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2022-03-31-accounts

Registered number: 04419980 Charity number: 1100682

Grace House North East

(A company limited by guarantee)

Trustees’ Report and Financial Statements

For the year ended 31 March 2022

Grace House North East

(A company limited by guarantee)

Contents

Page
Reference and administrative details 1
Trustees’ report 2 - 10
Independent auditors’ report 11 - 13
Statement of financial activities 14
Balance sheet 15
Statement of cash flows 16
Notes to the financial statements 17 - 30

Grace House North East

(A company limited by guarantee)

Reference and administrative details For the year ended 31 March 2022

Trustees Mr S Briton (Chair)
Ms V Milnes
Mr N Henry (Vice Chair)
Mrs C E Miller (Treasurer)
Mr H K S Hinshaw (Resigned 21/01/2022)
Cllr K Chequer
Mr T A McStea
Mr D J Hamblin (Resigned 18/01/2022)
Mrs W Mustard
Mrs V J Norman
Mr D A Bond (Resigned 22/04/2022)
Company secretary Mrs C E Miller
Company registered number 04419980
Charity registered number 1100682
Registered office C/o Debere Limited
Swallow House
Parsons Road
Washington
NE37 1EZ
Business address Bardolph Drive
Southwick
Sunderland
SR5 2DE
Independent Auditor Haines Watts North East Audit LLP
17 Queens Lane
Newcastle upon Tyne
NE1 1RN

1

Grace House North East

(A company limited by guarantee)

Trustees’ report

For the year ended 31 March 2022

The trustees present their annual report together with the audited financial statements of Grace House North East (the charity) for the year ended 31 March 2022. The trustees confirm that the annual report and financial statements of the company comply with the current statutory requirements, the requirements of the company’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

OBJECTIVES AND ACTIVITIES

Policies and objectives

The charity is constituted as a charitable company limited by guarantee and is governed by its Memorandum and Articles of Association. The objects of the charity as set out in its Memorandum and Articles of Association include:

Our Values

Vision - Our vision is of a fairer world for disabled children, young people and their families.

Mission - Our mission is to support and inspire disabled children, young people and their families to manage the challenges of, and enjoy the benefits of, playing a full part in society.

Aim 1

To be the “go-to” organisation for disabled children, young people and their families.by ensuring:

Aim 2

Improve resilience of disabled children, young people and families, by ensuring:

Aim 3

Not to have the scope of our ambitions to be limited by our funding available, by ensuring:

2

Grace House North East

(A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

Public benefit

The trustees have had regard to the Charity Commission’s published guidance on their legal duty on Public Benefit, and due regard is paid to the guidance on public benefit when deciding on what new projects the charity should undertake, under the Charities Act 2011.

Principal activities

The key to our success will be making full use of our purpose-built facilities, having the best range of specialist equipment, investing in a team of highly committed, well trained staff and volunteers, and having a positive attitude that anything is possible. The charity fulfils these aims and objectives by providing a range of support services for disabled children, young people and families.

These services are delivered from the purpose-built facility in Southwick, Sunderland and during the pandemic we have delivered support remotely. A business plan has been developed for 2021-24, outlining the proposed services and how they will be funded.

The main activities that will be undertaken in relation to the charitable purposes are:

Volunteers

We have remained in regular communication with volunteers including celebrating volunteers’ week and a Christmas Party however the numbers supporting us have dropped for many reasons.

ACHIEVEMENTS AND PERFORMANCE

Review of activities

Short break service

Short break service Collaboration between Grace House and Sunderland Care and Support Limited (SCAS) continued, Short Breaks had to reduce capacity for the first part of the year in order to deliver services safely and comply with Government restrictions.

Once Place, Your Space

Our National Lottery Community Fund, which aims to care for disabled children, young people, siblings and their parent carers. The funding has enabled Grace House to offer the following:

This project is now demonstrating real signs of growth and expansion, with families giving us fantastic feedback on this project, as it supports both their mental wellbeing. We are now supporting over 300 families with this project.

