**REGISTERED COMPANY NUMBER: 4830437 (England and Wales) REGISTERED CHARITY NUMBER: 1100637** ## West Kent Mediation Report and Accounts 31 March 2022 **West Kent Mediation** **Contents of the Financial Statements for the year ended 31 March 2022** **----- Start of picture text -----**
Page
Chairman's Report 1
Report of the Trustees 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Statement of Financial Position 7
Notes to the Financial Statements 8 to 14
Detailed Statement of Financial Activities 15
**----- End of picture text -----**
**West Kent Mediation** **Chairman's Report for the year ended 31 March 2022** Despite the ongoing concerns about COVID 19 it is good to be able to report that our mediation service has found ways to carry on working, sometimes using Zoom, telephone consultations, or meeting clients in airy locations. Our two excellent office staff Amanda Bell and Gill Brewster have continued to help us adapt our procedures and have kept everything running very smoothly. We will be extremely sorry to say goodbye to Gill when she retires later this year, and we thank her sincerely for her many years of service. Our committee of trustees has met regularly over the past year, and we were delighted to welcome Richard Seymour QC as a new member of our team. At one of our meetings Dorothy Walkington, our schools co-ordinator, came to update us on her peer mediation work, which is now expanding after the challenges of the pandemic and we have received some excellent feedback from the schools she has visited. Our sincere thanks go to Dorothy for her outstanding work. It was very good to be able to meet up with many of our dedicated mediators at the two day certified training course on adult mental health first aid held in March. This was an excellent event and enabled those who attended to further their understanding of issues, such as depression, anxiety and psychosis, which may well be problems that affect some of our clients. We have also arranged for some training on understanding autism a little better and interacting with people who are autistic, which we hope will be equally well attended. We are extremely grateful to the three local authorities who continue to support us - namely Sevenoaks District Council, Tunbridge Wells Borough Council and Tonbridge & Malling Borough Council. We also thank the many town and parish councils in our area for their valuable donations, especially at this challenging time when many services are stretched to the limit. We have been very fortunate to have received funding from the National Lottery Community Fund. This has enabled us to meet all our running costs over a three year period. However this will end in November and two of our other sources of income are also to finish. Inevitably, our applications for funding are ongoing. We have increased our social media consultant's time working with us and we continue to advertise on social media, aiming to publicise our services and to reach a wider audience. In conclusion, on behalf of my fellow trustees I would like to send my sincere thanks to Amanda and Gill and to all our mediators for the very valuable work they do. In addition, I thank my fellow trustees for their support, guidance, and wisdom. We have now been an active service to the public for 26 years, which is a considerable achievement for a small charity like ours and in these challenging times for many families our service is needed more than ever before. Rosemary Morgan Chairman Page 1 **West Kent Mediation (Registered number: 04830437)** **Report of the Trustees for the year ended 31 March 2022** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** West Kent Mediation (WKM) provides a free, impartial and confidential community mediation service to all residents of Sevenoaks District Council, Tonbridge & Malling Borough Council and Tunbridge Wells Borough Council. Mediation is a means of conflict resolution enabling people in dispute to reach a mutually acceptable agreement with the help of volunteer mediators who are trained and supported by WKM's small staff team. ## **Achievements** Our referrals are received through continued partnership working with both statutory and voluntary organisations, including the three leading housing associations in West Kent. 75% of our referrals during the year were neighbour/community cases, and 25% related to family (including homelessness) conflicts. This year, our peer mediation schools service has resumed and been extremely successful, we have trained over 320 students in mediation awareness skills and trained a further 84 students to become mediators in the school environment. ## **Public benefit** The Board of Trustee Directors confirms that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission. ## **FINANCIAL REVIEW** ## **Financial position** In the year ended 31 March 2022 WKM received total incoming resources of £50,407 and expended £52,039 in