LAY COMMUNITY OF ST BENEDICT Company limited by guarantee TRUSTEES. REPORT AND UNAUDITED ACCOUNTS for the year ended 30 April 2021 Chanty regtstrath￿ 1100638 Company registration 04838564 *AAGY9HIN4 1011112021 APANIES HOUSE #267 1 Pa9e 1 of 15 LAY COMMUNITY OF ST BENEDICT LEGAL AND ADMINI￿RATIVE INFORMATION Trustees who held office during Ihe perioj ended April 2021 ain knerton {apw)inted June 2017) VerC￿ra Bai* {co-OPted Nov 20181 PatrKk Cleary (C￿ed Nc¥v 20181 Catherine Fitzsimons (CO￿pIed Nov 2018) Laurence Pearee Ictropted Nov 2018) Stephen Serpell lappoinled Nov 2014, retired 2017. COryOPted and elecled chair Nov 20181 Kenneth kn Svnon (ctsopted Nov 2020 and annualty thereafter) Secretsry & Treasu￿1 Laurence Pea￿e. appointed Nov 2018 Administrator Fiona Rae Charity number 1 IcKJ638 Company number 4838564 Principal address PO Box 7686 Kettering NN166LP Rggistered office 2 Egdean Walk Sevenoaks Kent TN13 3UQ IndeFendent examiner nan Radford 7 Curtey Ck>se West Chi￿.n9t0n RH20 2HU Bankers CAF 8ank PO Box 289 Vlèsl Malling Kent ME19 4TA Page2of15 LAY COMMUNITY OF ST BENEDICT Table of Contents LEGAL AND ADMINISTRATIVE INFORMATION ............................................................................................. TRUSTEES REPORT ..44 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES . . STATEMENT OF FINANCIAL ACTIVITIES........................................................................ BALANCE SHEET......................................................................................... NOTES TO THE ACCOUNTS.. .10-15 Comparry Number 483W, Charity Numt*T 110A36 Page 3 of 15 LAY COMMUNITr OF ST BENEDICT TRUSTEES. REPORT FOR THE YEAR ENDED 30 APRIL 2021 The Injstees who are also directors of the ¢harty for Ihe pwwses of the Cornpanbes Act 2006 present their report and accounts for the year ended 30 April 2021. The accounts have been prepared in accordance wrth the accounting policies set out in Note 1 to the accounts and compty with the chanty's Memorandum arKI hrticles of AsS￿atiOn, applicable law and the quirements of Accounting and Repothng by Chanties.. Stalement of Recommended Practsce applicable to charitie$ preparing their accounts in accordarKe wth the Financkil Reporting Standard appliCa￿e in the UK and Republic of IrelandlFRS102)leffectNe 1 January 201SI.Ihe Charities SORP{FRS 1021, the Financial Reporting Standard aWKabJe in the UK and RepL0l￿ of IrelarKIIFRS1021, the Compan*s Act 2006 and the Charities kt 2011. LCSB'S obj•ds LCSB is a company limrted by guarantee and was wicowated on 19 Juty 2003. It then applied for and was granted charitable status. Its charity registration number is 110￿38_ The principal actwity of LCSB is the promotion of Bene¢Jictine sprituality and rts values of prayer. seryice. and hosprtality in stable communty. Goveman¢• The community L8 led. in partnership wrth a Courtil. by a member, calkd the Leader of the community. This roie is to eoliaborate with the council and the wnmunity in disceming the stralegic direction of LCSB, Io work for the spiritual wellbwng of all members and the community. to inspire members of the community to deeper spirrtual Commitment and to represent the ¢ommunty to l)oth rts members and the outside world. The new leader, AAJam Simon. has declined an honorarium. and has been co-OPt&J as a Trustee. The Trust• The Trustees a￿ the trustees of the LCSB as a charilable trA)dy. rep)rb"ng as