Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **Registered number: 04787529 Charity number: 1100243** ## **EXTRA MILE CHALLENGES** **(A company limited by guarantee)** ## **UNAUDITED** **TRUSTEES' REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2024** Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **CONTENTS** ||Page| |---|---| |**Reference and administrative details of the Company, its Trustees and advisers**|1| |**Trustees' report**|2 - 4| |**Independent examiner's report**|5 - 6| |**Statement of financial activities**|7| |**Balance sheet**|8| |**Notes to the financial statements**|9 - 16| |The following pages do not form part of the statutory financial statements:|| |**Charity Detailed income and expenditure account and summaries**|| Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024** |**Trustees**|P T Ayres, Trustee| |---|---| ||M R Banham-Hall, Trustee| ||M B McNulty, Trustee| |**Company registered**
**number**
04787529
**Charity registered**
**number**
1100243
**Registered office**
Lower Harrowdene
7 Memorial Lane
Felmersham
Bedford
Bedfordshire
MK43 7JG
**Accountants /**
**Independent Examiner**
Hillier Hopkins LLP
Chartered Accountants
249 Silbury Boulevard
Milton Keynes
MK9 1NA|| Page 1 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024** The Trustees present their annual report together with the financial statements of Extra Mile Challenges for the year 1 April 2023 to 31 March 2024. The annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). Since the Company qualifies as small under section 382 of the Companies Act 2006, the strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted. ## **Objectives and activities** ## **a. Policies and objectives** The charitable objects are to make donations for such charitable associations, bodies and organisations as the trustees shall think fit. The charity works in close co-operation with the Rotary Clubs of Milton Keynes Grand Union and of Bedford Park, each of which provides organisational support for the charity’s events. Each nominates one or more charities, generally with a local connection, to receive a proportion of the funds raised by participants in the Annual Challenge and a further amount is donated to the charitable funds of the two Rotary clubs. The remainder is distributed to charities selected by the participants themselves. ## **b. Activities undertaken to achieve objectives** The charity organises an annual sponsored cycling Challenge to raise money for distribution to charitable associations, bodies and organisations. It is the intention of the trustees, where possible, to distribute to charity 100% of the money raised by participants in the annual cycling Challenge. To date, this has been achieved in every year since the formation of the charity in 2003. ## **c. Main activities undertaken to further the Company's purposes for the public benefit** In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'. As evidence of operating for the public benefit, since incorporation the charity has made donations to over 300 other different charities specialising in a wide range of charitable activities. ## **Achievements and performance** ## **a. Review of activities** The 2023 Ardennes Challenge created three days of cycling in that attractive, hilly region of France and Belgium. Over 100 cyclists raised a total of £81,219 all of which was distributed to charities. This brought the total distribution over 21 challenges to £1,860,098. Page 2 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **EXTRA MILE CHALLENGES (A company limited by guarantee)** **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024** ## **Financial review** ## **a. Going concern** After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. ## **b. Reserves policy** The trustees are conscious that they must maintain an adequate level of reserves (and hence cash) to enable future fundraising events to be organised. However, they have no intention to maintain reserves in excess of this level. At the end of the reporting period, the charity held unrestricted reserves of £30,434 (2023 - £28,704). This represents approximately 30-40% of annual event and other expenditure (excluding charitable donations). ## **c. Financial risk management objectives and policies** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud, error and other risks. The trustees have considered and reviewed the principal risks for Extra Mile Challenges and have taken appropriate action to minimise those risks and, where appropriate, to insure against them. These risks include those arising from events organised by the charity and the cancellation of any such event. The management's main concern is to ensure as far as possible that expenditure is not committed until the related income stream is confirmed. Where that is not practicable the trustees limit commitments prior to expected income being confirmed, having regard to the company's available reserves. Cautious budgets are prepared for all events and all payments require the authorisation of two signatories. ## **Structure, governance