REGISTERED COMPANY NUMBER: 04804835 REGISTERED CHARITY NUMBER: 1100754
REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR
PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| Page | |
|---|---|
| Legal & Administrative Information | 1 |
| Trustees Annual Report | 2 - 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 - 12 |
PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
LEGAL AND ADMINISTRATIVE INFORMATION
Status
The organisation is a charitable company limited by guarantee, incorporated on 19 June 2003 and registered as a charity on 17 November 2003
The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. Under those Articles, the Board of Trustees are elected with a requirement that one-third retire at each AGM. Retiring Trustees are elegible for re-election.
Board of Trustees
H. M. Franc J. Phillips S. Horsman J. Robinson J. Hughes J. Lythgoe B. Upadhay E. A. Fleming Secretary S. Phillips Registered Office and Operational Address 4 Harropwell Lane Pontefract West Yorkshire WF8 1QY
Accountants
Stephens Accountancy Services Ltd 32 Gillygate Pontefract West Yorkshire WF8 1PQ Bankers Solicitors Barclays Bank Plc Maurice Smiths 5 Market Place Norwood House Pontefract Stuart Road WF8 Pontefract WF8 1BT
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025
The trustees are pleased to present their report together with the financial statements of the charity for the year ended 31 March 2025.
Legal and administrative information set out on page 1 forms part of the report. The financial statements comply with the current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities.
AIM AND PURPOSE
The purpose of the Pontefract Family Centre is to provide, in a safe and caring environment, adults with learning difficulties leisure, recreational and educational opportunities which are meaningful, testing, rewarding and confidence building. This is aimed at enhancing the lives of those who would otherwise be denied access to such opportunities.
OBJECTIVES AND ACTIVITIES
The centre has operated out of premises at 4 Harropwell Lane, Pontefract for approximately 39 years.
The Company is administered by the Board of Directors / Trustees who, at monthly meetings, plan to ensure activities will contribute to the aims set out whilst also taking into consideration the Charity Commission's general guidance on public benefit. All members give their time voluntarily and receive no benefit other than those set out in Note 5 to the accounts.
The Trustees delegate the day-to-day responsibility for organising and administrating the Charity to the Centre Manager and his senior staff.
Our activities are as follows:-
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Day Opportunities
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Gateway (Social Club)
-
Bowling
-
Pool Club
-
Sports / Football Club
Our Equal Opportunities Policy continues to be excercised demonstrating our determined attitude to practicing equal opportunities in all aspects of our work.
ORGANISATION
The Trustees delegate the day-to-day responsibility for organising and administrating the Charity to the Centre Manager and his senior staff.
DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS
The centre has been operating out of Pontefract for approximately 39 years.
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025
ACHIEVEMENTS AND PERFORMANCE
Based on our mission statement, the Centre has had another satisfactory year by continuing to provide a high quality service to its members.
During the year and within Day Opportunities, many well attended outside visits have been undertaken, e.g, theme parks, theatres, museums etc.
All Monday to Thursday evening activities continue to be well attended.
We have also continued to fulfil our contractual obligations to W.M.D.C., our major provider of funds.
FINANCIAL REVIEW
WMDC grant income has remained the same. An additional grant was received to cover the Artisan baker's wages.
A meeting with the Authority took place in 2019/20 to discuss an uplift on the funding. It was confirmed that an increase from April 2020 of 1.5%
RESERVES POLICY
The trustees have established a policy whereby the unrestricted funds not committed or invested in tangible assets (the free reserves') held by the charity should approximate to one quarter of the annual resources expended. This would provide sufficient funds to cover management, administration and support costs and respond to emergencies as they arise. At the present time, free reserves do not reach this target, however the trustees are continuing to seek additional funds from any available sources and keep costs under regular review.
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025
STATEMENT OF TRUSTEES RESPONSIBILITIES
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources and application of resources of the charity for that period. In preparing these financial statements the trustees are required to:-
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is appropriate to presume that the charity will continue in business
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
SMALL COMPANIES PROVISIONS
This report has been prepared in accordance with the special provisions for the small companies under the Companies Act 2006.
