## **Kids United Pre-School Annual General Meeting** 

## **28th November 2025** 

## **Present:** 

Paula Thompson – Pre-School Manager Emily Luscombe – Committee Treasurer Andrea Greenwood – Parent Dayana Antonova – Parent Michelle Stone – Parent Gayathiri Manoj – Parent Kelli Masters – Parent Muhammad Wagas – Parent 

## **Apologies:** 

Cath Tanner – Chair Lesley Hartt – Secretary Carolyn Versey – Committee member 

## **1. Introduction and Welcome** 

Emily, in the chair’s absence, gave apologies from committee members and welcomed everyone to the AGM, thanking those present; explaining an AGM is a statutory requirement as Kids United Pre-school is a registered charity. 

## **2. Chairperson’s Report** 

Emily formally thanked Paula, the pre-school manager and the Kids United team for their hard work over the last academic year. 

Emily announced that Paula will be retiring at the end of the summer term next year after 23 years as manager at Kids United. Paula said it had been a difficult decision but felt the time was now right for her, her family, and the pre-school. 

Emily explained that none of the current leadership team wanted to take on the role and that the committee were exploring all routes and possibilities. The position is more of a vocational role/ job but could be a job share with split responsibilities; with one manager running day to day responsibilities alongside a business manager. The committee are currently putting an advert together to go out as soon as possible. 

Emily highlighted that if unable to recruit a new manager the future of Kids United was at risk. And that a succession plan was needed. Parents all expressed how they would like the pre-school to continue and discussions followed as to how they could support the pre-school increase the number of children attending. A parent, with an early years qualification, expressed a possible interest in being a business partner working from home. 



Ideas included: 

- sharing the job advert with parents for them to put on their social media, 

- along with a photo of the setting again for parents’ social media to advertise Kids United 

- Leaflet dropping in local roads to advertise places 

## **3. Financial Report** 

Paula presented the financial report for the 2024/25 academic year, highlighting a profit of £6,925.76 but that it was quite a small margin. Paula also explained that £5,233.76 had been paid into the account but payments were for 25/ 26 funding/ fees. A bank balance of £48,641.89 was carried over to the 2025/20256 academic and financial year. 

Discussions centred upon financial sustainability following the pressures of low numbers, shortfall from under funding and increased National Minimum wage and national insurance contributions. 

Dayana asked whether we had investigated sponsorship. Paula thought that sponsorship was only available for specific projects and not general funding. Dayana stated she had contacts with some charities and would investigate option further. She also offered to look into getting food donations for snack time. 

Parents also asked whether they could claim the full 15hrs funding even if they didn’t use all the hours. Paula explained that no they couldn’t and that she could only claim for actual hours attended. 

Muhammad suggested that there was a donation box in the corridor so that parents could donate as and when they were able. Paula also explained that donations could also be made online. 

Andrea offered to do face painting at the Christmas party for which parents could make a small donation. 

Paula thanked everyone for their ideas and will put them in an email to all parents. 

## **4. Nomination and Election of Committee Members** 

The current committee members are: 

Cath Tanner – Chair Emily Luscombe - Treasurer Lesley Hartt – Secretary Carolyn Versey – committee member and they are happy to stay on. 



New committee members welcomed, we meet once a half term, normally over zoom for 1.5-2 hours on a Monday or Tuesday. Within each meeting we review previous meeting minutes, policies, 

fundraising, finances, staff wages, any new legislation as well as anything else that Paula needs to discuss. 

A DBS check is required and Ofsted will check suitability. 

## **5. Any other business** 

There was no other business. 

The AGM was concluded with Emily thanking everyone for their attendance. 



## **Kids United** 

## **Treasurers Report 2024 - 2025** 

## **AGM - 28th November '25** 

||**2024/ 2025**|**2023/2024**|**% change**|
|---|---|---|---|
|Balance brought forward|£36,482.37|£33,294.95||
|**Receipts**||||
|Fees|£77,096.11|£60,906.37|27%|
|Voluntarycontribution|£136.00|£624.00|-78%|
|Grants|£0.00|£0.00|0%|
|Fundraising|£934.50|£65.00|1338%|
|Trips|£0.00|£0.00|0%|
|Uniform|£365.00|£270.00|35%|
|Donation|£30.00|£10.00|200%|
|Sundries|£1,012.53|£0.00|0%|
|**Total receipts foryear**|**£79,574.14**|**£65,263.36**|22%|
|**Payments**||||
|||||
|Salaries|£57,227.62|£48,919.18|17%|
|Rent & rates|£10,064.00|£9,996.00|1%|
|Staff Training|£238.40|£0.00|0%|
|Pension|£1,640.71|£928.41|77%|
|Tax,Insurance & Membership|£1,586.09|£1,026.95|54%|
|Equipment & supplies|£486.68|£150.25|224%|
|Uniform|£583.59|£365.03||
|Trips|£0.00|£0.00|0%|
|Catering|£0.00|£9.50|0%|
|Refunds|£78.00|£0.00||
|Office costs|£743.29|£680.62|9%|
|**Totalpayments foryear**|**£72,648.38**|**£62,075.94**|17%|
|||||
||**£6,925.76**|**£3,187.42**||
|**Total balance carried forward**|**£43,408.13**|**£36,482.37**|19%|





Inde
endent examiner's re
Respective responsibilities of trustees and the examiner
The charity's trustees are responsible for the preparation of the accounts. The
charity's trustees consider that an audit is not required for this year (under
section 43(2) of the Charities Act 1993 (the Act) and that an independent
examination is needed.
ort and statement
It is my responsibility to:
Examine the accounts (under section 43 (3) (a) of the Act).
Follow the procedures laid down in the General Directions given by the
Charity Commissioners (under section 43 (7) (b) of the Act); and
State whether particular matters have come to my attention.
Basis of independent examinerfs statement
My examination was carried out in accordan￿ with the General Directions given
by the Charity Commissioners. An examination includes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items
or disclosures in the accounts, and seeking explanations from the trustees
Con￿rning any such matters. The procedures undertaken do not provide all the
evidence that would be required in an audit, and consequently I do not express
an audit opinion on the accounts.
Independent examinerfs statement
In connection with my examination, no matter has come to my attention
(1) which gives me reasonable cause to believe that in any material respect
the requirements:
to keep accounting records in accordan￿ with section 41 of the 1993
Act; and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of the Act have not been met;
or
(2) to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
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