Charity Registration Number 1100330
Company Registration number 04884359
SANDCASTLES PRE-SCHOOL PLAYGROUP
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR YEAR ENDING 31 AUGUST 2020
Doc ID: 2709a1ef37312baa38d3624df36dd394a36a13ab
SANDCASTLES PRE-SCHOOL PLAYGROUP
CONTENTS
| Trustees report | Page 1-3 |
|---|---|
| Statements ofTrustees responsibility | Page 4 |
| Statement offinancial activities | Page 5 |
| Balance sheet | Page 6-7 |
| Notesto financial statements | Page 8-11 |
| AGMminutesApril2019 | Page12 |
Doc ID: 2709a1ef37312baa38d3624df36dd394a36a13ab
SANDCASTLES PRE-SCHOOL PLAYGROUP
TRUSTEES REPORT
FOR THE YEAR ENDING 31 AUGUST 2020
The trustees present their annual report and financial statements for the year ending 31 August 2020.
The financial statements have been set out in accordance with the accounting policies set out in note 1 to the financial statements.
OBJECTIVES AND ACTIVITIES
The objectives of the charity are:
-
e To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups
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e Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion or means of ability
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e Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs
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e Instigating and adhering to and furthering the aim of the pre-school alliance
The Trustees have paid due regard to guidance issued by the Charity Commission on public benefit when reviewing the charity’s aims and objectives and in planning future activities. In particular the Trustees consider how planned activities will contribute to those aims and objectives.
ACHIEVEMENTS AND PERFORMANCE
In September 2019, we had 15 children leave in July to go to Connor Downs school. We had a busy start to the year, and we had 18 children on the register. We also have six children on the new 30,hour funding for working parents.
The staff have returned in September with more hours, due to Emma leaving.
Amanda spent one week down at the local primary school during transition to help the children settle in at their new school.
We have four children on the books that have IEPs all four are around speech, two need adult support, which they are receiving from the setting. We cannot apply for any grants until they are on their 15 hours funding.
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We have had one college student on placement and also another helper {along to support her} as Chloe has learning disabilities. When Covid 19 came along and we had a country wide lockdown, and when we returned to work Chloe was unable to return due to shielding.
We went for a walk in Tehidy woods and the children had a Gruffalo experience, where Janice and staff set up different activities around the woods for the children to experience, e.g. twigs and leaves to build different homes for the animals, mud kitchen to make food, and clay to make the animals from the story book. Needless to say, a great time was had by all.
We continued fund raising throughout the year with events such as bags for school which involved playgroup being paid for donated old clothing which raised £72.00. We also received an anonymous donation of £100.
We held our Christmas play, tombola, and this year we also had a Christmas hamper to raffle off, we raised £192, some of which went towards the Christmas party and this year Father Christmas arrived at playgroup on his sleigh.
Returning into the new year
Shanthi updated her child protection training. We had to close the playgroup on Friday 20" March due to the Corona virus, so we had to give all our donated Easter eggs away as we did not know when we would be back to playgroup, there was 75 of them!
The country was in its first lockdown due to Covid 19 and the seriousness of the virus.
All staff were shielding except Janice, which resulted in us being unable to open to keyworker and venerable children due to having no staff.
After the twelve-week shielding period Janice, Marie and Tania were able to open the playgroup to the children that were going to go to school that September. There wasa lot of guidance in place of what the children could play with because of the danger of cross contamination.
Janice, Marie and Tania also painted the fence both inside and on the outside.
All staff have updated their Prevent Duty training in line with Ofsted regulation.
| would also like to thank the committee for all their support and understanding which they have given to Janice during this pandemic.
FINANCIAL REVIEW
The results for the year are shown in the statement of financial activities and show a net loss of £1,966 (loss of £4,247 in 2019) together with the reserves brought forward give a total reserves figure at the year-end of £49,501 (£39,351 in 2019).
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RESERVES POLICY
The Trustees aim to hold reserves in funds at an adequate level to support the charity’s current and future activities.
INVESTMENT POLICY
The Trustees have considered the most appropriate policy for investing funds and that the current arrangement with short term bank deposits meets the requirement to generate a reasonable return on capital whilst maintaining access to funds for operational purposes.
RISK MANAGEMENT
The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. The contribution made by volunteers to the charity are immeasurable as they not only run the committee but also help with fundraising and community activities.
