## **Trustees’ annual report (including Directors’ report) for the period**
**From: Period start date 01/10/19 To: Period end date 30/09/20**
**Charity name: Great Torrington Buildings Preservation Trust Charity registration number: 1100255**
**Company number: 04934863**
## **Objectives and activities**
SORP reference
Summary of the purposes of Para 1.17 the charity as set out in its governing document
**The objects of the Charity are to preserve for the benefit of the people of Great Torrington in the County of Devon and of the Nation the historical, architectural and constructional heritage that exist in and around Great Torrington in buildings (including any building defined in Section 336 of The Town and Country Planning Act 1990) of particular beauty or historical architectural or constructional interest To preserve and maintain the restored Town Hall in the interests of social welfare for recreation or other leisure activities for individuals or organisations who need such facilities by reason of their youth, age, infirmity or disability**
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Since the reopening of the Town and**
**Community Hall the Trustees have been**
**able to provide a venue for the community**
**for many types of activities such as**
**weddings, parties, funeral teas, music**
**events and theatrical productions while**
**other community groups and charities**
**have hired space to raise funds to help**
**their own organisations. We continue to**
**operate our now established Knit and**
**Natter Club which offers great wellbeing**
**benefits.**
**The weekly Job Club has assisted local**
**Residents find jobs despite the**
**challenges of high unemployment in**
**North Devon and we wish to expand on**
**this project in the future**|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|**The Trustees have had full regard to the**
**guidance issued by the Charity**
**Commission concerning public benefit.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The trustees do not issue grants**|
|Policy on social investment
including program related
investment|Para 1.38|**The trustees wish to adopt a reserves**
**policy in order to ensure the fabric of the**
**building is well maintained. In view of**
**COVID this has been delayed but will be**
**considered again for 2021**|
|Contribution made by
volunteers|Para 1.38|**There is a group of 15 volunteers called**
**the Town Hall Titans who help with meet**
**and greet at fundraising events, running**
**the knit and natter group and helping with**
**weddings and pop up shops for example..**
**There are also 4 advisors who help with**
**various tasks and also serve a time before**
**being asked to join the Trustees**|
|Other|||
## **Achievements and performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The role of the Trust now the building is**
**fully opened is to provide a vibrant venue**
**to invigorate the town centre and improve**
**the economy of the town.The Community**
**Hall will be promoted as a place to**
**integrate our community through meeting**
**other people, communicating and sharing**
**experiences to enhance their wellbeing.**
**Thanks to the support of the Town**
**Council, Torridge District Council , Devon**
**County Council and the Townlands Trust**
**we have been able to continue with**
**various activities when permissible**
**including The Job Club, Pop up Shops &**
**workshop activities . A Festival of Female**
**voices highlighting Domestic Violence**
**was held in March and the Trustees are**
**hoping that this will be repeated in 2022**
**The local authorities have used the venue**
**for public meetings too. Despite the**
**challenges of COVID, our Knit & Natter**
**Club maintained contact with each other**
**by phone, socially distanced personal**
**visit, Facebook and email to ensure their**
**wellbeing was supported**|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|**The main objective was achieved to**
**renovate the historic town and community**
**hall and bring it back to use for the**
**Community. Abusiness plan is in place to**
**allow the Trustees to move forward and**
**offer a range of events and workshops to**
**bring people together. With a range of**
**practical rooms for hire at affordable rates**
**we are fortunate that we have facilities**
**which allow COVID distancing and access**
**via a lift to all floors of the building which**
**has meant the building has been used**
**successfully during the restrictions.**|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|**The Trustees have successfully applied**
**for various grants and will continue to**
**look for ways to cover core costs and**
**purchase of additional equipment as**
**identified by the Trustees and users of the**
**Building**|
|Investment performance
against objectives|Para 1.41|**The Trustees were able to complete the**
**refurbishment with a small surplus on**
**completion**|
|---|---|---|
|Other|||
## **Financial review**
|**Financial review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity had a surplus at the end of the**
**financial assisted by Covid Grants The**
**Trustees will continue to review what**
**further work is to be done to ensure the**
**building and contents meet the standards**
**required**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees are actively looking at a**
**formal reserves policy which was put on**
**hold during COVID**|
|Amount of reserves held|Para 1.22|**£23,695**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Hiring the 4 rooms for a variety of**
**activities including weddings.The**
**Trustees do their own fundraising such as**
**pop up shops, bingo, dances, concerts**
**and workshops**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Trustees are in the process of**
**adopting a reserves policy, but the COVID**
**situation has delayed matters**|
|A description of the principal
risks facing the charity|Para 1.46|**The COVID virus has meant lettings have**
