Grapevine Project Charity No: 1099746
Trustees’ Annual Report & Statement of Financial Activity for the Year End 30[th] September 2024
Trustees
N Clay M Whitlock S Mcgill L Brooks H Wright
Grapevine Project
Trustees’ Annual Report
& Statement of Financial Activity
for the Year End 30[th] September 2024
Contents
| Contents | Contents | |
|---|---|---|
| 1. | Introduction ...................................................................................................... 3 | |
| 1.1 | Mission Statement .................................................................................................3 | |
| 1.2 | Overview (Executive Summary) .........................................................................3 | |
| 2. | Activities & Achievements ............................................................................. 3 | |
| 2.1 | Outputs & Outcomes ..............................................................................................3 | |
| 2.2 | The Roles & Contributions of Volunteers .........................................................3 | |
| 2.3 | How the Public Have Benefitted ........................................................................4 | |
| 3. | Financial Review .............................................................................................. 4 | |
| 3.1 | Financial Position .....................................................................................................4 | |
| 3.2 | Details of Any Funds Materially in Deficit ........................................................4 | |
| 3.3 | Policy on Reserves ..................................................................................................4 | |
| 3.4 | Principal Sources of Funding ...............................................................................4 | |
| 3.5 | Description of the Principal Risks Facing the Charity ..................................4 | |
| 3.6 | Remuneration of Trustees ....................................................................................4 | |
| 4. | Reference and Administration Details ........................................................ 5 | |
| 4.1 | Charity Name & Registration ...............................................................................5 | |
| 4.2 | Charity’s Principal Address ..................................................................................5 | |
| 4.3 | Names of the Trustees Who Manage the Charity .........................................5 | |
| 4.4 | Names of Advisors & Senior Members of Staff .............................................5 | |
| 5. | Structure, Governance & Management....................................................... 6 | |
| 5.1 | Type of Governing Document .............................................................................6 | |
| 5.2 | Charitable Objects ...................................................................................................6 | |
| 5.3 | Statutory Declaration .............................................................................................6 | |
| 5.4 | Trustee Selection Methods ...................................................................................6 |
Grapevine Project: Trustees’ Annual Report & Financial Statements
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Grapevine Project
Trustees’ Annual Report
& Statement of Financial Activity for the Year End 30[th] September 2024
1. Introduction
1.1 Mission Statement
Grapevine Wellbeing Centre is an independent charity supporting adults within our community to improve and maintain their own mental health. We do this through bringing people together, promoting creativity and embracing the natural environment as tools to move people forward.
1.2 Overview (Executive Summary)
The Grapevine Project was established in 2003 and after 19 years and one global pandemic, we outgrew our first building. In January 2022 the Grapevine Wellbeing centre moved into a centrally located, fully accessible Centre. We are now able to offer support to anyone who comes through our doors looking for help with their mental health. We are the only free mental health support service in Buxton with an open-door policy, ensuring immediate help without the wait of weeks on a waiting list. A recent comment from one of our members sums up why we are here and will always strive to help those in need. “At Grapevine, I feel like I can be me, I don’t have to be anyone else, and there are not many places where that is possible.”
2. Activities & Achievements
2.1 Outputs & Outcomes
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Grapevine turned 20 years old. We registered as a charity on 30[th] September 2003. We celebrated our members, our stakeholders, and our community. It was a time to reflect on how proud we are of our achievements as a charity.
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The number of unique individuals using the Centre has increased by 2.7 times since 2022.
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Grapevine successfully launched two further strands of the charity, ‘Evening and Weekend Grapevine’ and ‘Community Grapevine’, allowing people from other sections of our local community to access the Centre. Both have proved highly successful.
2.2 The Roles & Contributions of Volunteers
Our volunteers continue to be an invaluable support to the charity, both with their time volunteering in the Centre with our members, and also in providing advice and guidance.
Grapevine Project: Trustees’ Annual Report & Financial Statements
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2.3 How the Public Have Benefitted
With our two new strands to Grapevine, we are now able to support those people in work through our extended opening times, offering an opportunity to unwind from a busy week and relax through a range of activities offered on a Wednesday evening and Saturday.