appropriate to the Charities Commission. and also the directors of LCSB Limrted. reFo￿"ng to the Registrar of Companie5. They are primarily concemed wrth legal and wulatory compliance and the submission of Ihe statutory annual ￿port and accounts. Together With the Leader and Coun¢il TnJste85 deal with employment and Conlractual issues, data protection, ensuring athquale safeguardir4J. and tsking major financral decisions. Trustees generally serve for three years but may be reappointed. The Council puts forward nomirees for consideration for vaeanc*s but decbon is by the Trustees. At the Trustees AGM in November 2018 Stephen SerFell wa5 re-appointed as a trustee and as Chair of Trustees. Laurence Pearce was aFpointed Iwstee and Treasurer. and Veronica Bailey. Patitk Cleary and Catherine Fitzsimmons were app)inted twstees. During the period under review a Devekwment Plan was submitted firstty to the Trustees and then to an E.G M for aFproval by Adam Swnon, the newly elected ￿ader in September. The plan was approved contingent on the Ci)mmunrty raising s￿￿￿￿nI Sums to hetp finance this.. these sums have been forthcoming. Otherwise, rt has been enough to meet immedk2tety following two Council meeting$ which allowed parb"cipal*)n by Tnjstees as observers. Topics eonsiderejj during the period included reviewing safeguarding reports. an annual update lo the risk register, and the annual report to Porticus on youth work. Training in the du¢ies and reswnsibilities of Trust￿ and company directors is an on-gling prC￿8. Th LCSB has tsvo permanent part-tirne emptyees, an Administrator and a Finance and BcKJkings Secretary. A Risk Register of possitAe th￿ts to the organisation is maintsined and regularty revewed by the Council and Trustees. The Trustees are Satisf￿ thal the reserves hekl ty ¢)rganisatv)n are * an appropn'ate level to maintain conlinuty even in the event of a major Inter￿p￿n to Incorr￿ streams and in line with our reserves policy. They do not seek to increase them fvrther. No Trustee is paid for Ihe4r seNices. Cornpary Numter 4838564. Charity Nurnber 11C￿38 Page 4 of 15 LAY COMMUNITY OF ST BENEDICT As in previous years the Safeguarding OffKer has reV￿wed the Safeguarding p)liw and gNen safeguarding training al the Summer Gathering to members. Aehi8v•fflonts and perforn)an¢e Finan¢• LCSB is a youn9 and vibrant charrtabk organisation funded es5entialty by donations from members. During th¢ period under revtew. the LCSB has again improved rts ffinancial FositK)n. and has substantially increased ils annual income both to part-malch the grant rwENed fr￿n P0￿cuS and to lund an exciting new Development Plan. During the period under rev￿ LCS8 continues to employ an Administrator on a part-b'me basis for 15 hours a week and a Finance & Bookings Secretary for 7 'A hours a week. The Administrator and Finance and 8cx)king$ secretary have peimanent signed contr&t$. arKI report to line managers. Review of financlal posltion: during the year cL¢vered by these accounts the LCSB Produced è surplus of £12.032 las against a surpbus of £9.770 in the preceding per￿), as sh￿n in the Statement of Financ￿1 ActNities on page 8 of these accounts. New Members New members result from enquiries from fn.ends of members, from the websrte and from the reaching of age 16 of family members. There rs a perth of fomiats.on supported by a companion that may prxeed after about a year to lull membetship. mathed