout the project each class received 3 days bespoke heritage engagement activities. That included exploring the coast and the river. Developing new skills as intergenerational ambassadors and technical skills as the engaged with volunteers to understand what the coast looked like through the 1950s and the 1960s.

5

Living History North East have also engaged the community through its archive and oral histoy developments.

This has included:

Partnerships

Living History North East is also currently working to develop future oral history projects within Sunderland and the region. We are hoping to work with other BME organisations to increase local representation and community cohesion as well as those more marginalised by circumstances and disability. LHNE have been involved in representing the region at The North East Oral History network events. In addition the appointment by Newcastle University of a Professor of Oral History brings scope for new regionally opportunities.

The Donnison School Heritage, Education and Community Hub

A significant part of LHNE activity involves community engagement primarily but not exclusively delivered at the Donnison School Heritage and Education Centre. This work has involved Heritage Open Days, the weekly 'Crafty Moments' sessions, Tec clinic, cream teas, night time events and a range of other community open days and fairs, community day trips and community lectures. This year saw the delivery of online craft session, online lectures. The Donnison is beginning to bounce back after the pandemic. It is developing a volunteer recruitment programme to support its delivery. This site is supported completely by volunteers.

Treasurers Report

FINANCIAL REVIEW

Living History North East is funded by donations, grants and a variety of generated funds from activities. The total income for the year was £71637.00 this income is allocated across respective funds on the Statement of Financial Activities in accordance with the Statement of Recommended Practice (SORP). The Balance Sheet at 31 March 2021 shows total funds carried forward of £486.350 of which fixed assets were £481, 718.

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Reserves policy.

Living History (North East) Ltd has maintained a small level of free reserves over the years currently there are £2,000 free reserves to meet the working capital requirements of the charity in the event of a significant drop in funding. It has established a policy whereby the free unrestricted funds held by the charity should be between 3 and 6 months of annual expenditure. The present level of reserves falls significantly short of this target level. The trustees’ strategy is to build reserves through planned operating surpluses.

Full Accounts available as an additional document.

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2023

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee)

Charity number 1100755 Company number 04696986

:. LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee) TRUSTEES ANNUAL REPORT For the year ended 31 March 2023

The trustees are pleased to present their annual directors' report together with the financial statements of the charity for the year ended 31 March 2023 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)

OUR MISSION: Making Memories Matter

To bring together, to safeguard and then to share living memories and to make this valuable cultural heritage asset accessible. We support the innovative use of oral history, personal testimonies, skill development and training to develop inspired community engagement for the benefit of the people of the city and the region.

"There are great therapeutic benefits or enhancement-of-life benefits to the narrators doing an oral . history. Benefits are directly in proportion to how rigorous a historical effort it is, and therefore, the less "therapeutic" the goal, the more therapeutic the result will be.

"W. Baum”

5

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee) TRUSTEES ANNUAL REPORT For the year ended 31 March 2023

Treasurers Report

Financial Review

Living History (North East) Ltd is funded by donations grants and a variety of generated funds from activities. The total income for the year was £71,637 (2022: £45,070) this income is allocated across respective funds on the Statement of Financial Activities in accordance with the Statement of Recommended Practice (SORP). The Balance Sheet at 31 March 2023 shows total funds carried forward of £486,350 (2022: £484,635) of which fixed assets were £481,718 (2022: £481,718)

Reserves policy

Living History (North East) Ltd has maintained a small level of free reserves over the years currently there are £nil free reserves to meet the working capital requirements of the charity in the event of a significant drop in funding. It has established a policy whereby the free unrestricted funds held by the charity should be between 3 and 6 months of annual expenditure. The present level of reserves falls significantly short of this target level. The trustees' strategy is to build reserves through planned operating surpluses.

