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2023-03-31-accounts

Charity number: 1099477 Company number: 04738406

Mid Devon Mobility

Trustees' report and financial statements

for the year ended 31 March 2023

Mid Devon Mobility

Contents

Page
Reference and administrative information 1
Trustees’ report 2-4
Independent examiner's report 5
Statement offinancial activities 6
:
Balance sheet 4]
Notestothefinancialstatements 8-14

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Mid Devon Mobility

Reference and administrative information

Registered charity number 1099477

Company number 04738406

Charity's principal address Multi Storey Car Park Phoenix Lane ; Tiverton Devon EX16 6NB

Trustees

Mrs R Darlington - Chair Mrs M Sheppard - Vice chair Ms L Dean Mr I Robertson Mr D Goff Mr S Walker Mr J Rogers (resigned June 2023)

Independent Examiner

Mrs M Hutchings Apsleys Chartered Accountants 21 Bampton Street Tiverton Devon EX16 6AA

Bankers

National Westminster Bank ple 11 Fore Street Tiverton Devon EX16 6LW

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Mid Devon Mobility

Trustees’ report for the year ended 31 March 2023

The Trustees (who are also the directors of Mid Devon Mobility for the purposes of company law) present their report and the financial statements of the charity for the year ended 31 March 2023. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” FRS 102 in preparing the annual report and financial statements of the charity’.

Objectives and activities

Summary of the objects of the charity set out in its governing document

To provide a variety of accessible services for the inhabitants of Mid Devon and its neighbouring parishes who are in need of such a service because of age, sickness or disability (mental or physical), or poverty, or because of a lack of availability of adequate and safe public passenger services.

Summary of the main activities in relation to these objectives

We provide a variety of accessible services for those who have specific transport needs, due to age, sickness, disability or lack of adequate and safe public transport. Services include: Ring & Ride, Passenger Club, Shop & Leisure Mobility, Community Car Schemes, Wheelchair Accessible Transport, The Hub Kitchen Hot Food Delivery Service, Community Hub, Recycle to Mobilise Service, Mobility Aid Loan Service, Telephone and In Person Befriending, One to One training and Hub to Home Services.

Our Vision: To help support individuals in the whole of the Mid Devon area to have unhindered access to a variety of accessible transport options, enabling them to enjoy a full and active life while continuing to live in their local community.

Our Mission Statement: We are a local charity whose services are aimed at increasing the independence, mobility and peace of mind of older and disabled people; helping to combat the problems of loneliness and isolation.

Our Aim: To improve social inclusion for the inhabitants of Tiverton, Crediton & Cullompton and its neighbouring parishes through the provision of a community transport service for those who are in need of such service because of age, sickness, disability (mental or physical), poverty, isolation or because of the lack of availability of adequate and safe public transport.

Our objectives:

To provide options for people living in each of the Mid Devon Parishes, to access medical and other essential services, clubs and organisations providing support, use the local amenities in the area.

Launching our Hub Kitchen back in November 2020 has beena real insight to the additional needs of our communities, the service has grown to meet the demand and continues to develop and extend.

Our Community Hub has been going from strength to strength offering an alternative to day care. There is a strong sense of community spirit where everybody is welcome.

Our Recycle to Mobilise Project has continued to grow, with record numbers of mobility items being donated and sold.

Additional details of objectives and activities

The trustees have had regard to the Charity Commission guidance on public benefit and believe this is achieved via the charity's objectives and activities.

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Mid Devon Mobility

Trustees' report for the year ended 31 March 2023

Achievements and performance

Summary of the main achievements of the charity during the year

This year the charity has:-

Secured funding to ensure continuity of all our services

Recruited in 29 volunteers to assist with our befriending services, Hot Meal Delivery Service, Community Hub activities, Community Car Service and office assistance.

Recruited an additional person to assist in the Hub Kitchen and extended its hot food delivery area and days to meet demands. Our Hub Kitchen and Community Hub teamed up to host a Special Christmas Week, serving 4 course meals every day for one week for over 88 people.

The Hub Kitchen provided free food Boxes to help people engage with simple cooking skills in their own kitchen, we supplied everything they needed to get started, the 6 week project was a huge success with us giving our 192 boxes.

Our Paid Drivers undertook MiDas Training enabling us to offer in house training.