by rnaking a promise at a ce￿rnnY. As a result, the numbets ol enquiries received by the Administralor have continued at a steady rate, with some referrals coming from olher Bened￿l•Tre commUn￿e$. but mainly ffom the website and the personal contsct of members. Membershp remained at 185. Coun¢ll and Organisational Framéwork: there is a ¢y¢le of four Council Meetsngs. linked wrth ￿lee a year Trustee meetings. and Team Leadefs. meetings. devBed to maximise the use of peopks, time. and minimise travel exwnses. All meetings in the Feiiod under review were conducted by Zwm. Members are encouraged to be in at ￿ast one of nine Teams". Enquirers and Fomiation. Spiritual Development Events. Marketing and Oulre8ch, Liturgy and Music, RegK)nal Devek)pment. Fund-raising, b and y¢￿th Development The Leader is elected by memters of the Communrty every three years and thts 15 only rerbewable once. Following the Tractstus al the virtual Summer Gathering and AGM in summer 2020. the LCS8 elected the current Leader for a three year tem of offte wrth the folkrnfin9 mIss￿rt for the LCSB.. Nurture the spiritual lrfe of members. rtxted in prayer. work, the Gospel and the Rule of St 8enedKt Act joyfully as mi5sKJnary discipks. going out as indNiduals and Ccmmunty lo those in need Be a beacon of inclusion Encourage young people into the kntr*ledge and love of Ch￿l A br￿f overview of the yearfs actNittes". The core actNity of the Communty since lockdc¢*n started has been a daity routine of online prayer four times a day supplemented by regular fOrn￿￿"0n meeting5 during the week, and an ecumenical ser¥￿e on Sunday nights LCSB roles.. A new leader, Adam Sink)n. was elected * a ￿irtUal, Tractatus In summer 2020. LCSB Administrator Ftona Rae now also has the rofe of General Data Proleclion Regulalions Officer. LCSB Finance and Boc*ings Secretsry". Emity Westkke has been in post since May 2020. In 2021 the Communty celebrated 50 years since its frxjndation by IAtJrtlJ Abbey and lo mark this annNersary ha$ launched a serie$ of LCSB SO talks wrth notable SFeakers such as Dr Rowan Williams, Esther de Waal and Bishop Richard Moth. There have also teen a series of virtual 'decade parts'es, lo celetple aged 18-35. The Easter Triduum 2021 scheduled for Cefn Lea. Christian Conferen¢e Centre. Powy$. again had to be cancelled. However. about 100 Members, fiiends and families attended a virtual Triduum conference by Zoom wrth major inwt from j￿e5 Ah"son and swnrficant invofvement and part￿Ipation of our young Feople and volunteer le•Jer5. LCSB Policies.. coun¢￿ and Trust￿ revivwed the LCSB'S polws during the year, updated some and added a number of new policw to ensure ¢￿pre￿n$Vrfe covewe. especially of Personnel, Safety and Safeguarding issues. Basis of pr•paration of report This has been prePa￿d in accoftlance with the provisions of Part 15 of the Companies Act 20L% relating to small ￿mPanies.. The TtU5tees' Report was approved by the Board ofTrustees on 1414 2021 Trustee and DirLrtor ned Print Name Trustee arKI Director ned Print N rne Crynpdry NumtÉr4838W. Charity Number 11C(638 Page6of15 LAY COMMUNITY OF ST BENEDICT INDEPENDENT EXAMINER'S REPORT TOThETRUSTEES I report on the a¢￿￿￿ts ofthe Lay Communty of St Bened￿t (LCSB) for the year ended 30 April 2021. which are Set out on pages 8 to 14. Rtsptsnsibilltles and basis of report the Trustses of the LCS8 (and also its dir&lors for the purp)ses of Company Lawl