3

Grace House North East (A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

Children In Need Gardening activities

Supported by funding from Children In Need we have been able to continue to develop our accessible garden, we now have a section where families can come along together and enjoy safe outdoor fun. This has been developed in response to the pandemic as outdoor space was identified as support to well-being, we had a competition and the families decided to call it the “Rainbow Garden” a direct reference to the pandemic.

Supporting work experience

Funded by CLLD Grace House has again offered work experience placements for disabled children and young people. We have developed virtual office with Grace House, so the young people have been able to use their creative skills developing posters, IT, petty cash, word processing, typing letters and minutes etc. This has all been completed in safe COVID conditions.

You Are Not Alone

Funded by D’Oyly Cart, Hadrian Trust, Edward Gostling and CAF Grace House has continued throughout the pandemic to provide variety of activities for parent carers, disabled children and the whole family, these have included: Yoga, Zumba, mindfulness, Gong Baths, Music Therapy, Creative Therapy.

Youth Groups

Grace House are now delivering 5 youth groups per week funded by Children In Need and Riddell. The groups enjoy a variety of activities including cooking, play games arts and crafts.

Family Support officer

Funded by Garfield Weston and Sunderland City Council COVID support. This is going from strength to strength with the numbers of referrals increasing on a monthly basis, advice being delivered remotely at the moment but when restrictions are lifted, home visiting will restart. We also added additional elements to this project and we started to distribute sensory equipment matching information on how to support each child using this equipment to manage behaviours.

Life skills

Funded by Coalfields Regeneration Fund and CAF, we are providing life skills to disabled children and young people at Portland School, these skills included money management, cooking, time management, etc.

Holiday Hunger Activities

During Summer and Christmas school holidays we provided free nutritious meals to those children on Free School meals, with additional activities such as cookery classes and exercise. Food hampers were also distributed. Funded by Sunderland City Council.

Hardship Vouchers

Hardship Vouchers provided by Sunderland City Council were distributed by the Grace House team to families requiring support.

4

Grace House North East (A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

COVID support

Funded by Sunderland City Council during the pandemic Grace House has been focussing our efforts on the impact of family’s mental health and how we could support during this most challenging time and also the impact of the cost of living on families.

The support we have offered have included:

FINANCIAL REVIEW

Income generated for the year is £605,963 (2021 - £531,887) with expenditure being £552,761 (2021 - £493,756) resulting in a surplus of £53,202 (2021 - £38,131), this is after charging depreciation of £78,459 (2021 - £79,514).

Of the results generated for the year a surplus of £117,957 (2021 - £10,028) relates to general unrestricted funds, a deficit of £200,067 (2021 - £55,327 surplus) relates to designated funds and a surplus of £135,312 (2021 - £27,224 deficit) relates to restricted funds.

The charity has continued to receive support from individuals, groups, communities and companies and the trustees acknowledge with gratitude the support received. To date the funds have still been raised, in the main, from the community through donations and participation in events, together with grants and corporate donations.

Fundraising

The charity has continued to receive support from individuals, groups, communities and companies throughout the pandemic and the trustees acknowledge with gratitude the support received.

Donations

We are indebted to our friends’ groups and the thousands of individual donors who continue to fundraise and donate to the charity in so many ways even throughout COVID.

5

Grace House North East

(A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

Corporate fundraising

Our thanks go:

Thanks, are also extended to the many companies that support us through Gifts in Kind, these include HLA and JLA.

6

Grace House North East (A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

Grants

We are also very grateful to the following grant making trusts and organisations who have very generously supported our requests for funding for equipment and projects to enhance our service offer:

Reserves policy

The charitable company has a policy to retain sufficient funds to cover administration costs for the next six months while raising additional funds towards the Charity’s objectives.

At the end of the year, unrestricted free reserves (not tied up in fixed assets) amounted to £236,804 which is above the target set of £215,000. Services being developed will have regard for ongoing funding streams available to the charity.

