**Bolton Barbershop Harmony Club Accounts for financial year ending 31/08/2024**
## **Introduction**
In compliance with statutory obligations, please find attached a copy of the formal accounts and accompanying report for your perusal. Should you have any queries, please make them known to me **in advance** of this year’s AGM rather than taking up time during the meeting itself.
As usual, there isn’t time to have the financial statements independently audited before a vote is taken on them at the AGM, but this will happen afterwards and is a legal requirement before they can be lodged with the Charity Commission.
## **Financial Report**
I’m pleased to report that the accounts show a surplus of £5200 although a handful of atypical items perhaps skew this result.
On the income side, the sale of the trailer (which was lacking towing volunteers) realised £1500, £2500 Gift Aid was claimed on the original Forward Fund donation, and our bank paid us £300 compensation after the Financial Ombudsman upheld my complaint about Barclays threatening to close our accounts.
On the expense side, there were purchases of £2500 for walk-out clothing, media banners, and our new camera, which are obviously not recurring items.
Excluding the above, the surplus would have been nearer £3400 but this is still very welcome news. Picking through the rest of the financial statements, two figures need mentioning.
Firstly, appearance fees of £5600 (after costs) has outstripped anything the club has achieved during my eleven years as treasurer. This is down to the efforts of all chorus members to prepare for and attend sing-outs, plus the extra bookings gained through the newer ‘Small Groups’ concept. Apart from the experience and enjoyment these paid performances bring to singer and audience member alike, the extra source of income is an absolute godsend and allows the leadership to make ambitious but realistic plans for our future – let’s not allow this momentum to fall by the wayside just because we had one good result this year.
Secondly, the initiative to grow membership is looking strong. This isn’t yet evidenced by an upturn in subscriptions: we lost four or five existing members in the last 12 months, and there’s been a lag effect as monthly payments are only now starting to build from a dozen new members attracted by our Come & Sing events and personal recommendations. The financial benefit of this should become obvious by the time the club reports next year’s accounts.
## _**Gary Roussak, Club Treasurer, October 2024**_
Bolton Barbershop Harmony Club
Registered Charity Number 1099928
## **Balance Sheet**
Note £ At 31 Aug 24 At 31 Aug 23 **Fixed Assets 3,600.00 4,800.00** 1 Apple iPad & case (held by MD) _0.00_ 2 Original risers (held by club) _0.00_ 2 Risers from Nov 2022 (held by club) _3,600.00_ **Current Assets 44,288.56 37,861.94** Current Account _1,939.77_ Direct Access Deposit Account _18,500.00_ 10-Day Access Deposit Account _11,000.00_ 3 Forward Fund Deposit Account _12,048.79_ Gift Aid accrued to April 2025 _800.00_ **Current Liabilities 237.30 227.30** Away Weekend members funds _157.30_ Independent Examiner's Fee _80.00_
## **Net Assets (surplus)**
**47,651.26 42,434.64**
|**Total Reserves**
**47,651.26**
**42,434.64**
Starting balance
_42,434.64_
~~|~~|**Total Reserves**
**47,651.26**
**42,434.64**
Starting balance
_42,434.64_
~~|~~|**Total Reserves**
**47,651.26**
**42,434.64**
Starting balance
_42,434.64_
~~|~~|**Total Reserves**
**47,651.26**
**42,434.64**
Starting balance
_42,434.64_
~~|~~|**Total Reserves**
**47,651.26**
**42,434.64**
Starting balance
_42,434.64_
~~|~~|
|---|---|---|---|---|
|||Surplus since 31 August 2023|_5,216.62_||
|||**Represented by funds**|**47,651.26**|**42,434.64**|
|||Unrestricted|_25,454.07_|_22,984.02_|
||4|Designated (Riser Fund)|_11,000.00_|_9,000.25_|
||5|Restricted (Forward Fund)|_11,197.19_|_10,450.37_|
|||Endowment|_0.00_|_0.00_|
## **Notes:**
- 1 Original cost £430, now fully depreciated.
- 2 Original risers fully depreciated. 2022 riser purchase (originally £6000) depreciated on a straight-line basis over 5 years.
- 3/5 The balance in item 3 is currently £12048.79 but should match the £11197.19 of item 5 (the value of the Forward Fund based on relevant income & expenses during the year). The difference of £851.60 will be transferred to one of the club’s other bank accounts which is designed to hold only unrestricted funds.
