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2023-03-31-accounts

CHARITY REGISTRATION NUMBER: 1099687

Bury St Edmunds Ecumenical Centre Trust Unaudited financial statements 31 March 2023

Bury St Edmunds Ecumenical Centre Trust

Financial statements

Year ended 31 March 2023

Pages
Trustees’ annual report 1to4
Independent examiner's report to the trustees 5
Statement of financial activities 6
Balance sheet 7
Notestothefinancialstatements 8to16

Bury St Edmunds Ecumenical Centre Trust

Trustees’ annual report

Year ended 31 March 2023

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

Reference and administrative details

Registered charity name Bury St Edmunds Ecumenical Centre Trust
Charity registration number 1099687
Principal office St John's Centre
St John's Street
Bury St Edmunds
IP331SN

The trustees

The trustees who served during the year and at the date of approval were as follows:

A Mann
G Dunham
S Harper
Rev DrA Miller (Appointed 12/07/2022)
D Wakeford
J Wakelam
B Wesley
RevM Edge (Resigned 12/07/2022)
Bankers CAF Bank Limited
25 Kings Hill Avenue
Kings Hill
West Mailing
Kent
ME19 4TA
Independent examiner LThurston FCCA
Lovewell Blake LLP
Chartered accountants
First Floor Suite
2 Hillside Business Park
Bury St Edmunds
IP327EA

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Bury St Edmunds Ecumenical Centre Trust

Trustees’ annual report (continued)

Year ended 31 March 2023

Objectives and activities

The charity's objects are:

e the advancement of education of the inhabitants of Bury St Edmunds and elsewhere;

The charity is known locally and throughout these financial statements as BECT, its principal activity is to support The Centre in St John's Street, Bury St Edmunds, a local education and community centre. The Centre aims to meets the needs of many community groups providing a much needed town centre location for various educational and recreational activities.

Public benefit reporting

In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission's guidance on Public Benefit including, The Public Benefit Requirement (PB1), Running a Charity (PB2) and Reporting (PB3).

Achievements and performance

Following the successful redevelopment of The Centre a number of years ago, for which BECT obtained a twenty year lease from the St John's School Centre Trustees, considerable progress has been made in achieving the outcomes sought by the Big Lottery and other funders. Sue Szymanski our Community Development Manager, must take much credit for the strong community feel achieved and the wide range of activities undertaken.

The number of people and range of organisations accessing services The Centre remained high up to the introduction of the coronavirus lockdown in late March 2020, with a considerable proportion being from disadvantaged groups. Due to the lockdown no activities took place at The Centre from April to August 2020.

Following a detailed risk assessment and the introduction of a wide range of precautionary measures which restricted the level of activity, the building reopened in September 2020. Since then in a changing situation The Centre has been open for part of the time in accordance with what was possible in accordance with national restrictions and our own risk assessments. This has meant lower usage, as fewer groups now use the building simultaneously with other groups.

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Bury St Edmunds Ecumenical Centre Trust

Trustees’ annual report (continued)

Year ended 31 March 2023

Structure, governance and management

Bury St Edmunds Ecumenical Centre Trust is an unincorporated charity established under a declaration of trust dated 23 June 2003. It is governed by its trustees who meet on a regular basis during the year. The existing trustees are shown on the reference and administration details of the accounts, some of whom have held office for several years.

Further trustees may be appointed at any time, at the discretion of the trustees. A new trustee would receive copies of the declaration of trust, the previous year's annual report and accounts and relevant guidance publications from the Charity Commission.

The trustees have identified the major risks facing the charity and have assessed their potential impact. Appropriate systems have been established to monitor and mitigate these risks.

True and fair override

The financial statements have been prepared to give a "true and fair" view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a "true and fair view". This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice from 1 April 2005 which has since been withdrawn.

Independent examiner reappointment

A resolution to appoint L Thurston FCCA of Lovewell Blake LLP as independent examiner will be proposed at the next meeting.