Registered Office:
Signed by order of the Trustees
4 Harropwell Lane Pontefract West Yorkshire WF8 1QY J HUGHES - DIRECTOR
Approved by the Trustees on: 18 November 2025.
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS
We report on the accounts for the year ended 31 March 2025 set out on pages 6 to 12.
Respective responsibilities of Trustees and Examiner
As the charity trustees, you are responsible for the preparation of accounts: you consider that the audit requirements of section 43(2) of the Charities Act 1993 (CA 1993) does not apply. It is our responsibility to state, on the basis of proceedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of CA 1993, whether particular matters have come to our attention.
Basis of Independent Examiners' report
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, we do not express an audit opinion on the view given by the accounts.
Independent Examiners' qualified statement
These accounts have been prepared from the accounting records, information and explanations provided to us. We are satisfied that the accounts fully comply with the accounting requirements of the Charities Act 1993.
In connection with our examination, no matter has come to our attention:
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which gives reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of CA 1993; and to prepare accounts which accord and comply with the accounting records and to comply with the accounting requirements of CA 1993 have not been met; or
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to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stephens Accountancy Services Ltd
……………………………………………………….
Southgate Business Centre 32 Gillygate Pontefract WF8 1PQ
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT)
FOR THE YEAR ENDED 31 MARCH 2025
| Unrestricted | Restricted | Total | Total | |||
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |||
| 2025 | 2024 | |||||
| Notes | £ | £ | £ | £ | ||
| Incoming Resources | ||||||
| Incoming resources from Generated funds: | ||||||
| Voluntary Income: | ||||||
| Grants and donations | 2 | 136,897 | 136,897 | 133,540 | ||
| Investment income | 3 | |||||
| 136,897 | 136,897 | 133,540 | ||||
| Incoming resources from Charitable Activities | ||||||
| Activity Fees | 42,906 | 42,906 | 53,117 | |||
| Room Hire | 570 | 570 | 2,180 | |||
| Catering | 11,271 | 11,271 | 8,104 | |||
| 54,747 | 54,747 | 63,401 | ||||
| Total incoming resources | 191,644 | 191,644 | 196,941 | |||
| Resources expended | 4 | |||||
| Costs of generating funds: | ||||||
| Fundraising costs of grants and donations | ||||||
| Charitable activities: | ||||||
| Operation of the centre | 184,634 | 184,634 | 167,288 | |||
| Governance costs | 5,630 | 5,630 | 5,439 | |||
| Total resources expended | 190,264 | 0 190,264 |
172,727 | |||
| Net income / (expenditure) for the year before | ||||||
| transfers | 1,380 | 1,380 | 24,214 | |||
| Gross transfers between funds | ||||||
| Reconciliation of funds | 1,380 | 0 1,380 |
24,214 | |||
| Total funds brought forward | 269,429 | 216,370 485,799 |
||||
| Total funds carried forward | 270,809 | 216,370 487,179 |
All the amounts above are derived from continuing operations and the Centre has no recognised gains or losses other than those passing through the Statement of Financial Activities.