Successfully completed our ‘Stronger Together’ project working alongside TRIP, Dawlish Community Transport and Ivybridge Community Transport. The project as a whole was incredibly successful, engaging and helpinga total of 15,934 beneficiaries within Devon. The main aims of the collaborative Stronger Together Project were to set up and launch Volunteer Recruitment & Training Programmes - to engage and recruit volunteers of all ages to help with existing Community Transport, Community Car Schemes and other local organisations which focus on helping frail, older, disabled, young, unemployed and rurally isolated people. Alongside the Recruitment & Training Programme the project provided a new ‘Give Back Scheme’ enabling both long- and short-term volunteering opportunities focusing on re-employability across Devon. The other aspect of the project was to provide a huge variety of Training Opportunities for the people of Devon, with a particular focus on upskilling people to enable them to gain the skills needed to return into employment. Volunteer Co-ordinators, Trainers & outof-house professional Trainers delivered short & long courses for accreditation which enhanced beneficiary’s employability, developed further skills, raised their aspirations and benefitted the wider community in a variety of different ways.

Extended our Community Hub opening days and hours.

Focused on our Volunteer recruitment and retention processes.

Created several short videos for social media to promote our projects and services.

Fulfilled contracts with Devon County Council

Hosted and attended various online meetings including team building sessions and fundraising events.

Promoted our services through social media channels to continue to raise awareness and increase funding.

The demand for the charity has increased overall by 52.9%, this is partly due to the Stronger Together Project which came to an

Financial review

Result for the year

The financial statements show net expenditure of £5589 (2022 net expenditure: £95). Total funds at the year end amount to £258,858 (2022: £264,447) of which £42,373 (2022: £193,595) are restricted.

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Brief summary of the charity's policy on reserves

It is trustees' policy to aim to maintain a level of reserves sufficient to ensure that we can continue to provide our core services for three months.

Further financial review details

This year has been very different as we haven’t been able to generate income in our usual way, a small percentage has been raised by fares paid by beneficiaries, the majority of our income this year has come through grants received from various grant making bodies, County Council, District Council, Town Councils and local parishes. We have been successful in raising a small amount through online fundraising events and donations.

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Mid Devon Mobility

Trustees' report for the year ended 31 March 2023

Structure, governance and management

Type of governing document Constitution

How the charity is constituted Company limited by guarantee

Trustee selection method Elected at AGM

Additional governance issues

The Trustees recognise their ultimate responsibility to ensure adequate internal controls to minimise risk of financial, administrative or operational error. We follow guidance from the Charity Commission and our accountants.

Operationally we have identified clear risk assessment with running transport, in addition to maintaining appropriate insurance cover. We work closely with Devon County Council and MIDDAS to ensure driver training is kept up to date. We are members of Community Transport Association, Community Transport Network and Exeter, East and Mid Devon Car Forum which provides information and support.

Statement of trustees’ responsibilities

The trustees (who are also directors of Mid Devon Mobility for the purposes of company law are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

This report has been prepared taking advantage of the small companies exemption of Section 415A of the Companies Act 2006.

The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the board of Directors and Trustees on.. VD L98 {2a QS and signed on their behalf by:

Mrs R Darlington Chair

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Independent Examiner's report to the trustees on the unaudited financial statements of Mid Devon Mobility

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2023 which are set out on pages 6 to 14

Responsibilities and basis of the report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because J] am a member of The Institute of Chartered Accountants in England & Wales which is one of the listed bodies

Ihave completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. 4, _ the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mrs M Hutchings Apsleys Chartered Accountants

21 Bampton Street Tiverton Devon EX16 6AA

Date: Wla\202S

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Mid Devon Mobility

Statement of Financial Activities (Incorporating Income and Expenditure account)

For the year ended 31 March 2023

Unrestricted Restricted 2023 2022
funds funds Total Total
Notes £ £ £ £
Income
Individual fares andprivate hire 62,077 - 62,077 66,823
Fundraising 43,398 - 43,398 23,853
Devon CountyCouncil and other contracts 112,029 - 112,029 110,247
Local Authority grants 59,995 - 59,995 59,437
Other grants and donations 2 395,170 4,368 399,538 163,341
Interest receivable 450 - 450 63
Total income 673,119 4,368 677,487 423,764
Charitable expenditure
Charitable activities
- Transport costs 3 (201,931) (171,603) (373,534) (313,637)
~ Other costs 4 (177,600) (18,309) (195,909) (26,943)
Governance costs 5 (121,055) (197) = (121,252) (84,074)
Profit/(Loss) on disposal offixed assets 7,619 - 7,619 795
Total charitable expenditure (492,967) (190,109) (683,076) (423,859)
Netincome/(expenditure) for the year
before transfers 180,152 (185,741) (5,589) (95)
Transfersbetweenfunds (34,519) 34,519 - -
Netmovement in funds 145,633 (151,222) (5,589) (95)
Total fundsbrought forward 70,852 193,595 264,447 264,542
Totalfundscarriedforward 216,485 42,373 258,858 264,447