**been much lower than anticipated and It**
**may take time to build back the use of the**
**building, so the Trustees are being pro-**
**active in running their own events with**
**the help of our Volunteers**|
|---|---|---|
|Other|||
## **Structure, governance and management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|**Memorandum and Articles of Association.**|
|How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|**Limited Company**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|**Posts elected at the AGM**
**Trustees appointed for 3-year term**
**elected at AGM**|
||||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**None at present as trustees normally**
**attend committee meetings for at least 6**
**months before being appointed. New**
**applicants also serve on sub-groups**
**Potential Trustees start as Advisors so**
**they can learn the background of the**
**Trust before being invited to become a**
**Trustee**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**There are regular committee meetings**
**and 3 sub-groups which deal with topics**
**such as finance, HR, marketing, building**
**maintenance health and safety etc. and**
**they report to the main committee**
**meeting**|
|Relationship with any related
parties|Para 1.51|**Many of the Trustees sit on other**
**Committees e.g. Town Council, League of**
**Friends, Torrington Together, Care Forum,**
**Torrington 100 which enables them to**
**keep in touch with the needs of other**
**groups in the Town**|
|---|---|---|
|Other|||
## **Reference and administrative details**
|Charity name|**Great Torrington Buildings Preservation Trust**|
|---|---|
|Other name the charity uses|**Great Torrington Town and Community Hall**|
|Registered charity number|**1100255**|
|Charity’s principal address|**The Town Hall Office, High Street, Torrington EX38 8HN**|
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee (if
whole year
any)
1 Ms Sue Mills Chairman
2 Mrs Cathrine Secretary
Simmons
3 Sandra Crawley Vice Chair
4 [Helen Rumbold] Trustee
5 Matt Whittaker Trustee
6 [Nigel Lewis ] Trustee Appointed 13/8/20
Carpenter
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved
**Director name** Sue Mills Cathrine Simmons Sandra Crawley
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**|
|---|---|
|**N/A**|**N/A**|
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|The freehold of the Town and Community Hall
Fixtures and fittings
Equipment – full inventory kept
Large number of paintings of the Rolle Family owned by Town
and Lands Charity|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Great Torrington Buildings Preservation Trust|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|The building, equipment and paintings are fully insured. The
building has fire and burglar alarms CCTV is also installed
internally and externally on the Building .|
## **Additional information (optional)**
## **Names and addresses of advisers (optional information)**
|**onal information (optional)**
**Names and addresses of advisers (optional information)**|**onal information (optional)**
**Names and addresses of advisers (optional information)**|**onal information (optional)**
**Names and addresses of advisers (optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|Treasurer|Tony Mclouglin||
|Weddings|Carolyn Walker||
|General|Paula Langer||
|General|Henry Harraway||
|General|Ian Lovell||
**Name of chief executive or names of senior staff members (optional information)**
Anne Tattersall – Business Development Manager
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **N/A**
## **Other optional information**
Text
**----- Start of picture text -----**
Toe Solo HO nH Hllt tl alalala
APO T IANA SAPO N Mm) MOM) O;Apayes
Lhuni tl NINlOlaqilininiin| min] t+] st] st] 0
AIWlOINlolalalalalaleaialalalala
SIHoho | AID)SIN SpetpetpetietiOIA DI D| A! etDA! etD| slatyS| S| eae a} a] aH
at Ga} Ga} Ga} Ga] Ga] Ga] qu
= wSlalalqaliqalqalqalraelalaiaiaqinin
Lid
O
S
<<
co
2
Ld
Qa.
O
[o>)
a °
z cc 3
Q Pa) <
ZS 10 a
Lt)=| 3SO )
Oj] [wil] - )
ca oe a
Y) :
O WA
fae oe<
LLJ re
a) j=o
milwnlo nm|alololalolalr!|clo
Lu es, eo my T M) SLR, SS] ela ese
= ol oln alo|o|slo|slololel¢
S||z anOj] Q =
z=
—!}<
Oo on ©
b| Si <= Mt a ae
a2|=|> cc Oo ZaIn
= wl ole te b= > a)
fe) =| a| w > 2 we ele
= SIlolE os < < OFF
a al a) oOo] a WI NINIOHNS| nin; alo
crO hb«|Ols >) cle}Wy w O;ael}Sielelo};oLu Lost bes]
n oe Cholw) Slo} So) of] a Yn
a its|eSlalu SIEIE/SIEISIELE|a| Z| 2/6) 2) 4| 2/2) olaSI a
_S181 cc& SK]2) wo]mf cl5s] cla}5] S| amt=] etSs] a;ao] a]a] oa
OlSpor]ae co FTI SlLPla};©Sl ala] t] 2] 41%
Ww ~~te)
N
oe ~
Q
**----- End of picture text -----**
## **Great Torrington Buildings Preservation Trust**
**Independent Examiner’s Report to the Trustees of Great Torrington Buildings Preservation Trust (GTBPT)**
**For the Year ended 30 September 2020**
## **Company Limited by Guarantee**
I report to the trustees on my examination of the financial statements of Great Torrington Buildings Preservation Trust (“the charity”) for the year ended 30 September 2020.
## **Responsibilities and basis of the report.**
As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements as presented in accordance with the Companies Act 2006.
I report in respect of my examination of the GTBPT charity’s accounts as carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5, b) of the 2011 Act.
In completing my examination, the following matters have come to my attention.
1. Accounting records were kept and balanced in accord with banking records, although there were a number of instances of missing primary documentation.
2. The presentation pf the financial statements has been changed from the those presented for the year ended September 30 2019. The trustees have provided no certification that the accounts have been prepared in compliance with FRS102.
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts.
Tim Sanders BA (Hons), BSc (Hons), MAAT
Independent Examiner 1/November/2021