and management** ## **a. Constitution** Extra Mile Challenges is registered as a charitable company limited by guarantee incorporated on 4 June 2003. The charity's governing document is the Memorandum and Articles of Association amended on 28 October 2003. ## **b. Methods of appointment or election of Trustees** The existing trustees, who are the only members of the company, periodically review the skills available within the trustee body in relation to the existing and planned activities of the charity. They will consider further appointments or co-option as and when they are believed to be desirable. No other person or body has the right to appoint trustees. ## **c. Policies adopted for the induction and training of Trustees** New trustees are likely to be familiar with the organisation. Regardless of that, they receive briefing on their responsibilities and duties, and are provided with the information necessary and appropriate for them to carry out their role. Page 3 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** **(A company limited by guarantee)** ## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024** ## **Members' liability** The Members of the Company guarantee to contribute an amount not exceeding £1 each to the assets of the Company in the event of winding up. ## **Statement of Trustees' responsibilities** The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP (FRS 102); - make judgments and accounting estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by: (/ ................................................ 62435AB84BBF441...DocuSigned by: **M R Banham-Hall** (Trustee) 30-11-2024 | 15:57 GMT Date: Page 4 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** **(A company limited by guarantee)** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024** ## **Independent examiner's report to the Trustees of Extra Mile Challenges ('the Company')** I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Page 5 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024** This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report. 06-12-2024 | 14:20 GMT Signed: Dated: 512213CD94334AB... Grant Franklin ACA **Hillier Hopkins LLP** Chartered Accountants 249 Silbury Boulevard Milton Keynes MK9 1NA Page 6 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024** |**Note**
**Income from:**
Charitable activities
3
Investments
4
**Total income**
**Expenditure on:**
Charitable activities
6
**Total expenditure**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2024**
**£**
**163,158**
**1,139**
**164,297**
**162,567**
**162,567**
**1,730**
**28,704**
**1,730**
**30,434**|**Total**
**funds**
**2024**
**£**
**163,158**
**1,139**
**164,297**
**162,567**
**162,567**
**1,730**
**28,704**
**1,730**
**30,434**|_Total_
_funds_
_2023_
_£_
_152,132_
_189_
_152,321_
_155,647_
_155,647_
_(3,326)_
_32,030_
_(3,326)_
_28,704_| |---|---|---|---| The Statement of financial activities includes all gains and losses recognised in the year. The notes on pages 9 to 16 form part of these financial statements. Page 7 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee) REGISTERED NUMBER: 04787529** **BALANCE SHEET AS AT 31 MARCH 2024** ||||**2024**||_2023_| |---|---|---|---|---|---| ||**Note**||**£**||_£_| |**Current assets**|||||| |Debtors|10|**16,273**||_9,906_|| |Cash at bank and in hand||**17,658**||_23,413_|| |||**33,931**||_33,319_|| |Creditors: amounts falling due within one|||||| |year|11|**(3,497)**||_(4,615)_|| |**Total assets less current liabilities**|||**30,434**||_28,704_| |**Total net assets**|||**30,434**||_28,704_| |**Charity funds**|||||| |Unrestricted funds|13||**30,434**||_28,704_| |**Total funds**|||**30,434**||_28,704_| The Company was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by: ................................................ F7C428D152924BA... ................................................ 62435AB84BBF441... **P T Ayres M R Banham-Hall** (Trustee) (Trustee) Date: 29-11-2024 | 08:32 PST The notes on pages 9 to 16 form part of these financial statements. Page 8 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **1. General information** Extra Mile Challenges is a charitable company limited by guarentee incorporated in England and Wales within the United Kingdom. The financial statements are presented in sterling which is the functional currency of the Company and rounded to the nearest £. ## **2. Accounting policies** ## **2.1 Basis of preparation of financial statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Extra Mile Challenges meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. ## **2.2 Income** All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Deferred income relates to corporate support, entry fees and advance sponsorship received in respect of the following year's Challenge. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable. Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service. ## **2.3 Expenditure** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs. Page 9 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **EXTRA MILE CHALLENGES (A company limited by guarantee)** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **2. Accounting policies (continued)** ## **2.4 Debtors** Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **2.5 Cash at bank and in hand** Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **2.6 Liabilities and provisions** Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. ## **2.7 Financial instruments** The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. ## **2.8 Fund accounting** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. Page 10 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **3. Income from charitable activities** |General funds