The wider community has also benefited from our ‘Community Grapevine’, which features a range of expert talks in the evenings on various aspects of mental health and issues that can affect it. The charity has welcomed local professionals, members of the local community and members to these talks. The feedback has been overwhelmingly positive.
3. Financial Review
3.1 Financial Position
The charity has continued to benefit from National Lottery funding through their Community Fund. While this remains the charity’s main income, other income was sourced this year through donations and fundraising. These are both increasing from the drop after COVID19.
Other smaller grants were awarded to us, including the Warm and Welcoming Space Grant from the council.
A copy of the charity’s fundraising policy can be found in Appendix 1
3.2 Details of Any Funds Materially in Deficit
The Charity has no funds which are materially in deficit.
3.3 Policy on Reserves
The charity has continued to build back up its reserves after they were partially used in 2022. This is going well, and the charity is in a much better position than this time last year.
3.4 Principal Sources of Funding
Full accounts can be found in Appendix 2
3.5 Description of the Principal Risks Facing the Charity
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Uncertainty of funding causes concern; funding applications take a great deal of time, which in turn impacts the amount we are able to deliver
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Challenges of unexpected issues arising in society (e.g. virus concerns, recent heatwave, perception of others about hygiene)
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Rising utility costs will increase the percentage of any grant to be spent on heating next winter
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Staff burnout due to a small team and the high-pressure environment
3.6 Remuneration of Trustees
All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
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Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost.
4. Reference and Administration Details
4.1 Charity Name & Registration
Name of the Charity:
Grapevine Project Charity No: 1099746
4.2 Charity’s Principal Address
Grapevine Wellbeing Centre 2B, 11-13 Eagle Parade, Buxton, Derbyshire, SK17 6EQ e-mail: welcome@grapevinebuxton.com
website: www.grapevinebuxton.com
4.3 Names of the Trustees Who Manage the Charity
Our current Trustees are N Clay M Whitlock S Mcgill (chair) L Brooks H Wright
With the following changes during this period.
M Whitlock - appointed 30th August 2024 M S Barker - resigned 11th October 2023 M Clayton - resigned 5th February 2024 F E Sussex - resigned 8th January 2024 L Brooks - appointed 15th January 2024 J Clayton - resigned 6th February 2024 H Wright - appointed 30th August 2024
4.4 Names of Advisors & Senior Members of Staff
Ana Mankiewicz – Charity Manager
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5. Structure, Governance & Management
5.1 Type of Governing Document
Constitution.
5.2 Charitable Objects
The relief and respect to persons in Buxton and the High Peak who are experiencing or have experienced mental health considerations through the provision of information, advice, one-to-one and group support and the operation of a Drop-In Centre in an effort to build self-esteem, independence and a sense of well-being.
5.3 Statutory Declaration
We, the Trustees, confirm that we have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.
5.4 Trustee Selection Methods
There must be at least three charity trustees.
In accordance with the Constitution, Trustees are appointed or re-appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law.
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Appendix 1
Fundraising Policy
1. Introduction
1.1 Our fundraising promise to the general public and our existing supporters is that our fundraising, in all its forms, is legal, open, honest and respectful.
1.2 We will be honest about how donations are used, open about the methods we use to raise funds and who we work with, respectful to the wishes, preferences, personal information and circumstances of the people we interact with and we will take all steps necessary to comply with the law and sector fundraising practice standards.
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1.2.1 Nobody directly or indirectly employed by or volunteering for Grapevine Project shall accept commissions or bonuses for fundraising activities,
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1.2.2 No general solicitations shall be undertaken by telephone or door-to-door to the public.
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1.2.3 We will treat donors fairly. We will not discriminate against any group or individual.
2. Legal requirements
2.1 This policy takes into account the following legal requirements and regulatory codes, standards and guidance:
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Charities Act 2006 Fundraising Policy 4 Version 1: Aug 2018
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Charities Act 1992
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General Data Protection Regulation (GDPR).
