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2021-12-31-accounts

Chichester Cinema at New Park Limited

Limited by Guarantee

Trustees Report

and unaudited Financial Statements

for the year ended 31 December 2021

Registered Charity Number 1099780 Registered Company Number 04445002

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

INDEX

Page
Charity information 1
Report of the Trustees 2
Independent examiner’s report 9
Statement of financial activities 10
Balance sheet 11
Statement of Cash Flows 12
Accounting policies 13
Notes to the financial statements 18

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

CHARITY INFORMATION

Trustees

M Cox (resigned 31 May 2022) R Coxon (resigned 22 August 2022) M Driver (resigned 16 May 2022) A Flynn D Ford W Francisco R Gibson R Harrison L Morgan D Phillips (resigned 20 July 2022) M Schurch

Company secretary

C Dakin

Principal office

New Park Community Centre New Park Road Chichester West Sussex PO19 7XY

Registered office

Cawley Priory South Pallant Chichester West Sussex PO19 1SY

Registered charity number

1099780

Registered company number 04445002

Key management personnel

Cinema Director and Programmer - Walter Francisco Operations Manager - Richard Warburton

Independent examiner

Bankers

Geoffrey Frost BSc(hons) FCA National Westminster Bank PLC Blue Spire Limited 5 East Street Cawley Priory Chichester South Pallant West Sussex Chichester PO19 1HH West Sussex PO19 1SY

Page 1

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

REPORT OF THE TRUSTEES

The Trustees have pleasure in presenting their annual report together with the accounts for the year ended 31 December 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

STRUCTURE GOVERNANCE AND MANAGEMENT

Chichester Cinema at New Park Limited (the “Company”) is a charitable company limited by guarantee (company number 04445002) and was incorporated on 22 May 2002 and registered as a charity on 1 October 2003 (charity number 1099780). The charity undertook the charitable activities of the Chichester City Film Society on 1 October 2002.

The Company is governed by a Memorandum and Articles of Association and is controlled by a Board of Trustees wh ~~o~~ are elected at the Annual Retirement Meeting and are directors for the purposes of company law and Trustees for the purposes of charity law.

A list of Trustees can be found on page 1 of these accounts.

New Trustees are invited to apply for the advertised role by public notice. Trustees are selected on the basis of the contribution they will make to the governance of the organisation and the skills they will contribute broadly and specifically depending on current need. Having appointed a number of new Trustees during 2019 and 2020 there was no requirement to seek or appoint new Trustees during 2021 and this stability and continuity has brought significant benefits to the Company.

The Trustees have elected a Chair and Vice-Chair. In normal circumstances the Board meets five times a year but due to the continuing global pandemic and the impact on the Company’s operations there were a total of eight Board Meetings in 2021.

A Cinema Director has been appointed by the Trustees to manage the day-to-day operations of the charity. The Cinema Director has delegated authority, within the terms of delegation approved by the Trustees, for operational matters including artistic programming, finance and employment. Remuneration for key management personnel is set by the Trustees in line with similar roles in comparative organisations.

The Trustees have assessed the major risks to which the charity is exposed on a regular basis. In 2020 a thorough review of the organisation’s risk framework was undertaken and an updated risk management register prepared. This review continued during 2021 and the principal risks continued to be identified and categorised in areas such as strategy, reputation, governance, operations and finance. Responsibilities for key risks are assigned to Trustees and the Cinema Director to review and update current and possible future risks and implement mitigating actions where appropriate. The Trustees believe that by maintaining an effective risk management register, monitoring reserve levels, ensuring controls exist over key financial systems and the regular examination of the operational and business risks faced by the charity they have established effective systems to mitigate those risks.

One key area of risk which has been identified is the Company failing to attain its revenue objectives as a result of audience attendances and ticket sales being below expectations. Audience attendance is closely monitored and the management team has delegated authority and flexibility to apply corrective action. After several years of building audience attendances (like all other cinemas in the UK), audience numbers for the reporting period were adversely affected, resulting from the restrictions imposed by the UK Government in response to the COVID-19 pandemic and the need to rebuild the trust of customers.

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

REPORT OF THE TRUSTEES

EMERITUS Trustees

The Board shall have the power, on a majority vote, to appoint Emeritus Trustees. Emeritus Trustees will be designated only from those former Founders, Trustees/Directors, Members, Employees or Volunteers who are recognised by the Board as having made an outstanding contribution to the cinema and the community for a sustained period of not less than eight years. Emeritus Trustees may occasionally be consulted or co-opted onto the Board but do not have voting rights. No Emeritus Trustees were appointed in 2021.

OBJECTIVES AND ACTIVITIES

Clear new Vision and Mission

In 2020 the Board established a refreshed Vision for the Cinema; “to be the best independent cinema on the South coast” and its charitable Mission was refined, as “To deliver a rich and varied programme of film and performance events from around the world, in an inclusive and welcoming way that helps people see the world through different eyes, and broadens the appeal and appreciation of independent cinema on the South Coast of England and beyond”.