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The trustees' annual report was approved on [01t, CASber and signed on behalf of the board of
trustees by: 202%
A Mann
Chair .
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Bury St Edmunds Ecumenical Centre Trust Trustees’ annual report (continuea)

Year ended 31 March 2023

Financial review

As reflected in the Statement of Financial Activities the running costs of The Centre are funded by donations and rental income. The original expenditure on The Centre redevelopment was funded by grant income from the Big Lottery and matched funding from a wide range of other sources. This is now being depreciated over the period of the lease, with continuing support received from the Saxham Trust in this and the previous year.

Income from the year saw an increase to £75,045 (2022: £54,454) with expenditure decreasing to £85,231 (2022: £161,972). The resulting net expenditure on funds of £10,186 (2022: £107,518) is expected as this relates to restricted funds being spent as planned and for the purposes of the funds.

Reserves policy

The charity's reserves policy is to hold six months unrestricted expenditure as free reserves which would amount to £25,211 (2022: £22,707) based on current expenditure levels. The policy is set to hold enough free reserves to enable the charity to fulfill statutory and legal obligations and to provide a contingency fund to meet unforeseen falls in income or increases in expenditure.

Unrestricted funds are supporting the restricted funds of the charity. Accordingly, it has been determined to introduce a transfer between funds to correctly show the restricted balance in line with the restricted assets so that it will depreciate to £Nil at the end of the lease. The carried forward balance of the unrestricted fund at 31/03/2023 is now below the amount required by our reserves policy. This unique position is caused by the depreciation and lease terms and in reality no further amounts will actually be spent towards the restricted reserve.

The charities actual free reserves amounted to £13,874 as at the year end (2022: £60,103). The trustees are aware of the shortfall against the reserves policy and the continuing impact of the restricted fund expenditure and are seeking to generate additional funding in the near future.

Plans for future periods

The trustees aim is to raise sufficient funding to enable The Centre to meet sustainably the identified education, recreation and hospitality needs of the community in the future and to contribute to the relief of poverty in developing countries.

Whilst it remains our policy to provide a wide variety of educational, training and recreational outcomes and to reach a good level of usage, helping to make The Centre financially sustainable, the coronovirus precautions mentioned above together with a lower level of voluntary activity in the post-pandemic period have restricted the ability to pursue this.

Much uncertainty remains and the staff and trustees continue to monitor the situation closely.

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Bury St Edmunds Ecumenical Centre Trust

Independent examiner's report to the trustees of Bury St Edmunds Ecumenical Centre Trust

Year ended 31 March 2023

| report to the charity trustees on my examination of the financial statements of the charity for the year ended 31 March 2023 which comprise the statement of financial activities, balance sheet and the related notes.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the charity's financial statements carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the financial statements do not accord with those records; or

  3. _ the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Your attention is drawn to the fact that the Charity has prepared the accounts (financial statements) in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

| understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

LT hut) 1G fo |213 L Thurston FCCA

Independent Examiner

Lovewell Blake LLP Chartered accountants First Floor Suite 2 Hillside Business Park Bury St Edmunds IP32 7EA

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Bury St Edmunds Ecumenical Centre Trust

Statement of financial activities

Year ended 31 March 2023

2023 2022
Unrestricted
funds
Restricted
funds
Totalfunds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 37,250 - 37,250 22,229
Charitable activities 5 37,652 - 37,652 32,222
Investment income 6 143 143 3
Total income 75,045 = 75,045 54,454
Expenditure
Charitable activities
7 50,225 35,006 85,231 161,972
Total expenditure 50,225 35,006 85,231 161,972
Netexpenditure before transfer offunds 24,820 (35,006) (10,186) (107,518)
Transfers between funds (70,384) 70,384 - -
Netmovement in funds (45,564) 35,378 (10,186) (107,518)
Reconciliation offunds
Total funds brought forward 60,103 154,079 214,182 321,700
Totalfundscarriedforward 14,539 189,457 203,996 214,182

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 8 to 16 form part of these financial statements.