General funds
**4.**
**Investment income**
Investment income - bank interest
Investment income - bank interest|**Unrestricted**
**funds**
**2024**
**£**
163,158
_Unrestricted_
_funds_
_2023_
_£_
_152,132_
**Unrestricted**
**funds**
**2024**
**£**
1,139
_Unrestricted_
_funds_
_2023_
_£_
_189_|**Total**
**funds**
**2024**
**£**
**163,158**| |---|---|---| |||_Total_
_funds_
_2023_
_£_
_152,132_| |||**Total**
**funds**
**2024**
**£**
**1,139**| |||_Total_
_funds_
_2023_
_£_
_189_| Page 11 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** |**5.**
**Analysis of grants**
Grants
Grants
**6.**
**Analysis of expenditure on charitable activities**
**Summary by fund type**
General funds
General funds
**Summary by expenditure type**
General funds|**Grants to**
**Institutions**
**2024**
**£**
81,219
_Grants to_
_Institutions_
_2023_
_£_
_77,971_
**Unrestricted**
**funds**
**2024**
**£**
162,567
_Unrestricted_
_funds_
_2023_
_£_
_155,647_
**Other costs**
**2024**
**£**
162,567|**Total**
**funds**
**2024**
**£**
**81,219**
_Total_
_funds_
_2023_
_£_
_77,971_
**Total**
**2024**
**£**
**162,567**
_Total_
_2023_
_£_
_155,647_
**Total**
**2024**
**£**
**162,567**| |---|---|---| Page 12 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **6. Analysis of expenditure on charitable activities (continued) Summary by expenditure type (continued)** ||_Other costs_|_Total_| |---|---|---| ||_2023_|_2023_| ||_£_|_£_| |General funds|_155,647_|_155,647_| ## **7. Analysis of expenditure by activities** |General funds
General funds
**Analysis of direct costs**
Event costs
Other costs
Accountancy fees|**Activities**
**undertaken**
**directly**
**2024**
**£**
81,348
_Activities_
_undertaken_
_directly_
_2023_
_£_
_77,676_|**Grant**
**funding of**
**activities**
**2024**
**£**
81,219
_Grant_
_funding of_
_activities_
_2023_
_£_
_77,971_
**General**
**funds**
**2024**
**£**
79,561
120
1,667
81,348|**Total**
**funds**
**2024**
**£**
**162,567**| |---|---|---|---| ||||_Total_
_funds_
_2023_
_£_
_155,647_| ||||**Total**
**funds**
**2024**
**£**
**79,561**
**120**
**1,667**| ||||**81,348**| Page 13 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **7. Analysis of expenditure by activities (continued)** ## **Analysis of direct costs (continued)** |Event costs
Other costs
Accountancy fees|_General_
_funds_
_2023_
_£_
_75,566_
_210_
_1,900_
_77,676_|_Total_
_funds_
_2023_
_£_
_75,566_
_210_
_1,900_| |---|---|---| |||_77,676_| ## **8. Independent examiner's remuneration** The independent examiner's remuneration amounts to an independent examiner fee of £1,667 ( _2023_ - _£1,900_ ). ## **9. Trustees' remuneration and expenses** During the year, no Trustees received any remuneration or other benefits _(2023 - £NIL)_ . During the year ended 31 March 2024, expenses totalling _£_ 13 were reimbursed to Trustees _(2023 - £NIL_ ) in respect of charitable costs. ## **10. Debtors** |**Due within one year**
Trade debtors
Prepayments and accrued income|**2024**
**£**
**6,000**
**10,273**
**16,273**|_2023_
_£_
_4,950_
_4,956_| |---|---|---| |||| |||_9,906_| Page 14 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **11. Creditors: Amounts falling due within one year** |Trade creditors
Other creditors
Accruals and deferred income|**2024**
**£**
**715**
**1,887**
**895**
**3,497**|_2023_
_£_
_715_
_1,900_
_2,000_| |---|---|---| |||| |||_4,615_| ## **12. Financial instruments** ||**2024**|_2023_| |---|---|---| ||**£**|_£_| |**Financial assets**||| |Financial assets measured at fair value through income and expenditure|**17,658**|_23,413_| ## **13. Statement of funds** ## **Statement of funds - current year** |**Unrestricted funds**
Reserves
**Statement of funds - prior year**
**Unrestricted funds**
Reserves|**Balance at 1**
**April 2023**
**£**
**28,704**
_Balance at_
_1 April 2022_
_£_
_32,030_|**Income**
**£**
**164,297**
_Income_
_£_
_152,321_|**Expenditure**
**£**
**(162,567)**
_Expenditure_
_£_
_(155,647)_|**Balance at**
**31 March**
**2024**
**£**
**30,434**| |---|---|---|---|---| |||||_Balance at_
_31 March_
_2023_
_£_
_28,704_| Page 15 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **14. Summary of funds** |**Summary of funds - current year**
**Balance at 1**
**April 2023**
**£**
General funds
**28,704**
**Summary of funds - prior year**
_Balance at_
_1 April 2022_
_£_
General funds
_32,030_
**15.**
**Analysis of net assets between funds**
**Analysis of net assets between funds - current period**
Current assets