This aligns with our charitable stated activity, which is: “To advance the education of the public in the knowledge, understanding and appreciation of the art of film.”

This is achieved by the screening of non-mainstream films from around the world as well as classic and popular films and by organising study days, talks and discussion. These are open to both members and the general public.

ACTIVITIES DURING 2021

2021 Film Festival

The Chichester International Film Festival returned in 2021 after a year off due to the COVID-19 pandemic. The Festival signalled the return to non-socially distanced auditorium seating, in line with government guidelines at the time, however there were no screenings in the Picture Palace (due to it being too small with no air circulation), the Studio capacity was capped at 30 instead of the usual 40, and the open air screenings capped at 500 (usually 1,000). Ticket sales were just under 50% of the 2019 Festival, being affected by two factors: the still-present Covid fear in the cinema-going community (mirrored in the cinema’s non-Festival seasons at around 37% less); and the bad weather which greatly affected the open air screenings (605 down from 2,546 in 2019).

Despite the poor attendance figures, the Festival itself was looked upon in a very positive light. Not least because of the guests who attended (including Timothy Spall and Phyllis Logan for the opening gala) and the many UK and world premieres (including ‘The Duke’ to close the Festival, screened 8 months before its national release).

We continued to maintain contact with our customers via our weekly customer newsletter

Sub committee activities

Corporate Governance

The Board aligns its approach and activities with the Charity Governance Code, and every Director:

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

REPORT OF THE TRUSTEES

Having carried out a review of the Company’s corporate governance in 2020 this continued to be built on in 2021. The Company has continued to base its governance arrangements on the Charity Commission’s Governance Code for Small Charities (the “Code”) and the Governance Committee continues to work towards compliance with this Code. The Company will continue to monitor its compliance with the Code.

Financial reporting to the Board has continued to improve with the implementation of new financial reports which in turn helped the Company to successfully apply for various grant funding to support the business during periods affected by closures due to COVID-19, reduced audiences as a result of enhanced cleaning between screenings and reduced seating capacity when social distancing measures were temporarily introduced.

Attendance at Board Meetings by Trustees was close to 100%.

Fundraising and Volunteers

The Fundraising and Volunteers sub-committee continued to build on and expand on the Company’s charitable presence within the local community to ensure that our charitable status is front and centre of our outreach activities. We have also put an enormous amount of effort into recognising the significant contribution that our volunteers make and we are grateful for their continued commitment throughout a challenging year, despite their own vulnerabilities. The Operations Manager has continued to develop and support our volunteers as well as working on attracting new volunteers to the cinema.

As with many charities our volunteers play an important and integral role in supporting the business. The volunteer story during 2021 was a successful one with an extra 20 people volunteering to fill usher roles. Our core group of 40 or so people were exemplary whilst COVID-19 restrictions were in place and filled 85% of ushering slots up to November. A recruitment drive was launched at the end of 2021 which attracted some new volunteers. The Management Team continues to support our volunteers and ensure that there are sufficient resources available.

The fundraising and volunteer committee's main objective continued to focus upon ways to enrich the lives of the local community through film, to raise the profile of the cinema’s charitable activity and to develop methods for reporting on our impact on the community.

Here are some activities we engaged in in 2021 which aligned with our charitable remit to advance the education of the public in the knowledge, understanding and appreciation of the art of film:-

Cinema in Box

The Company continued to deliver its monthly Cinema in a Box scheme to care homes in the local areas. This covers nine local care homes with approximately 200 residents benefiting from a monthly film, delivered with a cake along with some fun film trivia and discussion points. This was particularly important at a time when so many people in care homes were missing contact with loved ones and could enjoy a little film escapism and a piece of cake.

The Apuldram Centre

– During 2021 the Cinema linked up with Apuldram a local charity for adults with learning difficulties. Whenever possible, participants are invited to a private film screening with an appropriate theme e.g. Ghostbusters in October (around Halloween) with transport and lunch provided. When COVID-19 impacted the ability for the adults to physically attend the cinema, a movie and lunch was delivered to them at the Apuldram Centre instead. As it is often challenging for adults with learning difficulties to attend a cinema, the provision of these bespoke screenings provided a safe and welcoming environment for them to relax and enjoy the wonder of film.

Sussex Snowdrop Trust (“Snowdrop”)

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

REPORT OF THE TRUSTEES

During 2021 the Company linked up with the Snowdrop Trust and delivered packages to 64 children with lifethreatening or terminal illness who are supported by Snowdrop. The packages comprised:

These packages were designed to provide some light relief not only for the children but also those supporting them and their families.

It was encouraging to note that the free tickets were almost all redeemed too.

