St Peters South Weald School Association Charity no 1100732 Trustees Annual Report for the Year Ended 31st August 2020 

## Charity name Address 

Names of the Charity Trustees who manage the charity Victoria Dorrington (Chair) Kim Johnson (Vice Chair) lain Gunn (Headteacher) Lynsay Marder (Treasurer) Laura Heazel (Secretary) Vikki Holder Mark Johnson Jenny Hutton Nikki Finch Sophie John Jacqui Parker-Warn Bernadette Bateman Lyndsey Dorrington Nicole Brooks Jo Matthews Annette Boon Chantelle Evans Charlotte Tolfree Diane Wonfor Louise Wridgway Holly Ford Faye Manning 

St Peters South Weald School Association St Peters C E Primary School, Wigley Bush Lane, South Weald, Brentwood, Essex CM14 50N 

Jackie Taylor-Bush Julie Savery Kerry Whelpdale Nicola Haynes Samantha Pryce Sara Rose Tony Wonfor Nicola Ellis Ruth Reeves Jane Rance Faye Appleton Danielle White Jemma McDowell Anna-Marie Sullivan Katy Hirst Amy de Villiers Elizabeth Head Claire Ross Messenger Bisoye Nwagboso Adam Kirkpatrick Dominique Keogh 

Structure, Governance & Management 

Description of the charity's trusts Type of governing document: Constitution How the charity is constituted: Association Trustee selection method: Elected 

## Objectives & Activities 

Summary of the objectives of the charity set out in its governing document: To provide items and host children's events which cannot be purchased or provided from the School's budget 

Summary of the main activities in relation to these objectives Events such as Christmas and Summer parties for all pupils; Leavers evening and year books for Year 6 children and parents; Purchase of various types of equipment and resources for use by the school and all pupils 

Financial Review Brief statement of the Charity's policy on reserves: We aim to raise sufficient funds to help provide the school with items which help benefit the children and to hold sufficient reserves to pay our liabilities as they fall due 

Details of any funds materially in deficit: N/a 

## Declaration 

The Trustees declare that they have approved the trustees report above. Signed on behalf of the Charity's Trustees 

Full Name: Victoria Dorrington 

Signed Position: Chairperson 

Full Name: Lynsay Marder Signed Position: Treasurer 

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St Peters South Weald School Association 

## Charity no 1100732 

## Balance Sheet as at 31st August 

|Current Assets|2020|2019|
|---|---|---|
|Bank CurrentAccount|£5,032|£7,911|
|Bank Deposit Account|£0|£17|
|Cash held|£3,049|£2,322|
|Hut Float|£125|£125|
||£8,206|£10,375|
|Funds forthe Charity|||
|Unrestricted funds b/f|£10,375|£13,676|
|Surplus/excess forthe year|-£1,535|-£3,598|
|Stock|-£634|£297|
|Unrestrictedfundsc/f|£8,206|£10,375|



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St Peters South Weald School Association 

## Charity no 1100732 

Statement of Financial Activities for the Year Ended 31st August 2020 

||2020|2019|
|---|---|---|
|Unrestricted Funds|||
|Incoming resourcesfrom|||
|Voluntary Income|£39,040|£15,635|
|Activities forGenerating Funds|£58,076|£52,775|
|Investment Income|£0|£0|
|Total|£97,116|£68,410|
|Funds due from Festival|£0|£0|
||£97,116|£68,410|
|Resources Expended|||
|FundraisingTradingCosts|£32,599|£22,884|
|Charitable Activities|£66,052|£49,125|
||£98,651|£72,009|
|Net movment infunds|-£1,535|-£3,598|
|Stock movement|-£634|£297|
|Total unrestricted funds b/f|£10,375|£13,676|
|Total unrestricted funds c/f|£8,206|£10,375|
|Current Assets|||
|BankCurrentAccount|£5,032|£7,911|
|Bank DepositAccount|£0|£17|
|Cash held|£3,049|£2,322|
|Hut Float|£125|£125|
||£8,206|£10,375|



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St Peters South Weald School Association Charity no 1100732 Statement of Financial Activities for the Year Ended 31st August 2020 

