Registered Charity No: 1099602 ## BARNSLEY CHURCHES DROP-IN PROJECT ## REPORT AND ACCOUNTS YEAR ENDED 28 FEBRUARY 2022 BARNSLEY CHURCHES DROP-IN PROJECT REPORT AND ACCOUNTS YEAR ENDED 28 FEBRUARY 2022 ## CONTENTS ||Page| |---|---| |Legal and Administrative Information|3| |Trustees’ Report|4-6| |Independent Examiner’s Report|7| |Receipts & Payments Account|8| |Statement of Assets and Liabilities|9| |Notes to the Financial Statements|10-11| Page 2 BARNSLEY CHURCHES DROP-IN PROJECT LEGAL AND ADMINISTRATIVE INFORMATION ## YEAR ENDED 28 FEBRUARY 2022 Full Name: BARNSLEY CHURCHES DROP-IN PROJECT Registered Charity Number: 1099602 Contact Address: Lower Ground Floor Temperance House Pitt Street Barnsley South Yorkshire S10 1AL Trustees: Kate Raynor Kathleen Bell Peter Mulrooney Nick Kittrick Michelle Robertson (Resigned June 21) Rev Brian Bell (Resigned February 22) Andrew Crawford (Resigned December 21) Laura Upton (Resigned December 21) Steve Snell (Resigned June 21) Bankers: HSBC 5 Market Hill Barnsley S70 2PY Independent Examiner: Stephanie Tolson Community Accountant BCVS Services Priory Campus Pontefract Road Lundwood Barnsley S71 5PN Page 3 BARNSLEY CHURCHES DROP-IN PROJECT YEAR ENDED 28 FEBRUARY 2022 ## TRUSTEES’ REPORT The Trustees present their report and accounts for the period 1 March 2021 to 28 February 2022. ## Structure, governance and management Barnsley Churches Drop-In Project is an unincorporated charity, registered with the Charity Commission on 23 September 2003 and governed by it’s constitution adopted 8[th] April 2003, and amended on the 26[th] November 2012. The affairs of the charity are managed by the trustees (Executive Committee), who may exercise all the powers of the charity. The members have no liability to contribute to assets and no personal responsibility for settling debts and liabilities in the event of winding up. ## Appointment of trustees In accordance with the terms of the constitution, trustees can only be appointed by a resolution passed at a properly convened meeting. The trustees who served during the year are shown on page 3 of this report. Membership of the Charity is open to any individual (or any body corporate or unincorporated association) who is interested in furthering its purposes. ## Charitable aims and objectives The Charity seeks to provide appropriate information and support to all drug and addictive substance users, who seek our help and support within the Barnsley Metropolitan Borough. The objects of the charity are: To work with drug and other addictive substance users to identify appropriate support and information required by those who seek the help of the project. To provide support, guidance and signposting for families of drug users and other addictive substance users. To work in partnership with other agencies in assisting the education process of drug and other addictive substance users. Working together with statutory agencies, services and other voluntary groups. Assisting in the education process to make all youngsters aware of the dangers of using drugs and other addictive substances. Being involved in consultation with members of the community relating to the use of drugs and other addictive substances. ## Public benefit In shaping the objectives for the year, the trustees have paid due regard to the public benefit guidance published by the Charity Commission. The trustees consider that all activities as outlined in this report meet the public benefit requirement. Page 4 BARNSLEY CHURCHES DROP-IN PROJECT TRUSTEES’ REPORT continued ## YEAR ENDED 28 FEBRUARY 2022 _________________________________________________________________________________________ ## Review of the year Barnsley Churches Drop-In Project (BCDP) opens its door at Temperance House every night to hand out a small bag of food, a hot drink and when available any requested clothing, bedding and toiletries. The clients are mainly homeless people either sleeping rough or sleeping in premises occupied by friends (commonly called sofa-surfing). Lately clients also include those who are financially struggling and need a food subsidy, with licences to occupy their own accommodation. BCDP receives donations of food, clothing, bedding and toiletries but it is also necessary to purchase specific items. Donations including money are received from members of the public and businesses. Surplus food is collected nightly from Greggs and Lidl for onward distribution. Certain volunteers provide assistance to clients with simple issues mainly about housing, medical and benefits. Volunteers also facilitate contact for clients with their support via phone and internet. This year the charity has continued to provide small meals to people rough sleeping in and around the town centre. Many other homeless and poor people have also started to use our services. We open every evening and provide this small meal together with basic clothing, toiletries and bedding. We are also able to give tents, sleeping bags and rucksacks to the rough sleepers but during this year, Barnsley Council, through their enforcement services have removed and destroyed many of these types of belongings from our clients. It has been hard to keep up with the demand from our clients even though we have been very well supported by many individuals who are donating goods and money on a regular basis. We have had a greater turnover of volunteers, but we are thankful for the many who are so committed. We have about 24 volunteers at any one time and 3 volunteers for most evenings. During the year there have been about 50 clients a night with the majority being young single males. ## The Charity’s policy on reserves The trustees recognise the need to keep reserves at a level which will ensure that the charity can continue to operate in the event of unforeseen and potentially financially damaging circumstances arising. The trustees consider that it is prudent to hold reserves of at least of six months operating expenditure. At the year end the general reserve stands at £35,579 (2021: £32,237) which meets this requirement. ## Related Parties The trustees consider that there are no related parties to the charity. ## Trustees responsibilities for the financial statements The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy the financial position of the charity at any time and enable the trustees to prepare financial statements for each financial year. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. Page 5 ## Financial Position The financial statements are set out in pages 8 to 11. The Receipts and Payments Account shows a surplus at the year end of £3,342 (2021: surplus £8,654). Total funds of the charity at year-end stand at £35,579 (2021:£32,237). The trustees declare that they have approved the report above. Signed on behalf of the charity’s trustees: Signed: ______________________________ Date: 12[th] July 2022 P Mulrooney, Trustee Page 6 BARNSLEY CHURCHES DROP-IN PROJECT INDEPENDENT EXAMINER’S REPORT YEAR ENDED 28 FEBRUARY 2022 I report on the accounts of the charity, which are set out on pages 8 to 11. ## Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year, under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. ## It is my responsibility to: - examine the accounts, under section 145 of the 2011 Act; - follow the procedures laid down in the general directions given by the Charity Commissioners under section 145 (5)(b) of the 2011 Act; and - state whether particular matters have come to my attention ## Basis of independent examiner’s report My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## Independent examiner’s statement In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records, in accordance with section 130 of the 2011 Act, and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed _________________________ Date: 12[th] July 2022 Stephanie Tolson Community Accountant Priory Campus, Pontefract Road, Lundwood, Barnsley, S71 5PN Page 7 ## BARNSLEY CHURCHES DROP-IN PROJECT ## RECEIPTS AND PAYMENTS ACCOUNT ## YEAR ENDED 28 FEBRUARY 2022 ________ |Note
Receipts
Donations
Fundraising
Grants Received
Bank Interest
Rent Received
Total receipts
Payments
Rent & Rates
Staff Costs
Food Items for donation
Non food items & Bedding equipment
Insurance
Waste & Recycling
Telephone & Broadband
Repairs and Equipment
Admin & Stationery
Accountancy Fee
Volunteer Expenses
Sundries
Total payments
Surplus/(Deficit)
Total funds brought forward
Total Funds Carried Forward|Funds
£
27,270
743
-
3
-
28,016
3,936
-
16,387
2,184
182
443
86
38
39
450
919
10
24,674
3,342
32,237
35,579
Unrestricted|Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted|Total
2022
£
27,270
743
-
3
-
28,016
3,936
-
16,387
2,184
182
443
86
38
39
450
919
10
24,674
3,342
32,237
35,579|Total
2021
£
18,492
2,233
10,000
15
140| |---|---|---|---|---| |||||30,880| |||||1,718
13,555
3,675
247
180
-
74
734
142
450
928
523| |||||22,226| |||||8,654
23,583| |||||32,237| 2021 figures above have been restated on a Receipts and Payments basis. Page 8 ## BARNSLEY CHURCHES DROP-IN PROJECT ## STATEMENT OF ASSETS & LIABILITIES ## AS AT 28 FEBRUARY 2022 ________ |Monetary Assets:
HSBC Community Account
Community Account 2 (Barclays)
Petty Cash
Total monetary assets
Assets retained for the charity's own use:
Insurance prepaid
Liabilities:
Accruals
Accountancy Fee
A list of assets retained for the charities use is included in
note 4 of the accounts (page 10)
Debtors/prepayments at the year end:|2022
£
774
34,805
-
35,579
150
150
-
400
400|2021
£
2,260
29,977
-| |---|---|---| |||32,237| |||-| |||-| |||60
450| |||510| The trustees declare that they have approved the accounts above. Signed on behalf of the charity’s trustees: _____________________________________ Date: 12[th] July 2022 P Mulrooney, Trustee Page 9 BARNSLEY CHURCHES DROP-IN PROJECT NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 28 FEBRUARY 2022 ## 1. Accounting policies ## Basis of the preparation of the accounts The financial statements have been prepared on a Receipts & Payments basis which summarises the movement of cash in and out of the organisation. In this context ‘cash’ includes cash equivalents, such as bank accounts where cash can be readily available to pay debts as they fall due. This format of accounts is available to non-company charities with gross annual income of £250,000 or less. ## Classification of income & expenditure Income and expenditure has been analysed in the accounts using natural classification. ## Funds structure The charity maintains an unrestricted fund which represents funds which are expendable at the discretion of the trustees in furtherance of the objects of the charity. Unrestricted funds may arise from general donations, grants of a general nature, fees for service provision and payment for service delivery contracts. Restricted funds may be provided to the charity for particular purposes and may only be spent for the purposes for which they were given. Any balance remaining outstanding on a restricted fund at the end of the year is carried forward as a balance on the fund, unless permission has been given by the funder to remove the restriction on the balance outstanding. Restricted funds will arise from grants and donations given to the charity for specific purposes. ## Taxation Barnsley Churches Drop-In Project is a registered charity and is exempt from UK corporation tax on income from its charitable activities. ## 2. Trustee payments, benefits and expenses There were no payments, remuneration or benefits to trustees during the period, other than out of pocket expenses that were reasonably incurred by trustees in promoting the purposes of the Charity. ## 3. Related Party Transactions No payments were made to related parties during the period. Page 10 BARNSLEY CHURCHES DROP-IN PROJECT NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 28 FEBRUARY 2022 ## 4. Assets Retained for the Charity’s Own Use Fridges and Freezers Electric cookers/ovens Washing machines/tumble dryers Toasters Microwaves Water boiler Bain Maries Cooking equipment Trolleys Laptops Projector Shelving Units Tables & Chairs Desks & Chairs Bench Storage cabinets Steel Cupboards Page 11