**Trustees’ annual report (including Directors’ report) for the period From: Period start date 01/10/24 To: Period end date 30/09/25** **Charity name: Great Torrington Buildings Preservation Trust** **Charity registration number: 1100255** **Company number: 04934863** ## **Objectives and activities** |**tives and activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the Charity**
**a) to preserve for the benefit of**
**the people of Great Torrington**
**and of the Nation the historical,**
**architectural and constructional**
**heritage that exist in and around**
**Great Torrington in buildings**
**(including any building defined in**
**Section 336 of The Town and**
**Country Planning Act 1990) of**
**particular beauty or historical**
**architectural or constructional**
**interest**
**b) To preserve and maintain the**
**restored Grade listed Town Hall**
**in the interests of social welfare**
**with recreational or other leisure**
**activities for individuals or or-**
**ganisations who need such facil-**
**ities by reason of their youth,**
**age, infirmity or disability**| |||||| |---|---|---|---|---| ||Summary of the main activ-
ities in relation to those pur-|Para 1.17 and
1.19|**The Great Torrington Town Hall operates**
**as a flexible town & community hall, of-**|| ||poses for the public benefit,||**fering a range of rooms, facilities & ser-**|| ||in particular, the activities,||**vices for local residents, community**|| ||projects or services identi-||**groups, charities & businesses.A wide**|| ||fied in the accounts.||**variety of events takes placeincluding:**|| ||||**a) Community groups and charities**|| ||||**booking space to raise funds/support**|| ||||**their organisations**|| ||||**b) Health & wellbeing events - including**|| ||||**our Knit & Natter group**|| ||||**c) Family occasions - weddings, wakes,**|| ||||**celebrations, baby showers and**|| ||||**parties**|| ||||**d) Civic events for the Town Council**|| ||||**including Mayfair, Mayor making and**|| ||||**Parish meetings**|| ||||**e) Music based events - with practice**|| ||||**facilities for new music and dance**|| ||||**groups.**|| ||||**f) Craft, food events annual Christmas**|| ||||**fair**|| ||||**g) Fostering, farming & wildlife sem-**|| ||||**inars monthly police surgery and**|| ||||**training workshops for local authorit-**|| ||||**ies**|| ||||**h) Matt Fiddes Martial Arts classes for**|| ||||**children from 3 -16 years old and**|| ||||**adult classes too.**|| ||||**i) Amateur Theatre workshops & stage**|| ||||**shows**|| ||Statement confirming|Para 1.18|**The Trustees have full regard to Charity**|| ||whether the trustees have||**Commissions public benefit guidance**|| ||had regard to the guidance||**when exercising any powers or duties**|| ||issued by the Charity Com-||**to which guidance is relevant.**|| ||mission on public benefit|||| |||||| ## **Achievements and performance** Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. **The main role of the Trust is to provide a welcoming and vibrant venue for the Community offering a wide range of events and activities** **We encourage community interaction and sharing of experiences to enhance wellbeing** **Our weekly Knit & Natter group is going strong with 25 + ladies attending every week. They are not only very creative - but also offer valuable social interaction. Their wonderful themed displays are a constantly changing feature in our front window raising many smiles!** **The highlight in Great Torrington is the Mayfair week. We were delighted to host our annual Mayfair celebrations again - including the official proclamation in the Town Hall with the Mayor, Town Council & invited guests in attendance** **It is a long standing traditional event over a 4 day day period - supported and enjoyed by the whole community - with music by our Town silver band, Maypole dancing and crowning of the May Queen.** **We continue to receive support from Torrington Town Council, the Townlands Trust and Rotary - which we much appreciate** ## **Financial review** |Review of the charity’s fin-
ancial position at the end of
the period|Para 1.21|**We had a small increase at the end of**
**the financial year - and did receive**
**some small grant funding - but we are**
**always seeking ways to secure larger**
**grants which are essential to maintain**
**our Grade II listed building. In addition**
**to general ongoing maintenance, further**
**remedial work is necessary, principally**
**window and roof renovations**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**This is part of our fnancial management**
**control programme which is carefully**
**monitored and annually reviewed.**
**We have 3 bank accounts - with one**
**now being exclusively retained as a Re-**
**serves Account**| |Amount of reserves held|Para 1.22|39,000| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any uncer-
tainties about the charity
continuing as a going con-
cern|Para 1.23|Post COVID , peoples spending habits
have changed & they have less money to
spend. This impacts on hiring venues such
as ours - so the Trustees try to operate in
house events to help sustain revenue| ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing docu-
ment: for example,trust
deed, memorandum and
articles of association etc|Para 1.25|**Memorandum and Articles of Associ-**
**ation.**| |How is the charity consti-
tuted?