The notes on pages 8 to 13 form an integral part of these financial statements.

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Mid Devon Mobility

Balance sheet as at 31 March 2023

as at 31 March 2023
2023 2022
Notes £ . £ £ £
Fixed assets
Tangible assets 8 100,607 103,061
Current assets
Debtors 9 18,385 17,227
Cash atbank and in hand 158,434 159,542
176,819 176,769
Creditors: amounts falling due within
oneyear 10 (18,568) (15,383)
Net current assets 158,251 161,386
Net assets 258,858 264,447
Funds :
Unrestricted funds 216,485 70,852
Restricted 12 42,373 193,595
258,858 264,447

For the financial year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved and authorised for issue by the trustees on.mM"R Shuppartt and signed on their behalfby Q5-5-23

Mrs M Sheppard

Vice Chair

Registration number 04738406

The notes on pages 8 to 13 form an integral part of these financial statements.

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Mid Devon Mobility

Notes to the financial statements for the year ended 31 March 2023

  1. Accounting policies —

  2. (a) General information and basis of preparation

Mid Devon Mobility is a Private Limited Company by guarantee and Charity registered in England within the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it applies from 1 January 2015.

The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section LA

The financial! statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

All income is included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. No amounts are included in the financial statements for services donated by volunteers in line with SORP (FRS 102). Specific policies for individual income sources are set out below. All income is accounted for gross except for occasional instances relating to small fundraising events.

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Donations and other forms of voluntary income are credited to income in the year when received unless the subsequent receipt of an amount owed to the charity at the year end is known with certainty. Any restrictions which require income to be spread over more than one accounting period are reflected in the financial statements as deferred income.

Grants receivable for general purposes are included in income in the year identified by the period of the grant. If the grant period includes more than one financial year, the proceeds are apportioned accordingly and deferred amounts are accounted for as creditors. Grants for specific purposes are accounted for as restricted funds until they are fully expended.

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Mid Devon Mobility

Notes to the financial statements for the year ended 31 March 2023

(e) Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Costs in each category include all costs specifically incurred in respect of those activities as well as the attributable proportion of general management and administration expenses.

These expenses are allocated in line with personnel costs incurred in each area of activity. This basis is consistent with the rate used for funding applications.

(f) Tangible fixed assets and depreciation

Until 31 March 2000 all capital expenditure was written off in the year in which it was incurred. No adjustment has been made in the financial statements to recognise these assets in the balance sheet on the grounds that their net book value is not material.

Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows: ;

Leasehold properties - 20 years straight line Fixtures, fittings and equipment - 25% reducing balance Motor vehicles - 25% reducing balance Computer equipment - 33% reducing balance

(g) Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

(b) Cash

Cash and cash equivalents are basic financial assets and include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.

(i) Employee benefits

The pension costs charged in the financial statements represent the contribution payable by the charity during the year.

(j) Government grants

Government grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.

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Mid Devon Mobility

Notes to the financial statements

for the year ended 31 March 2023

2. Other grants and donations 2023 2022
£ £
Reaching communities - 25,231
Pathfinder 10,000 -
DCC grants 19,193 26,199
CarGroup 1,368 -
Mobility equipment 4,507 -
DevonCommunityFoundation 2,864 -
Municiple 1,000 -
Coronavirusjob retention scheme grant - 2,457
Awards for all grant : - 9,906
Tiverton town council 500 1,000
Bernard Sunley grant - 5,000
Norman family - 2,000
Hobson charity - 5,000
Amold Clark grant - 1,000
Yeti grant - 1,397
ClaireMilne - 8,157
Darlington trust - 3,000
Lovemytown grant - 1,000
DCC food grant - 7,944
BSOG 1,946 1,946
Communityrenewal fund 350,128 56,659
Other small grants and donations 8,032 5,445
399,538 163,341
3. Transport costs 2023 2022
£ £
Drivers' wages 97,079 97,862
Drivers' training 21,049 10,480
Coordination and management salaries 153,610 117,253
Drivers expenses reimbursed 1,322 2,065
Volunteer training and expenses 12,169 10,309
Insurance 9,246 9,552
Repairs and servicing 27,123 19,884
Diesel 27,110 21,693
Depreciation 24,826 24,539
373,534 313,637
4, Other costs 2023 2022
£ £
Cost ofevents . 790 1,126
Wages $1,221 10,661
Shopping delivery - 7,254
Kitchen expenses 12,600 7,902
Projectexpenses 131,298 -
195,909 26,943