Little People, Big Screen

In November 2021, we began a series of school events with STEM Innovation Ltd. The scheme comprised a handson film-making class in a local school with primary school children writing, filming and editing short films about — famous historical people based on the books Little People, Big Dreams. The final films were then screened “Oscar ceremony” style Saturday mornings in the main auditorium for the teachers, children and their families. All of the — children were given a family ticket to visit the cinema at a future date at the date of this report, very few family tickets had been redeemed, so there is a further opportunity here to revisit and market directly.

The beauty of this activity was that under the umbrella of the vitally important STEM subjects, using green screen technology, the children got to learn more about the lives of historical figures, but importantly, they experienced the myriad aspects of filmmaking, including story, script, production and editing and then they got to see the fruits of their work on the big screen. The hope is that this awakens an interest and appreciation for film, either as a career or as a vital part of popular culture and that it will continue throughout their lives as they see more and more films, and ideally on the big rather than the small screen. It also introduced the Cinema to them and their families.

Marketing

The Trustees are conscious of the ongoing challenges the Company faces. It is important that we continue to encourage our core — and new — audiences back into the cinema to rediscover the magic of movies whilst being cognisant of the financial challenges being faced by many.

Currently headed up by Debbie Ford, this sub-committee has a primary objective to make Chichester Cinema at New Park the first choice for cinema-going for those aged 35+. To achieve this we continued to focus on Audience, Identity, Brand, and User Experience.

During the year we worked with an interim PR consultant who helped raise our media profile and raise awareness of the cinema post-COVID, successfully securing a number of radio and print interviews.

The Marketing Sub-committee continued to review the roadmap of where to focus attention and were delighted that in 2021 a new website was launched ahead of our 29th Chichester International Film Festival. We worked with a local company, following a rigorous selection process.

Education

The Education programme is led by Trustee Rosemary Coxon supported by a specialist volunteer, Patrick Hargood, in a deputy education officer role. Despite the ongoing challenges of COVID-19, the Education Team managed to present a varied programme in 2021 to both adult and school audiences. The programme took hold in earnest from June 2021 with an average of four events a month.

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

REPORT OF THE TRUSTEES

Second Screen

The ambition of a second screen has been an objective for many years and continues to be an ambition of the Company; it would transform the cinema’s ability to acquire new films to show in the main auditorium (enabling the cinema to accommodate the number of continuous days/screenings, which major film distributors demand for new releases) and it would provide a theatrical environment for all the Festival films, including those smaller titles which we have to show on a small projector in the Studio. Together with more programming flexibility a second screen would enable us to book films earlier in their release schedule when their earning potential is greatest.

Any addition to our screen infrastructure requires the consent and participation of our landlords, New Park Community Centre (“NPCC”). The sub-committee is led by Trustee Anne-Marie Flynn and the business case for consideration by NPCC was presented to the NPCC on 10 December 2020.

The NPCC board are undergoing a number of personnel changes currently, so at the time of writing this report, we are still awaiting a meeting with the NPCC board to discuss our proposal in person and the next steps in our ambitions to make the site a more vibrant, community and arts focused venue.

Whilst traditional cinemas have really suffered during the pandemic, London has seen a big upswing of independent cinemas which follow a different model. Many of them combine a restaurant offering, or at least substantial food & beverage options, but most importantly, they offer a highly comfortable, stylish social environment for people to – meet, enjoy some drinks/food and then see a film the upside is that the venue is not just for film; it enables the visitor to spend a substantial amount of time there (and spend more money). Effectively it addresses the threat of people just watching films at home, because it offers a more complete evening out - combining social interaction with seeing a film. Our concern is that this kind of activity would likely find a very welcome reception in Chichester and therefore poses a real threat, and that is why we are keen to have some discussions with the Centre.

ACHIEVEMENTS AND PERFORMANCE

Following a year heavily impacted by the COVID-19 pandemic, where the cinema could only open for 10 weeks of normal operation, plus a further 6 weeks of limited capacity, socially distanced screenings, 2021 saw a move towards partial normality. After a third national lockdown starting on Boxing Day 2020, we re-opened for screenings on 19 April 2021. Audience capacity was limited by the requirement to exercise social distancing in the auditorium, and fewer daily screenings were feasible due to the need to operate cleaning protocols between performances. We achieved 25,000 admissions in 2021, approximately half of that achieved in the corresponding months of the last full normal year of operation (2019). The Chichester International Film Festival returned in August with a reduced number of films/screenings compared to the 2019 Festival.

2021 in numbers (inc Film Festival):

Additionally, event cinema has been a big part of our varied programme for many years and the immediate closure of performing arts, theatre exhibition and concert venues had a knock-on effect on cinema programming.

In short, we showed only a third of the total 2020 screenings (405 vs 779). Admissions were up slightly on the 2020 figure, (24,261 vs 22,251).