COVID-19

COVID-19 has presented Grace House with both challenges and opportunities and we plan to approach both with the same positive approach. After making appropriate enquiries, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future.

This policy is based on: the need to eliminate risk in relation to funds raised towards the Charity’s objectives, and the need to have funds readily available when required. The policy will be kept under review as the operations of Grace House develop.

Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

7

Grace House North East

(A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

Investment policy

The charity’s policy for the investment of its funds is to keep them in deposit. This policy is based on:

The policy will be kept under review as the operations of Grace House develop.

PLANS FOR FUTURE PERIODS

Grace House now has a 3 year strategy which we are working too, in the coming year we intend to build on our unrestricted income as we have appointed an Apprentice Fundraiser and Communications Officer which we believe are important to the increase in supporter numbers and income.

We are also developing a new website and re-drafting our Articles of Association to reflect with greater clarity our direction of travel.

We are working with a consultant in developing business plans and this will enable us to look at extending our commercial opportunities.

8

Grace House North East

(A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The charity is constituted as a charitable company limited by guarantee, governed by its Memorandum and Articles of Association, and is a registered charity number 1100682.

Overall responsibility for the affairs of the charity rests with the board of trustees which makes all major policy and financial decisions. Implementation of policies and decisions are delegated to the Chief Executive Officer who liaises closely with the Chairman of the trustees.

Method of appointment, induction and training of trustees

New trustees are found from the contacts and personal knowledge of existing trustees. The aim of the trustees in making appointments is to have a range of skills, qualifications and experience suited to achieving the objectives of the charity.

On appointment trustees are provided with copies of the Governance Handbook, Memorandum and Articles of Association, the most recent audited financial statements and copies of minutes of trustees’ meetings. The experience of the persons appointed usually means that they have a good understanding of the responsibilities of a charity trustee, but where necessary, guidance is provided by the Secretary. Relevant Charity Commission publications are also available to the trustees.

Remuneration of staff

Salary levels for the Chief Executive are reviewed annually by the board, in line with market rates for similar positions.

Partnerships

Grace House North East currently has no formal contractual relationships with partner organisations other than contractual relationships with service suppliers, but a contract with Sunderland Care and Support (Holding Company) Limited is in development.

Risk management

The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. Going forward, the trustees are closely monitoring the occupancy levels of the short break service, to continually assess its financial viability and its place in the market. This is potentially vulnerable to central government social and economic policy, local government spending reviews and changing models of family support services.

9

Grace House North East

(A company limited by guarantee)

Trustees’ report (Continued) For the year ended 31 March 2022

STATEMENTS OF TRUSTEE RESPONSIBILITIES

The trustees (who are also directors of Grace House North East for the purposes of company law) are responsible for preparing the trustees’ report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Disclosure of information to the auditor

Haines Watts were appointed as the charitable company’s auditors to act during the year 2022.

In so far as each trustee is aware;

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

This report was approved by the trustees on 12 September 2022 and signed on their behalf by:

........................................................... Mr S Briton Trustee

10

Grace House North East

(A company limited by guarantee)

Independent Auditors’ Report to the members of Grace House North East For the year ended 31 March 2022

Opinion

We have audited the financial statements of Grace House North East (the ‘charitable company’) for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:

Other information

The trustees are responsible for the other information. The other information comprises the information included in the trustees’ annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

11

Grace House North East

(A company limited by guarantee)

Independent Auditors’ Report to the members of Grace House North East (Continued) For the year ended 31 March 2022

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement set out on page 9, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

12

(A company limited by guarantee)

Grace House North East

Independent Auditors’ Report to the members of Grace House North East (Continued) For the year ended 31 March 2022

