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2021-03-31-accounts

Charity Registration No. 1099564

Company Registration No. 04323224 (England and Wales)

OXFORD KILBURN YOUTH TRUST

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

OXFORD KILBURN YOUTH TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees A Brown
S Turner
D Kinder
J Kinder
T Myddleton-Evans
Charity number 1099564
Company number 04323224
Registered office Christian Holt House
45 Denmark Road
Kilburn
London
NW6 5BP
Independent examiner SBM Associates Limited
24 Wandsworth Road
London
SW8 2JW

OXFORD KILBURN YOUTH TRUST

CONTENTS

Page
Trustees report 1 - 5
Independent examiner's report 6
Statement of financial activities 7
Statement of financial position 8
Notes to the financial statements 9 - 16

OXFORD KILBURN YOUTH TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2021

The OK Club works with young people and their families in Kilburn, North-West London. We work with them to build character and capabilities, as they grow into active and engaged adults and where appropriate to enable them to explore the Christian faith. From that perspective we provide opportunities for young people to explore their spirituality and their place in the world, and build positive relationships they can rely on.

South Kilburn was and is a very deprived area. The Club is located in the centre of a large council estate - an area which is in the most deprived 13% of the Government’s Index of Multiple Deprivation for Greater London. The area has a range of issues which include gang related violence; drugs, disaffection, and low educational attainment. The young people are often at risk of being engaged in anti-social behaviour and crime.

The past year has been within the context of the Covid-19 pandemic. Our staff team were put on furlough during the first lockdown, and brought back to work in July 2020 when Government guidance, through the NYA, was clear that it was possible for us to undertake activities safely. We modified our work to fit within the rules, undertook risk assessments and implemented a wide range of covid-safe procedures to ensure the safety of any young people that we worked with, along with our staff and volunteers. This included using video call and social media technology to connect with young people, as well as occasional house visits to check on the wellbeing of families, as the restrictions allowed.

To mark the re-opening of the Club in July we held an open day attended by parents, young people and other supporters of the Club. Our local MP Tulip Sidiq could not attend but circulated this message of support:-

Tulip Siddiq MP message of support

“The OK Club in Kilburn is such a valuable asset to our local community. I visited the club this week ahead of the open day and saw first-hand how hard the amazing staff and volunteers are working to support young people in the local area. They are providing so many opportunities to develop interests, skills and relationships, often to young people who wouldn’t otherwise be able to access this kind of support. It was obvious just how much of a positive impact the OK Club is making in their lives, and everyone involved in providing this service should be immensely proud of the brilliant work they are doing. The OK Club is a model for the kind of youth support that we so badly need in every community in this country, and it is one of the gems of the constituency that I am so proud to represent in Parliament.”

We were also able on this occasion to celebrate the sixtieth anniversary of the opening of the Club in 1961.

Our closure and then severely restricted programme drastically reduced the number of young people that we were able to work with. While our own programmes were limited, we also partnered with other organisations, such as the Granville Kitchen, where our staff and volunteers assisted in the distribution of food parcels to people in the neighbourhood who needed them.

Despite the challenges of covid, we have continued working on our Development Plan and this resulted at the end of financial year with us appointing Stuart McTurk and Lowell Weir as co-Branch Leaders, a significant step forward in setting the course of the OK Club’s work over the next five years. (Note: During the period between financial year end and publishing of this report, Lowell Weir left the organisation to take another job nearer to home. At the time of writing we are in the process of recruitment).

The pandemic has had a negative effect on our income, particularly through renting of the building, with weekly rental activities being suspended due to covid restrictions and some of our ongoing licensees struggling with their own businesses to fully pay fees due. We are grateful for the use of the Coronavirus Employment Retention Scheme (furlough) which we utilised in 2020 as well as government grants via Brent Council which have helped our balance of funds. We remain reliant on the generosity of individuals and churches who support our work, as well as partnerships with other organisations such as The Young Brent Foundation and the Brent Centre for Young People from whom we have received funds.

The past year of pandemic has brought a pause to our conversations with Brent Council about their redevelopment plans for the local area and any implications and opportunities for the OK Club building. In the meantime, we have replaced the boiler in the main OK Club building and undertaken other minor remedial works to keep the site in reasonable condition.

OXFORD KILBURN YOUTH TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

We have an ongoing strategic relationship with Worth Unlimited (The Worth Foundation, charity no. 3451215), based on a Memorandum of Understanding. The involvement of Worth Unlimited’s senior leadership team in our organisation has been greatly appreciated and the access that our team of staff and volunteers have to wider connections and opportunities has also been beneficial.

The entire team, staff and volunteers, have worked extremely hard over the year, despite the risks and restrictions. We are grateful for our relationship with the Christian Holt Housing Association who provide a source of volunteers and funding. We have continued to invest in training and development activities through our partnership with Worth Unlimited. During the various lockdowns, Worth Unlimited have offered weekly online learning (video webinars) which our team have engaged in whenever possible.