Creditors due within one year
**Total**
**Analysis of net assets between funds - prior period**
Current assets
Creditors due within one year
**Total**|**Income**
**£**
**164,297**
_Income_
_£_
_152,321_|**Expenditure**
**£**
**(162,567)**
_Expenditure_
_£_
_(155,647)_
**Unrestricted**
**funds**
**2024**
**£**
33,931
(3,497)
30,434
_Unrestricted_
_funds_
_2023_
_£_
_33,319_
_(4,615)_
_28,704_|**Balance at**
**31 March**
**2024**
**£**
**30,434**
_Balance at_
_31 March_
_2023_
_£_
_28,704_
**Total**
**funds**
**2024**
**£**
**33,931**
**(3,497)**
**30,434**
_Total_
_funds_
_2023_
_£_
_33,319_
_(4,615)_
_28,704_| |---|---|---|---| Page 16 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024** |**Income**
Fund raising
Gift aid receivable
Corporate and other support
Entry and other fees
Bank interest
**Gains on investments**
**Gross income in the reporting period**
**Less:**
**Charitable activities**
Event costs
Other costs
Charitable distributions
Independent examiners fee
**Total expenditure**
**Net income/(expenditure) for the reporting period**
**Surplus / (deficit) for the reporting period**
**Surplus brought forward at 1 April 2023**
**Surplus carried forward at 31 March 2024**|**2024**
**£**
**74,055**
**7,163**
**23,500**
**58,440**
**1,139**
**79,561**
**120**
**81,219**
**1,667**|**2024**
**£**
**164,297**
**-**
**164,297**
**162,567**
**162,567**
**1,730**
**1,730**
**28,704**
**30,434**|_2023_
_£_
_69,988_
_7,962_
_19,770_
_54,412_
_189_
_75,566_
_210_
_77,971_
_1,900_|_2023_
_£_
_152,321_
_-_
_152,321_
_155,647_
**155,647**
**(3,326)**
_(3,326)_
_32,030_
_28,704_| |---|---|---|---|---| Page 17 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **Extra Mile Challenges** orife. FD ©) HALLENGES Going the extra mile for people in need ## **Payments to Charities** ||**2023**| |---|---| |**Charity**|**Ardennes**| ||**Challenge**| |AMMF - The Cholangiocarcinoma Charity|520| |Anthony Nolan Bone Marrow Trust|1,013| |Aston Le Walls Village Management Committee|484| |Bedford Sports Foundation|2,620| |Beds Prostate Cancer Support Group|1,531| |British Heart Foundation|484| |Elisabeth Curtis Centre|901| |Fun 4 Young People|900| |Global Sight Solutions|720| |Happy Days Children's Charity|3,113| |Hummingbird Centre|1,313| |Kings Arms Project|6,988| |Little Hearts Matter|547| |London Air Ambulance|10,481| |Medical Detection Dogs|500| |MK ACT|900| |MKGU Rotary Charitable Trust|3,763| |MK SNAP|9,815| |Motor Neurone Disease Association|1,103| |Mudlarks Garden|805| |Pagabo Mental Health Foundation|5,120| |Parkinson's UK|2,907| |Prostate Cancer UK|1,076| |PSP Association|2,151| |Rotary Club of Bedford Park Trust|4,854| |Rotary Club of Louth Benevolent Fund|1,406| |School Readers|13,072| |S Northants Community Responders|232| |Sue Ryder (incl St John's Hospice, Moggerhanger)|900| |Ukraine Appeal|1,000| ||£81,219| |Total paid to charities Dijon & Beaune Challenge 2022|£77,971| Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **Registered number: 04787529 Charity number: 1100243** ## **EXTRA MILE CHALLENGES** **(A company limited by guarantee)** ## **UNAUDITED** **TRUSTEES' REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2024** Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **CONTENTS** ||Page| |---|---| |**Reference and administrative details of the Company, its Trustees and advisers**|1| |**Trustees' report**|2 - 4| |**Independent examiner's report**|5 - 6| |**Statement of financial activities**|7| |**Balance sheet**|8| |**Notes to the financial statements**|9 - 16| Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024** |**Trustees**|P T Ayres, Trustee| |---|---| ||M R Banham-Hall, Trustee| ||M B McNulty, Trustee| |**Company registered**
**number**
04787529
**Charity registered**
**number**
1100243
**Registered office**
Lower Harrowdene
7 Memorial Lane
Felmersham
Bedford
Bedfordshire
MK43 7JG
**Accountants /**
**Independent Examiner**
Hillier Hopkins LLP
Chartered Accountants
249 Silbury Boulevard
Milton Keynes
MK9 1NA|| Page 1 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024** The Trustees present their annual report together with the financial statements of Extra Mile Challenges for the year 1 April 2023 to 31 March 2024. The annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). Since the Company qualifies as small under section 382 of the Companies Act 2006, the strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted. ## **Objectives and activities** ## **a. Policies and objectives** The charitable objects are to make donations for such charitable associations, bodies and organisations as the trustees shall think fit. The charity works in close co-operation with the Rotary Clubs of Milton Keynes Grand Union and of Bedford Park, each of which provides organisational support for the charity’s events. Each nominates one or more charities, generally with a local connection, to receive a proportion of the funds raised by participants in the Annual Challenge and a further amount is donated to the charitable funds of the two Rotary clubs. The remainder is distributed to charities selected by the