(The notes on pages 8 to 12 from part of these accounts)
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
BALANCE SHEET AT 31 MARCH 2025
| Notes | 2025 | 2024 | ||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| FIXED ASSETS | ||||||
| Tangible Assets | 6 | 256,183.00 | 212,950.00 | |||
| CURRENT ASSETS | ||||||
| Stock | 100.00 | 100.00 | ||||
| Debtors | 7 | 134,972.00 | 135,443.00 | |||
| Cash in Bank | 99,863.00 | 94,332.00 | ||||
| Cash in Hand | 18.00 | 113.00 | ||||
| 234,953.00 | 229,988.00 | |||||
| CREDITORS | ||||||
| Amounts falling due within one year: | 8 | -30,095.00 | -8,433.00 | |||
| NET CURRENT ASSETS | 204,858.00 | 221,555.00 | ||||
| CREDITORS | ||||||
| Amounts falling due after one year | 9 | -27,176.00 | -1,901.00 | |||
| NET ASSETS | 433,865.00 | 432,604.00 | ||||
| FUNDS | ||||||
| Unrestricted | 293,381.00 | 292,120.00 | ||||
| Restricted | 10 | 216,370.00 | 216,370.00 | |||
| Revaluation reserve | -75,886.00 | -75,886.00 | ||||
| 433,865.00 | 432,604.00 |
For the year ending 31 March 2025, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The director's acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions for small companies under Part VII of the Charities Act 1993.
These financial statements were approved by the members of the Board on 18 November 2025 and are signed on their behalf by:
………………………………………………………………………..
J HUGHES - DIRECTOR
The notes on pages 8 to 12 form part of these financial statements
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
1 ACCOUNTING POLICIES
1.1 Basis of Preparation of Accounts
The accounts are prepared under the historical cost convention and include the results of the Charity's operations which are described in the Trustee's Report and all of which are continuing.
The accounts have been prepared in accordance with the Statement of Recommended Practice for the charity records.
The charity has taken advantage of the exemption in Financial Reporting Standard No.1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.
1.2 Tangible Fixed assets to use by the Charity
Tangible Fixed Assets for use by the Charity are stated at cost less depreciation where appropriate.
No depreciation is provided on freehold buildings. It is the policy of the charity to maintain these at least to their current standard and to charge to the income and expenditure account the cost of maintenance as incurred. In the opinion of the Trustees, the resulting charge would not differ materially from that had the freehold buildings been depreciated.
Depreciation is charged on Equipment, Fixtures & Fittings at 10% reducing balance per annum and on the motor vehicle at 25% reducing balance per annum.
1.3 Income
Income and donations are accounted for as received by the charity. No permanent endowments have been received in the period.
1.4 Value Added tax
Value Added Tax is not recoverable by the charity and as such is included in the relevant costs in the statement of Financial Activities.
1.5
Management and Administration Expenditure
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity. This includes costs of renting and running office premises, staff salaries for administration staff and accounting fees.
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PONTEFRACT FAMILY CENTRE
COMPANY LIMITED BY GUARANTEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
2 VOLUNTARY INCOME
| Donations and Gifts Local Authority Grants Other Grants Restricted Grants and Donations |
2025 2024 £ £ 897 9,777 136,000 123,763 - - - - 136,897 133,540 |
|---|---|
3 INVESTMENT INCOME
All of the Centre's investment income arises from the interest bearing deposit accounts.
4 TOTAL RESOURCES EXPENDED
| Holiday & Activity Expenses Catering Travel & Volunteer Expenses Salaries Rates Light & Heat Telephone & Fax Printing, Postage, Stationery & Advertising Insurance Training fees Repairs & Renewals Accountancy Professional Fees Depreciation Sundry Expenses Profit/Loss on disposal |
Fund Operation Governance Total Total Raising of Centre 2025 2024 £ £ £ £ £ 11,995 27,757 8,603 6,579 4,979 6,963 120,608 97,316 2,387 2,270 5,425 6,649 1,126 1,098 1,190 952 6,407 6,105 - - 11,280 6,905 3,240 3,060 2,390 2,379 3,082 1,938 3,865 2,756 3,687 - - 184,634 5,630 0 172,727 |
|---|---|
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
5 STAFF COSTS
No remuneration or expenses were paid to the Trustees in the year.
| The staff costs were: | 2025 | 2024 |
|---|---|---|
| £ | £ | |
| Wages & Salaries | 120,608 | 97,316 |
No employees had emoluments in excess of £60,000 (2025 - nil).