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Safeguarding Vulnerable Groups Act 2006
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Equality Act 2010
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Mental Capacity Act 2005
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What are the fundraising activities covered by this policy?
3.1 Charitable Funds consist of but are not exclusively limited to:
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Money left in a legacy for the benefit of Grapevine Project
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Money which has been raised through fundraising events
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Money which has been donated as a result of a fundraising appeal
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Corporate sponsorship
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Pledges (for example Fixed Crowdfunding)
4. Fundraising by Staff
4.1 Participation in fundraising activities (for the purposes of this policy, meaning specifically participating in or completing the activity) by staff is voluntary and should not be imposed on individuals. The existing charity insurance arrangement covers staff for certain ‘low risk’ fundraising activities.
5. Acceptable fundraising activities
5.1 Before fundraising activity can be initiated approval must be sought from the board of Trustees.
5.2 All fundraising by means of lotteries, e.g. raffles, etc. must comply with the required licensing arrangements.
5.3 All fundraising publicity must state quite clearly how the fundraising will benefit Grapevine Project and where further information of Grapevine Project can be accessed.
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6. Donations or gifts
6.1 Grapevine Project, in deciding whether to accept or decline a donation or gift will consider the charity's best overall interest and will not accept donations from donors whose activities appear to be in direct conflict with our charitable aims and objectives.
6.2 Grapevine Project will not work with companies or individuals who participate in activities which:
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could cause detriment to the charity’s reputation
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will disproportionately decrease the amount of donations to further the work of the charity
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undermine our vision and values
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are associated with unsuitable products, corporate or individual e.g. arms dealings, tobacco etc.
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are from unknown sources of funding
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potentially harm our relationships with other donors, service users, stakeholders or volunteers
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expose us to undue adverse publicity or reputational risk
6.3 Donation or Gift processing
• All donations or gifts must be reported to the board of Trustees at the earliest possible opportunity. A receipt of donation should also be completed with the donors details, including their full name, contact details, and address
- On receipt, all donations should be inputted on to SAGE and marked as Donation.
6.4 Gifts in memoriam - donations or gifts to honour, in will be received by the Chair of Trustees. 6.5 Fundraising Collections
6.5.1 Grapevine Project will ensure that all fundraising collection is carried out sensitively to protect the organisation’s reputation in the mind of the public
6.5.2 Grapevine Project will ensure that adequate permission for a static collection is obtained, and can evidence this sufficiently where required; and that all collectors can be clearly identified.
6.6 Handling of Cash Donations – Grapevine Project will adhere to the following good practice when handling cash donations resulting from face-to-face activities:
6.6.1 Cash must be collected, counted and recorded by two unrelated individuals and counted in a secure environment, wherever possible. (Collection boxes must only be examined and opened by two unrelated individuals)
6.6.2 Unsecured cash must never be left unattended or in an unattended environment
6.6.3 Cash must be banked as soon as is practicable
6.6.4 Cash not banked immediately must be placed in a secure location.
7. Reports to sponsors
7.1 It is the responsibility of the Project coordinator to compile official reports on appeal donations/grants if requested by outside agencies or individual donors.
8. Complaints
8.1 Grapevine Project will respond to all complaints from sponsors and members of the public in a timely, respectful, open and honest way.
Grapevine Project: Trustees’ Annual Report & Financial Statements
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Fundraising Strategy
Mission Statement
Grapevine Wellbeing Centre is an independent charity supporting adults within our community to improve and maintain their own mental health. We do this through bringing people together, promoting creativity and embracing the natural environment as tools to move people forward.
Financial overview:
To effectively carry out our mission statement, the Grapevine explores various funding streams to secure the necessary finances. Our main income comes from both large and small bids. At present the large bids cover the centre, staff and general running costs as well as expenses from our core activities. The smaller bids cover any bespoke projects that we feel will benefit an immediate need raised in the community.
We also direct-fundraise, which helps build our unrestricted funds and supports bespoke projects that address immediate community needs.
