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2021-12-31-accounts

CHARITY REGISTRATION NUMBER: 1099536

Celebrating Sanctuary Unaudited Financial Statements 31 December 2021

Accuo Accounting Limited Chartered Accountants Alvechurch Birmingham B48 7JX

Celebrating Sanctuary

Financial Statements

Year ended 31 December 2021

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Celebrating Sanctuary Trustees’ Annual Report

Year ended 31 December 2021

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2021.

Reference and administrative details

Registered charity name Celebrating Sanctuary

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Charity registration number 1099536
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Principal office

The trustees

MrJ Watkins Mr N Holt Mrs S Bateman Ms S$ Hall Ms R Latif-Chair Independent examiner David Seeley FCA Accuo Accounting Limited Chartered Accountants Alvechurch Birmingham B48 7JX

Structure, governance and management

The charity is unincorporated and was established in September 2003. There are currently 5 trustees.

Objectives and activities

The primary objectives of the charity as laid out in its constitution are:

In practice celebrating Sanctuary is a diverse music and arts organisation with a mission to support, develop and celebrate refugee and migrant artists, and to engage through community projects with refugees and asylum seekers. Formed in 2002, we have developed 3 strands of work, including: * World Music Events and Refugee Week Festival, showcasing refugee and migrant artists * Artist Development with refugee and migrant artists * Community Engagement with refugees and asylum seekers.

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Celebrating Sanctuary Trustees’ Annual Report (continued) Year ended 31 December 2021

Achievements and performance

Events & Projects

Celebrating Diversity Programme-Year2

In February 2020 we launched our 2-year programme Celebrating Diversity. Due to the Covid situation and ongoing restrictions the programme was heavily effected and major changes had to be made. Some activity was carried forward into 2021 with restrictions still in place until June.

Our main focus for 2021 was to support artists from refugee and migrant backgrounds to continue to create, develop, perform and present new work, and to develop our skills as an organisation to present their work across different platforms, live and online

What was delivered

Spring Bitesize Series

We commissioned a series of short digital events with a range of artists, some new to us. We then received a separate grant for a Digital programme, which continued to develop this programme

Refugee Week -2021

We ran our first live events in over 15 months, plus community projects through a partnership with Birmingham City Council (BCC) and Near Neighbours

We presented a Warld Music & Arts Festival from 74th- 20th June, including a live and online programme of events and creative content. We were able to bring in a community element and support events and workshops across the city.

Live events & Community involvement

We ran a number of events through Refugee Week in partnership with venues, community and refugee groups, including:

Walk and Talk Community Project-In partnership with Near Neighbours and BCC We brought together groups through Refugee, Faith and Community networks to meet up, do some activities together, go on a walk and talk with new people, and enjoy some food together. Some of these partnerships continued with groups continuing to meet up over the summer. Groups involved included:

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Celebrating Sanctuary Trustees’ Annual Report (continuea) Year ended 31 December 2021

Community Events and workshops

These sessions and events have been a great way to start re-engaging with refugee groups and bringing people back together after over a year of restrictions. Everyone involved has really enjoyed the opportunity to take part, whether as artists, participants or venue partners.

B:Music - Lunchtime Concerts at Symphony Hall

A new partnership development for a regular monthly series of events starting in October 2021.

Artist Development Emerging Artists Development Programme (Funded by BCC Diversity Fund) Postponed from 2020, we recruited 6 emerging, refugee artist from different disciplines and matched them with artist mentors, who helped them to develop their practice and produce their own creative project. Emerging artists worked one-to-one with CSB and mentors, to outline their development needs, identify aims, set goals and outcomes for their individual projects. All of the artists went

Celebrating Sanctuary Trustees’ Annual Report (continued)

Year ended 31 December 2021

through a development process to help them grow as artists and progress within the aris sector. We held 2 online presentations of artists work, one in Refugee Week, plus an exhibition of work by 3 of the artists at Centrala in July.

Representing Diversity

A positive aspect of this project was the representation of the city's diversity, through the involvement of BME artist-mentors and emerging artists from refugee and migrant communities.

Access & Participation

Audiences

Events over Refugee Week reached approximately 600, with audiences still being restricted, we estimate about 120 were refugees and asylum seekers. The first events that had bigger audiences were Olcay Bayir at Mac, The Walk Welcome event and Symphony Hall Lunchtime Concerts. Through these events we reached audiences of around 1400, bringing the annual figure to approximately 2050, around 330 were refugee audiences.