participants themselves. ## **b. Activities undertaken to achieve objectives** The charity organises an annual sponsored cycling Challenge to raise money for distribution to charitable associations, bodies and organisations. It is the intention of the trustees, where possible, to distribute to charity 100% of the money raised by participants in the annual cycling Challenge. To date, this has been achieved in every year since the formation of the charity in 2003. ## **c. Main activities undertaken to further the Company's purposes for the public benefit** In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'. As evidence of operating for the public benefit, since incorporation the charity has made donations to over 300 other different charities specialising in a wide range of charitable activities. ## **Achievements and performance** ## **a. Review of activities** The 2023 Ardennes Challenge created three days of cycling in that attractive, hilly region of France and Belgium. Over 100 cyclists raised a total of £81,219 all of which was distributed to charities. This brought the total distribution over 21 challenges to £1,860,098. Page 2 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **EXTRA MILE CHALLENGES (A company limited by guarantee)** **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024** ## **Financial review** ## **a. Going concern** After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. ## **b. Reserves policy** The trustees are conscious that they must maintain an adequate level of reserves (and hence cash) to enable future fundraising events to be organised. However, they have no intention to maintain reserves in excess of this level. At the end of the reporting period, the charity held unrestricted reserves of £30,434 (2023 - £28,704). This represents approximately 30-40% of annual event and other expenditure (excluding charitable donations). ## **c. Financial risk management objectives and policies** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud, error and other risks. The trustees have considered and reviewed the principal risks for Extra Mile Challenges and have taken appropriate action to minimise those risks and, where appropriate, to insure against them. These risks include those arising from events organised by the charity and the cancellation of any such event. The management's main concern is to ensure as far as possible that expenditure is not committed until the related income stream is confirmed. Where that is not practicable the trustees limit commitments prior to expected income being confirmed, having regard to the company's available reserves. Cautious budgets are prepared for all events and all payments require the authorisation of two signatories. ## **Structure, governance and management** ## **a. Constitution** Extra Mile Challenges is registered as a charitable company limited by guarantee incorporated on 4 June 2003. The charity's governing document is the Memorandum and Articles of Association amended on 28 October 2003. ## **b. Methods of appointment or election of Trustees** The existing trustees, who are the only members of the company, periodically review the skills available within the trustee body in relation to the existing and planned activities of the charity. They will consider further appointments or co-option as and when they are believed to be desirable. No other person or body has the right to appoint trustees. ## **c. Policies adopted for the induction and training of Trustees** New trustees are likely to be familiar with the organisation. Regardless of that, they receive briefing on their responsibilities and duties, and are provided with the information necessary and appropriate for them to carry out their role. Page 3 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** **(A company limited by guarantee)** ## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024** ## **Members' liability** The Members of the Company guarantee to contribute an amount not exceeding £1 each to the assets of the Company in the event of winding up. ## **Statement of Trustees' responsibilities** The Trustees (who are also the directors of the Company for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP (FRS 102); - make judgments and accounting estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Company's transactions and disclose with reasonable accuracy at any time the financial position of the Company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by: (/ DocuSigned by: ................................................ 62435AB84BBF441... **M R Banham-Hall** (Trustee) 30-11-2024 | 15:57 GMT Date: Page 4 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** **(A company limited by guarantee)** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024** ## **Independent examiner's report to the Trustees of Extra Mile Challenges ('the Company')** I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Page 5 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024** This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report. 06-12-2024 | 14:20 GMT Signed: 512213CD94334AB... Dated: Grant Franklin ACA **Hillier Hopkins LLP** Chartered Accountants 249 Silbury Boulevard Milton Keynes MK9 1NA Page 6 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024** |**Note**