Reference and Administrative Details

Charity Name Living History (North East) Ltd Registered Charity 1100755 Number Company Number 04696986 Registered Office and Church Walk operational address Sunderland Tyne and Wear SR1 2BN Trustees Dr Susan Jones (Chair) Mrs. Constance Mary Bulmer Mrs. Pauline Hilton Treasurer Mr. Raymond Hall Davison Miss Sharon Vincent Mr. Alan Cummings Mrs. Janette Hilton Company Secretary Julie Maxwell MICB Independent JM Book keeping Examiner 11 Edith Street, Jarrow NE32 5HS

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LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee) TRUSTEES ANNUAL REPORT For the year ended 31 March 2022

Structure, Governance and Management

Governing documents

The organisation is a charitable company limited by guarantee, incorporated on the 10 March 2003 and amended by special resolution to allow for current governance on 7 October 2003, 30 October 2006 and 12 April 2007. '

Appointment of Trustees

The directors of the company are also charity trustees for the purpose of charity law and under the company's Articles are known as members of the Council of Management. The council is made up of volunteers who are all members of the company elected by the membership at Annual General Meeting and serve for a period of three years retiring by rotation. A retiring trustee is eligible for reelection. The council may from time to time and at any time appoint any member of the company as a member of the Council, either to fill a casual vacancy or by way of addition to the Council, provided that the prescribed maximum be not thereby exceeded. Any member so appointed shall retain his office only until the next Annual General Meeting, but he shall then be eligible for re-election. No person who is not a member of the company shall in any circumstances be eligible to hold office as a member of the Council. The Council is referred to familiarly as the Management Committee.

Induction and training of trustees

New trustees undergo an orientation day to brief them on their obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making process, the business plan and recent financial performance of the charity. During the induction day they meet key employees and other trustees; they are provided with a comprehensive pack containing all the information covered during induction. All trustees are encouraged to attend appropriate external training events where these facilitate the undertaking of their role.

Organisation

The Council of Management administers the charity and meets monthly. A project director is appointed by the trustees to manage day to day operations of the charity. To facilitate effective operations the project director has delegated authority, within terms of delegation approved by the trustees, for operational matters including finance, employment and project related activity.

Risk management

The Trustees have conducted a review of the major risks to which the charity is exposed and systems have been established to mitigate those risks including the implementation of procedures for authorisation of all transactions and projects and for ensuring the consistent quality of the delivery of all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

Public Benefit Statement

The Trustees have referred to the Charity Commission's guidance on public benefit when reviewing the charity's objectives and planning its future activities. This annual report will aim to demonstrate the link between our charitable activity and how this benefits our service users.

7

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee) TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

Trustees' Responsibilities in Relation to the Financial Statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report was approved by the Trustees on:

and signed on their behalf by:

Chairperson Dr Susan Jones

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LIVING HISTORY (NORTH EAST) LTD

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2023

I report on the financial statements of Living History (North East) Ltd for the year ended 31 March 2023, which are set out on pages 10-18

Respective responsibilities of trustees and examiner

The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a Fellow of the Association of Charity Independent Examiners.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

,

05/12/2023 Julie Maxwell MICB

11 Edith Street, Jarrow, Tyne and Wear

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LIVING HISTORY (NORTH EAST) LTD

: (A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT) For the year ended 31 March 2023

Income from:
notes
Voluntary Income
6
Generated Income:
7
Grants and Contracts
Other Income
Other Trading Activities
8
Investments
9
Total Income
Expenditure on:
Raising Funds
10
Charitable Activities:
Operation of the Charity
11
Total Expenditure
Net Income(expenditure) and net movement of
funds
Reconciliation of Funds
Total funds brought forward
Total funds carried forward		 2022 2023
2022 2023
2022 2023
AMOUNT (£)
AMOUNT (£)
TOTAL (£)
Unrestricted Funds
Restricted
Funds
2,207
2,207
64,192
64,192
312
312
4,926
4,926
0
0
71,637
0
**71,637 **
5,216
5,216
32,463
32,463
32,243
32,243
69,922
0
69,922
1,715
0
1,715
484,635
484,635
486,350
0
486,350

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 12 to 18 form an integral part of these accounts.

10

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

Charity Number 1100755 Company Number 04696986

BALANCE SHEET

As at 31 March 2023

Fixed Assets
Tangible Assets
17
Total Fixed Assets
Current Assets
Debtors
18
Cash at bank and in hand
19
Total Current Assets
Creditors:
Amount falling due within one year
20
Net Current Assets
Current Assets less
Current Liabilities
Net Assets
Represented by:
Unrestricted Income Funds
Restricted Income Funds
Total Funds		 £
4,982		 Total
2022 2023
£
481,718		 £
0
3,267		 Total
2021
2022
£
481,718
481,718
4,632		 481,718
2,917
4,982
-350		 3,267
-350
486,350
486,350		 484,635
484,635
486,350 484,635
486,350 484,635

The company was entitled to an exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with FRS102 SORP.