Through the B:Music events we were able to start rebuilding and developing a new regular audience. From audience surveys, approx 50% of people who attended these events were new to CSB and hadn't been one to our events before, all said they would come again.

Participants

Participant numbers were also reduced for face to face group activities. However by holding a lot of outdoor events, we were able to engage with around 560 participants, approximately 350 being refugees and asylum seekers.

Go Digital Programme (Funded by Arts Council)

With additional funding we ran a digital development programme called Go Digital. This involved an online programme and organisational development, which complimented our Celebrating Diversity Programme. It was an opportunity to develop skills, digital content, events and established an online platform, while supporting artists and presenting new work to growing online audiences.

Organisational Development

Consultation, Training & Development

We worked with consultants to help us assess our needs and find the relevant training and skills development to improve our performance and development in areas such as:

Artistic Programme

Refugee Week (RW) Online

We commissioned 10 featured artists to contribute to our digital programme and create new works. Online Events:

Digital Programme - Online events - Bitesize Series:

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Celebrating Sanctuary Trustees’ Annual Report (continueg)

Year ended 31 December 2021

Recording & Production for events by:

Go Digital was initially a response to restrictions effecting live music and engagement, and also an opportunity for development. We developed digital content and events and established an online platform, enabling us to progress and be innovative.

We developed the skills to produce the programme, enabling us to maintain delivery through restrictions. With increased online marketing and content we raised our profile, getting wider engagement and broader reach.

We've worked hard to elevate our artistic programme and present new, exciting works. Audience feedback and data helps to inform our programming and shows us what is appealing to audiences. They have loved the breadth and quality of work presented, and we have increased engagement as a result.

Artist Development

Through investing in the development of established and emerging artists we enable creative growth and nurture development. This in turn contributes to an exciting artistic programme going forward with new artistic collaborations, ideas and work initiated by artists.

Organisational Development

The impact of staff development, digital output and marketing has raised the profile of CSB, and created a platform to build on in coming years. We are able to achieve more with an established, confident staff team, experienced in live and digital work. We have shown that we can deliver more at a higher standard, achieve more and aim higher, which has encouraged us to think bigger and go for bigger projects in 2022 onwards.

We have also developed new and bigger partnerships through establishing a reputation for high quality and diverse programming. We have secured partnerships going forward from B:Music, 1000 Trades and Compton Verney, and are in discussions about others.

By establishing regular online content, events and marketing campaigns, we have elevated our profile, with more presence online and in the programmes of other organisations, through partnerships and cross marketing. Our digital programme has enabled us to work with a wider range of artists further afield, which means we can be more experimental in what we programme.

Celebrating Sanctuary Trustees’ Annual Report (continuea)

Year ended 31 December 2021

Overall Impact and reach for 2021

Challenges and Opportunities in 2021

2021 was a challenging year for CSB and the artists who we support, with ongoing restrictions, only starting to lift during the Summer, and retuming again later in the year in some settings.

Because we invested in developing skills to produce a digital programme we were able to stay productive through this period presenting pre recorded content and events through our Go Digital programme. This programme also supported development of our online marketing, artist and staff development. As a result of this we have been able to build our online profile, get much wider engagement and a much bigger and broader reach.

Other Funding Awarded

We have received support-in-kind from:

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Celebrating Sanctuary

Trustees’ Annual Report (continued)

Year ended 31 December 2021 eee eae a

Achievements and performance (continued)

Financial review

Total income during the year was £83,790 (2020: £99,285). A more detailed analysis, including key funders, is shown in the accounts. Of the income £10,100 was unrestricted and £73,690 restricted.

Total expenditure was £123,335 (2020:50,600). Of the expenditure £52,093 was unrestricted and £70,432 was restricted.

The net result was a deficit for the year on unrestricted funds of £42,803 leaving a balance carried forward to 2022 of £2,4036.

The net result on restricted funds was a surplus for the year of £3,258 which, together with a balance brought forward of £6,218 results in £9,476 being carried forward to 2022.

The charity does not have a reserves policy in place as it is heavily dependent on annual grants received. Underlying expenditure that is not related to grant funded activities is low and therefore the trustees consider a reserves policy is not necessary at this time.