- 4 Sufficient for two new sets of risers plus most of a third set (as of October 2024, a new full set of risers including back rail retails for £3500, excluding VAT & delivery charge).
## Bolton Barbershop Harmony Club
Registered Charity Number 1099928
## **Income & Expenditure Analysis**
## for the year ending 31 August 2024
|**Income & Endowments**|**£**|
|---|---|
|Donations|648.07|
|Tax reclaimed|6,665.19|
|Membership subscriptions|14,920.50|
|Appearance fees (net of costs)|5,648.10|
|Sale of trailer|1,750.00|
|Bank Interest|496.08|
|Compensation from Barclays Bank|300.00|
|CD sales|105.00|
|Sundries|33.75|
|**TOTAL INCOME & ENDOWMENTS**|**30,567.69**|
|**Expenditure**|**£**|
|Music costs|1,300.56|
|External coaching & education|182.00|
|Venue hire|4,317.00|
|BABS membership|3,430.00|
|Mileage claims|1,300.70|
|Awards & gifts|188.04|
|Advertising|984.19|
|Independent Examiner fee|90.00|
|Internet (Website & Zoom)|656.35|
|Chorus MD coaching|6,824.00|
|Domestic convention|435.00|
|Away Weekend|814.59|
|Wardrobe|2,584.00|
|Office supplies|272.01|
|Public transport|20.95|
|SumUp card reader|94.80|
|Defibrillator (incl. insurance)|656.88|
|Riser depreciation|1,200.00|
|**TOTAL EXPENDITURE**|**25,351.07**|
|Total Income & Endowments|**30,567.69**|
|Less: Total Expenditure|**25,351.07**|
|**Net surplus transferred to balance sheet**|**5,216.62**|
(HARITY COMMISSION
FOR ENGIAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner s Report
Report to the trustees
EA RBERSH Cu)E)
On accounts for the year
endod
Charity rbo
(If any)
Set ¢xrt ¢)n pagas
I rewrt to the truste8s (m my examination of the accounts of the alM)ve
dnty (Ihe Tnjst") for the year ended
Rexpon8lbllltl•s and
basls of report
As tharivs truste8s, you are respcmsible for the pr8paration of the
accounts in ac£ordance with the requirements of the Charities Act 2011
(Ihe A).
I reFKJrt in respect of my examinatK)n of the Trust's accounts carried out
under section 145 of the 2011 Act and In caing out my examination, I
have followed all the applicable 'rectb0nS given by the ChaTty Commissi
under Secti 14515Mb) of the Act.
Independent trhe chariVs gross income exceeded £250,000 and l am qualified to
•xamlnerfs statement undertake Ihe examin81ion by being a qualtFied member of [insert name L
applicable listed tody]l. Delete [ l ifnot applicable.
I have c¢xnpleted my examinatth. I confirm that no material matters havè
come to my attention in connection with the examlnatlon (other than that
disclosed below ') *thith gives me cause to believe that in, any material
respect:
the accounb'ng rerjxds m not kept in accordance with sectlon 130
of the Charities Act: or
the accounts did not accnrd vrith the accounting records; or
the accounts did not ¢IplY V•ilh the apF4icable requirements
conceming the fonn and content of accounts set J1 in the Charities
(AOUnts and Reprt) Regulations 2008 other than any requirement
that the accounts give a Irue and fair. Mew which is not a Matter
considered as part of an independent examinatic.
I have no (x)ncems and have cL¥ne a(TOSS no other matters in connertion
vAth the examination lo lch attention should be dra in this report in
order to enable a woper understanding of the accounts to be reathed.
' Please delele the words in the braGkets rfthey do not apply.
Slgned:
Dat•:
o?
Narne:
IWY
Relevant professional
quallflc*lonls) or body
AA*
IER
Oct 2018
{rf any):
'fOhJ KGAD W-
Sectioii B
Disclosure
Only c(xnplete if Ihe examiner needs to hhlight malerial matters of concern
(see CC32. Independent examination of charity accounts: diredions and
guidance for examiners).
Glve here brlef detalls of
any Items that the
examiner wlsh•s to
dlsclose.
IER
Oct 2018