Bolton Barbershop Harmony Club Accounts for financial year ending 31/08/2025
Introduction
In compliance with statutory obligations, please find attached a copy of the formal accounts and accompanying report for your perusal. Should you have any queries, please make them known to me in advance of this year’s AGM rather than taking up time during the meeting itself.
As usual, there isn’t time to have the financial statements independently audited before a vote is taken on them at the AGM, but this will happen afterwards and is a legal requirement before they can be lodged with the Charity Commission.
Financial Report
It was inevitable that the club would report a substantial deficit (£14850) this year. This was almost entirely due to the net £14000 expense of providing all members with new stage & walk-out clothing, a figure that was totally in line with the committee’s plans and expectations.
It was hoped that we might offset some of this deficit from another good year of show fees but the final net figure was only £3000, down from the £5600 of last year.
On an encouraging note, as promised in last year’s report, campaigns to increase membership are now evidenced in the accounts by the growth of subscription income from £15000 to £17000, and this is only part way through our long-term plan for swelling the ranks. This will also automatically yield a little extra income through Gift Aid when our claim for a tax rebate is made mid-2026.
The grant from BABS includes £500 for our championship win at convention, plus a further £400 towards the costs of growing membership.
Expenses were also bound to be higher because we were preparing to compete at convention. There was a net expense of about £2000 to pay for our Away Weekend and attendance at convention, £3000 for overseas coaching and associated travel, and £1500 for venue hire required by the extra rehearsal capacity. Earlier in the year we shut down our lapsed Zoom account in order to save money, and our finance agreement with Shire Leasing for the purchase of the defibrillator will reach its conclusion at the end of May 2026.
Gary Roussak, Club Treasurer, October 2025
Registered Charity Number 1099928
Bolton Barbershop Harmony Club
Balance Sheet
| Note £ At 31 Aug 25 At 31 Aug 24 Fixed Assets 2,400.00 3,600.00 1 Apple iPad & case (held by MD) 0.00 2 Original risers (held by club) 0.00 2 Risers from Nov 2022 (held by club) 2,400.00 Current Assets 30,481.05 44,288.56 Current Account 2,597.98 General Reserve Account 8,500.00 Riser Fund Account 10,034.37 3 Forward Fund Deposit Account 8,548.70 Gift Aid accrued to April 2026 800.00 Current Liabilities 80.00 237.30 Independent Examiner's Fee 80.00 |
|
|---|---|
| Net Assets(surplus) 32,801.05 47,651.26 |
|
| Total Reserves 32,801.05 47,651.26 |
|
| Starting balance 47,651.26 Deficit since 31 August 2024 14,850.21 |
|
| Represented by funds 32,801.05 47,651.26 Unrestricted 14,217.98 25,454.07 3 Designated (Riser Fund) 10,034.37 11,000.00 Restricted (Forward Fund) 8,548,70 11,197.19 Endowment 0.00 0.00 |
Notes:
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1 Original cost £430, now fully depreciated.
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2 Original risers fully depreciated. 2022 riser purchase (originally £6000) depreciated on a straightline basis over 5 years.
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3 Sufficient for three new sets of risers (priced at October 2025, a new full set of risers including back rail retails for £3210, excluding VAT & delivery charge).
Bolton Barbershop Harmony Club
Registered Charity Number 1099928
Income & Expenditure Analysis
for the year ending 31 August 2025
| Income & Endowments | £ |
|---|---|
| Donations | 1,346.16 |
| Grants (BABS) | 900.00 |
| Tax reclaimed | 3,361.49 |
| Membership subscriptions | 17,070.00 |
| Appearance fees (net of costs) | 2,992.50 |
| General fund-raising | 116.88 |
| Bank Interest | 542.84 |
| Sundries | 12.04 |
| TOTAL INCOME & ENDOWMENTS | 26,341.91 |
| Expenditure | £ |
| Music costs | 1,051.69 |
| External coaching & education | 2,062.84 |
| Venue hire | 5,388.78 |
| BABS membership | 3,305.00 |
| Mileage claims | 1,432.80 |
| Public transport | 1,158.61 |
| Charitable donations | 300.00 |
| Advertising | 660.96 |
| Independent Examiner fee | 80.00 |
| Internet (Website & Zoom) | 469.75 |
| Chorus MD coaching | 7,108.00 |
| Domestic convention | 772.75 |
| Away Weekend | 1,223.80 |
| Wardrobe | 14,160.09 |
| Office supplies, printing & postage | 160.17 |
| Defibrillator (incl. insurance) | 656.88 |
| Riser depreciation | 1,200.00 |
| TOTAL EXPENDITURE | 41,192.12 |
| Total Income & Endowments | 26,341.91 |
| Less: Total Expenditure | 41,192.12 |
| Net deficit transferred to balance sheet | 14,850.21 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustoosl momr5 of O e)A8&rfis41of ofvjy QLL;B On accounts lor the year onded Charfty no {If any) 1099118 Set out on page5 I repxt to th8 trustees on my examMatM of the acc4yJnts cl the above d)arity1lhe Trust'l for the year ended R•sponslbllllles and As the chwity trustees of the Trust. you are resFK)nsible for the wewatic basls of rnport the ac£oun1s in accordance th the requirements of the Charities Act 2011 llhe Acr). I report li resped (rf my exanlnation cl the accwnts carried out under sectton 145 of the 2011 Ad and in carryng out my examination, I have followl the applicable Dire¢tiMs gr by Ihe Charty CommiSs)n under seciion 145{5){b} of the Act. I have completed my examinalKm. I confimi that no material matters have ¢c#ne to my attention (¢ther th that disclosed Lkn ') in connection with the examinalion gives me cause to believe that in, any matw41 resped.. Independent examlnerfs statement theAdor the accounts do noi acc<xd the aCCnI1)g rwds I tt8 no concerns and have come acmss no ther matters In conneLtlon the examinati¢ to attention should bè dr3M in order to enable a proper underslanding of the aco)unts to be re8£hed. ' Please delete the WO in the brnGkets rf they do not ay. Slgn•d: 01 Name.. Ac IL Relevant professlonal quallllcatlonl8) or body Irf any): Address: LA 13 cs o m AKJQMQ%tCL rn4 IER October 2018
Section Disclosure Onty complele rf the examwier needs to hKjhIm matters of concern {see CC32, Independent examinaihm of chlty acccAints'. dredions and guKlance for examiners). Glve hero brlol dotalls of any Items that the examlnor wlshes to dlsclose. IER October 2018