**Income from:**
Charitable activities
3
Investments
4
**Total income**
**Expenditure on:**
Charitable activities
6
**Total expenditure**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2024**
**£**
**163,158**
**1,139**
**164,297**
**162,567**
**162,567**
**1,730**
**28,704**
**1,730**
**30,434**|**Total**
**funds**
**2024**
**£**
**163,158**
**1,139**
**164,297**
**162,567**
**162,567**
**1,730**
**28,704**
**1,730**
**30,434**|_Total_
_funds_
_2023_
_£_
_152,132_
_189_
_152,321_
_155,647_
_155,647_
_(3,326)_
_32,030_
_(3,326)_
_28,704_| |---|---|---|---| The Statement of financial activities includes all gains and losses recognised in the year. The notes on pages 9 to 16 form part of these financial statements. Page 7 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee) REGISTERED NUMBER: 04787529** **BALANCE SHEET AS AT 31 MARCH 2024** ||||**2024**||_2023_| |---|---|---|---|---|---| ||**Note**||**£**||_£_| |**Current assets**|||||| |Debtors|10|**16,273**||_9,906_|| |Cash at bank and in hand||**17,658**||_23,413_|| |||**33,931**||_33,319_|| |Creditors: amounts falling due within one|||||| |year|11|**(3,497)**||_(4,615)_|| |**Total assets less current liabilities**|||**30,434**||_28,704_| |**Total net assets**|||**30,434**||_28,704_| |**Charity funds**|||||| |Unrestricted funds|13||**30,434**||_28,704_| |**Total funds**|||**30,434**||_28,704_| The Company was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by: ................................................ F7C428D152924BA... ................................................ 62435AB84BBF441... **P T Ayres M R Banham-Hall** (Trustee) (Trustee) Date: 29-11-2024 | 08:32 PST The notes on pages 9 to 16 form part of these financial statements. Page 8 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **1. General information** Extra Mile Challenges is a charitable company limited by guarentee incorporated in England and Wales within the United Kingdom. The financial statements are presented in sterling which is the functional currency of the Company and rounded to the nearest £. ## **2. Accounting policies** ## **2.1 Basis of preparation of financial statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Extra Mile Challenges meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. ## **2.2 Income** All income is recognised once the Company has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Deferred income relates to corporate support, entry fees and advance sponsorship received in respect of the following year's Challenge. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable. Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service. ## **2.3 Expenditure** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs. Page 9 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D **EXTRA MILE CHALLENGES (A company limited by guarantee)** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **2. Accounting policies (continued)** ## **2.4 Debtors** Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **2.5 Cash at bank and in hand** Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **2.6 Liabilities and provisions** Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. ## **2.7 Financial instruments** The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. ## **2.8 Fund accounting** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. Page 10 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **3. Income from charitable activities** |General funds
General funds
**4.**
**Investment income**
Investment income - bank interest
Investment income - bank interest|**Unrestricted**
**funds**
**2024**
**£**
163,158
_Unrestricted_
_funds_
_2023_
_£_
_152,132_
**Unrestricted**
**funds**
**2024**
**£**
1,139
_Unrestricted_
_funds_
_2023_
_£_
_189_|**Total**
**funds**
**2024**
**£**
**163,158**| |---|---|---| |||_Total_
_funds_
_2023_
_£_
_152,132_| |||**Total**
**funds**
**2024**
**£**
**1,139**| |||_Total_
_funds_
_2023_
_£_
_189_| Page 11 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** |**5.**
**Analysis of grants**
Grants
Grants
**6.**
**Analysis of expenditure on charitable activities**
**Summary by fund type**
General funds
General funds
**Summary by expenditure type**
General funds|**Grants to**
**Institutions**
**2024**
**£**
81,219
_Grants to_
_Institutions_
_2023_
_£_
_77,971_
**Unrestricted**
**funds**
**2024**
**£**
162,567
_Unrestricted_
_funds_
_2023_
_£_
_155,647_
**Other costs**
**2024**
**£**
162,567|**Total**
**funds**
**2024**
**£**
**81,219**
_Total_
_funds_
_2023_
_£_
_77,971_
**Total**
**2024**
**£**
**162,567**
_Total_
_2023_
_£_
_155,647_
**Total**
**2024**
**£**
**162,567**| |---|---|---| Page 12 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **6. Analysis of expenditure on charitable activities (continued) Summary by expenditure type (continued)** ||_Other costs_|_Total_| |---|---|---| ||_2023_|_2023_| ||_£_|_£_| |General funds|_155,647_|_155,647_| ## **7. Analysis of expenditure by activities** |General funds
General funds