PLANS FOR THE FUTURE
The charity plans to continue the activities outlined above in the forthcoming years and at the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the Trustees continue to adopt the going concern basis of accounting in preparing these financial statements.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Sandcastles pre-school playgroup is a company limited by guarantee governed by its Memorandum and Articles of Association. It became a registered charity on 27 October 2003. In the event that the charitable company is wound up the members agree to contribute an amount not more than £1 to the assets of the charitable company.
SANDCASTLES PRE-SCHOOL PLAYGROUP
LIST OF TRUSTEES
FOR THE YEAR ENDING 31 AUGUST 2020
TRUSTEES
The Trustees are also the Directors for the purpose of company law;
S Williams
;
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G Shilston M Tonkin A Allen
K Burden
| Fergar
.
RECRUITMENT AND INDUCTION OF TRUSTEES
Subject to approval of the members, the Trustees may appoint a person who is willing to act to be a Trustee. Potential Trustees meet the Trustees and senior management prior to the proposal as a Trustee. Once appointed, Trustees undertake an induction into the working of the charitable company including observing operational activity, discussion with staff and reading information such as financial statements and other evaluation documents.
The trustees are legally responsible for the overall control and management of the charity and the Nursery Manager is responsible for the day to day management and administration of the charity and reports to the Trustees.
SANDCASTLES PRE-SCHOOL PLAYGROUP
STATEMENT OF TRUSTEES RESPONSIBILITIES
FOR THE YEAR ENDING 31 AUGUST 2020
Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources including the income and expenditure of the charitable company for that year.
In preparing these financial statements the Trustees are required to;
- e Select suitable financial statements and then apply them consistently e Observe the methods and principals in charity SORP e Make judgments and estimates that are reasonable and prudent e State whether applicable UK accounting standards have been followed e Prepare the financial statements on the going concern basis
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safe guarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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SANDCASTLES PRE-SCHOOL PLAYGROUP
STATEMENT OF FINANCIAL ACTIVITES
FOR THE YEAR ENDING 31 AUGUST 2020
||Incomefrom
|
2020
2019
£140||
£1,315
FundraisingIncome
Ee
ee
ee
Charitable Activities
£58,397||
£58,453
| eeSen
OLEee
Ei reeRe
£60,754||
~—£60,900|
ree
esRD
ee
Cer
EeeIe ee
ee
Charitable Activities
£62,720|
£65,147|4|
See
ee
es ee
esa
Net Profit/LossfortheYear
| (£1,966)|
(£4,247)|
er
SeeSeeee
ee|
|---|
The statement of financial activities includes all gains and losses recognised in the year
All income and expenditure derive from continuing activities
The charity has opted to prepare the accounts under Charities SORP (FRS 102) and is exempt from preparing a cash flow statement on the grounds that it is a small charity
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SANDCASTLES PRE-SCHOOL PLAYGROUP
BALANCE SHEET
FOR THE YEAR ENDING 31 AUGUST 2020
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||||||||||
|---|---|---|---|---|---|---|---|---|
|31 Aug|31 Aug|
|2020|2019|
|||[Cumentassets|||
||||Savings Account|£21,657||||¢£21657/|
||||||Ltd|Co Account|i|ree1 ee|
|Total|in the Bank|||[£a9soi{]|||£39,351]|
|[| Prepayments|—s~—=édY=Caago)||OCT‘|KHdLOO!O!!!COC*”’|
|1|eee|eee|ee|eee|eee|
||||Computer Equipment|||[CT]|88]|||£8,488|
||||Depreciation|on Computer|Equi. Pa|(£8,425)||——s|~—s|(£8,345)|
|a|Fixtures and|Fittings|pif|||We|£8,577 Po|ad|£8,577|
|||Depreciation|on|Fixtures and|Fit.|Pe|(£8,406) oe|(£8,321)|
|||||Carrying Amount|Diy|te|£234 nih|£400|
|||||TotatAssets 0|OR|||st]|
||||Current Liabilities|eSPee|
||||Accounts|Payable|2|re|ee)|
|||Reserves|Brought Forward|£43,998 Sari|£43,998|a|
|||[NetAssets||S|(€6,213)| —s||(E4247)|||
||_||Current Years Earnings|||[(e1966){]|||e42a7)||
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The company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
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These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
Signed on behalf of the charity’s Trustees
| . PrintName |
Amy Burstow |
|---|---|
| 2 Position |
Deputy Chairperson |
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SANDCASTLES PRE-SCHOOL PLAYGROUP
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDING 31 AUGUST 2020
1. ACCOUNTING POLICIES
These financial statements have been prepared in accordance with FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). Accounting and Reporting by Charities the statement of recommended practice for Charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015. The Charity is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in Sterling, which is the functional currency of the charity. Monetary amounts are rounded to the nearest £.