The work of Club would not be possible without the work and support of our volunteers, staff, supporters and funders, to whom we are incredibly grateful. We are very privileged to be able to work with children, young people and families of South Kilburn, who continue to inspire us and continue to be at the forefront of all our thinking and planning. As we write this report, planning has begun for what this looks like post Covid-19 and in next year's report will be able to reflect upon our work in such unprecedented times.

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2019. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Objectives and activities

The objectives of the charity are the promotion and encouragement of the Christian faith by applying the capital and income of the company without distinction for or towards all or any of the following purposes:

The charity achieves the above objectives through the operation of the OK Club.

Public Benefit

The trustees have referred to the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning its future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives of the Charity.

OXFORD KILBURN YOUTH TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Achievements and performance

Charitable activities

Quality Youth Work

Our first strategic objective is to continue to invest in the quality of our work. We have sought to embed good practices in our work, and to develop ways to understand and reflect on the impact we have.

The number of children and young people who attended the OK Club has fallen due to the restrictions around covid. During the year we worked with 82 different children and young people. We ran 160 sessions and had 622 attendances on the register during that time.

Outcomes and Impact

We continue to work really strongly with the staff and volunteers to monitor impact and continuously improving the quality of the work. We have adapted our system slightly to our own circumstances, and after every session the team identify the step, and any evidence, that each young person is on. This then feeds into our reflection and planning processes.

A trustee has been appointed to specifically oversee this area of work.

Equipping the Team

As part of our ongoing commitment to staff development and training we have continued to train and support our staff and volunteers to help them improve their youth and children's work practice.

Volunteer Partnerships

This year we welcomed a new group of full- and part-time volunteers to the team. We have partnered with The Berlin Mission, ICYE (Inter-Cultural Youth Exchange) and Time for God to provide gap-year placements in partnership with local churches. In addition, a number of people joined our missional community house (Christian Holt House) where part of the terms of their accommodation license includes helping at two sessions/ week at Club. We have provided a range of training opportunities to these volunteers over the course of the year.

Our two full-time members of staff, alongside our volunteers and working in collaboration with others, have worked really hard this year to deliver a range of activities that engage children, young people and increasingly parents

Building our capacity

Our second objective has been to build our organisational capacity in various ways. The recruitment of new trustees alongside the continued partnership with Worth Unlimited has strengthened the operational and governance capacity.

OXFORD KILBURN YOUTH TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Financial review

Financial position

As mentioned above the effects of Covid 19 have severely affected the operations of the Club. However the Club has benefited from Government Aid in the form of Staff Furlough payments and Grant-Aid from the Brent Council. Given this financial assistance the Club continues to operate on a sustainable financial basis, and the results for the year show a surplus of £21,967 on general funds.

The Trustees conducted a funding review of the organisation during the year. While the fundraising environment continues to be extremely challenging for organisations like ours, we continue to benefit from our loyal supporters and to augment our income from renting parts of our premises to other community organisations with compatible aims and services. Our goals are therefore;-:

Reserves policy

It is the policy of the charity where feasible to maintain unrestricted funds which are the free reserves of the charity, at a level which equates to approximately three months' staffing costs. This provides sufficient funds to cover management and administration and support costs.

Plans for future periods

Our strategic plans going forward are:

Structure, governance and management

Governing Document

The charity is governed by the memorandum and articles of association.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

A Brown
A Lyall (Resigned 21 July 2021)
S Turner
D Kinder
J Kinder
T Myddleton-Evans
E Walford (Resigned 21 July 2021)

OXFORD KILBURN YOUTH TRUST

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Recruitment and appointment of new trustees

Trustees are appointed and removed by the existing board of trustees .

Induction and training of new trustees

The Chair is responsible for the induction of new trustees.

The trustees r eport was approved by the Board of Trustees.

.............................. T Myddleton-Evans Trustee

Date: .............................................

OXFORD KILBURN YOUTH TRUST

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF OXFORD KILBURN YOUTH TRUST

I report to the trustees on my examination of the financial statements of Oxford Kilburn Youth Trust (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Pauline McAlpine FCA SBM Associates Limited 24 Wandsworth Road London SW8 2JW

Dated: .........................

OXFORD KILBURN YOUTH TRUST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income from:
Donations and legacies
3
89,945
21,583
Charitable activities
4
32,644
-
Investments
5
3
-
Total income
122,592
21,583
Expenditure on:
Charitable activities
6
100,625
27,980
Net income/(expenditure)
for the year/
Net movement in funds
21,967
(6,397)
Fund balances at 1 April 2020
18,831
644,144
Fund balances at 31 March
2021
40,798
637,747
Total Unrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
111,528
4,795
-
32,644
74,572
15,435
3
24
-
144,175
79,391
15,435
128,605
79,814
38,848
15,570
(423)
(23,413)
662,975
19,254
667,557
678,545
18,831
644,144
Total
2020
£
4,795
90,007
24
94,826
118,662
(23,836)
686,811
662,975

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

OXFORD KILBURN YOUTH TRUST

STATEMENT OF FINANCIAL POSITION

AS AT 31 MARCH 2021

Notes
Fixed assets
Tangible assets
10
Current assets
Cash at bank and in hand
Creditors: amounts falling due within
one year
11
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
12
Unrestricted funds
2021
£
64,280
(6,719)
£
620,984
57,561
678,545
637,747
40,798
678,545
2020
£
29,695
(5,250)
£
638,530
24,445
662,975
644,144
18,831
662,975

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on .........................