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

REPORT OF THE TRUSTEES

Performance events were limited to repeats from previous years, until the Met Opera and the Bolshoi Ballet returned in October 2021.

FINANCIAL REVIEW

In the year under review incoming resources totalled £424,453 (2020: £323,741) an increase of 31% against the previous year. This included £56,021 received and receivable from the UK government’s Coronavirus Job Retention Scheme (”CJRS”, 2020: £80,637) and £71,556 from the BFI Culture Recovery Fund (2020: Nil). Excluding these items, adjusted income was £296,876 compared to £243,104 in 2020, representing an underlying increase of 22%. Resources expended totalled £443,964 (2020: £332,474) of which expenditure on charitable activities amounted to £442,348 (2020: £331,508), an increase of 33%. The Net Expenditure in the period was £19,511 (2020: £8,733)

During the year the cash and cash equivalents reduced by £33,567 to £287,757. The charity took advantage of the shutdown periods by investing £27,924 in tangible fixed assets (2020: £611), mainly being an improved auditorium sound system, and upgrades to the cinema’s website and booking system, included in intangible fixed asset investments of £19,135 (2020: Nil).

As at 31 December 2021, the level of reserves available for the charity’s use, being unrestricted funds not represented by fixed assets, was a surplus of £216,265 (2020: £261,029).

The Trustees consider that the charity needs to achieve and maintain reserves equivalent to at least three to six months of expenditure excluding film hire costs expected in a ‘normal’ (i.e. post-pandemic) operating year from unrestricted funds (approximately £100,000 to £200,000) in order to ensure the ongoing delivery of its charitable objects during an unforeseen downturn in income. They consider that the current level of reserves is sufficient to achieve this.

The accounts have been prepared on a going concern basis. Despite the disruption to the cinema screening programmes which resulted from the COVID-19 pandemic, management actions taken to control costs and the shortterm benefits received from the Government’s Coronavirus Job Retention Scheme and the BFI grant from Culture Recovery Fund restricted the operating deficiency for the year to £19,511. Since the Autumn of 2021 cinema attendances have progressively improved, although they have generally remained below pre-pandemic levels, partly affected by the personal health concerns of some customers, a lack of new films being released by distributors, and more recently inflationary cost of living pressures which impact on the disposable income available to our audiences. The Trustees remain confident, taking all factors into account, that audience levels will eventually recover, and the cinema will eliminate its ongoing operating deficiencies. Having carefully considered the trading outlook for 2022 the Trustees have a reasonable expectation that the charity has adequate reserves to continue for at least the next twelve months following the signature of these accounts.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees (who are also directors of Chichester Cinema at New Park Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

REPORT OF THE TRUSTEES

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

APPOINTMENT OF AN INDEPENDENT EXAMINER

During the year under review the charity’s income remained below the threshold for audit under the Charities Act and the Trustees have elected to have an independent examination of the accounts.

Geoffrey Frost of Blue Spire Limited continued as independent examiner of the charity for the year ended 31 December 2021.

This report has been prepared in accordance with the small companies’ regime under the Companies Act 2006.

Approved by the Trustees and signed on their behalf.

Debbie Ford

Trustee

Date

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

INDEPENDENT EXAMINER’S REPORT

Independent Examiner's Report to the Trustees of Chichester Cinema at New Park Limited

I report to the charity Trustees on my examination of the accounts of the company for the year ended 31 December 2020 which are set out on pages 10 to 23.

Responsibilities and basis of report

As the charity Trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Geoffrey Frost BSc(Hons) FCA Blue Spire Limited Cawley Priory South Pallant Chichester West Sussex PO19 1SY

Date

Page 9

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT)

Note
Income and endowments from:
Donations and legacies
1
Charitable activities
2
Other trading activities
3
Investments
4
Other
5
Total
Expenditure on:
Raising funds
6
Charitable activities
7
Total
Net Income/(expenditure)
Transfers between funds
18
Net movement in funds
Reconciliation of funds
Total funds brought forward
18
Total funds carried forward
18		 Unrestricted
Funds
£
117,918
213,085
10,778
28
56,021
397,830
400
394,756
395,156
2,674
(20,714)
(18,040)
382,929
364,889		 Restricted
Funds
£
25,873
-
750
-
-
26,623
1,216
47,592
48,808
(22,185)
20,714
(1,471)
1,471
-		 2021
Total
Funds
143,791
213,085
11,528
28
56,021
424,453
1,616
442,348
443,964
(19,511)
-
(19,511)
384,400
364,889		 2020
Total
Funds
£
62,393
168,569
11,830
312
80,637
323,741
966
331,508
332,474
(8,733)
-
(8,733)
393,133
384,400

None of the charity's activities were acquired or discontinued during the above financial year.

The charity has no recognised gains or losses other than those dealt with in the statement of financial activities.