The notes on pages 12 to 20 form an integral part of these accounts.

These financial statements were approved by the Board on:

and are signed on its behalf by: Pauline Hilton Treasurer

11

LIVING HISTORY (NORTH EAST) LTD

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Living History (North East) Ltd meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £2,917 and has already secured funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

12

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recognised as an expense under the appropriate heading in the SoFA.

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

3.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.8 Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

3.9 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of oral history projects and other activities undertaken to further the purposes of the charity and their associated support costs.

13

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £250 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Property Fixtures, fittings and equipment

Straight line over life of lease Straight line over four years

14

LIVING HISTORY (NORTH EAST) LTD

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

6
7
8
9		 Analysis of Income
Voluntary Income
City of Sunderland General Funding
Membership Fees
Fundraising Activities
General Donations
Charitable Activities
Income from Grants and Contracts
Heritage Fund
Awards For All
SIB
Other
Other Income
Sub Total
0
Other Income
Other Trading Activities
Room Hire / Bookings
Services
Book Sales
Other
Generated Income
External Projects		 Unrestricted
Funds
Restricted
Funds
Total 2023
Total 2022
£
£
£
£
0
0
1,000
149
149
405
1,000
1,000
175
58
58
5,840
2,207
0
1,207
6,420
0
0
0
0
0
0
0
0
0
312
312
2,723
0
0
0
0
0
0
0
0
0
312
0
312
2,723
1,042
1,042
0
2,227
2,227
0
0
0
0
1,657
1,657
1,693
4,926
0
4,926
1,693
64,192
64,192
25,300
64,192
0
64,192
25,300

15

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of expenditure on charitable activities
10
Raising Funds
Merchandising/advertising
Fundraising and Function Costs
Events and FODS
Misc
11
Charitable Activities
Direct Costs
Salaries and project fees
Travel and volunteer expenses
Project expenses
Project resources
other project costs
project training
Other /Offsite office
Support Costs
Salaries
General volunteer expenses
Premises cost and insurance
Utilities
Garden/building maintenance
Office Costs
Office Equipment purchase/maintenance
Subscriptions/conference fees
bank charges
Travel/ Meetings Costs
Deprecaition
Training
Sundries
Governance Costs
Independent examiners fees
Trustee Training Costs
Trustees meetings and travel costs
Total Charitable Activities
Total Expenditure		 Unrestricted
Funds
Restricted
Funds
Total
2023
Total
2022
£
£
£
£
962
962
1,280
600
600
34
1,905
1,905
3,436
1,750
1,750
592
5,216
0
5,216
5,342
22,313
22,313
6,700
1,270
1,270
150
0
0
0
811
811
11
3,137
3,137
956
3,287
3,287
1,022
1,520
1,520
1,320
12,001
12,001
16,780
565
565
957
5,832
5,832
4,434
2,766
2,766
3,393
211
211
4,246
5,300
5,300
6,332
3,301
3,301
1,011
108
108
260
9
9
14
12
12
394
0
0
0
26
26
375
812
812
888
350
350
350
995
995
0
80
80
81
64,706
0
64,706
49,674
69,922
0
69,922
55,016

16

LIVING HISTORY (NORTH EAST) LTD

For the year ended 31 March 2023

12
Fees for examination of the accounts
Independent fees for reporting on the accounts
13
Analysis fo Staff Costs and the cost of key
management personnel
Salaries and Wages		 2023
£
350
350
2023
£
34,314
34313.9		 2022
£
350
350
2022
£
23480
23480

No employees received renumeration above £60,000 (2018:£nil)

14 Staff Numbers

The average monthly head count was 1 staff (2017: 3staff) and the average monthly number of full-time equivalent employees during the year were as follows

The parts of the charity in which the employees
work
Charitable activities		 2023
Number
0.5
0.5		 2022
Number
0.5
0.5

15 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or related charity

Trustees Expenses

no trustees expenses have been incurred in the year (2022 £nil)