total, resulting in net expenditure of £1,632 (2021 Income - £26,793). WKM's cumulative reserves to be carried forward at 31 March 2022 thus amounted to £ 79,693 (2021 £81,325). ## **Reserves policy** The Board of Trustee Directors has established a policy whereby the unrestricted free reserves held by the company should be maintained at a level where it is considered that a broad business base can be laid for the charity to continue its current activities. The unrestricted free reserves amounted to £48,193 at 31 March 2022, as the Trustees have designated £25,500 to make provision in the event the company be required to make payment for its office accommodation and/or closure costs if ongoing finance is not received, and a further £6,000 for a project of peer mediation training. The policy is monitored and reviewed annually. ## **FUTURE PLANS** The charity seeks to expand its mediation services with an emphasis on our peer mediation training project in primary schools. We continue to work in close partnership with other mediation services within the Kent Mediation network, and other voluntary and statutory organisations within our area. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, its memorandum and articles of association, and constitutes a limited company limited by guarantee as defined by the Companies Act 2006. Annually, one third of the Trustee Directors retire by rotation at the AGM. Additionally any trustee directors who have been appointed by the Board of Trustee Directors since the last AGM shall hold office only until the next following AGM. If not re-appointed at that AGM he/she shall vacate office at the conclusion of the meeting. Page 2 **West Kent Mediation (Registered number: 04830437)** **Report of the Trustees for the year ended 31 March 2022** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Recruitment and appointment of new trustees** The Board of Trustee Directors regularly reviews the Board's composition to identify any skills gaps. They also review the methods employed to recruit new trustees; these include through word of mouth and networking, insertions in newsletters circulated to service users and volunteers, through the West Kent Mediation website. WKM's publicity material is also displayed in a wide range of community venues including schools, medical centres, supermarkets, libraries, etc. ## **Organisational structure** The Charity's operations are directed by the Board of Trustee Directors, which meets on a regular basis, and is responsible for the supervisory management of the charitable company. The mediation activities are undertaken by volunteers who are recruited, trained, supported and supervised by two paid members of staff. The main funding for the company's charitable activities was provided by and through the local authorities of Sevenoaks, Tonbridge & Malling and Tunbridge Wells and the three major local Housing Associations in West Kent, together with donations from town and parish councils and others. We are in our final year of a 3 year funding project from the National Lottery. We are extremely grateful for the continued support of all our funders ## **Risk management** The Board of Trustee Directors has examined the major strategic, business and operational risks which the company faces and confirm that systems have been established to enable regular reports to be produced, so that current controls can be monitored and improvements introduced as and when necessary. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 04830437 (England and Wales) ## **Registered Charity number** 1100637 ## **Registered office** Sevenoaks Indoor Bowls Centre Hollybush Lane Sevenoaks Kent TN13 3UX ## **Trustees** Mrs S J Constantine Councellor Mr P M Michaels Retired (resigned 22/9/2021) Mrs R A Morgan Retired Mrs P J Robertson Retired Mr K W Turner Retired Mrs R A Clibbens Retired Mr R Seymour (appointed 18/5/2022) ## **Company Secretary** Mrs G Brewster ## **Independent Examiner** Porritt Rainey The Crown Business Centre 10 High Street Otford, Kent TN14 5PQ Page 3 **West Kent Mediation (Registered number: 04830437)** ## **Report of the Trustees for the year ended 31 March 2022** ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Bankers** Lloyds TSB High Street Sevenoaks Kent TN13 This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. Approved by order of the board of trustees on 31 August 2022 and signed on its behalf by: Mr K W Turner - Trustee Page 4 **Independent Examiner's Report to the Trustees of West Kent Mediation (Registered number: 04830437)** ## **Independent examiner's report to the trustees of West Kent Mediation ('the Company')** I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022. ## **Responsibilities and basis of report** As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Alan R E Peal Chartered Accountant Porritt Rainey The Crown Business Centre 10 High Street Otford Sevenoaks Kent TN14 5PQ Date: 2022 Page 5 ## **West Kent Mediation** ## **Statement of Financial Activities (Incorporating an Income and Expenditure Account) for the year ended 31 March 2022** |Unrestricted
Restricted