The trustees’ annual report was approved on 21% October 2022 and signed on behalf of the board of trustees by:

Ms R Latif-Chair Trustee

;

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Celebrating Sanctuary Independent Examiner's Report to the Trustees of Celebrating Sanctuary

Year ended 31 December 2021

| report to the trustees on my examination of the financial statements of Celebrating Sanctuary (‘the charity’) for the year ended 31 December 2021.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. _ the financial statements do not accord with those records; or

  3. _ the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

David Seeley FCA Independent Examiner

Accuo Accounting Limited

Chartered Accountants Alvechurch Birmingham B48 7JX

2b OcoReZA22-

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Celebrating Sanctuary

Statement of Financial Activities

Year ended 31 December 2021

ean

2021 2020
Unrestricted
funds		 Restricted
funds		 Totalfunds Total funds
Note £ £ £ £
Income and endowments
Donations and legacies 4 10,100 73,690 83,790 99,285
Total income 10,100 73,690 83,790 99,285
Expenditure
Expenditureon charitable activities		 5,6 52,903 70,432 123,335 50,600
Total expenditure 52,903 70,432 123,335 50,600
Net (expenditure)/income and net
movement in funds		 (42,803) 3,258 (39,545) 48,685
Reconciliation offunds
Total funds broughtforward 45,206 6,218 51,424 2,739
Totalfundscarriedforward 2,403 9,476 11,879 51,424

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 11 to 16 form part of these financial statements.

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Celebrating Sanctuary

Statement of Financial Position

31 December 2021

2021 2020
Note £ £
Current assets
Cash at bank and in hand 13,799 52,144
Creditors: amounts falling due within oneyear 10 1,920 720
Net current assets 11,879 51,424
Total assets less current liabilities 11,879 51,424
Net assets 11,879 51,424
Funds ofthe charity
Restricted funds 9,476 6,218
Unrestricted funds 2,403 45,206
Totalcharityfunds 11 11,879 51,424

These financial statements were approved by the board of trustees and authorised for issue on ..21% October 2022 and are signed on behalf of the board by:

Ms R Latif-Chair Trustee

:

The notes on pages 11 to 16 form part of these financial statements.

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Celebrating Sanctuary

Notes to the Financial Statements

Year ended 31 December 2021

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  1. General information

The charity is a public benefit entity and a registered charity in England and Wales and is unincorporated. The address of the principal office is 79 Witherford Way, Birmingham, B29 4AN.

  1. Statement of compliance

These financial statements have been prepared in compliance with FRS 102, ‘The Financial Reporting Standard applicable in the UK and the Republic of Ireland’, the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011.

  1. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Disclosure exemptions

The entity satisfies the criteria of being a qualifying entity as defined in FRS 102 by reason of being small. As such, advantage has been taken of the following disclosure exemptions available under FRS 102:

Judgements and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. There are no judgements (apart from those involving estimations) that management has made in the process of applying the entity's accounting policies and that have the most significant effect on the amounts recognised in the financial statements.

Key sources of estimation uncertainty Accounting estimates and assumptions are made concerning the future and, by their nature, will rarely equal the related actual outcome. There are no key assumptions or other sources of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

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Notes to the Financial Statements (continued)

Celebrating Sanctuary

Year ended 31 December 2021

  1. Accounting policies (continued)

Fund accounting

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. There are currently no designated funds. Restricted income funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal.

Incoming resources

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes VAT as this cannot be recovered, and is classified under headings of the statement of financial activities to which it relates:

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Donations
Donations
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Unrestricted Restricted Total Funds Funds Funds 2021 £ £ £ 9,100 - 9,100

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Celebrating Sanctuary

Notes to the Financial Statements (continued)

Year ended 31 December 2021

4. Donations and legacies (continued)

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Grants
Arts Council - 24,000 24,000
Awards4 All - 9,720 9,720
Birmingham City Council-Culture Connect - - -
Birmingham City Council-Diversity Fund
Go Digital
GAP Arts		 -
-
1,000		 -
30,000
-		 -
30,000
1,000
Birmingham City Council-RefugeeWeek Fund - 9,970 9,970
10,100 73,690 83,790
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ gE
Donations
Donations - - -
Grants
Arts Council 88,555 - 88,555
Awards 4 All - - -
Birmingham City Council-Culture Connect
Birmingham City Council-Diversity Fund		 2,000
-		 -
8,730		 2,000
8,730
Go Digital - - -
GAP Arts - - -
Birmingham City Council-RefugeeWeek Fund - - -
90,555 8,730 99,285
5. Expenditure on charitable activities by fund type
Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Musical Activities and Performances 51,703 70,432 122,135
Support costs 1,200 - 1,200
52,903 70,432 123,335
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Musical Activities and Performances 46,648 2,512 49,160
Supportcosts 1,440 - 1,440
48,088 2,512 50,600