you ￿ responsible for the preparation of the accounts in aC￿rdanCe wth the requirements of the Compani8$ P£t 21)06 I'lhe 2006 Act.). Having satisfied myself that the accounts of the LCSB are not requirtrj to be audited under Part 16 of the 20LK8 and are eligible for independent examinatrjn. l ￿￿)rt in wpe¢l of my examinatK)n of your Charity's accounts as camed ou¢ under secb.on 145 of the Charrt*s kl 2011 {kne 2011 kri. In carying out my examination I have followed the tk"rectK)n$ gr¥en by the Charity CommtsS￿ft under srftion 14515) Ibl of the 2011 kl. Independent ex•mIne￿8 $¢*tem•nt I have completed my eXaminat￿n. l that no matters have to my attention in connection with the examinalion giving me ¢ause to beli8ve: counting record5 were not kept irh ￿spect of the LCSB as required by sects'on 386 of the 2006 kt.. or 2. The accounts do not &cord with those records.. of 3. The accounts do not compty with the acc￿jnIln9 requirernents of sects.on 396 of the 2006 kl other than any requirement that the accounts gr¥e a true and fair whth is not a matter constdered as part of an irmjependenl exarnination," or 4. The accounts have not been prepared in a¢￿anCe wth the methods and principles of the Stslement of Recommended Practice for ￿ntIng arKI reporting by charitie5 applicable lo charrties Pfeparing their accounts in accordance with the Financial ReP?￿'n9 Standard applKable in the U.K and republic of I￿l￿nd IFRS 1021. I have no concerns and have ceme across no other matter5 in ¢onr￿t￿n with the examination to which attents'on should be drawn in this re¢￿ in order to enable a proper understsnding of the accounls to be reached. Signed.. Dated.. A Radford, Chartered Accountant 7 Curbey Close West Chiblington RH20 2HU CompJry Nurnter4838W. Ch• Numter 110C638 Pa9e7of1S LAY COMMUNITY OF ST BENEDICT STATEMENT OF FINANCIAL ACTMTIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENOED 30 APRIL 2021 Not•B Genernl Restricted lunds funds Total 2021 Total 2020 INCOME FROM: Donations lall) General Fund Donations lalll DeVe￿M￿l FLmd Donations (Youth Development fund) Donations (Good Works fvnd) Fundrai$ing klivttre$ Grft refund IGenerallDevekJpmBnt) Grft Aid refund (Youth Dev fund) Grft AJd refund (Good INorks fijnd) charitab￿ activitieslother Invesbnent income 17.607 17,607 7,984 3.866 228 136 4,529 17,S50 4.542 855 1.359 2.919 457 78 25.830 74 53.664 228 4.529 45 45 1,921 40 37.196 1,921 40 32,217 Total 4.979 EXPENDITURE ON: Charitable activiti•s Direct Charrtable aCtiv￿"e$ TOTAL: 18.593 18,593 6,571 6,571 25,164 25.164 43.894 43,894 NET INCOME 13.624 (1,592) 12,032 9,770 Transfer belween funds NET MOVEMENT IN FUNDS FOR THE YEAR 13.624 (1.5921 12,032 RECONCILIATION OF FUNDS: Opening fund balances CLOSING BALANCES 61.769 7S,393 26,274 24.682 88,043 100.075 78.273 88,043 Ccmparty Number 4838564. Charity Numter 11C¥A38 Page 8 of IS LAY COMMUNITY OF ST BENEDICT BALANCE SHEET AS AT 30 APRIL 2021 30.04.21 30.04.20 Current a86ets Debtors 11 8.189 7,19J 86.576 93,766 Cash at bank and in hand 96.479 102.868 Crnditorn: amounts due within one year 12 12,5931 {5,7231 Net currnnl a$¥•ts 100.075 88,043 T¢)tal amtts l•¥s ¢urrw)t Il•bilitl•s 100.075 88.043 30.0421 30.04.20 Funds Unrestri¢t•d funds General fund R•$tri¢t¢d funds Youth Development fund Goc¥J Works fund 13 75.393 61,769 21,804 2.878 100.075 23,669 2,605 88.043 Fof the 12 month period ended 30 April 2021 Lay Communty of St Benedict ILCSB} wa5 