Page 10

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

BALANCE SHEET AS AT 31 DECEMBER 2021

2021 2020
Note £ £ £ £
FIXED ASSETS
Intangible assets 13 18,168 -
Tangible assets 14 130,456 121,900
Total fixed assets 148,624 121,900
CURRENT ASSETS
Stock of stamps 85 85
Debtors 15 21,081 10,784
Cash at hand and in bank 287,757 321,324
Total current assets 308,923 332,193
CURRENT LIABILITIES
Creditors: amounts falling due within one year 16 92,658 69,693
Net current assets/(liabilities) 216,265 262,500
Net assets/(liabilities) 364,889 384,400
THE FUNDS OF THE CHARITY
Restricted funds 18 - 1,471
Unrestricted funds 18 364,889 382,929
Total charity funds 364,889 384,400

For the year ending 31 December 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime within Part 15 of the Companies Act 2006.

The notes on pages 16 to 23 form part of these financial statements.

Approved by the trustees and signed on their behalf.

Debbie Ford Trustee

Date

Chichester Cinema at New Park Limited Charity Number: 1099780 Company Number: 04445002

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

STATEMENT OF CASH FLOWS

£
£
Net cash flow from operating activities (see below)
13,464
Cash flow from investing activities
Purchase of intangible fixed assets
(19,135)
Purchase of tangible fixed assets
(27,924)
Investment income
28
Net cash flow from investing activities
(47,031)
Net increase/(decrease) in cash and cash equivalents
(33,567)
Cash and cash equivalents at 1 January 2021
321,324
Cash and cash equivalents at 31 December 2021
287,757
Cash and cash equivalents consist of:
Cash at bank and in hand
287,757
Cash and cash equivalents at 31 December 2021
287,757
Reconciliation of net income to net cash flow from operating activities
£
£
Net income for the period
(19,511)
Adjusted for:
Investment income
(28)
Amortisation and impairment of intangible fixed assets
967
Depreciation and impairment of tangible fixed assets
19,368
Decrease/(increase) in debtors
(10,297)
Increase/(decrease) in creditors
22,965
32,975
13,464
Analysis of changes in net debt
2021
Cash and cash
equivalents
£
Total net debt brought forward
321,324
Cash flows
(33,567)
Total net debt carried forward
287,757
2021
2021		 £
£
(42,162)
-
(611)
312
(299)
(42,461)
363,785
321,324
321,324
321,324
£
£
(8,733)
(312)
-
14,660
(4,617)
(43,160)
(33,429)
(42,162)
2020
Cash and cash
equivalents
£
363,785
(42,461)
321,324
2020
2020		 £
£
(42,162)
-
(611)
312
(299)
(42,461)
363,785
321,324
321,324
321,324
£
£
(8,733)
(312)
-
14,660
(4,617)
(43,160)
(33,429)
(42,162)
2020
Cash and cash
equivalents
£
363,785
(42,461)
321,324
2020
2020
(42,162)
2020
Cash and cash
equivalents
£
363,785
(42,461)
321,324

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CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

ACCOUNTING POLICIES

General information, scope and basis of the financial statements

Chichester Cinema at New Park Limited is a private charitable company limited by guarantee incorporated in England on 22 May 2002 (company number 04445002) and registered as a charity 1 October 2003 (charity number 1099780). In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

The charity's registered office is Cawley Priory, South Pallant, Chichester, West Sussex, PO19 1SY and its place of business is New Park Centre, New Park Road, Chichester, West Sussex, PO19 7XY. The nature of the charity's operations is given in the trustees' report.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Income from cinema admission is included in incoming resources in the period in which the relevant showing takes place.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.

Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings: - Expenditure on raising funds, which includes costs of running the 'Friends of Chichester Cinema' and costs associated with outside hirers. - Expenditure on charitable activities, which includes the cost of screening films, education events and other support costs of these activities.

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.

Governance costs comprise the costs associated with the governance arrangements of the charity and include audit fees, independent examiner fees, legal advice (if any) for trustees, costs associated with constitutional and statutory requirements and any costs associated with the strategic as opposed to the day to day management of the charity’s assets.

Page 13

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

ACCOUNTING POLICIES

Employee benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

Leases

Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

Taxation

The charity is considered to pass the tests set out in sections 466 to 493 Corporation Tax Act 2010 (CTA 2010), as such no income tax is payable on the charity's activities.

Intangible Fixed Assets

Intangible fixed assets are stated at cost less accumulated amortisation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Amortisation is provided on intangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Tangible Fixed Assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost is calculated using the first-in, firstout formula.