funds
funds
Notes
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**360**
**-**
**Charitable activities**
3
Mediation
**38,469**
**11,520**
Investment income
2
**58**
**-**
**Total**
**38,887**
**11,520**
**EXPENDITURE ON**
**Charitable activities**
4
Mediation
**40,519**
**11,520**
**NET INCOME/(EXPENDITURE)**
**(1,632)**
**-**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**81,325**
**-**
**TOTAL FUNDS CARRIED FORWARD**
**79,693**
**-**|**2022**
**Total**
**funds**
**£**
**360**
**49,989**
**58**
**50,407**
**52,039**
**(1,632)**
**81,325**
**79,693**|2021
Total
funds
£
48
68,140
221
68,409
41,616
26,793
54,532
81,325| |---|---|---| The notes form part of these financial statements Page 6 **West Kent Mediation (Registered number: 04830437)** ## **Statement of Financial Position 31 March 2022** |Unrestricted
Restricted
funds
funds
Notes
£
£
**CURRENT ASSETS**
Cash at bank
**94,495**
**-**
**CREDITORS**
Amounts falling due within one year
10
**(14,802)**
**-**
**NET CURRENT ASSETS**
**79,693**
**-**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**79,693**
**-**
**NET ASSETS**
**79,693**
**-**
**FUNDS**
11
Unrestricted funds
**TOTAL FUNDS**|**2022**
**Total**
**funds**
**£**
**94,495**
**(14,802)**
**79,693**
**79,693**
**79,693**
**79,693**
**79,693**|2021
Total
funds
£
93,604
(12,279)
81,325
81,325
81,325
81,325
81,325| |---|---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on 31 August 2022 and were signed on its behalf by: Mr K W Turner - Trustee The notes form part of these financial statements Page 7 **West Kent Mediation Notes to the Financial Statements for the year ended 31 March 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits** The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. continued... Page 8 **West Kent Mediation** **Notes to the Financial Statements - continued for the year ended 31 March 2022** ## **2. INVESTMENT INCOME** |**2.**
**INVESTMENT INCOME**|**2.**
**INVESTMENT INCOME**|||| |---|---|---|---|---| |Deposit account interest
**3.**
**INCOME FROM CHARITABLE ACTIVITIES**
Activity
Grants
Mediation
Grants received, included in the above, are as follows:
Sevenoaks District Council
Tunbridge Wells Borough
Tonbridge & Malling Borough Council
Town & Country Housing
West Kent Housing
Parish Councils
Kent Police
Citizens Advice
Town Councils
Clarion Housing Group
Henry Smith Charity
Colyer Fergusson
Early Help
National Lottery
Kent Community Foundation
Linda Hogan Charitable Trust
Tory Family
**4.**
**CHARITABLE ACTIVITIES COSTS**
Direct
Costs (see
note 5)
£
Mediation
**50,130**||**2022**
**£**
**58**
**2022**
**£**
**49,989**
**2022**
**£**
**5,000**
**2,500**
**2,145**
**5,100**
**5,125**
**848**
**500**
**1,875**
**21**
**5,100**
**-**
**2,000**
**2,125**
**17,048**
**-**
**402**
**200**
**49,989**||2021
£
221
2021
£
68,140
2021
£
5,000
2,500
2,160
8,500
6,600
1,350
-
7,500
2,600
3,400
4,000
4,250
-
17,840
2,000
440
-
68,140
Totals
£
**52,039**| ||Direct
Costs (see
note 5)
£
**50,130**|Support
costs
£
**1,909**||Totals
£
**52,039**| |Direct||| |---|---|---| |Costs (see|Support|| |note 5)|costs|Totals| |£|£|£| |**50,130**|**1,909**|**52,039**| continued... Page 9 **West Kent Mediation** ## **Notes to the Financial Statements - continued for the year ended 31 March 2022** ## **5. DIRECT COSTS OF CHARITABLE ACTIVITIES** |Staff costs
Premises Costs
Insurance
Telephone
Stationery and Computer consumables
Sundries
Staff Expenses
Volunteer Expenses and Training
Mediation Fees
Advertising and Presentations
Staff Training
Subscriptions
Volunteer Training|**2022**
**£**
**36,283**
**3,559**
**1,828**
**204**
**2,583**
**48**
**328**
**260**
**1,196**
**980**
**79**
**250**
**2,532**
**50,130**|2021
£
32,256
3,527
1,753
159
770
66
180
257
-
439
-
435
-
39,842| |---|---|---| ## **6. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. ## **7. STAFF COSTS** The average monthly number of employees during the year was as follows: |Organisational Roles|**2022**
**2**|2021
2| |---|---|---| The emoluments of the management team were £39,079. ## **8. PENSION** The company contributes for one employee into The Pensions Trust Money Purchase Plan for Charities and Voluntary Organisations. The company has been notified by The Pensions Trust of the estimated employer debt on withdrawal from the Plan based on the financial position of the Plan as at 30 September 2021. As of this date the estimated employer debt for the company was £2,698 which has been provided for by the company (2021 - £3,854). continued... Page 10 **West Kent Mediation** ## **Notes to the Financial Statements - continued for the year ended 31 March 2022** |**9.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
48
**Charitable activities**
Mediation
33,140