We obtained an understanding of the legal and regulatory framework applicable to both the charitable company itself and the industry in which it operates. We identified areas of laws and regulations that could reasonably be expected to have a material effect on the financial statements from our sector experience and through discussion with the directors and other management. The most significant were identified as the Charities Act 2011, the Companies Act 2006, UK GAAP (FRS102) and relevant tax legislation. We considered the extent of compliance with those laws and regulations as part of our procedures on the related financial statements. Our audit procedures included:

Our audit did not identify any key audit matters relating to the detection of irregularities including fraud. However, despite the audit being planned and conducted in accordance with ISAs (UK) there remains an unavoidable risk that material misstatements in the financial statements may not be detected owing to inherent limitations of the audit, and that by their very nature, any such instances of fraud or irregularity likely involve collusion, forgery, intentional misrepresentations, or the override of internal controls.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of Our Report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Donna Bulmer BA (Hons) ACA (Senior Statutory Auditor) For and on behalf of Haines Watts North East LLP Statutory Auditors

14 October 2022 17 Queens Lane Newcastle upon Tyne NE1 1RN

13

Grace House North East

(A company limited by guarantee)

Statement of Financial Activities (Incorporating the Income and Expenditure Account) For the year ended 31 March 2022

Unrestricted Restricted Designated Total
Total
funds
funds
fund		 2022
2021
Notes £
£
£		 £
£
Income from:
Donations and legacies 4 76,915
9,885
-		 86,800
199,614
Charitable activities 5 127,324
317,741
-		 445,065
270,491
Other trading activities 6 66,210
355
-		 66,565
50,373
Other income 4,370
480
-		 4,850
11,409
Investments 7 2,683
-
-		 2,683
-
_
_
_		 _ _
Total income 277,502
328,461
-		 605,963
531,887
_
_
_		 _ _
Expenditure on:
Costs of raising funds 8 47,754
-
-		 47,754
33,069
Charitable activities 9 233,099
193,449
78,459		 505,007
460,687
_
_
_		 _ _
Total expenditure 280,853
193,449
78,459		 552,761
493,756
_
_
_		 _ _
Net movement before transfers ( 3,351 )
135,012
( 78,459 )		 53,202 38,131
Transfers between funds 19 121,308
300
( 121,608 )		 -
-
_
_
_		 _ _
Net movement in funds 117,957
135,312
( 200,067 )		 53,202
38,131
Reconciliation of funds
Total funds brought forward 221,208
114,594
3,170,676		 3,506,478 3,468,347
_
_
_		 _ _
Total Funds carried forward 339,165
249,906
2,970,609		 3,559,680 3,506,478
_ _ _ _ _

The notes on pages 17 to 30 form part of these financial statements

14

Grace House North East

(A company limited by guarantee)

Balance Sheet As at 31 March 2022

Notes 2022 2021
£
£
£
£
Fixed assets
Tangible assets 15 2,970,609 3,045,676
Investments 16 102,361 -
Current assets
Debtors 17 62,254 107,939
Cash at bank and in hand 458,048 392,943
_
_
520,302 500,882
Creditors:amounts falling due within one year 18 ( 33,592 )
( 40,080)
_
_
Net current assets 486,710 460,802
_ _
Net assets 3,559,680 3,506,478
_ _
Fund analysis
Unrestricted funds 339,165 221,208
Designated funds 2,970,609 3,170,676
Restricted funds 249,906 114,594
_ _
Total funds 19 3,559,680 3,506,478
_ _

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The financial statements were approved by the trustees on 12 September 2022 and signed on their behalf by:

........................................ Mrs C E Miller Trustee

Company Number: 04419980

The notes on pages 17 to 30 form part of these financial statements.