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Bury St Edmunds Ecumenical Centre Trust

Balance sheet

31 March 2023

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||||||||| |---|---|---|---|---|---|---|---| |2023|2022| |Note|£|£|£|£| |Fixed|assets| |Tangible|fixed|assets|11|190,122|224,463| |Investments|12|1|1| |190,123|224,464| |Current assets| |Debtors|13|4,914|4,821| |Cash|at|bank|and|in|hand|10,713|17,025| |15,627|21,846| |Creditors:|Amounts|falling|due|within| |one year|14|(1,754)|(5,003)| |Net|current|assets|13,873|16,843| |Total|assets|less|current|liabilities|203,996|241,307| |Creditors:|Amounts|falling|due|after| |more than|one|year|15|-|(27,125)| |Net assets|203,996|214,182| |Funds|of the|charity| |Restricted|funds|189,457|154,079| |Unrestricted|funds|14,539|60,103| |Total|charity funds|16|203,996|214,182|

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These financial statements were approved by the board of trustees and authorised for issue on le pk heen are signed on behalf of the board by:

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A Mann
pom
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The notes on pages 8 to 16 form part of these financial statements.

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Bury St Edmunds Ecumenical Centre Trust

Notes to the financial statements

Year ended 31 March 2023

1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is Bury St Edmunds Ecumenical Trust, St John's Centre, St John's Street, Bury St Edmunds, Suffolk, IP33 1SJ. 2. Statement of compliance The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011and UK UK Generally Accepted Accounting Practice.

The financial statements have been prepared to give a “true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a “true and fair view”. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice from 1 April 2005 which has since been withdrawn.

  1. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

The accounts have been prepared on the on going concern basis and the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected income and expenditure for the next 12 months from authorising these financial statement. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

Income tax

As a registered charity, the activities are exempt from United Kingdom Income and Corporation taxation, provided that the income is applied to charitable purposes.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.

Designated funds, where necessary are unrestricted funds earmarked by the trustees for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

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Bury St Edmunds Ecumenical Centre Trust

Notes to the financial statements (continued

Year ended 31 March 2023

3. Accounting policies (continued)

Income

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates, grouped in aggregate to all costs related to that category:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Operating leases

Lease payments are recognised as an expense over the lease term on a straight-line basis. The aggregate benefit of lease incentives is recognised as a reduction to expense over the lease term, on a straight-line basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

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Bury St Edmunds Ecumenical Centre Trust Notes to the financial statements (continued) Year ended 31 March 2023

3. Accounting policies (continued)

Tangible assets (continued)

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Short leasehold property - straight line over the term of the lease Centre furniture, fixtures and - straight line over 3 to 5 years fittings

Investments

Unlisted equity investments are initially recorded at cost, and subsequently measured at fair value. If fair value cannot be reliably measured, assets are measured at cost less impairment.

Listed investments are measured at fair value with changes in fair value being recognised in income or expenditure.

Financial instruments

A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.

Basic financial instruments are initially recognised at the amount receivable or payable including any related transaction costs, unless the arrangement constitutes a financing transaction, where it is recognised at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Current assets and current liabilities are subsequently measured at the cash or other consideration expected to be paid or received and not discounted.

Debt instruments are subsequently measured at amortised cost.

Defined contribution plans

Contributions to defined contribution plans are recognised as an expense in the period in which the related service is provided. Prepaid contributions are recognised as an asset to the extent that the prepayment will lead to a reduction in future payments or a cash refund.

When contributions are not expected to be settled wholly within 12 months of the end of the reporting date in which the employees render the related service, the liability is measured on a discounted present value basis. The unwinding of the discount is recognised as an expense in the period in which it arises.