Investment income
221
**Total**
33,409
**EXPENDITURE ON**
**Charitable activities**
Mediation
6,616
**NET INCOME**
26,793
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
54,532
**TOTAL FUNDS CARRIED FORWARD**
81,325
**10.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Accruals and deferred income
Accrued expenses
**11.**
**MOVEMENT IN FUNDS**
Net
movement
At 1/4/21
in funds
£
£
**Unrestricted funds**
General fund
**55,825**
**(1,632)**
Designated Reserves
**25,500**
**-**
Designated School Projects
**-**
**-**
**81,325**
**(1,632)**
**TOTAL FUNDS**
**81,325**
**(1,632) **|Restricted
funds
£
-
35,000
-
35,000
35,000
-
-
-
**2022**
**£**
**10,804**
**3,998**
**14,802**
Transfers
between
funds
£
**(6,000)**
**-**
**6,000**
**-**
**-**|Total
funds
£
48
68,140
221
68,409
41,616
26,793
54,532
81,325
2021
£
7,125
5,154
12,279
At
31/3/22
£
**48,193**
**25,500**
**6,000**
**79,693**
**79,693**| |---|---|---| continued... Page 11 **West Kent Mediation** **Notes to the Financial Statements - continued for the year ended 31 March 2022** ## **11. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Local Authorities
Path Partnership
**TOTAL FUNDS**|Incoming
resources
£
**38,887**
**9,645**
**1,875**
**11,520**
**50,407**|Resources
Movement
expended
in funds
£
£
**(40,519)**
**(1,632)**
**(9,645)**
**-**
**(1,875) **
**-**
**(11,520)**
**-**
**(52,039) **
**(1,632) **| |---|---|---| ## **Comparatives for movement in funds** |||Net|| |---|---|---|---| |||movement|At| ||At 1/4/20|in funds|31/3/21| ||£|£|£| |**Unrestricted funds**|||| |General fund|29,032|26,793|55,825| |Designated Reserves|25,500|-|25,500| ||54,532|26,793|81,325| |**TOTAL FUNDS**|54,532|26,793|81,325| Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement|Movement| |---|---|---|---|---| ||resources|expended|in funds|| ||£|£|£|| |**Unrestricted funds**||||| |General fund|33,409|(6,616)|26,793|| |**Restricted funds**||||| |Local Authorities|9,660|(9,660)||-| |Path Partnership|7,500|(7,500)||-| |The National Lottery Community Fund|17,840|(17,840)||-| ||35,000|(35,000)||-| |**TOTAL FUNDS**|68,409|(41,616)|26,793|| continued... Page 12 **West Kent Mediation** **Notes to the Financial Statements - continued for the year ended 31 March 2022** ## **11. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |||Net|Transfers|| |---|---|---|---|---| |||movement|between|At| ||At 1/4/20|in funds|funds|31/3/22| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|29,032|25,161|(6,000)|48,193| |Designated Reserves|25,500|-|-|25,500| |Designated School Projects|-|-|6,000|6,000| ||54,532|25,161|-|79,693| |**TOTAL FUNDS**|54,532|25,161|-|79,693| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement|Movement| |---|---|---|---|---| ||resources|expended|in funds|| ||£|£|£|| |**Unrestricted funds**||||| |General fund|72,296|(47,135)|25,161|| |**Restricted funds**||||| |Local Authorities|19,305|(19,305)||-| |Path Partnership|9,375|(9,375)||-| |The National Lottery Community Fund|17,840|(17,840)||-| ||46,520|(46,520)||-| |**TOTAL FUNDS**|118,816|(93,655)|25,161|| ## **Transfers between funds** The Trustees have designated funds of £6,000 to be used for a new project of peer mediation training in Primary schools. continued... Page 13 **West Kent Mediation** **Notes to the Financial Statements - continued for the year ended 31 March 2022** ## **12. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2022. ## **13. LIMITATION OF LIABILITY** The charity is a company limited by guarantee and has no share capital. The statutory members of the charitable company guarantee to contribute an amount not exceeding £10 to the assets of the charitable company in the event of a winding up. The total number of such guarantees at 31 March 2021 was 32. Page 14 **West Kent Mediation** ## **Detailed Statement of Financial Activities for the year ended 31 March 2022** ||2022|2021| |---|---|---| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|**360**|48| |**Investment income**||| |Deposit account interest|**58**|221| |**Charitable activities**||| |Grants|**49,989**|68,140| |**Total incoming resources**|**50,407**|68,409| |**EXPENDITURE**||| |**Charitable activities**||| |Wages|**35,600**|31,116| |Pensions|**683**|1,140| |Premises Costs|**3,559**|3,527| |Insurance|**1,828**|1,753| |Telephone|**204**|159| |Stationery and Computer consumables|**2,583**|770| |Sundries|**48**|66| |Staff Expenses|**328**|180| |Volunteer Expenses|**260**|257| |Mediation Fees|**1,196**|-| |Advertising and Presentations|**980**|439| |Staff Training|**79**|-| |Subscriptions|**250**|435| |Volunteer Training|**2,532**|-| ||**50,130**|39,842| |**Support costs**||| |**Management**||| |Sundries|**271**|193| |Payroll processing costs|**338**|331| |Independent examination|**1,300**|1,250| ||**1,909**|1,774| |Total resources expended|**52,039**|41,616| |**Net (expenditure)/income**|**(1,632) **|26,793| This page does not form part of the statutory financial statements Page 15