entitled to exemption under 477 of the Companies Act 20￿. No members have required LCSB to obtain an audit of its accounts for the period in questton in aC￿rdan￿ SeCt￿n 476. The Trustees acknowledge the r8swnsits.lity for.. ensuring LCSB keeps accountirvJ records whKh compty wrth sect￿n$ 386 arKI 387,. and preparing a¢count5 which gp4e a true and fair view of the State of affairs of LCSB as at Ihe end of its financial attounling pencé and of its incoming resources and application of resources. i￿luding its income and expenditure, for the financ4al accounting perkjd in accordance with sections 394 and 395. and which othe￿1$e comply wrth the requirements of the C¢Jnp3n￿S Act 2006 relating lo accounts. as far as applicable to LCSB. The acccMJrts were approved by the Board of Trustees on (ul 2021. Trustee and Director Truslee and Director Company NumLor4838564, Chanty Nuthr 111Kfj&8 P¥Jè g of 15 LAY COMMUNITY OF ST BENEDICT NOTES TO TPIE ACCOUNTS FOR ThE YEAR ENDED 30 APRIL 2021 (comparatives a￿ fc* the 12 months ended 30 April 20201 Ac¢ou•ting policios B•sls of preparallon The accounts have been prepared in accoTdance with the charity's Memorandum arid Articles of Association. the Companies Act 2006 and "Accountry and Reporting by Charit*$'. Statement of Rec¢)mmended Praclrce applicab￿ to charrtie5 weparing their accounts in accordance with the Financial Rewrting Standard applvbl8 in the UK and Republ￿ of Ireland {FRS 102> (effective 1st January 2019)". The chaTty is a Public Benefrt Entty as defined by FRS 102. The charity ha5 taken adv￿1•¥ of the rxovisons in the SORP for charth.es apptying FRS 102 Update 8ullelin 1 not to prepare a Statement of Cash FkM. Income t)onalions and similar incoming resources We included in the pwiod in which tw are received. Expenditure Expenditure is induded when incuri80. Charitable e¥pend"rtLrre comprises those costs in¢urred by the charty in the delNery of its acltvrties. SupFri12021 took place virtually. During the year under review the ¢osts of other events and ￿lated expenses paid from Ihe General Fund were £721 land in the penc¥J ended 30 April 2020 were £22,724). In addition. a DonatKJn of £1,000 was made to supp)rt Celn Lea durirKJ lock(b￿. Ctynp¥ry Nurnber 4838564. Chardy Number 11C(W8 Page 12 of 15 LAY COMMUNITY OF ST BENEDICT 10 Youth Y4ork (from Porticus Fund} A totsl of £6,571 was spent during the year. The main three headings of expenditure were as foNows'. D￿lta1 Ev8ngelisl- five 5￿th$ of petsonnel costs Cobur and Shape Balanced Lrfe £2,779 £2.317 £1.2C Debto The Debtors as at the 8aLance Sheet dale are madè up as folkyws: 2021 2020 Gift aid r•fvnd$ General Funds 4,529 Youth Deve1ow￿nt Fund 595 Good l•Nt¥ks Fund 156 5.414 6.415 Prnpayments 775 775 Total 6.189 7.190 12 Ci•ditorn The creditors as al the Balance Sheet date rel* to the Gerwal Fund and are made up as folh)ws'. 2021 2021 2020 2020 Easter 2020 repayments other items 21)0 4,675 Number 48&8W. Chanty Numbef 11￿38 Page 13of1S LAY COMMUNITY OF ST BENEDICT 13. Movements of Funds Opening BalanG• IvKomo Expenditure Tr•nsfern Closing Balanc• 01.0520 30.04.21 G•n•ral Fund 61.769 32,217 118,5931 75,393 Restrict•d Fund$ Youth Development Fund PcrfiKus 14.976 (6,571) 8.405 Youth Devel¢)pmenl Fund- LCSB 8.693 4.7C6 13.399 Good Works Fund 2.605 273 2,878 26,274 4,979 (6,571) 24,682 Total Funds 88.043 37,196 (25,1641 100,075 Youth deY•lopment Fund- Porti¢ Grant given by Port*us l