Debtors and creditors receivable/payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Page 14

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

ACCOUNTING POLICIES

Fund accounting

Unrestricted general funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Going concern

The accounts have been prepared on a going concern basis. As noted in the Report of the Trustees, the cinema continued to experience disruption to its screening programme as a result of the Covid-19 pandemic until it was able to re-open at normal capacities from August 2021. This adversely impacted on box-office revenues throughout 2021, and despite management actions to control costs, and benefits received from the Government’s Coronavirus Job Retention Scheme and receipt of an award from the Business Sustainability Grant from the Culture Recovery Fund, the cinema recorded an operating deficiency for the year of £19,511. Since August cinema attendance has progressively mproved, although it has generally remained below pre-pandemic levels, partly affected by the personal health concerns of some customers, a lack of new films being released by distributors, and more recently inflationary cost pressures which have impacted on the disposable income available to our audiences. We continue to experience a trading deficit, although the Trustees remain confident that over time audience levels will recover and the cinema will eliminate ongoing operating deficiencies. Having carefully considered the trading outlook for 2022 the Trustees have a reasonable expectation that the charity has adequate reserves to continue for at least the next twelve months following the signature of these accounts. In consideration of all of the factors the Trustees have concluded that it is appropriate to prepare the accounts on a going concern basis.

Page 15

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

1. Donations and legacies

Grants, sponsorship and donations
Annual subscriptions
Standing orders
2. Charitable activities
Box office ticket sales
Education - Focus on Film
Gift token sales		 Unrestricted
Funds
£
90,342
27,576
-
117,918
Unrestricted
Funds
£
205,622
6,324
1,139
213,085		 Restricted
Funds
£
25,873
-
-
25,873
Restricted
Funds
£
-
-
-
-		 2021
Total
Funds
£
116,215
27,576
-
143,791
2021
Total
Funds
£
205,622
6,324
1,139
213,085		 Unrestricted
Funds
£
29,403
30,990
-
60,393
Unrestricted
Funds
£
160,194
6,497
1,878
168,569		 Restricted
Funds
£
2,000
-
-
2,000
Restricted
Funds
£
-
-
-
-		 2020
Total
Funds
£
31,403
30,990
-
62,393
2020
Total
Funds
£
160,194
6,497
1,878
168,569

3. Other trading activities

Advertising
Other activities for generating funds
4. Investments
Bank interest
5. Other income
Coronavirus Job Retention grants		 Unrestricted
Funds
£
4,266
6,512
10,778
Unrestricted
Funds
£
28
28
Unrestricted
Funds
£
56,021
56,021		 Restricted
Funds
£
750
-
750
Restricted
Funds
£
-
-
Restricted
Funds
£
-
-		 2021
Total
Funds
£
5,016
6,512
11,528
2021
Total
Funds
£
28
28
2021
Total
Funds
£
56,021
56,021		 Unrestricted
Funds
£
6,935
4,895
11,830
Unrestricted
Funds
£
312
312
Unrestricted
Funds
£
80,637
80,637		 Restricted
Funds
£
-
-
-
Restricted
Funds
£
-
-
Restricted
Funds
£
-
-		 2020
Total
Funds
£
6,935
4,895
11,830
2020
Total
Funds
£
312
312
2020
Total
Funds
£
80,637
80,637

Page 16

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

6. Raising funds

6. Raising funds
Friends of Chichester Cinema
Other cost of raising funds		 Unrestricted
Funds
£
-
400
400		 Restricted
Funds
£
-
1,216
1,216		 2021
Total
Funds
£
-
1,616
1,616		 Unrestricted
Funds
£
966
-
966		 Restricted
Funds
£
-
-
-		 2020
Total
Funds
£
966
-
966

7. Charitable activities

7. Charitable activities
Education - Focus on Film
Advertising
Programmes
Other charitable activities
Programming and screening costs
Rent
Insurance
Licensing fees
Film hire & carriage
Projection expenses
Card and online processing costs
Salaries
Support costs (see note 8)		 Unrestricted
Funds
£
2,711
4,842
5,791
3,672
6,480
24,358
1,097
1,186
72,078
2,543
9,537
147,968
112,493
394,756		 Restricted
Funds
£
323
310
5,372
3,481
14,362
3,831
-
103
12,138
4,000
644
-
3,028
47,592		 2021
Total
Funds
£
3,034
5,152
11,163
7,153
20,842
28,189
1,097
1,289
84,216
6,543
10,181
147,968
115,521
442,348		 Unrestricted
Funds
£
2,223
3,076
5,701
-
81
14,423
455
(3,002)
67,771
6,502
8,522
126,667
98,560
330,979		 Restricted
Funds
£
147
-
-
122
148
-
-
-
-
-
-
-
112
529		 2020
Total
Funds
£
2,370
3,076
5,701
122
229
14,423
455
(3,002)
67,771
6,502
8,522
126,667
98,672
331,508