for example limited com-
pany, unincorporated asso-
ciation, CIO|Para 1.25|**Limited Company by Guarantee**| |Trustee selection methods
including details of any con-
stitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Posts elected at the AGM**
**Trustees appointed for 3-year term and**
**elected at AGM**| |---|---|---| |||| |**nal information (optional)**
ychoose to include further statements where relevant about:||| ||SORP reference|| |Policy on grant making|Para 1.38|**The trustees do not issue grants**| |Policy on social investment
including program related
investment|Para 1.38|**The Trust retains a Reserves Account**| |Contribution made by volun-
teers|Para 1.38|**They are at the heart of all we do - from**
**meeting and greeting at fundraisers**
**helping with organisation of weddings,**
**celebrations, meetings, and general**
**events plus support for a range of**
**essential housekeeping**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Other ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against ob-
jectives set|Para 1.41|**The Trust continually reviews its wide**
**range of events to encourage social**
**interaction & also looks for opportunit-**
**ies to enhance and expand its offering**
**to the community.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**The Trustees actively pursue as many**
**Grant opportunities as possible - but it**
**is getting increasingly difficult to find &**
**secure such opportunities. Securing**
**grants is essential to ensure we can**
**cover ongoing costs of maintaining a**
**Grade II listed building and replenish**
**necessary equipment**| |Investment performance
against objectives|Para 1.41|**We are constantly reviewing operation-**
**al costs so that we can continue to offer**
**affordable hire charges to local groups**
**as part of our community commitment**| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The hall is hired out for a wide range of**
**events including weddings, celebratory**
**parties, wakes, workshops & seminars.**
**The revenue helps to support the up-**
**keep of the Grade II listed building**
**The Trustees run their own events with**
**music & entertainment evenings - and**
**provide a fully equipped bar. Also an**
**“in - house” catering service is available**
**from refreshments for training meetings**
**to buffets for social events.**
**All monies raised are used for the**
**upkeep of the Building**| |---|---|---| |Investment policy and ob-
jectives including any social
investment policy adopted|Para 1.46|**The Trust has a designated Reserves**
**Account. We are not in a position to**
**explore Financial Investment policies.**| |A description of the principal
risks facing the charity|Para 1.46|**The whole social & community structure**
**has changed since COVID including -**
**spending habits - and we have noticed**
**this particularly with the drop in our**
**wedding income.**
**We were ofering full wedding packages**
**- everything from the ceremony to the**
**reception and then large evening**
**parties - but everything now is on a re-**
**duced scale - with much smaller wed-**
**ding**
**ceremonies, celebratory parties &**
**receptions - which has diluted our in-**
**come potential.**
**The Trustees are placing more emphas-**
**is on “in house events “to contain costs**
**and overheads as much as possible -**
**and working with other organisations**
**on shared events.**| |Other||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures ad-
opted for the induction and
training of trustees|Para 1.51|**Potential Trustees are initially bring**
**their skills on board as Supporters- they**
**can then get a feel for the Trust and**
**learn its background by working with**
**our existing Trustees. Attendance at a**
**whole range of meetings for at least 6**
**months is a pre-requisite before Trust-**
**ees will consider an invitation to join the**
**Board**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the char-
ity works|Para 1.51|**There are regular committee meetings**
**to cover all aspects of running the Trust**
**including finance, marketing, building**
**maintenance, health and safety etc.**| |Relationship with any re-
lated parties|Para 1.51|**Some of our Trustees sit on other local**