15

Grace House North East

(A company limited by guarantee)

Statement of Cash Flows For the year ended 31 March 2022

Notes
2022
£
Net cash flow from operating activities:
Net cash provided by operating activities
23
170,002
Cash flows from investing activities
Interest received
322
Purchase of tangible fixed assets
( 5,219 )
Payment to acquire Investments
( 100,000 )
_
Net cash used in investing activities
( 104,897 )
_
Change in cash and cash equivalents in the
reporting period
65,105
Cash and cash equivalents at the beginning of the year
392,943
_
Cash and cash equivalents at the end of the year
458,048
_
Cash and cash equivalents consist of:
Cash at bank and in hand
458,048
 2021
£
129,438
-
( 9,841)
-
_
( 9,841)
_
119,597
273,346
_
392,943
_
392,943

16

Grace House North East

(A company limited by guarantee)

Notes to the financial statements for the year ended 31 March 2022

1. Accounting Policies

1.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

Grace House North East meets the definition of a public benefit under FRS 102. The financial statements are prepared under the historical cost convention or transaction value unless otherwise stated in the relevant accounting policy note(s). The financial statements are prepared in Sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

1.2 Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

1.3 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors which have been raised by the company for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

17

Grace House North East (A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

1.4 Income

All income is recognised once the company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

For legacies, entitlement is taken as the earlier of the date on which either: the company is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the company has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the company, or the company is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the company where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.

Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measureable. No income is recognised where there is no financial cost borne by a third party.

Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company, this is normally upon notification of the interest paid or payable by the bank.

Other income is recognised in the year in which it is receivable and to the extent the goods have been provided or on completion of the service.

1.5 Expenditure

Expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity, including those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.

Costs of raising funds are costs incurred in attracting voluntary income, and those incurred in trading activities that raise funds.

All resources expended are inclusive of irrecoverable VAT.

18

(A company limited by guarantee)

Grace House North East

Notes to the financial statements (Continued) for the year ended 31 March 2022

1.6 Tangible fixed assets and depreciation

All assets costing more than £500 are capitalised.

Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is not charged on freehold land. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Long term leasehold property - 2% straight line Motor vehicles - 25% reducing balance Fixtures and fittings - 15% reducing balance Computer equipment - 15% reducing balance Other fixed assets - 15% reducing balance

1.7 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.8 Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.9 Liabilities and provisions

Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

1.10 Impairment of fixed assets

Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset’s cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease.

1.11 Pensions

The company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year.

1.12 Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

19

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

1.13 Critical accounting estimates and areas of judgement

Estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

The only significant area of judgement is the useful economic lives of fixed assets, details of which are given above.

2. Company status

The company is a company limited by guarantee. The members of the company are the trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.

3. Statement of financial activities for the prior year

Unrestricted Unrestricted Restricted Total
funds funds
funds		 2021
general designated
Notes £ £
£		 £
Income from:
Donations and legacies 4 199,614 -
-		 199,614
Charitable activities 5 71,500 -
198,991		 270,491
Other trading activities 6 50,373 -
-		 50,373
Other income 11,409 -
-		 11,409
Investments 7 - -
-		 -
_ _
_		 _
Total income 332,896 -
198,991		 531,887
_ _
_		 _
Expenditure on:
Costs of raising funds 8 33,069 -
-		 33,069
Charitable activities 9 153,870 79,514
227,303		 460,687
_ _
_		 _
Total expenditure 186,939 79,514
227,303		 493,756
_ _
_		 _
Net movement before transfers 145,957 ( 79,514 ) ( 28,312 ) 38,131
Transfers between funds 19 ( 135,929 ) 134,841
1,088		 -
_ _
_		 _
Net movement in funds 10,028 55,327
( 27,224 )		 38,131
Reconciliation of funds
Total funds brought forward 211,180 3,115,349
141,818		 3,468,347
_ _
_		 _
Total Funds carried forward 221,208 3,170,676
114,594		 3,506,478
_ _ _ _