The average weekly number of staff employed by the charity during the year was as follows:
| Charitable Activities Management & Administration |
2025 2024 9 8 1 1 10 9 |
|---|---|
Additionally, the Centre had a pool of approximately 6 unpaid volunteer staff available throughout the year.
6 TANGIBLE FIXED ASSETS FOR USE BY THE CHARITY
| Used directly for charitable purposes: Cost At 1 April 2024 Additions Disposal Revaluation At 31 March 2025 Depreciation At 1 April 2024 Charge for the year Depreciation on disposal At 31 March 2025 Net Book Value At 31 March 2025 At 31 March 2024 |
Equipment Freehold Fixtures & Motor Property Fittings Vehicles Total £ £ £ £ 200,000 37,285 3,850 241,135 - 908 50,594 51,502 -6,450 -6,450 - - - - 200,000 38,193 47,994 286,187 - 26,922 1,263 28,185 - 1,083 1,999 3,082 -1,263 -1,263 - 28,005 1,999 30,004 200,000 10,188 45,995 256,183 200,000 10,363 2,587 212,950 |
|---|---|
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
NOTES FOR THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
7 DEBTORS
| Associated Companies Other debtor EON Debtor 8 CREDITORS: AMOUNTS DUE WITHIN ONE YEAR Accruals Trade creditors 9 CREDITORS: AMOUNT DUE AFTER ONE YEAR Minibus Hire Purchase Bank Loan 10 RESTRICTED FUNDS Strategic Fund Building Furbishment Fund Lottery Building Fund Minibus Appeal Fund Office Equipment Fund Computer Room Fund Hydrotherapy Unit Fund Bakery Project Fund |
2025 2024 £ £ 132,646 132,646 700 560 1,626 2,237 2025 2024 £ £ 270 270 29,825 8,163 2025 2024 £ £ 27,176 - - 1,901 Balance Movement Resources Balance 01/04/2024 in Incoming Outgoing 31/03/2025 £ £ £ £ 12,947 12,947 8,830 8,830 166,814 166,814 15,665 15,665 70 70 4,750 4,750 7,500 7,500 -206 -206 216,370 0 0 216,370 |
|---|---|
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PONTEFRACT FAMILY CENTRE COMPANY LIMITED BY GUARANTEE
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025
10 RESTRICTED FUNDS (CONT..)
The Strategic Fund represents the balance of monies received several years ago which the Trustees with the agreement of the Donors where necessary, have allocated the funds for development of the Centre.
The Building Furbishment Fund represents the balance of a donation from Lloyds/TSB Foundation towards costs of furniture, fittings and equipment for new and renovated premises.
The Lottery Building Fund represents monies received from the National Lottery Charities Board for the building alterations.
The Minibus Appeal Fund represents donations made towards the cost of a replacement minibus and additional funding transferred from the Strategic Fund.
The Office Equipment Appeal Fund represents the initial donation of £70 towards a replacement Word Processor held as restricted funds.
The Computer Room Fund represents donations made to set up a computer room from which members can develop motor skills, learn how to use computers, develop computer technology experience and skills and enjoy playing games.
Hydrotherapy Unit Fund represents a donation of £7,500 received from UK Coal for the purchase of a massage waterbed.
Bakery Project Fund represents monies raised toward the Bakery Project through events and grants.
11 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Restricted Funds Strategic Fund Building Furbishment Fund Lottery Building Fund Minibus Appeal Fund Office Equipment Fund Computer Room Fund Hydrotherapy Unit Fund Bakery Project Fund Unrestricted Funds Building Fund Revenue Reserves Revaluation of Freehold Property 12 COMPANY LIMITED BY GUARENTEE |
Tangible Net Current Fixed Assets Assets Total £ £ £ 12,947 12,947 8,830 8,830 166,814 166,814 15,665 15,665 70 70 4,750 4,750 7,500 7,500 -206 -206 62,000 62,000 1,261 291,648 292,909 -75,886 -75,886 190,934 304,459 495,393 |
|---|---|
The liability of the members is limited to £1.00
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