**Committees e.g. Town Council, League**
**of Friends, Torrington Together, Mayfair**
**Group and Torrington 100 which does**
**enhance our understanding of the**
**community needs and aspirations.**| |Other||| ## **Reference and administrative details** |Charity name|**Great Torrington Buildings Preservation Trust**| |---|---| |Other name the charity
uses|**Great Torrington Town and Community Hall**| |Registered charity number|**1100255**| |Charity’s principal address|**The Town Hall Office, High Street, Torrington EX38**
**8HN**| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1|Sandra Crawley|Chair||| |2|Helen Rumbold|Secretary||| |3|Nigel Lewis-Carpenter|Treasurer||| |4|Sue Mills|Trustee||| |5|Rose Purcell|Trustee||| |6|Paula Langer|Trustee||| |7|David Parish|Trustee||| Corporate trustees – names of the directors at the date the report was approved **Director name** Sandra Crawley Helen Rumbold Nigel Lewis-Carpenter Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**| |---|---| |**N/A**|**N/A**| ||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|We have a large collection of paintings on display - which
are of great local, historical and national interest - from the
Rolle family estate who were significant benefactors in the
community
We are custodians only as the collection is owned by The
Town and Lands Trust, a local charity that has land, property
and investment interests, with the income generated from
those being used to support people & organisations in
Torrington.| |---|---| |Name and objects of the
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s objects|Great Torrington Buildings Preservation Trust| |Details of arrangements
for safe custody and se-
gregation of such assets
from the charity’s own as-
sets|The building has fire and intruder alarms with CCTV installed
internally and externally on the Building .| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** ||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---|---|---| ||General Supporter|Jayne Wafforne||| ||General Supporter|Andy Griffiths||| |||||| ||General Supporter|Grant Langer||| |||||| ||**Name of chief executive or names of senior staff members (optional in-**
**formation)**|||| |||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** **Full name(s)** Sandra Margaret Crawley Nigel Lewis-Carpenter **Position (for example** Chair Treasurer **Secretary, Chair, etc)** **Date** 8/7/26 REAT RRI TONB ILDIN PR ERV ONT UST HEE ndin Jthh S•piefflb•r 2025 R•servM Fund• ACCOLI RADIN 437Y.frJ 40342.e 43122 89 39731,55 INC.OKI XPENDITURE Sln9 BaUgrK Domit for yeai 37q36.83 42483.13 -1250.87 RIC FVN On9 B￿anCe Surplus for year Defi1>¢ fry y 42944.80 44841.77 1196.97 TOTAL ACCOUNTS BALA￿ £100.94C.,43 £96 366.97 SURPLUS FOR ThE YEPA 457146 Reprosonied 8y: . BALANCES AT LLOYDS aANK TIWING ACCOUNT 1105868 RESTRIfyTEO FUNDS AGCOLAccouni No. J4018368 RESERVED FUNOS ACC(YJMAc£ounl No. 121&883 42483 13 13615.53 44841.77 43734.00 9688.17 42944 80 TOTAL £1CQ.940,43 £96 366 97 TREA￿￿ER5 STATEMENT I h8v• re¢01￿5 ￿1$, tr•xks & swwonts of Gre8t TOmw￿ BuddiryJs ProseryatK>n Trust fc¢ p?￿j 1st OciobÈr 2024 to 3th Sopiembw 2025 These x¢wit5 ar¥ bW'ThU to Ine AGM ol (¥ear Torriw BvddorfJ8 Pre8efvBtsJn flu￿ for •xe4ninabM of saK18ccounts by Ihb TntslvB6 prnr ts $Utmi￿kn Trusts IrK¢peTra¥nl Examn I bFlle¥• th85¥ gve B & f8W Vffj%tnè saKI ac(￿rts as Kh S8pl8mber 2025 Trea511rer IS NW. Lwg Cwpenter CO&Jnts wrov•J by Ihe momws at tho knuol GowFI IAggiky _ Cha Sandr•CI ## **Great Torrington Buildings Preservation Trust** Independent Examiner's Report to the Trustees of Great Torrington Buildings Preservation Trust (GTBPT). For the year ended 30 September 2025 Company Limited by Guarantee I report to the trustees on my examination of the financial statements of Great Torrington Buildings Preservation Trust (“the Charity”) for the year ended 30 September 2025. As provided from the “Business Finance Assistant” accounting system. ## **Responsibilities and the basis of the report.** As the trustees of the company (and also as directors for the purposes of company law) you are responsible for the preparation of the financial statements as presented in accordance with the Companies Act 2006. I report in respect of my examination of the GTBPT charity's accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5b) of the 2011 Act. I have come across no matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts. Tim Sanders BA (Hons), BSc (Hons), MAAT Independent Examiner 05 June 2026