20

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

4. Donations and legacies

Unrestricted Restricted
funds
funds
£
£
Donations
70,679
9,885
Corporate sponsorship
6,200
-
Legacies
36
-
_
_
76,915
9,885
_
_
5.
Charitable activities
Unrestricted Restricted
funds
funds
£
£
SCAS income
64,251
-
Grant income
63,073
317,741
_
_
127,324
317,741
_ _
Grants received during the period:
National Lottery Community Fund - OPYS 2020/2024
National Lottery Community Fund - You Are Not Alone
Garfield Weston
Children in Need
Sir James Knott
National Lottery Community Fund
Net Funding
Wellesley Trust
Awards for All
Durham Resilience
Enterprise Social Investment
Charities Aid Foundation
Sports England
Sunderland City Council -HAF
Sunderland City Council -CC
Sunderland City Council- Other
Northern East Innovation Centre
Virgin Money
Linden Family
Edward Gosling
Community Foundation
Other<£5,000
Total
Total

2022

£
80,564

6,200

36
_

86,800
_

Total

2022

£
64,251
380,814
_
445,065
_
2022
£
59,162
-
30,000
30,745
6,000
-
-
-
-
-
12,582
127,750
6,437
20,679
9,902
10,399
5,667
28,970
5,000
5,000
16,728
5,793
_
380,814
Total
2021
£
110,423
14,191
75,000
_
199,614
_
Total
2021
£
71,500
198,991
_
270,491
_
2021
£
56,083
37,050
-
9,260
-
22,303
9,911
9,108
8,610
10,430
11,382
6,965
-
-
-
-
-
-
-
-
-
17,889
_
198,991



21

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

6. Other trading activities

Unrestricted
Restricted
£
£
Events
41,929
355
Room hire
24,205
-
Shop sales
76
-
_
_
66,210
355

 Total
2022
£
42,284
24,205
76
_
66,565
 Total
2021
£
14,480
35,635
258
_
50,373

7. Investment income

The charitable company’s investment income arises from interest on money held in interest bearing deposit accounts and accrued interest on the Charity’s investment portfolio.

8. Costs of raising funds

Unrestricted Restricted
£
£
Wages and salaries
31,193
-
Events
15,969
-
Materials
592
-
__ _____
47,754
-
 Total
2022
£
31,193
15,969
592
_
47,754
 Total
2021
£
30,024
2,114
931
_
33,069

22

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

9. Expenditure on charitable activities

Activities
undertaken
directly
£
Wages and salaries
159,551
Direct costs
21,659
Premises costs
63,216
Insurances
4,831
Motor and travel expenses
3,158
Office expenses
21,111
Repairs
43,128
Advertising and marketing
1,284
Legal and professional fees
52,820
Training costs
1,208
Depreciation
78,459
Other costs
15,568
_
465,993
_
Support costs
Salary Costs
Governance costs
Audit fee		 Support
costs
£
35,544
-
-
-
-
-
-
-
3,470
-
-
-
_
39,014
_

















Total
2022
£
195,095
21,659
63,216
4,831
3,158
21,111
43,128
1,284
56,290
1,208
78,459
15,568
_
505,007
_
2022
£
35,544
______
2022
£
3,470
 Total
2021
£
151,957
10,643
79,623
4,602
4,512
12,728
65,722
1,499
43,130
803
79,514
6,314
_
460,687
_
2021
£
32,333
_
 _
2021
£
4,620

10. Support costs

11. Governance costs

23

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

12.
Net incoming resources/(resources expended)
Depreciation of tangible fixed assets:
- owned by the charity
13.
Auditor’s remuneration
Auditor’s remuneration
14.
Staff costs
Staff costs were as follows:
Wages and salaries
Social security costs
Other pension costs		 2022
£
78,459
_
2022
£
4,750
_
2022
£
210,382
11,751
4,155
_
226,288
 2021
£
79,514
_
2021
£
4,620
_
2021
£
169,711
8,520
3,390
_
181,621

The average number of persons employed by the company during the year was as follows:

Administrative
Fundraising

 2022
No.
12
1
_
13
 2021
No.
8
1
_
9

No employee received remuneration amounting to more than £60,000 in either year.

During the year, trustees received no remuneration or any reimbursement of expenses.