Page 17

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

8. Support costs

8. Support costs
Printing, postage and stationery
Telephone
Internet charges
Consultancy fees
Office equipment maintenance and hire
Building maintenance and repairs
Bank charges
Travel and subsistence
Subscriptions
Cleaning and COVID-19 related costs
Miscellaneous
Training costs
Depreciation and amortisation
Advertising and promotion
Salaries
Governance costs
Independent examiner's fees
Salaries		 Unrestricted
Funds
£
6,289
1,626
1,476
3,336
3,200
853
794
1,268
871
7,093
-
274
20,335
-
42,277
1,663
21,138
112,493		 Restricted
Funds
£
-
-
-
150
127
-
30
22
-
849
-
-
-
1,850
-
-
-
3,028		 2021
Total
Funds
£
6,289
1,626
1,476
3,486
3,327
853
824
1,290
871
7,942
-
274
20,335
1,850
42,277
1,663
21,138
115,521		 Unrestricted
Funds
£
4,880
1,714
1,051
4,301
2,312
605
744
832
506
6,463
168
-
14,660
4,475
36,191
1,563
18,095
98,560		 Restricted
Funds
£
-
-
-
112
-
-
-
-
-
-
-
-
-
-
-
-
-
112		 2020
Total
Funds
£
4,880
1,714
1,051
4,413
2,312
605
744
832
506
168
-
14,660
4,475
36,191
1,563
18,095
92,209

9. Independent examiner's fees

9. Independent examiner's fees
2021 2020
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
£ £ £ £ £ £
Payroll administration 550 - 550 450 - 450
Independent examiner's fees 1,100 - 1,100 1,100 - 1,100
Other 13 - 13 13 - 13

10. Trustees' remuneration and expenses and other related party transactions.

During the comparative year two of the charity's employees were appointed as trustees, one of whom previousl included as part of key management personnel. During the year under review these trustees received total employee benefits of £64,845 (in period from appointment to 31 December 2020 £24,962) made up of gross pay, employer national insurance contributions and employer pension contributions. No other trustees received employee benefits in this or the comparative year. In addition the child of a trustee received employee benefits of £181 (2020 since their parent's appointment: £187).

During the year £5 travel expenses were reimbursed to trustees (2020: £Nil).

There are no additional related party transactions to be disclosed in these financial statements to those items in this note and note 11.

Page 18

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

11. Staff costs and numbers

11. Staff costs and numbers
Gross wages
Employer's national insurance costs (net of employment allowance)
Employer's pension contributions
Staff numbers:
On average head count basis		 2021
Total
Funds
£
195,334
11,408
4,641
211,383
2021
12		 2020
Total
Funds
£
169,924
8,114
2,914
180,952
2020
11

There were no employees with emoluments (excluding employer pension costs) above £60,000.

During the year under review the charity's two members (2020: two members) of key management personnel received employee benefits, inclusive of gross pay, social security costs and employer pension contributions, amounting to £77,058 (2020: £51,428). In additional key management personnel were reimbursed expenses totalling £5 (2020: £269).

During the year under review the child of a member of the charity's key management personnel was employed by the charity and received employee benefits totalling £181 (2020: £1,604).

12. Pension arrangements

The charity operated a defined contribution pension plan during the year under review. Total employer contributions in the year under review amounted to £4,641 (2020: £2,914). There was £877 amounts unpaid at the balance sheet date (2019: £nil) in respect of employee and employer contributions.

13. Intangible assets

Cost
At 1 January 2021
Additions
Disposals at cost
At 31 December 2021
Amortisation
At 1 January 2021
Charge for the year
On disposals
At 31 December 2021
Net book value carried forward
Net book value brought forward		 Website
£
-
19,135
-
19,135
-
967
-
967
18,168
-		 TOTAL
£
-
19,135
-
19,135
-
967
-
967
18,168
-

Page 19

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

14. Tangible assets

Cost
At 1 January 2021
Additions
Disposals at cost
At 31 December 2021
Depreciation
At 1 January 2021
Charge for the year
On disposals
At 31 December 2021
Net book value carried forward
Net book value brought forward		 Equipment
£
267,602
27,924
-
295,526
167,572
17,181
-
184,753
110,773
100,030		 Auditorium
improvements
£
30,000
-
-
30,000
8,130
2,187
-
10,317
19,683
21,870		 TOTAL
£
297,602
27,924
-
325,526
175,702
19,368
-
195,070
130,456
121,900

15. Debtors and prepayments

Trade debtors
Other debtors
Prepayments and accrued income		 2021
Total
Funds
£
3,186
4,139
13,756
21,081		 2020
Total
Funds
£
1,025
1,313
8,446
10,784

16. Creditors: amounts falling due within one year

16. Creditors: amounts falling due within one year
Trade creditors
Other creditors
Other taxes and social security costs
Accrued expenses and deferred income
Provision for credit notes and refund of sales		 2021
Total
Funds
£
11,809
968
5,599
58,465
15,817
92,658		 2020
Total
Funds
£
12,617
91
3,817
29,459
23,709
69,693

17. Deferred income

Included in creditors note 16 above is deferred ticket sale income of £26,447 (2020: £30,504) arising from tickets sold for shows in the next accounting year.