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the trustees continue to adopt the going concern basis of accounting in preparing these financial statements.
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably and it is probable that income will be received.
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Plant and machinery 4 YEARS Fixtures and fittings 4 YEARS
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/expenditure for the year.
The company being a registered charity is exempt from corporation tax.
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2. DONATIONS AND LEGACIES
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|||||||||
|---|---|---|---|---|---|---|---|
|£|£|
|2020|2019|
|Donations|and|grants|140|1,315|
|Fundraising|274|1,132|
|3.|CHARITABLE|ACTIVITIES|
|£|£|£|
|Funded|Fees|Nursery|Fees|Total|
|Charitable|activities|2020|55,240|3,657|58,897|
|Charitable|activities|2019|53,008|5,445|58,453|
|4.|EXPENDITURE|ON|CHARITABLE|ACTIVITIES|E|£|
|2020|2019|
|Staff|costs|49,673|49,446|
|Depreciation|166|610|
|Rent|3,075|4,700|
|Consumables|732|258|
|Play|Materials|658|2,192|
|Play Activities|840|1,295|
|Refreshments|397|544|
|Cleaning|and|Waste|Disposal|216|294|
|Equipment|Lease|552|547|
|Repairs|and|Renewals|854|78|
|Insurance|.|1,275|
|IT Software|374|173|
|Payroll|and|Bookkeeping|Fees|2,280|1,545|
|Postage|.|51|
|Professional|Fees|136|272|
|Staff Training|474|607|
|Stationary|2,057|1,038|
|Telephone|&|Internet|187|-|
|Governance|Costs|50|50|
|Miscellaneous|-|172|
|Total|unrestricted|funds|Yr|ending|31 Aug|2020|62,720|
|Total|unrestricted|funds|Yr ending|31|Aug|2019|65,147|
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| 5. SUPPORT COSTS AND GOVERNANCE | 2020 £ | 2019 £ | |
|---|---|---|---|
| Operating lease charges | 458 | 458 | |
| Independent examiner fees | 50 | 50 | |
| 508 | 508 | . |
6. TRUSTEES
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity. No Trustee expenses have been incurred.
7. RELATED PARTY TRANSACTIONS
|
| Remuneration of key management personnel | Remuneration of key management personnel | £ | £ | ||
|---|---|---|---|---|---|
| 2020 | 2019 | ||||
| 19,658 | 18,756 | ||||
| 8. EMPLOYEES | |||||
| 2020 | 2019 | ||||
| The Average number ofemployees during the | yearwas | 5 | 8 | ||
| Ss | £: | ||||
| Employment costs | 49,121 | 48,903 | |||
| Pension costs | 552 | 543 | |||
| 49,673 | 49,446 | ||||
| 9.TANGIBLE FIXED ASSETS | Computer ‘ Equipment £ |
Fixtures and ie Fittings £ |
Total £ | ||
| Cost | |||||
| At 1 September 2019 | 8,488 | 8,577 | 17,065 | ||
| Additions | ) | 0 | 0 | ||
| At 31 August 2020 | 8,488 | 8,577 | 17,065 | ||
| Depreciation | |||||
| At 1 September 2019 | 8,345 | 8,321 | 16,665 | ||
| Depreciation charge | 80 | 86 | 166 | ||
| At 31 August 2020 | 8,425 | 8,407 | 16,831 | ||
| CarryingAmount | |||||
| At 31 August 2020 | 63 | 256 | 234 | ||
| At31August2019 | 143 | © | 256 | 400 |
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10. OTHER CREDITORS FALLING DUE WITHIN ONE YEAR
Other creditors
2020 £ 2019 £ 458 458
11. OPERATING LEASE COMMITMENTS
| At the reportingend date the charity had outstanding commitments forfuture minimum | At the reportingend date the charity had outstanding commitments forfuture minimum |
|---|---|
| lease payments under non-cancellable leases, which fall due as follows: | |
| 2020 £ | 2019 £ |
| Within one year 458 |
458 |
| Between2and5years 229 |
687 |
.
SANDCASTLES PRE-SCHOOL PLAYGROUP
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AGM MINUTES 18" May 2020 — zoom video call
FOR THE YEAR ENDING 31 AUGUST 2020
;
Present: Janice Dale, Amy Allen, Billie Whear, Kirsten Burden, Georgina Shilston, Steph Crocker
Apologies: Steve Williams , Jenna Marrion
-
a Committee Members ee e Chair —Kirsten Burden e Vice Chair — Amy Allen e Secretary — Georgina Shilston e Treasurer — Imogen Fergar stepping down to be replaced by Steph Crocker once DRB complete.
