## Grapevine Wellbeing Centre - Annual Report and accounts: Grapevine Wellbeing Centre Report for the year 1[st] October 2020 – 30[th] September 2021 The Board of Trustees presents its directors’ report and audited financial statements for this period. ## **Reference and Administrative Information:** Charity Name: Grapevine Wellbeing Centre Charity registration number: 1099746 Company registration number: 8008019 Registered Office and operational address: 2B, 11-13 Eagle Parade Buxton Derbyshire SK17 6EQ ## **Management Committee:** Mrs J Taylor - Chair Mr M Clayton - Vice Chair Ms N Clay - Treasurer M Whitlock M S Barker Mrs S Mcgill Ms F E Sussex Ms J Clayton **Accountans** – Laytons 6 Manchester Road | Buxton | Derbyshire | SK17 6SB **Bank** – Royal Bank of Scotland ## **Purposes and Aims:** Our charity’s purpose is to improve and help maintain the wellbeing and mental health of our local community. Grapevine Wellbeing Centre is an independent charity supporting adults within our community to improve and maintain their own mental health. We do this through bringing people together, promoting creativity and embracing the natural environment as tools to move people forward. Our aims fully reflect the purposes that the charity was set up to further. The charity continues to offers a safe space for anyone whose wellbeing is not where it should be, or who is struggling with poor mental health. Support is offered through social, creative and nature-based activities. The Grapevine Project operates mainly out of the Grapevine Centre in Buxton. However, some activities take place in other locations in the High Peak and Peak District. We have an open-door policy meaning that any adult can access the service as and when needed without referral and without diagnosis. There is no waiting list to access support. A mental health crisis cannot be scheduled, and it is therefore essential that our service is available whenever someone seeks help. This can be the only time they will, so it is vital that someone is there to hear them. ## **Financial Review:** Against the backdrop of limited resources and insecurities over funding, particularly in the light of the Covid Pandemic and lockdowns, which has curtailed our normal fundraising, it has continued to be difficult to plan services. Nevertheless, the charity had an income of £ 73,108. ## **Reserves Policy** The board of Trustees has examined the charity’s requirements for reserves taking into consideration the main risks to the Charity. They have established the need for the charity to have between 3 and 6 months of the expenditure in reserve. These reserves are needed to meet the working capital requirements of the charity and the Board of Trustees are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. This year’s income funds stand at £73,108. Having been unable to do any general fundraising due to the pandemic, this has severely impacted our reserve funds. Our present level of reserves available to the charity of £5,740 are made up of unrestricted funds from this financial year of £2,352 and previous years reserves of £3,388. Therefore the charity currently falls significantly short of this target level. Although the strategy is to continue to build reserves through our fundraising strategy, the Board of Trustees is well aware that it’s unlikely that this target range can be reached for at least the next 2 years. ## **Recruitment and Appointment of Board of Trustees:** All Trustees are also known as company Directors. Under the requirements of the Charity the members of the Board of Trustees are elected to serve for a period of one year after which they must be re-elected at the next Annual General Meeting. All members of the Board of Trustees give their time voluntarily and received no benefits from the charity. R Snow - resigned 26th January 2021 M S Barker - appointed 2nd March 2021 M Clayton - appointed 26th January 2021 Mrs S Mcgill - appointed 26th January 2021 Mrs J Taylor - appointed 15th December 2020 Mrs A M Mckenna - resigned 11th May 2021 Ms F E Sussex - appointed 26th February 2021 And the following Trustees continued from the past year, Miss N Clay Mr. M Whitlock ## **Risk Management:** The Board of Trustees has conducted a review of the major risks to which the charity is exposed. A risk strategy has been established and is updated annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Accountant: Laytons were re-appointed as the charitable company’s accountants at the Charity’s AGM. The following report has been prepared in accordance with the provisions of Part 15 of the Companies Act 2006 relating to small companies and signed on its behalf by N Clay. Re ort of the Directors and Unaudited Financial Statements for the Year Ended 30th Se tember 2021 for Gra evine Pro ect Ltd Gra evine Pro ect Ltd Contents of the Financial Statements for the Year Ended 30th Se tember 2021 Page Company Information Report of the Directors Abridged Income Statement Abridged Balance Sheet Notes to the Financial Statements Chartered Accountants, Report Detailed Income and Expenditure Account Grapevine Project Ltd Company Information for the Year Ended 30th September 2021 DIREcfoRS: Mlss N Clay M Whitlo¢k M S Barker M Clayton Mr5 S Mcgill Mrs J Taylor Ms F E Su55ex SECRETARY: Ms J Clayton REGISTEREO OFFICE- 2b 11-13 Eagle Parade Buxton SK17 6EQ REGISTERED NUMBER: 08008019 (England and Wales) AccouNfANTS: Laytons Chartered Accountants 6 Manchester Road Buxton Derbyshlre SK17 6SB Page 1 Grapevine Project Ltd Report of tre Directors for the Year Ended 30th September 2021 The directors presenttheir report with the financialstatements of the companyfortheyearended 3(Xh September 2021. PRINCIPALAcfMTY The principal activity of the company in the year under rewew was that of a drop in centre for those with fflental health con5iiJeratiOn5. The G￿p2vIne Wellbeing Centre Is a mèntal heaiih charlty. We are registered wfth the thOr￿Y CommIssl￿., our Charlty Number Is.. l(V9746and ourcompany Number is.. OKK18019 DIRECTORS The directors shown below have held office duringthe whole of the period from Istoctober 2020tothe dateof this report. Mi55 N Clay M Whitlock Otherchanges indirettorsho￿iThgo1flCe areasfollows.. RSnow- resigned 26th january 2021 M 5 8arker- apwinted 2nd March 2021 M Clayton appointed 26th january 2021 Mrs S Mcgill- appointed 26th january 2021 Mrsj Taykjr-apwinted 15th December 2010 Mrs A M M(kenna- resigned Ilth May 2021 Ms F E Sussex- appointed 26th February2021 Thlsreport has been prepared In actord3ncèwlth ihe provislons of Part 15 of the CompanlesAct relatlng tosmall companles. ON BEHALFOF THE BOARO.. Mi55 N Clay- Dirertor 25thJune 2022 Page 2 Grapevine proje￿ Ltd Abridged Income Statetllent for the Year Ended 30th September 2021 30.9.21 30.9.20 GROSSSUftPLLIS 71,857 66,049 Administrative expenses 54.358 51.583 OPERATING SLIRPLUS and SURPLUS BEFORE TAXATION 17,499 14,466 Tax on surplus SURPW5 FOR THE FINANCIAL YEAR 17,499 14,466 The notes fom part ofthese financkil statements Page 3 Grapevine Project Ltd IRegi$ter&l nurnber.. 080080191 Abndged Balance Sheet 30th September 2021 .9.21 30.9.20 CURRENT AS5ET5 Cash at bank and in hand 66,701 47,297 cRED￿OR5 Amountsfallingdue withln one year 2,639 734 NETCURRENfASSETS 64,(￿2 46,563 TOTALAS5ET5LES5CURRENT U￿lunEs 64,(￿2 46,563 RESERVES Income and expeDditurE account 64,(￿2 46.563 64.(￿2 46.563 company is entitled to exemption from audit under Section 477 of the Companies Act 2(￿￿ for the year ended 3thh Sewember 2021. ThE member5 have not required the company to obtain an audit of its finarrial statemert5 for the year ended 301h September 2021 In accord¥n¢e With Se¢iion476ofthe CompaniesA¢i 2006. directors acknowledge thelrresponsibillties for.. ensuring that Ihe company keeps attountlng rewrds which comply wlth Se¢tlon$ 386 and 387 of Companles Att 2006 and preparlng flnand31 statements whlch gfve a true and falr ¥lew of the state of affalrs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordaKe with the requirement5 of5ections 394 and 395 and which otherw5e cofflply wth the requirement5 Of the Companie5 A(t 2006 relating to financial Statements, so far a5 applicabletothe companv. ThE finaDcial statements have been prepareLI in aCcorLla￿e with the prow5iOD5 appli(able to companie5 Subject to thE Small Companies regime. All the members have cornsen￿d to the preparaiion of an abrfdged Income statement and an abridged Balance she￿ for ihe year ended 30th September2021 in accordancewith 5ection44412AI of thecompanies Act 2006. The financial statements We￿ approved by the Board of Director5 and auth0ri5ed for issue on 25th lune 2022 and were signed o its behalf by.. Miss N Clay- Direttor The notes fom part of these financial staternents Page 4 Grapevine Projed Ltd Notes to