Page 20

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

18. Analysis of net movement in funds

Restricted funds
Film Festival
Drive In Cinema
Cinema in a Box
Total restricted funds
Unrestricted funds
Fixed Asset reserve
Total designated funds
General funds
Total unrestricted funds
Total funds
Restricted funds
Film Festival
Drive In Cinema
Cinema in a Box
Total restricted funds
Unrestricted funds
Fixed Asset reserve
Total designated funds
General funds
Total unrestricted funds
Total funds		 Year ended 31 December 2021 Year ended 31 December 2021 Year ended 31 December 2021
Total funds
brought
forward
£
-
-
1,471
1,471
121,900
121,900
261,029
382,929
384,400		 Total
Total
Transfers
incoming
resources
between
resources
expended
funds
£
£
£
25,273
(42,298)
17,025
1,000
-
(1,000)
350
(6,510)
4,689
26,623
(48,808)
20,714
-
(19,369)
27,924
-
(19,369)
27,924
397,830
(375,787)
(48,638)
397,830
(395,156)
(20,714)
424,453
(443,964)
-
Year ended 31 December 2020		 Total funds
carried
forward
£
-
-
-
-
130,455
130,455
234,434
364,889
364,889
Total funds
brought
forward
£
-
-
-
-
135,949
135,949
257,184
393,133
393,133		 Total
incoming
resources
£
-
-
2,000
2,000
-
-
321,741
321,741
323,741		 Total
resources
expended
£
-
-
(529)
(529)
(14,660)
(14,660)
(317,285)
(331,945)
(332,474)		 Transfers
between
funds
£
-
-
-
-
611
611
(611)
-
-		 Total funds
carried
forward
£
-
-
1,471
1,471
121,900
121,900
261,029
382,929
384,400

Description of funds: Restricted funds

Film Festival

Funds received from the British Film Institute (BFI) and other local sponsors to develop a programme of films for and run an International Film Festival.

Drive In Cinema

Funds received retrospectively to support the Drive In Cinema project of 2020.

Cinema in a Box

Funds received to support the Cinema in a Box project providing movie experiences to care home residents during periods of isolation.

Unrestricted funds

General funds

General funds are available for use in furtherance of any of the charity's activities.

Page 21

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

19. Transfers between funds
Unrestricted
From
To
Funds
£
Transfer 1
General funds
Fixed Asset reserve
(27,924)
(27,924)
Transfer 2
Drive In Cinema
General funds
1,000
1,000
Transfer 2
(17,025)
General funds
General funds
(4,689)
(21,714)
Total transfers
(48,638)
Transfer of funds from general funds to meet the deficit of expenditure over income in these areas
Transfer of funds to designated funds following the acquisition and capitalisation of fixed assets
Transfer of funds from restricted funds as costs incurred in comparative financial year		 Designated
Funds
£
27,924
27,924
-
-
-
-
-
27,924		 Restricted
Funds
£
-
-
(1,000)
(1,000)
17,025
4,689
21,714
20,714

20. Analysis of net assets between funds

Fixed assets
Net current assets		 Unrestricted
Funds
£
148,624
216,265
364,889		 Restricted
Funds
£
-
-
-		 2021
Total
Funds
£
148,624
216,265
364,889		 Unrestricted
Funds
£
121,900
261,029
382,929		 Restricted
Funds
£
-
1,471
1,471		 2020
Total
Funds
£
121,900
262,500
384,400

21. Financial instruments

The carrying amounts of the charity's financial instruments are as follows:

Financial assets
Debt instruments measured at amortised cost:
Trade debtors (note 15)
Financial liabilities
Measured at amortised cost:
Trade creditors (note 16)		 2021
Total
Funds
£
3,186
3,186
11,809
11,809		 2020
Total
Funds
£
1,025
1,025
12,617
12,617

Page 22

CHICHESTER CINEMA AT NEW PARK LIMITED

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021

NOTES TO THE FINANCIAL STATEMENTS

22. Comparative statement of financial activities

Note
Income and endowments from:
Donations and legacies
1
Charitable activities
2
Other trading activities
3
Investments
4
Other
5
Total
Expenditure on:
Raising funds
6
Charitable activities
7
Total
Net Income/(expenditure)
Transfers between funds
23
Net movement in funds
Reconciliation of funds
Total funds brought forward
23
Total funds carried forward
23		 Unrestricted
Funds
£
60,393
168,569
11,830
312
80,637
321,741
966
330,979
331,945
(10,204)
-
(10,204)
393,133
382,929		 Restricted
Funds
£
2,000
-
-
-
-
2,000
-
529
529
1,471
-
1,471
-
1,471		 2020
Total
Funds
62,393
168,569
11,830
312
80,637
323,741
966
331,508
332,474
(8,733)
-
(8,733)
393,133
384,400

Page 23