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Celebrating Sanctuary

Notes to the Financial Statements (continue)

Year ended 31 December 2021

6. Expenditure on charitable activities by activity type

Activities
undertaken
directly		 Support
costs		 Total funds
2021		 Total fund
2020
£ £ £ £
Musical Activities and Performances 122,135 - 122,135 49,160
Governance costs - 1,200 1,200 1,440
422,135 1,200 123,335 50,600
7. Independent examination fees
2021 2020
£ £
Fees payable to the independent examiner for:
Independent examination ofthe financial statements 960 960
Other assurance services 360 -
Other financial services 360 240
1,680 1,200

8. Staff costs

The average head count of employees during the year was Nil (2020: Nil).

No employee received employee benefits of more than £60,000 during the year (2020: Nil).

9. Trustee remuneration and expenses

10. Creditors: amounts falling due within one year

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2021 2020
£ £
Accruals and deferred income 1,920 720
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Celebrating Sanctuary

Notes to the Financial Statements (continueg)

Year ended 31 December 2021

11. Analysis of charitable funds

Unrestricted funds
At At 31
January
2021		 Income Expenditure December
2021
£ £ £ £
General funds 45,206 10,100 {52,903) 2,403
Att At 31
January
2020		 Income Expenditure December
2020
£ £ £ £
General funds 2,739 90,555 (48,088) 45,206
Restricted funds
Att At 31
January
2021		 Income Expenditure December
2021
£ £ £ £
Birmingham City Council Diversity
Fund		 6,218 - (6,218) -
Go Digital - 30,000 (30,000) -
Birmingham City Council-Refugee
Week		 - 9,970 (7,914) 2,056
Awards4 All
Arts Council England		 -
-		 9,720
24,000		 (2,300)
(24,000)		 7,420
-
6,218 73,690 (70,432) 9,476
At 1 At 31
January
2020		 Income Expenditure December
2020
£ £ £ £
Birmingham City Council Diversity
Fund		 - 8,730 (2,512) 6,218
Go Digital - - - -
Birmingham City Council-Refugee
Week - - ~ -
Awards4 All - - - -
Arts Council England - - - -
- 8,730 (2,512) 6,218

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Celebrating Sanctuary

Notes to the Financial Statements (continueg)

Year ended 31 December 2021

12. Analysis of net assets between funds

Unrestricted Restricted Total Funds
Funds Funds 2021
£ £ £
Current assets 4,323 9,476 13,799
Creditors less than 1 year (1,920) - (1,920)
Net assets 2,403 9,476 11,879
Unrestricted Restricted Total Funds
Funds Funds 2020
£ £ £
Current assets 45,926 6,218 52,144
Creditors less than 1 year (720) - (720)
Netassets 45,206 6,218 51,424

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Celebrating Sanctuary

Management Information Year ended 31 December 2021

The following pages do not form part of the financial statements.

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Celebrating Sanctuary

Detailed Statement of Financial Activities

Year ended 31 December 2021

2021 2020
£ £
Income and endowments
Donations and legacies
Donations 9,100 -
Arts Council 24,000 88,555
Awards4 All 9,720 -
Birmingham City Council-Culture Connect - 2,000
Birmingham City Council-Diversity Fund - 8,730
Go Digital 30,000 -
GAP Arts 1,000 -
Birmingham City Council-RefugeeWeek Fund 9,970 -
83,790 99,285
Total income 83,790 99,285
Expenditure
Expenditure on charitable activities
Insurance - 573
Legal and professional fees 1,200 1,440
Telephone 173 -
Other office costs 426 491
Programme Co-ordination 50,184 33,233
Programme delivery 69,686 11,176
Other Programme Expenses
Publicity		 504
1,165		 1,090
2,597
123,335 50,600
Total expenditure 123,335 50,600
: Net(expenditure)/income (39,545) 48,685

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Celebrating Sanctuary

Notes to the Detailed Statement of Financial Activities

Year ended 31 December 2021

2021 2020
£ £
Expenditure on charitable activities
Musical Activities and Performances
Activities undertaken directly
Insurance - 573
Telephone 173 -
Office costs-stationery, travel etc 426 494
Programme coordination 50,181 33,233
Programme delivery 69,686 11,176
Other programme expenses 504 1,090
Publicity 1,165 2,597
122,135 49,160
Governance costs
Accountancy fees 4,200 1,440
Expenditureoncharitableactivities 123,335 50,600

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