||2020||2019|||
|---|---|---|---|---|---|
|Analysis of Incoming Resources||||||
|Voluntary Income||||||
|Gift Aid|£719|*TY&LY|£0|||
|Matched Funding - Outdoor Cinema|£0||£1,000|||
|Matched Funding - Fireworks Night|£4,000||£4,000|||
|Matched Funding -Xmas Fayre|£3,000||£7,000|||
|Matched Funding - Valentines Ball|£0||£1,000|||
|Matched Funding -Summer Fayre|£0||£1,000|||
|Other Matched Funding|£0||£1,000||Subsequently passed on to St Peters Church|
|Donation - KAPPS Playscheme|£0||£60|||
|CAF Donation - Circus|£100||£0|||
|CAF Donation - Xmas Trees|£100||£200|||
|CAF Donation - Valentines Ball|£0||£75|||
|CAF Donation - Pancake Day|£0||£50|||
|CAF Donation -Sponsored Event|£0||£50|||
|CAF Donation - Camp Night|£0||£100|||
|CAF Donation - New Classroom Bricks|£100||£0|||
|CAF Donation - Other|£50||£100|||
|Donation - Dewsall Foundation|£25,000||£0|||
|Donation - Parents ofSt Peters School|£5,971||£0|||
|Total|£39,040||£15,635|||
|Activities for Generating Funds||||||
|Second-hand Uniform Sales|£36||£0|||
|Tuck Shop & Hut Refreshments|£110||£786|||
|Commissions|£635||£410|||
|Advertising|£12||£18|||
|Adventure Island Tickets|£2,387||£2,709|||
|Theatre Tickets|£1,700||£0|||
|South Weald Festival|£6,844|*2019|£1,712|*2018||
|Quiz Night 2020|£620||£0|||
|Outdoor Cinema 2019|£0||£1,620||Netofdonation/matched funding|
|Annual Penny Race|£1,328||£1,557|||
|Fireworks Night2019<br>Film Nights|£6,466<br>£232||£6,900<br>£552||Netofdonation/matched funding|
|Xmas Party Night|£1,951||£0|||
|Xmas Wreath Making Evening|£1,466||£0|||
|XmasTrees<br>Xmas Fayre<br>Xmas Fundraising|£3,628<br>£7,211<br>£3,366||£4,685<br>£5,922<br>£3,944||Net ofdonation/matched funding<br>Netofdonation/matched funding|
|Annual Pantomime|£781||£686|||
|£5 Challenge|£0||£4,162|||
|Valentines Ball 2019<br>Pancake Day<br>Bingo Night2020|£0<br>£1,409<br>£1,720||£3,419<br>£1,338<br>£0||Netofdonation/matched funding<br>Net ofdonation/matched funding|
|Mother's DaySale|£1,410||£1,374|||
|Sponsored Inflatables Event<br>Father's DaySale|£0<br>£0||£5,447<br>£1,269||Netofdonation/matched funding|
|Camp Night<br>Circus 2019|£0<br>£2,655||£1,294<br>£1,685|*presales|Net ofdonation/matched funding|
|Sports Days|£0||£730|||
|Summer Parties|£9|*2019|£557|||
|New Classroom Bricks|£9,161||£0|||
|Lockdown Lotto|£2,940||£0|||
||£58,076||£52,775|||
|Investment Income|£0||£0|||
||£97,116||£68,410|||



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|St Peters South Weald School Association|||||
|---|---|---|---|---|
|Charity no 1100732|||||
|Statement of Financial Activities forthe Year Ended 31stAugust 2019|||||
||2020||2019||
|Analysis of Resources Expended|||||
|Fundraising Trading Costs|||||
|PTA Licence|£110||£105||
|Film Licence|£91||£89||
|Alcohol Licence|£0||£21.||
|Stationery & Postage|£5||£0||
|Thank you gifts|£27||£0||
|Tuck Shop & Hut refreshments|£39||£254||
|Adventure Island tickets|£0||£2,107||
|Theatre Tickets|£1,375:||£0||
|Quiz Night|£27||£0||
|OutdoorCinema|£0||£1,604||
|Fireworks Night 2019|£4,098||£3,888||
|Film Nights|£40||£98||
|Xmas Party Night|£1,650||£0||
|Xmas Wreath Making Evening|£786||£0||
|Xmas Trees|£3,010||£3,970||
|Xmas Fayre 2019|£1,864||£1,248||
|Xmas Fundraising|£2,307||£2,695||
|Annual Pantomime|£803||£435||
|£5 Challenge|£0||£450||
|Valentines Ball 2019|£0||£2,631||
|Pancake Day|£134||£228||
|Bingo Night 2020|£520||£0||
|Mother's Day Sale|£564||£518||
|Sponsored Inflatables Event|£0||£521||
|Father's Day Sale|£36||£506||
|South Weald Festival|£55||£859||
|Camp Night|£0||£341||
|Summer Parties|£330|*2019|£316||
|Circus 2019|£3,340||£0||
|Fireworks Night 2020|£625||£0||
|New Classroom Bricks|£9,363||£0||
|Lockdown Lotto|£1,252||£0||
|Xmas Fayre 2020|£147||£0||
||£32,599||£22,884||
|Charitable Activites|||||
|Donation from Dewsall Foundation towards newclassroom|£25,000||£0||
|Bibles for Reception children|£357||£708|*2019&2019|
|Minibus insurance & running costs|£0||£2,205|*2018&2019|
|£100 donation per class plus SEN/PE&Swimming|£0||£1,600||
|Donation to school for Playground signs|£0||£909||
|Donation to school forSecurity Lockdown System|£0||£5,253||
|Items forongoing event use:|||||
|e.g. buckets, raffle tickets, banqueting rolls, coconut shy, bingo selector|£528||£270||
|Ticket Tailor online sales system|£220||£235||
|Light Up The Night|£0||£15||
|Donation to school forGarden Renovation|£0||£6,100||
|Crackers forSchool Christmas Lunch|£102||£238||
|Items forthe School Association hut: bins/cleaning products|£0||£69||
|Christmas Church Service|£0||£8||
|Christmas Parties|£608||£531||
|Donation to school forpatio area around School Association hut|£0||£1,988||
|Donation toschool forPlayground Mural|£0||£345||
|Tooth Fairy Stickers& Envelopes forSchool Office|£0||£45||
|Donation to school for Playground markings|£0||£2,550||
|Easter Hat Parade prizes|£0||£78||
|Matched fundingdonation given to Church|£0||£1,000||
|Donation toschool for Loftconversion|£0||£20,000||
|Leavers Hoodies|£1,649|*2018 &2020|£567||
|Donation to Church|£0||£620||
|Leavers Evening|£2,636||£261||
|Leaver's Books|£803||£2,589|* 2018& 2019|
|Leaver's Celebrations|£461||£443||
|Donation to Weald Country Park|£0||£500||
|Refreshments forsports matches|£9||£0||
|Donation towards newastro turf|£25,400||£0||
|Donation towards newOffice PC's|£2,207||£0||
|Donation towards PPE & thermal camera (Covid-19)|£5,971||£0||
|Materials to improve school grounds|£101||£0||
||£66,052||£49,126||
||£98,651||£72,009||




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