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Bury St Edmunds Ecumenical Centre Trust

Notes to the financial statements (continuea)

Year ended 31 March 2023

4. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ i £
Donations
Donations (lessthan £1,000 each) 250 250 200 200
Grants
Saxham Trust 37,000 37,000 8,000 8,000
The Lathbury Institute - - 2,000 2,000
CJRS grant - - 8,458 8,458
West Suffolk covid-19 grant - - 3,571 3571
37,250 37,250 22,229 22,229
5. Charitable activities
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ rs £
Users' contributions 37,652 37,652 32,222 32,222
6. Investment income
Unrestricted Total Funds Unrestricted Total Funds
Funds 2023 Funds 2022
£ £ £ £
Bankinterestreceivable 143 143 3 3

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Bury St Edmunds Ecumenical Centre Trust

Notes to the financial statements (continueg)

Year ended 31 March 2023

7. Expenditure on charitable activities

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|||||||||| |---|---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Total|Funds| |Funds|Funds|2023| |£|£|£| |Staff|costs|27,162|=|27,162| |Rent,|service|charge|and|water|rates|5,158|-|5,158| |Heat and|light|4,059|-|4,059| |Repair and|renewals|4,170|-|4,170| |Cleaning|1,343|-|1,343| |Gain|on|disposal|of tangible|fixed|assets|(45)|-|(45)| |Depreciation|-|35,006|35,006| |Support|costs|8,378|-|8,378| |50,225|35,006|85,231| |Unrestricted|Restricted|Total|Funds| |Funds|Funds|2022| |£|£|£| |Staff costs|27,419|-|27,419| |Rent,|service|charge|and|water|rates|4,744|-|4,744| |Heat and|light|3:212||3,212| |Repair|and|renewals|1,518|-|1,518| |Cleaning|1,734|-|1,734| |Gain|on|disposal|of tangible|fixed|assets|-|-|-| |Depreciation||116,559|116,559| |Support|costs|6,786|-|6,786| |45,413|116,559|161,972| |Analysis|of Support costs| |2023|2022| |£|£| |Postage,|stationery|and|printing|319|273| |Computer|costs|570|349| |Bookkeeping|fees|nt EF|930| |Telephone|and|mobiles|659|598| |Insurance|3,301|3,069| |Independent|examination|fee|1,080|1,140| |Sundry|expenses|1,332|427| |8,378|6,786| |8.|Net|expenditure| |Net|expenditure|is|stated|after|charging/(crediting):| |2023|2022| |£|£| |Depreciation|of tangible|fixed|assets|35,006|116,559|

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Bury St Edmunds Ecumenical Centre Trust

Notes to the financial statements (continueq

Year ended 31 March 2023

9. Staff costs

The total staff costs and employee benefits forthe reporting period are analysed as follows: The total staff costs and employee benefits forthe reporting period are analysed as follows:
2023 2022
£ £
Wages and salaries 26,804 27,044
Employer contributions to pension plans 358 3f5
27,162 27,419

The average head count of employees during the year was 3 (2022: 3).

No employee received employee benefits of more than £60,000 during the year (2022: Nil).

10. Trustee remuneration and expenses

The key management personnel of the charity comprise the trustees and the senior management as listed on the reference and administration details of the accounts . The trustees neither received nor waived any remuneration during the year (2022: £Nil). The total amount of employee benefits received by senior management for services to the charity was £19,016 (2022: £17,680).

One trustee received reimbursement of expenses during the year amounting to £1,160 (2022: £160 one trustee).

11. Tangible fixed assets

Centre
Short furniture,
leasehold fixtures and
property fittings Total
£ £ £
Cost
At1 April 2022
Additions
Disposals
699,532
-
-
23,701
665
(381)
723,233
665
(381)
At 31 March 2023 699,532 23,985 123,517
Depreciation
At1 April 2022
Charge forthe year
475,069
35,006
23,701
=
498,770
35,006
Disposals - (381) (381)
At31 March 2023 510,075 23,320 533,395
Carrying amount
At31 March 2023 189,457 665 190,122
At31March2022 224,463 - 224,463

s4Bic

Bury St Edmunds Ecumenical Centre Trust

Notes to the financial statements (continuea)