The trustees consider the Chief Executive and the Office & Finance Co-ordinator to be the key management personnel for the charity. The aggregate remuneration (including all benefits) paid to them during the year amounted to £71,088 (2021: £63,954).

24

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

15. Tangible fixed assets

Long term
Leasehold
property
£
Cost
At 1 April 2021
3,247,029
Additions
-
Disposals
-
_
At 31 March 2022
3,247,029
_
Depreciation
At 1 April 2021
300,121
Charge for the year
59,941
Elimination on disposal
-
_
At 31 March 2022
360,062
_
Net book value
At 31 March 2022
2,886,967
_
At 31 March 2021
2,946,908
 Other
Motor Fixtures & Computer specialist
vehicles
fittings equipment equipment
Total
£
£
£
£
£
28,781
87,038
48,986
119,384 3,531,218
-
-
5,219
-
5,219
-
-
-
( 1,938 ) ( 1,938 )
_ _ _ _ _
28,781
87,038
54,205
117,446 3,534,499
_ _ _ _ _
21,571
57,110
43,229
63,511
485,542
1,802
4,516
4,120
8,080
78,459
-
-
-
( 111 )
( 111 )
_ _ _ _ _
23,373
61,626
47,349
71,480
563,890
_ _ _ _ _
5,408
25,412
6,856
45,966 2,970,609
_ _ _ _ _
7,210
29,928
5,757
55,873 3,045,676

Included in long term leasehold property is land at a cost of £250,000 which is not depreciated.

16. Fixed Asset Investments

Fixed term bonds 2022
£
102,361
_
102,361
 2021
£
-
_
-

During the year the Charity invested £100,000 into a two-year fixed term investment bond. This instrument accrues interest, which is paid on redemption, at 6.75% per annuum and is redeemable on 31 January 2023.

25

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

17. Debtors

Debtors
Trade debtors
Prepayments and accrued income
Other debtors
Creditors: amounts falling due within one year
Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income		 2022
£
4,205
58,049
-
_
62,254
_
2022
£
22,033
2,856
1,389
7,314
_
33,592
 2021
£
5,636
24,603
77,700
_
107,939
_
2021
£
2,985
22,336
1,313
13,446
_
40,080

18. Creditors: amounts falling due within one year

26

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

19. Statement of funds

For the year ended 31 March 2022
Brought
forward
£
Unrestricted funds
General fund
221,180
Capital fund
3,170,676
_
3,391,884
Restricted funds
Counselling & consultation
52,651
Garden
3,048
Work experience
11,287
Shorts breaks & family activities
31,810
Coronavirus support grants
10,568
Business development & sustainability
-
Equipment
414
Youth groups
4,816
_
114,594
_
Total funds
3,506,478
 Transfers
Carried
Income Expenditure
in/out
forward
£
£
£
£
277,502
( 280,853 )
121,308
339,165
-
( 78,459 ) ( 121,608 ) 2,970,609
_
_ _ _
277,502
( 359,312 )
( 300 ) 3,309,774
88,612
( 64,119 )
-
77,144
16,402
( 6,435 )
-
13,015
9,915
( 14,135 )
-
7,067
175,940
( 88,390 )
300
119,660
14,343
( 18,795 )
-
6,116
18,249
-
-
18,249
-
( 231 )
-
183
5,000
( 1,344 )
-
8,472
_
_ _ _
328,461
( 193,449 )
300
249,906
_
_ _ _
605,963
( 552,761 )
- 3,559,680