-
e Jenna Marrion e Mellissa Tonkin
Postponement of recruitment of new members due to COVID19.
Jenna Marrion and Steph Crocker to complete DBS ASAP.
-
JM/SC
-
Staffing e Allstaff currently furloughed due to COVID19 e Emma has left, remaining staff have shared her hours and are happy with their current hours.
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Children e 14 children leaving tis year, 11 will remain on the books. e Possibility of 2 more joining. e Notransition for children this year due to COVID19. JD in conversation with Mr Masters regarding those that will be attending Connor school. JD JD will contact the two other schools that children will be moving to.
-
Finance e¢ Setting currently closed due to COVID19 e Still receiving funding monies from the government. e Staff furloughed, Sandcastles receiving 30% towards the cost of this. This is equal to 30% of children paying private fees.
-
e Savings £21,000, current account £34,000. Wages will be about £4000 per month. We should hope to break even this year.
-
e Ifthe setting opens ? if those members of staff who are choosing not to work will get paid.
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e Ifachild is moved to another setting all funding for that child will need to be refunded.
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is closed.
-
aomnnescancmiectel LiFundraisingsetting Ml e All annual fundraising events cancelled due to COVID19.
-
Equipment/Facilities e Pirate ship purchased and installed e Purchase of play kitchen still on hold.
-
COVID19 Planning e 2members of staff currently shielding, 1 member of staff caring for a JD vulnerable adult, 1 member of staff caring for children
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e Form 22"4 June JD hopes to have one member of staff back, leaving two members of staff to run the setting.
-
e Opening to the 14 children transitioning to school only. e GS volunteered to help one day per week if guidelines allow. e Aim to gradually open from the 22"4 June. e JD to contact parents to see who would return the setting if it could open. e JD has completed a risk assessment e Small groups to stay separate throughout the day. e Nocross contamination of toys e PPE only to be worn when assisting with toileting and personal care e Possibility of allocating arrival times so parents don’t congregate. e Children will be offered limited hours.
-
Next meeting e 24 June, Zoom Meeting
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AVG 6-6" UN -TA HE Cy
Independent Examiner’s Report on the Accounts of Sandcastles Pre-school Playgroup
To the Trustees of Sandcastles Pre-school Playgroup (Charity No—1100330)
I report on the accounts of the charity for the Year End 3ird August 2020.
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to: -
-
° examine the accounts under section 145 of 2011 Act
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° To follow the procedures laid down in general directions given by the Charity Commission under section 145(5)(b).
-
® To state whether any particular matters have come to my attention.
Basis of report : -
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e Includes a review of all accounting records kept by the charity and a comparison of the accounts presented with those records. e Consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a trustee concerning any such matters.
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° The procedures undertaken do not provide all evidence required in an audit and consequently no opinion is given as to whether the account’s present a “true and fair view”.
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® The report is limited to those matters set out the the report statement below.
Independent Examiner’s Statement
-
In connection with my examination, no matter has come to my attention:
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1, which gives me reasonable cause to believe that in any material respect the requirements:
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° to keep accounting records in accordance with section 130 of the 2011 Act: and
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e To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
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2: to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report.
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SignedSR Ox WO) Date—24th May 2021 egies —
Name—Pippa Arthur @ Pippa Arthur Accountancy , >"
RelevantAddress—18 Qualification—AATMillbank Meadow, Technician—HMRC Leedstown, Hayle, regulatedCornwall MLR : eo= - ~<2 ee=nibs.
18 Millbank Meadow, = & i = ai ss § A
Leedstown, Hayle, Tel 01736.339205 \ Email pipartacc@ gmail.com £7
Comwall, TR27 ODP. Mobile 07874250574 Website wwvepippaartiiaraccosstancy.eémn
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Eo. CHARITY COMMISSION | Independent examiner's report on the
ie) FOR ENGLAND AND WALES accounts
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Section A Independent Examiner’s Report Report to the trustees/ : i £ On accounts for the year Charity no ; - | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended : Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent [The charity's gross income exceeded £250,000 and | am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or
e the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
- that the accounts give a ‘true and fair view which is not a matter
considered as part of an independent examination.
| have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Name: |/°/?P4 AR TALIE -
qualification(s)Relevant professional or body itrs1 (te foe! cA EA. /HMRO reg Lat df [422 -
IER 1 Oct 2018
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