**Analysis of direct costs**
Event costs
Other costs
Accountancy fees|**Activities**
**undertaken**
**directly**
**2024**
**£**
81,348
_Activities_
_undertaken_
_directly_
_2023_
_£_
_77,676_|**Grant**
**funding of**
**activities**
**2024**
**£**
81,219
_Grant_
_funding of_
_activities_
_2023_
_£_
_77,971_
**General**
**funds**
**2024**
**£**
79,561
120
1,667
81,348|**Total**
**funds**
**2024**
**£**
**162,567**| |---|---|---|---| ||||_Total_
_funds_
_2023_
_£_
_155,647_| ||||**Total**
**funds**
**2024**
**£**
**79,561**
**120**
**1,667**| ||||**81,348**| Page 13 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **7. Analysis of expenditure by activities (continued)** ## **Analysis of direct costs (continued)** |Event costs
Other costs
Accountancy fees|_General_
_funds_
_2023_
_£_
_75,566_
_210_
_1,900_
_77,676_|_Total_
_funds_
_2023_
_£_
_75,566_
_210_
_1,900_| |---|---|---| |||_77,676_| ## **8. Independent examiner's remuneration** The independent examiner's remuneration amounts to an independent examiner fee of £1,667 ( _2023_ - _£1,900_ ). ## **9. Trustees' remuneration and expenses** During the year, no Trustees received any remuneration or other benefits _(2023 - £NIL)_ . During the year ended 31 March 2024, expenses totalling _£_ 13 were reimbursed to Trustees _(2023 - £NIL_ ) in respect of charitable costs. ## **10. Debtors** |**Due within one year**
Trade debtors
Prepayments and accrued income|**2024**
**£**
**6,000**
**10,273**
**16,273**|_2023_
_£_
_4,950_
_4,956_| |---|---|---| |||| |||_9,906_| Page 14 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **11. Creditors: Amounts falling due within one year** |Trade creditors
Other creditors
Accruals and deferred income|**2024**
**£**
**715**
**1,887**
**895**
**3,497**|_2023_
_£_
_715_
_1,900_
_2,000_| |---|---|---| |||| |||_4,615_| ## **12. Financial instruments** ||**2024**|_2023_| |---|---|---| ||**£**|_£_| |**Financial assets**||| |Financial assets measured at fair value through income and expenditure|**17,658**|_23,413_| ## **13. Statement of funds** ## **Statement of funds - current year** |**Unrestricted funds**
Reserves
**Statement of funds - prior year**
**Unrestricted funds**
Reserves|**Balance at 1**
**April 2023**
**£**
**28,704**
_Balance at_
_1 April 2022_
_£_
_32,030_|**Income**
**£**
**164,297**
_Income_
_£_
_152,321_|**Expenditure**
**£**
**(162,567)**
_Expenditure_
_£_
_(155,647)_|**Balance at**
**31 March**
**2024**
**£**
**30,434**| |---|---|---|---|---| |||||_Balance at_
_31 March_
_2023_
_£_
_28,704_| Page 15 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **EXTRA MILE CHALLENGES** ## **(A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024** ## **14. Summary of funds** |**Summary of funds - current year**
**Balance at 1**
**April 2023**
**£**
General funds
**28,704**
**Summary of funds - prior year**
_Balance at_
_1 April 2022_
_£_
General funds
_32,030_
**15.**
**Analysis of net assets between funds**
**Analysis of net assets between funds - current period**
Current assets
Creditors due within one year
**Total**
**Analysis of net assets between funds - prior period**
Current assets
Creditors due within one year
**Total**|**Income**
**£**
**164,297**
_Income_
_£_
_152,321_|**Expenditure**
**£**
**(162,567)**
_Expenditure_
_£_
_(155,647)_
**Unrestricted**
**funds**
**2024**
**£**
33,931
(3,497)
30,434
_Unrestricted_
_funds_
_2023_
_£_
_33,319_
_(4,615)_
_28,704_|**Balance at**
**31 March**
**2024**
**£**
**30,434**
_Balance at_
_31 March_
_2023_
_£_
_28,704_
**Total**
**funds**
**2024**
**£**
**33,931**
**(3,497)**
**30,434**
_Total_
_funds_
_2023_
_£_
_33,319_
_(4,615)_
_28,704_| |---|---|---|---| Page 16 Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **Extra Mile Challenges** orife. FD ©) HALLENGES Going the extra mile for people in need ## **Payments to Charities** ||**2023**| |---|---| |**Charity**|**Ardennes**| ||**Challenge**| |AMMF - The Cholangiocarcinoma Charity|520| |Anthony Nolan Bone Marrow Trust|1,013| |Aston Le Walls Village Management Committee|484| |Bedford Sports Foundation|2,620| |Beds Prostate Cancer Support Group|1,531| |British Heart Foundation|484| |Elisabeth Curtis Centre|901| |Fun 4 Young People|900| |Global Sight Solutions|720| |Happy Days Children's Charity|3,113| |Hummingbird Centre|1,313| |Kings Arms Project|6,988| |Little Hearts Matter|547| |London Air Ambulance|10,481| |Medical Detection Dogs|500| |MK ACT|900| |MKGU Rotary Charitable Trust|3,763| |MK SNAP|9,815| |Motor Neurone Disease Association|1,103| |Mudlarks Garden|805| |Pagabo Mental Health Foundation|5,120| |Parkinson's UK|2,907| |Prostate Cancer UK|1,076| |PSP Association|2,151| |Rotary Club of Bedford Park Trust|4,854| |Rotary Club of Louth Benevolent Fund|1,406| |School Readers|13,072| |S Northants Community Responders|232| |Sue Ryder (incl St John's Hospice, Moggerhanger)|900| |Ukraine Appeal|1,000| ||£81,219| |Total paid to charities Dijon & Beaune Challenge 2022|£77,971| Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **Extra