Transaction(s) with related parties

There have been no related party transactions in the reporting period

16 Corporation Taxation

The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988

or section 252 of the Taxation of Chargeable gains Act 1992 to the extent that these are applied to its

charitable objectives

17

LIVING HISTORY (NORTH EAST) LTD

For the year ended 31 March 2023
17 Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
Basis
Rate
Balance brought forward
Deprecation charge for year
Disposals
Balance carried forward
Net Book Value
Brought Forward
Carried Forward
18
Debtors and prepayments receivable within 1
year)
Trade Debtors
19 Cash at bank and in hand
Cash at bank
Cash in hand
20 Creditors and accruals (payable in 1 year)
Trade Creditors
Accruals
Independent examination of accounts
Other Creditors		 For the year ended 31 March 2023 Total
£
Freehold
land and
buildings
£
481,718		 Fixtures,
Fittings
and
Equipment
£
481,718
481,718 0 481,718
SL
25%
0 0 0
481,718 0 481,718
481,718 0 481,718
2023
£
0
0
2023
£
4,982		 2022
£
0
0
2022
£
15,818
0
15,818
2022
£
350
350
4,982
2023
£
350
350

19

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2023

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee)

Charity number 1100755 Company number 04696986

:. LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee) TRUSTEES ANNUAL REPORT For the year ended 31 March 2023

The trustees are pleased to present their annual directors' report together with the financial statements of the charity for the year ended 31 March 2023 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)

OUR MISSION: Making Memories Matter

To bring together, to safeguard and then to share living memories and to make this valuable cultural heritage asset accessible. We support the innovative use of oral history, personal testimonies, skill development and training to develop inspired community engagement for the benefit of the people of the city and the region.

"There are great therapeutic benefits or enhancement-of-life benefits to the narrators doing an oral . history. Benefits are directly in proportion to how rigorous a historical effort it is, and therefore, the less "therapeutic" the goal, the more therapeutic the result will be.

"W. Baum”

5

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee) TRUSTEES ANNUAL REPORT For the year ended 31 March 2023

Treasurers Report

Financial Review

Living History (North East) Ltd is funded by donations grants and a variety of generated funds from activities. The total income for the year was £71,637 (2022: £45,070) this income is allocated across respective funds on the Statement of Financial Activities in accordance with the Statement of Recommended Practice (SORP). The Balance Sheet at 31 March 2023 shows total funds carried forward of £486,350 (2022: £484,635) of which fixed assets were £481,718 (2022: £481,718)

Reserves policy

Living History (North East) Ltd has maintained a small level of free reserves over the years currently there are £nil free reserves to meet the working capital requirements of the charity in the event of a significant drop in funding. It has established a policy whereby the free unrestricted funds held by the charity should be between 3 and 6 months of annual expenditure. The present level of reserves falls significantly short of this target level. The trustees' strategy is to build reserves through planned operating surpluses.

Reference and Administrative Details

Charity Name Living History (North East) Ltd Registered Charity 1100755 Number Company Number 04696986 Registered Office and Church Walk operational address Sunderland Tyne and Wear SR1 2BN Trustees Dr Susan Jones (Chair) Mrs. Constance Mary Bulmer Mrs. Pauline Hilton Treasurer Mr. Raymond Hall Davison Miss Sharon Vincent Mr. Alan Cummings Mrs. Janette Hilton Company Secretary Julie Maxwell MICB Independent JM Book keeping Examiner 11 Edith Street, Jarrow NE32 5HS

6

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee) TRUSTEES ANNUAL REPORT For the year ended 31 March 2022

Structure, Governance and Management

Governing documents

The organisation is a charitable company limited by guarantee, incorporated on the 10 March 2003 and amended by special resolution to allow for current governance on 7 October 2003, 30 October 2006 and 12 April 2007. '

Appointment of Trustees

The directors of the company are also charity trustees for the purpose of charity law and under the company's Articles are known as members of the Council of Management. The council is made up of volunteers who are all members of the company elected by the membership at Annual General Meeting and serve for a period of three years retiring by rotation. A retiring trustee is eligible for reelection. The council may from time to time and at any time appoint any member of the company as a member of the Council, either to fill a casual vacancy or by way of addition to the Council, provided that the prescribed maximum be not thereby exceeded. Any member so appointed shall retain his office only until the next Annual General Meeting, but he shall then be eligible for re-election. No person who is not a member of the company shall in any circumstances be eligible to hold office as a member of the Council. The Council is referred to familiarly as the Management Committee.