In the last two years, our direct fundraising, like many other charities, has been severely curtailed through the Covid pandemic and the lockdowns that occurred as a result.
Target
In order to provide more financial stability for the charity, it is necessary to increase the amount of unrestricted funds. To this end, the trustees have set out the following targets for the next 2 years. These will be achieved by the introduction of a Fundraising subcommittee, comprising of both members, staff, and trustees.
| Year 1 | £1,338 1% of total estimated expenditure |
|---|---|
| Year 2 | £2,714 2% of total estimated expenditure |
Grapevine Project: Trustees’ Annual Report & Financial Statements
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Appendix 2 wn Fin for the Year Ended 30th Se ember 2024 Page ComF0ny Information Report of the Directors Income Ststement Balance Sheet Note5 to the Fnanllal Statement5 Charted kctyJntants' Report Detslled Income and Expenditwe cOUnt Grupevine Project.. frustees'Annuul Report & Finunciul Stutement5 Pageloof 17
om an Infomialion DIRECTORS: Miss N Clay M Whitlodt Mr5 S M111 M5 L Brook5 MsHWright REGWERED OFFICE: 2b Ll-13 Eazle Parade Buxton SK17 6EQ REGSTERED NUMBEII: 08CIIBOIg (En3 and Wal251 ACCOUNTANTS: Layton5 Chartered Accountants 6 M3rKhe5ter Road 8uxton Oertyshlre SK17 656 GropevNne Project.- Trustees'Annuul Report & FNntJnciul Stutement5 Pagell of17
wn Pr rEn The ditertor5 pfE5enttheir teport with thelinaniial 5tstementsoI thE companyfortheyear ended 30th septem1r 2024. PRINCIPAL AcfiMTY The principal actiwty of the company in the wr und2r rv41ew wa5 that of a drop In centre for thc6e ¥Jith mental health consideratyons. The Gr3pevine Wellbeing Centre 15 a mEntal hEalth ch4rity. We are rEgi5tered with the Chatity con15510n.' our Charity Number 15.. I(974£ and ourcompany NumbEr 15.. 08008019 OIRECTORS Miss N Clay has held office during ihe whole of the Feriodfrom 151 Qtober 1023 to the dateof this report. Otherihange5 indirectors holdins Offi are as fdlow5'. M Whitlotk- appointed &)th August 2024 M S BarkEr- re5ignEd Ilth OEtobEr 2023 M Cltyton- SIgned5th Febrary 2024 Ms F E Sussex- re51gned 8th january 2024 M5 L Brooks- appointed 15th January 2024 M5 1 Clayron- re51gned 6th February2024 M5 H Wright- aOintEd 3(th August 2024 Thi5 rryort ha5 bEenprEpated in attordance with the pravi5ion50t Part IS of thE CompaniE5Act 06 rdatinEtu small ionvanie ON BEMAIFOF THE BOARD: MISS N Clay- DlrEttor 3LkhJune2025 Grupevine Project.. frustees'Annuul Report & Finunciul Stutement5 Page12of 17
Incorne Statement 30.9.24 3tt9.23 TVRNOVER 139,717 138,740 Castof 5ale5 4.689 1.501 GROSSSURPWS 135,028 137,139 Admini5trativeexpense5 123.592 87,865 11,436 49,374 otheropErating income OPERAMF4G SURPLUS and SVRPLUS IEFORETAXATKJN 11,436 ,172 Taxon Surplus SVRPLUS FOR THE FINAlAL YEAR 11.436 .172 GropevNne Project.- Trustees'Annuul Report & FNntJnciul Stutement5 Page13of17
ra
¥1 Pr
Ltd
Re
ed nurn
.. 08CQ801
30th Se
ember 2024