Year ended 31 March 2023

12. Investments

Shares in
group
undertakings
£
Cost or valuation
At1 April 2022 and 31 March 2023 1
Impairment
At1 April 2022 and 31 March 2023 =
Carrying amount
At31 March 2023 1
At 31 March 2022 1
All investments shown above are held at valuation.
13. Debtors
2023 2022
£ £
Trade debtors 3,928 3,915
Prepayments and accrued income 986 906
4,914 4,821
14. Creditors: Amounts falling due within one year
2023 2022
£ £
Accruals and deferred income 1,080 984
Other creditors 674 519
Loan - 3,500
1,754 5,003
15. Creditors: Amounts falling due after more than one year
2023 2022
£ £
Loan _= 27,125

Included within creditors: amounts falling due after more than one year is an amount of £Nil (2022: £13,125) in respect of liabilities payable or repayable by instalments which fall due for payment after more than five years from the reporting date.

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Bury St Edmunds Ecumenical Centre Trust

Notes to the financial statements (continue

Year ended 31 March 2023

16. Analysis of charitable funds

Restricted funds

Restricted funds
At1 April At 31 March
2022 Income Expenditure Transfers 2023
£ £ £ £ £
Centre redevelopment 154,079 - (35,006) 70,384 189,457
At1 April At 31 March
2021 Income Expenditure Transfers 2022
£ £ £ £ £
Centre redevelopment 270,638 - (116,559) = 154,079
Purpose ofrestrictedfunds:
Centre redevelopment represents funding received for the redevelopment ofThe Centre building and
facilities, occasionally in order to maintain the upkeep of The Centre, restricted costs are expensed
out of unrestricted funds.
Unrestricted funds
At1 April
2022
Income Expenditure Transfers At 31 March
2023
£ £ £ £ £
General funds 60,103 75,045 (50,225) (70,384) 13,874
At1 April At 31 March
2021 Income Expenditure Transfers 2022
£ £ £ £ £
Generalfunds 51,062 54,454 (45,413) - 60,103

Centre redevelopment represents funding received for the redevelopment of The Centre building and facilities, occasionally in order to maintain the upkeep of The Centre, restricted costs are expensed out of unrestricted funds.

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Bury St Edmunds Ecumenical Centre Trust Notes to the financial statements (continueq

Year ended 31 March 2023

17. Analysis of net assets between funds

As at 31 March 2023

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||||||||| |---|---|---|---|---|---|---|---| |Unrestricted|Restricted|Total|Funds| |Funds|Funds|2023| |£|£|£| |Tangible|fixed|assets|666|189,457|190,123| |Net|current|assets|13,873|-|13,873| |Net Assets|14,539|189,457|203,996| |As|at|31|March|2022| |Unrestricted|Restricted|Total|Funds| |Funds|Funds|2022| |E|£|fe| |Tangible|fixed|assets|1|224,463|224,464| |Net|current|assets|87,227|(70,384)|16,843| |Creditors|due|after|one|year|(27,125)|-|(27,125)| |Net Assets|60,103|154,079|214,182|

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18. Defined contribution plans

The amount recognised in income or expenditure as an expense in relation to defined contribution plans was £358 (2022: £375).

19. Operating lease commitments

The total future minimum lease payments under non-cancellable operating leases are as follows:

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|||||||||| |---|---|---|---|---|---|---|---|---| |2023|2022| |£|x| |Not|later than|1|year|4,750|4,750| |Later than|1|year and|not|later than|5|years|19,000|19,000| |Later|than|5|years|1,979|6,729| |25,729|30,479|

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20. Related parties

During the year there was a loan outstanding to The St. John's School Centre, who also lease the building for which Bury St Edmunds Ecumenical Centre Trust operate. A Mann, S Harper and Rev Dr A Miller are trustees in both charities. The loan is interest free and the amount outstanding at the year end was £Nil (2022: £30,625). Total rent paid during the year was £1,000 (2022: £1,000).

During the year there was donations received from the Saxham Trust totalling £37,000 (2022: £10,000). A Mannis trustee in both charities.

Their were no other related party transactions during this or the prior year.

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