Induction and training of trustees

New trustees undergo an orientation day to brief them on their obligations under charity and company law, the content of the Memorandum and Articles of Association, the committee and decision making process, the business plan and recent financial performance of the charity. During the induction day they meet key employees and other trustees; they are provided with a comprehensive pack containing all the information covered during induction. All trustees are encouraged to attend appropriate external training events where these facilitate the undertaking of their role.

Organisation

The Council of Management administers the charity and meets monthly. A project director is appointed by the trustees to manage day to day operations of the charity. To facilitate effective operations the project director has delegated authority, within terms of delegation approved by the trustees, for operational matters including finance, employment and project related activity.

Risk management

The Trustees have conducted a review of the major risks to which the charity is exposed and systems have been established to mitigate those risks including the implementation of procedures for authorisation of all transactions and projects and for ensuring the consistent quality of the delivery of all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

Public Benefit Statement

The Trustees have referred to the Charity Commission's guidance on public benefit when reviewing the charity's objectives and planning its future activities. This annual report will aim to demonstrate the link between our charitable activity and how this benefits our service users.

7

LIVING HISTORY (NORTH EAST) LTD (A company limited by guarantee) TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

Trustees' Responsibilities in Relation to the Financial Statements

The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

This report was approved by the Trustees on:

and signed on their behalf by:

Chairperson Dr Susan Jones

8

LIVING HISTORY (NORTH EAST) LTD

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2023

I report on the financial statements of Living History (North East) Ltd for the year ended 31 March 2023, which are set out on pages 10-18

Respective responsibilities of trustees and examiner

The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a Fellow of the Association of Charity Independent Examiners.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

,

05/12/2023 Julie Maxwell MICB

11 Edith Street, Jarrow, Tyne and Wear

9

LIVING HISTORY (NORTH EAST) LTD

: (A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT) For the year ended 31 March 2023

Income from:
notes
Voluntary Income
6
Generated Income:
7
Grants and Contracts
Other Income
Other Trading Activities
8
Investments
9
Total Income
Expenditure on:
Raising Funds
10
Charitable Activities:
Operation of the Charity
11
Total Expenditure
Net Income(expenditure) and net movement of
funds
Reconciliation of Funds
Total funds brought forward
Total funds carried forward		 2022 2023
2022 2023
2022 2023
AMOUNT (£)
AMOUNT (£)
TOTAL (£)
Unrestricted Funds
Restricted
Funds
2,207
2,207
64,192
64,192
312
312
4,926
4,926
0
0
71,637
0
**71,637 **
5,216
5,216
32,463
32,463
32,243
32,243
69,922
0
69,922
1,715
0
1,715
484,635
484,635
486,350
0
486,350

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 12 to 18 form an integral part of these accounts.

10

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

Charity Number 1100755 Company Number 04696986

BALANCE SHEET

As at 31 March 2023

Fixed Assets
Tangible Assets
17
Total Fixed Assets
Current Assets
Debtors
18
Cash at bank and in hand
19
Total Current Assets
Creditors:
Amount falling due within one year
20
Net Current Assets
Current Assets less
Current Liabilities
Net Assets
Represented by:
Unrestricted Income Funds
Restricted Income Funds
Total Funds		 £
4,982		 Total
2022 2023
£
481,718		 £
0
3,267		 Total
2021
2022
£
481,718
481,718
4,632		 481,718
2,917
4,982
-350		 3,267
-350
486,350
486,350		 484,635
484,635
486,350 484,635
486,350 484,635

The company was entitled to an exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with FRS102 SORP.

The notes on pages 12 to 20 form an integral part of these accounts.

These financial statements were approved by the Board on:

and are signed on its behalf by: Pauline Hilton Treasurer

11

LIVING HISTORY (NORTH EAST) LTD

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Living History (North East) Ltd meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £2,917 and has already secured funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

12

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recognised as an expense under the appropriate heading in the SoFA.

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

3.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.8 Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

3.9 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of oral history projects and other activities undertaken to further the purposes of the charity and their associated support costs.