30.9.24
3Q9.23
No$
CIMAEMT ASSEf5
Cash at t4nk and In hand
7Z,631
6Q951
CpR5
Amourts fal&reduewlthln oneTrar
1,286
1.041
rcuRREMtASSE75
71,346
59.910
TOTALA$5EfsLESSCiIRREMf U•OlLrnfS
71.346
59.910
RESERVES
InCOff and e4pEndLu ai£oLnt
71,346
59.910
71.346
59.9LQ
The
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Chartered Accounthrts. Re io the Boa(d I Ihe UnaLKliied Finala1 StsiemEnis of vi Pr Dir kn orthr to asslst you to fuffll y)ur under t Cornwl kt we have prewod for your appr(wal the finarKkl statements of GrapevlnE itd for the r eed 4rrth Seernber 21J24 whlth comprtse Income Slatement Baknce Sheei and the rdated role5 from thecompaiy'5 acwuntir¥ recor& and fpjffl hiformabon andewlanatK+n5you e$l¥ern u5. As * pr$£ membEr of Institute ofcharterd kcuthtts in En¢brd [Ew1, we arè subiECt to its etht and other PfLle55¥Jnal reqUirnentS thith dElale within the ICAEW¥ guOI gUte httplhvv.IcaeW.rnlen/rnember5hIgL1tiO5-5IandardTrdUid. Th$ report 15 me soldy to the rd of Dirty)ts of Gr¥pwinp Projt Ltd as a body. li cor&no our terms enernet. Our work bEen Ulldprts lo prewe lur Your approv¥ the fi[[KI¥l ststements uf GrapEvine ProF(t Ltd and statÈ tkosÈ mattérs that we agréÈd to rtatè to thÈ Board of Dirèctors of Grapvine ProJÈd Lid. ag a body. kn thls report t(Drdants with ICAEW TÈthrd(al R@leasÈ 07116AAF. To thÈ fullest ÈAtÈrt pttMrftt by law. WÉ do noi attl IY assume SPDnsliihty IDarrne othertFonGraWnE Prod Ltd and its BoardofDlreLknr asa bo, forow workor forlh15rewi. ui duly to ensu that Grapevine Proptt Ltd ttas k£pt adequate accourtin8 rttord5 to prepare statutory finarKval statement5 that give a true and fair ¥W of IhE a55et¥ lthilrti4 fironaal POt)n and profit d Grapevme ProiEd Lld.You con5bJer that GrapEvne PrnjKt Ltd Is uemptfrom the 51atutory audit re4uwement forthe We been strU{led to (arry out * •Jdit or a irf the tnar1 statetnerrt5 of Grape¥ine Pn)jt Ltd. For thts re, we he n(t verffied the a[cur or Cornp1etWe ol the aLKOUrting reiDrd5 iy inforn¥tlo aThJ ewl¥tDn5 you have twen to us and WÈ do n(. thÈrÈforÈ.expre5s any Iyirdon on gtstuttyy fii£AI 5tstÈmÈnts. Laybn5 ChartedAc(jTrtartts 6 Manchester Road 8u¥ton C*rbythire SK17 6SB Yjth Tre 3)25 Grupevine Project.. frustees'Annuul Report & Finunciul Stutement5 Page16of 17
vi Ex JJ.9.24 30.923 Takings Lbnath?n5 Re5trKted fLnds 1.117 301 131819 1686 135,729 139.717 134740 Ctytolsjles Purcha 4.ffl9 1.501 GRISSSURPWS 135,1]Z8 137.239 Surrtjry reiptI 798 135.028 134037 Rent 14,320 667 1256 77,549 [394 143 572 22? 51,735 knsurance ght and heat Pen5iDn5 TePhone Post and #ati)ny vertsing Tr•4Èllng Repai and rÈngwas sehobj andcleanir8 ReCrtMent Sutr6crylhM5 C(vnputErcortsLmaUts SuTyJryexk*n5es untarKV LÈgal fÈÈs Ewnts ThorapÈrtitgrwps Soaal8roLW 923 IA55 732 143 1,563 327 1352 32 262 550 635 1,1 246 12(6 662 L370 1022 1345 2.250 2,212 1.165 230 4J92 118P94 B4359 16.934 51,678 Bank£har5 199 16.55Q 51.4PJ GropevNne Project.- Trustees'Annuul Report & FNntJnciul Stutement5 Page17of17