27

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

19. Statement of funds (Continued)

For the year ended 31 March 2021
Brought
forward
£
Unrestricted funds
General fund
211,180
Capital fund
3,115,349
_
3,326,529
Restricted funds
Counselling & consultation
48,457
Garden
2,040
Work experience
13,815
Shorts breaks & family activities
62,388
Coronavirus support grants
-
Business development & sustainability
-
Equipment
7,413
Youth groups
7,705
_
141,818
_
Total of funds
3,468,347
 Transfers
Carried
Income Expenditure
in/(out)
forward
£
£
£
£
332,896
( 186,939 ) ( 135,929 )
221,208
-
( 79,514 )
134,841 3,170,676
_
_ _ _
332,896
( 266,453 )
( 1,088 ) 3,391,884
56,083
( 51,889 )
-
52,651
9,260
( 8,252 )
-
3,048
17,718
( 20,246 )
-
11,287
56,764
( 88,430 )
1,088
31,810
45,254
( 34,686 )
-
10,568
11,382
( 11,382 )
-
-
-
( 6,999 )
-
414
2,530
( 5,419 )
-
4,816
_
_ _ _
198,991
( 227,303 )
1,088
114,594
_
_ _ _
531,887
( 493,756 )
- 3,506,478

The transfers relate to capital assets purchased, once the assets are acquired these are transferred to the capital fund.

Counselling and consultation – the provision of professional assistance and guidance in resolving personal or psychological problems.

Garden – the garden in short breaks provides disabled children and young people with a variety of safe outdoor activities including a forest school, green house, poly tunnel and raised beds for growing veg in.

Work experience – providing disabled young people with the work experience opportunities including admin, reception and some gardening tasks whilst being supported by staff.

Short breaks and family activities

Family activities – provides safe whole family activities and parent carer support groups which focus on either creative or therapeutic activities including bowl and bite, Gong baths, trips to Washington Wetlands and mindfulness sessions.

Family support – providing support to parent carers after their child’s diagnosis and help them with the complex social care system

VR Fund – providing an amazing experience for children of all ages, giving them a change to go to the moon or to the deepest ocean.

28

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

19. Statement of funds (Continued)

Coronavirus support – provides support such as telephone support, activity packs, nurturing, therapies including family counselling and mindfulness, etc.

Business development & sustainability Enterprise Social Investment – business development, helping to develop a business plan for a soft play and residential care.

Equipment – provides support to purchase a new bedroom hoist

Youth Groups – providing disabled young people with an opportunity to socialize with their peers and have fun.

20. Net analysis of funds

Year ended 31 March 2022 Unrestricted Restricted Designated
Total
funds
funds
funds
funds
£
£
£
£
Fixed assets 102,361
-
2,970,609		 3,072,970
Current assets/Liabilities 236,804
249,906
-
486,710
_ _
_		 _
339,165 249,906
2,970,609		 3,559,680
_ _ _ _
Year ended 31 March 2021 Unrestricted Restricted Designated
Total
funds
funds
funds
funds
£
£
£
£
Fixed assets -
-
3,045,676		 3,045,676
Current assets/liabilities 221,208
114,594
125,000
460,802
_ _
_		 _
221,208
114,594
3,170,676		 3,506,478
_ _ _ _

21. Pension commitments

The company operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents contributions payable by the company to the fund and amounted to £4,115 (2021 - £3,390). Contributions totalling £1,338 (2021 - £1,313) were payable to the fund at the balance sheet date and are included in creditors.

29

Grace House North East

(A company limited by guarantee)

Notes to the financial statements (Continued) for the year ended 31 March 2022

22. Related party transactions

During the year the charity transacted with the following connected companies:

Related Party
Company

Neil Henry (trustee)
HLA Project/Services
Claire Miller (trustee)
Debere Limited
Wendy Mustard
Richard Reed		 Receipts/ (Payments)

( 1,036 )
( 300 )
1,325		 Y/E Debtor/) creditor)

( 1,054 )
-
250

23. Reconciliation of net income/(expenditure) to net cash flow from operating activities

Operating Surplus
Investment income
Depreciation of tangible fixed assets
Profit on disposal of tangible assets
Increase in debtors
(Decrease)/increase in creditors
Net cash flow from operating activities		 2022
£
53,202
( 2,683 )
78,459
1,827
45,685
( 6,488 )
_
170,002
_		 2021
£
38,131
-
79,514
-
4,943
6,850
_
129,438
_

30