13

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £250 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Property Fixtures, fittings and equipment

Straight line over life of lease Straight line over four years

14

LIVING HISTORY (NORTH EAST) LTD

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

6
7
8
9		 Analysis of Income
Voluntary Income
City of Sunderland General Funding
Membership Fees
Fundraising Activities
General Donations
Charitable Activities
Income from Grants and Contracts
Heritage Fund
Awards For All
SIB
Other
Other Income
Sub Total
0
Other Income
Other Trading Activities
Room Hire / Bookings
Services
Book Sales
Other
Generated Income
External Projects		 Unrestricted
Funds
Restricted
Funds
Total 2023
Total 2022
£
£
£
£
0
0
1,000
149
149
405
1,000
1,000
175
58
58
5,840
2,207
0
1,207
6,420
0
0
0
0
0
0
0
0
0
312
312
2,723
0
0
0
0
0
0
0
0
0
312
0
312
2,723
1,042
1,042
0
2,227
2,227
0
0
0
0
1,657
1,657
1,693
4,926
0
4,926
1,693
64,192
64,192
25,300
64,192
0
64,192
25,300

15

LIVING HISTORY (NORTH EAST) LTD

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2023

Analysis of expenditure on charitable activities
10
Raising Funds
Merchandising/advertising
Fundraising and Function Costs
Events and FODS
Misc
11
Charitable Activities
Direct Costs
Salaries and project fees
Travel and volunteer expenses
Project expenses
Project resources
other project costs
project training
Other /Offsite office
Support Costs
Salaries
General volunteer expenses
Premises cost and insurance
Utilities
Garden/building maintenance
Office Costs
Office Equipment purchase/maintenance
Subscriptions/conference fees
bank charges
Travel/ Meetings Costs
Deprecaition
Training
Sundries
Governance Costs
Independent examiners fees
Trustee Training Costs
Trustees meetings and travel costs
Total Charitable Activities
Total Expenditure		 Unrestricted
Funds
Restricted
Funds
Total
2023
Total
2022
£
£
£
£
962
962
1,280
600
600
34
1,905
1,905
3,436
1,750
1,750
592
5,216
0
5,216
5,342
22,313
22,313
6,700
1,270
1,270
150
0
0
0
811
811
11
3,137
3,137
956
3,287
3,287
1,022
1,520
1,520
1,320
12,001
12,001
16,780
565
565
957
5,832
5,832
4,434
2,766
2,766
3,393
211
211
4,246
5,300
5,300
6,332
3,301
3,301
1,011
108
108
260
9
9
14
12
12
394
0
0
0
26
26
375
812
812
888
350
350
350
995
995
0
80
80
81
64,706
0
64,706
49,674
69,922
0
69,922
55,016

16

LIVING HISTORY (NORTH EAST) LTD

For the year ended 31 March 2023

12
Fees for examination of the accounts
Independent fees for reporting on the accounts
13
Analysis fo Staff Costs and the cost of key
management personnel
Salaries and Wages		 2023
£
350
350
2023
£
34,314
34313.9		 2022
£
350
350
2022
£
23480
23480

No employees received renumeration above £60,000 (2018:£nil)

14 Staff Numbers

The average monthly head count was 1 staff (2017: 3staff) and the average monthly number of full-time equivalent employees during the year were as follows

The parts of the charity in which the employees
work
Charitable activities		 2023
Number
0.5
0.5		 2022
Number
0.5
0.5

15 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or related charity

Trustees Expenses

no trustees expenses have been incurred in the year (2022 £nil)

Transaction(s) with related parties

There have been no related party transactions in the reporting period

16 Corporation Taxation

The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988

or section 252 of the Taxation of Chargeable gains Act 1992 to the extent that these are applied to its

charitable objectives

17

LIVING HISTORY (NORTH EAST) LTD

For the year ended 31 March 2023
17 Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
Basis
Rate
Balance brought forward
Deprecation charge for year
Disposals
Balance carried forward
Net Book Value
Brought Forward
Carried Forward
18
Debtors and prepayments receivable within 1
year)
Trade Debtors
19 Cash at bank and in hand
Cash at bank
Cash in hand
20 Creditors and accruals (payable in 1 year)
Trade Creditors
Accruals
Independent examination of accounts
Other Creditors		 For the year ended 31 March 2023 Total
£
Freehold
land and
buildings
£
481,718		 Fixtures,
Fittings
and
Equipment
£
481,718
481,718 0 481,718
SL
25%
0 0 0
481,718 0 481,718
481,718 0 481,718
2023
£
0
0
2023
£
4,982		 2022
£
0
0
2022
£
15,818
0
15,818
2022
£
350
350
4,982
2023
£
350
350

19