..............................

T Myddleton-Evans Trustee

Company Registration No. 04323224

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Charity information

Oxford Kilburn Youth Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Christian Holt House, 45 Denmark Road, Kilburn, London, NW6 5BP.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's memorandum and articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

1.5 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold buildings 2% on cost Leasehold land and buildings 2% on cost

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities .

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity ’s contractual obligations expire or are discharged or cancelled.

1.9 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted
Restricted
funds
funds
2021
2021
£
£
Donations and gifts
33,283
21,583
Covid grants received
56,662
-
89,945
21,583
Grants receivable for core activities
Covid Job Retention Schemeo
16,376
-
Covid grants from Brent Council
40,286
-
56,662
-
TotalUnrestricted
funds
2021
2020
£
£
54,866
4,795
56,662
-
111,528
4,795
16,376
-
40,286
-
56,662
-

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

4 Charitable activities

2021
2020
£
£
Sales within charitable activities 32,644
54,134
Performance related grants -
35,873
32,644
90,007
Analysis by fund
Unrestricted funds 32,644
74,572
Restricted funds -
15,435
Investments
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Interest receivable 3 24

5 Investments

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

6 Charitable activities

Staff costs
Depreciation and impairment
CHHA costs
Insurance
Premises expenses
Telephone
Postage and stationery
Computer expenses
General Club project costs
Staff travel and other costs
Subscriptions
Bank charges
Share of governance costs
Analysis by fund
Unrestricted funds
Restricted funds
For the year ended 31 March 2020
Unrestricted funds
Restricted funds
2021
£
72,573
17,545
2,203
2,890
21,842
473
549
1,595
5,055
97
599
184
125,605
3,000
128,605
100,625
27,980
128,605
79,814
38,848
118,662
2020
£
72,784
17,545
3,497
2,399
10,616
501
841
952
6,808
432
667
120
117,162
1,500
118,662
79,814
38,848
118,662

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

7 Support costs

Support
costs
Governance
costs
£
£
Independent examination &
accountancy
-
3,000
-
3,000
Analysed as
Charitable activities
-
3,000
2021
Support
costs
Governance
costs
£
£
£
3,000
-
1,500
3,000
-
1,500
3,000
-
1,500
2020
£
1,500
1,500
1,500

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

9 Employees

The average monthly number of employees during the year was:

2021 2020
Number Number
5 5
Employment costs 2021 2020
£ £
Wages and salaries 72,573 72,784

There were no employees whose annual remuneration was more than £60,000.

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

10
Tangible fixed assets
Cost
At 1 April 2020
At 31 March 2021
Depreciation and impairment
At 1 April 2020
Depreciation charged in the year
At 31 March 2021
Carrying amount
At 31 March 2021
At 31 March 2020
11
Creditors: amounts falling due within one year
Trade creditors
Other creditors
Accruals and deferred income
Freehold
buildings
Leasehold
land and
buildings
£
£
584,055
293,186
584,055
293,186
158,199
80,513
11,681
5,864
169,880
86,377
414,175
206,809
425,857
212,673
2021
£
1,469
2,250
3,000
6,719
Total
£
877,241
877,241
238,712
17,545
256,257
620,984
638,530
2020
£
-
2,250
3,000
5,250

OXFORD KILBURN YOUTH TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

12 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Balance at Incoming Resources Balance at
1 April 2020 resources expended 31 March 2021
£ £ £ £
Jack Petchey 1,095 1,000 (111) 1,984
CIL Maths & Literacy 3,541 5,713 (5,188) 4,066
Community Lunch 74 - - 74
Give Local 169 - - 169
Junior Leaders 736 - - 736
Family Sports - 1,548 (1,548) -
Sport & Thought - 3,360 (1,050) 2,310
Changemakers - 2,500 (2,109) 391
Brent Goes Wild - 6,712 - 6,712
Mayor's Summer Fund - 750 (429) 321
Acorn Fund 638,529 - (17,545) 620,984
644,144 21,583 (27,980) 637,747
13 Analysis of net assets between funds
Unrestricted Restricted Total Unrestricted Restricted
Total
funds funds funds funds
2021 2021 2021 2020 2020
2020
£ £ £ £ £
£
Fund balances at 31
March 2021 are
represented by:
Tangible assets - 620,984 620,984 - 638,530
638,530
Current assets/
(liabilities) 40,798 16,763 57,561 18,831 5,614
24,445
40,798 637,747 678,545 18,831 644,144
662,975

14 Related party transactions

There were no disclosable related party transactions during the year (2020 - none) .