the Financial Statements for the Year Ended 30th September 2021 STATUTORY INFORMATION Grapevine Project Ltd Is a private company, limited by guarantee, registered in En8land and Wale5. The company's registered numberand registeredoffice addres5 be found onthe Cornpafiy Information pase. ACCOUP4TING POLIOES Basl$of pr¢p8rf￿theffl￿•nC[al siatemeilts These financial statements have been prepared in accordance wilh Financial Reportin8 Standard 102 'The Financi31 Reporting standard applicable In the UK and Republic of Ireland. Includlng the provlslons of Settlon IA Small Ent￿e5 and the Companie5Aci 2006. The financial 5tatement5 have been prepared under the histor￿al c05t convention. Turnover Turnover P￿domIn8￿ttyre18tÈ$ to donationsand fu￿1Th# ￿ceiVed extludingvalue added tax. Pensltsn tostsandother w-rÈtltÈmÈntbènÈfits ThE operates a defined contribution pen5lQn 51hemÈ. Contribution5 pay¥￿E to the tvtnpany5 pen%on theme are charged to profit or Ioss in the pÈnod iowhith theyrelate. EMPLOYEESAND DIREcfoR5 Theaverage numberof employees durirrf theyear was 312020- 21. FiINDS The income and expenditure account reserve amounting to £64,06212020.. £46,5631 relates ￿ rÈstrirted funds with none relating to unrestritted funds. P￿e5 Chartered Accountants, Report lo the Board of Directors on the Unaudited Financial Statements of Grapevine Project Ltd In order to assist you to fulfil your duties under the Companies Act 2(M)S, we have prepared for your approval the financK31 Statements of Grapewne Proje￿ Ltd for the year ended 3thh SepternL￿r 2021 which comprise the Abridged Income Statement, Abridged Balan￿ Sheet and the related note5 from the ￿MpanY'S accountln8 record5 and from InformatK)n and explanations ¥ou havegiven u5. a prartising member firm of the Institute Of Chartered Accountsnts in ETh￿aThd and Wales IICAEWI. we are subjett to its ethitsl and oihèr profèssional requirements whlch are detailed the ICAEW'S and guldance htrp..]lv￿W.l￿ew.cOMIen/member$hIpIreEulal10ns-srandard$-3fid%Uid4A¢e. Thls report Is made sdely to ihe BD3rd of Dlrettors of Grapevlne Prolert Ltd, as a tM)dy, In accordance wlth our temis of engagement. Our work has been undertaken 501ely to prepare for your approval the financial statements of Grapewne Project Ltd state those matters that we have agreed to State to the board of Director5 of Grapevine Project LtLI. a5 a body. in thi5 report in accordan￿ with ICAEW Technical Release 07116AAF. To the fullest extent pefmitted by law, we do not aC￿pt or assume respofjsibility toanyone olhprthan 5￿p2vIne PrDject Ltd and it5 Board of Oirectors. asa body. forourworkorforthis report. It is your duty to ertsu￿ that Grapevine ProjÈtt Ltd has kÈpt ade4Uate at¢Dunting ￿cOrdS and to prepare statutory financKal 5titemEnts that Bive I true fair View of the a55ets. liabilitie5. firhancial PD5ition and profit of Gtapewne Proiptt Ltd. You (onsidEr l￿atG￿pÈVIThe Projeti is exempifrom the statuiory audit rèquirèmenifor the year. We have not been insiructed to carry out an audit or a review of the financial statements of Grapevine Project Ltd. For this reason, we have not verrfied the accuracy or completene55 Of the accounring records or inform*ion and explanation5 you have given to U5 andwedo not, therefore, expre&sanyopinionon the Statut0ryfinan￿dIStateme￿ts. Laytons CharteredAccountant5 6 Manchester Road Buxton Derbyshire SK17 6$8 25thJune 2022 This page does not fom part of the statuw finanryal statements Page 6 Grapevire Project Ltd Detailed Income and Expenditure Account for the Year Ended 30th Se tember 2021 30.9.21 30.9.20 Turno¥er TakiTh85 Unrestricted funds Donations Restricted fund5 837 70,756 65.546 73,093 68,194 Cost of sales Purthases 1.251 2.145 GROSSSURPLUS 71,842 66,049 otherlncome Sundry receipts 15 71.857 66.049 EMpend*ure Rent Raiès and water 6.3Q) 230 443 633 35,266 552 934 2(V) 5,534 261 415 721 35,Y)2 737 935 246 266 46 2,216 202 Llght and heat Wages Pension5 Telephone Postand station￿¥ Advertising TravelliDg Repairs and renewa15 Household cleaning Recruitment Substriptions Compuier tonsumables Sundry expensès Accountancy Professional fees Event5 107 2,285 207 320 207 199 220 134 120 427 566 300 898 I,iii 439 497 355 428 Therapeuticgroup5 Social £roup5 2.362 1,872 54.244 51.456 17,613 14,593 Flnance costs Bank tharges 127 NEfsuRPWS 17,514 14,466 Thi5 page doe5 not foThn part of the statutory finanaal statements Page 7