Mile Challenges c/o 2 Tudor Gardens, Stony Stratford, Milton Keynes, MK11 1HX** To: Hillier Hopkins LLP 249 Silbury Boulevard Milton Keynes Bucks MK9 1NA Dear Sirs We confirm that the following representations are made on the basis of enquiries of management and staff with relevant knowledge and experience sufficient to satisfy ourselves that we can properly make each of the following representations to you in connection with your independent examination of the charity's financial statements for the year ended 31 March 2024. ## **General** We acknowledge as directors/trustees our responsibility under the Companies Act 2006 for preparing financial statements which give a true and fair view and for making accurate representations to you. All the accounting records have been made available to you for the purpose of your independent examination and all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and trustee meetings, have been made available to you. The financial statements are free of material misstatements, including omissions. We acknowledge our role as informed management and confirm our agreement to the adjusting journals attached. We confirm that the company’s accounting policies are appropriately adopted and disclosed. ## **Internal control** We acknowledge our responsibility for the design and implementation of internal control systems to prevent and detect fraud and error. We have disclosed to you the results of our risk assessment of fraud in relation to the financial statements. There have been no irregularities (or allegations of irregularities) involving management, employees who have a significant role in internal control or others that could have a material effect on the financial statements. ## **Assets and liabilities** The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets, except for those that are disclosed in the notes to the financial statements. We have recorded or disclosed, as appropriate, all liabilities, both actual and contingent, and have disclosed in the notes to the financial statements all guarantees that we have given to third parties. We have no plans or intentions that may materially alter the carrying value or classification of assets and liabilities reflected in the financial statements. ## **Accounting estimates** Significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable. ## **Loans and arrangements** The charity has not granted any advances or credits to, or made guarantees on behalf of, directors other than those disclosed in the financial statements. ## **Legal claims** We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for and disclosed in the financial statements. Docusign Envelope ID: FD0874C8-B874-4A02-BC39-090EE0C8D78D ## **Law and regulations** We are not aware of any irregularities, including fraud, involving management or employees of the charity; nor are we aware of any breaches or possible breaches of statute, regulations, contracts or the company's Memorandum and Articles of Association which might prejudice the charity's going concern status or that might result in the charity suffering significant penalties or other loss. No allegations of such irregularities, including fraud, or such breaches have come to our notice. ## **Related parties** Related party relationships and transactions have been appropriately accounted for and disclosed in the financial statements. We have made available to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with the requirements of company law, charity law or accounting standards. ## **Subsequent events** All events subsequent to the date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed. ## **Going concern** We believe that the charity's financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity's needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity's ability to continue as a going concern need to be made in the financial statements. ## **Grants and donations** All grants, donations and other income, the receipt of which is subject to specific terms or conditions, have been notified to you. There have been no breaches of terms or conditions in the application of such income. We acknowledge our legal responsibilities regarding disclosures of information to you as independent examiner and confirm that, so far as we are aware, there is no relevant information needed by you in connection with preparing your report of which you are unaware. Each director has taken all the steps that he ought to have taken as a director in order to make himself aware of any relevant information and to establish that you are aware of that information. Yours faithfully DocuSigned by: 29-11-2024 | 08:32 PST [Preston .................................................................................. F7C428D152924BA...Thomas Ayres ............................................ Signed on behalf of the board of directors/trustees Date ## **Registered office:** Lower Harrowdene 7 Memorial Lane Felmersham Bedford Bedfordshire MK43 7JG ## **Company number:** 4787529 ## **Directors/Trustees:** P T Ayres M R Banham-Hall M B McNulty