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Mid Devon Mobility

Notes to the financial statements for the year ended 31 March 2023

5. Governance costs

Governance costs 2023 2022
£ £
Salaries 42,521 . 27,668
Stafftraining 1,079 1,279
Stafftravel and subsistence 693 -
Rent, rates and electric 10,815 2,039 :
Cleaning 947 900
Stationery and advertising 29,276 2,942
Printing and photocopying 1,475 1,911
Telephone 5,478 12,315
Computer costs 8,952 3,511
Legal and professional 912 930
Independent examiners’ fee 3,823 4,523
General expenses 3,089 3,272
Memberships . 587 464
CRFpartnership payments - 5,287
Bank interest and charges 993 1,102
Bad debt - 4,289
Depreciation 10,612 11,642
121,252 84,074
Employees
Number ofemployees
2023 2022
The averagenumbers ofemployees during theyearwas: Number Number
Drivers 7 9
Management and administration 19 12
26 21
Employment costs : 2023 2022
£ £
Wages and salaries 321,624 233,747
Social security costs 18,112 15,739
Other pension costs 4,695 3,958
344,431 253,444

6. Employees

No employee received emoluments above £60,000.

  1. Pension costs .

The company operates a defined contribution pension scheme in respect of the employees. The scheme and its assets are held by independent managers. The pension charge represents contributions due from the company and amounted to £4,695 (2022: £3,958).

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Mid Devon Mobility

Notes to the financial statements

for the year ended 31 March 2023

8. Tangible fixed assets Short Fixtures, Fixtures,
leasehold _ fittings and Motor Computer
property equipment vehicles equipment Total
£ £ £ £ £
Cost
At April 2022 155,242 40,040 269,029 24,168
Additions - 957 26,437 6,341 33,735
Disposals - - (10,000) - (10,000)
At31 March2023 155,242 40,997 285,466 30,509 512,214
Depreciation
At I April 2022 155,242 22,070 195,413 12,693 385,418
On disposals - - (9,249) - (9,249)
Charge for theyear - 4,732 24,826 5,880 35,438
At31 March2023 155,242 26,802 210,990 18,573 411,607
Net book values ,
At 31 March 2023 - 14,195 74,476 11,936 100,607
At 31 March 2022 - 17,970 73,616 11,475 103,061
9. Debtors
.
2023 2022
£ £
Trade debtors 18,345 12,699
Other debtors 40 4,528
Prepayments i
18,385 17,227
10. Creditors: amounts falling due
within oneyear 2023 2022
: £ £
Other taxes and social security costs 14,468 9,975
Other creditors 1,100 2,408
Accruals and deferred income 3,000 3,000
18,568 15,383
11. Analysis ofnet assets between funds ;
Unrestricted Restricted Total
funds funds funds
£ £ £
Fund balances at31 March 2023 as represented by:
Tangible fixed assets 56,193 44,414 100,607
Current assets 176,819 - 176,819
Current liabilities (16,527) (2,041) (18,568)
; 216,485 42,373 258,858

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Mid Devon Mobility

Notes to the financial statements for the year ended 31 March 2023

12. Restricted funds

----- Start of picture text -----
|||||||||| |---|---|---|---|---|---|---|---|---| |1|April|31|March| |2022|Incoming|Outgoing|Transfers|2023| |.|£|£|£|£|£| |Ring and ride scheme|44,201|-|(78,720)|34,519|-| |Community|car scheme|19,212|1,368|(20,580)|-|-| |Prescription|aids|13,935|-|(13,935)|-|-| |Minibus|10,495|-|(2,624)|-|7,871| |Community Hub|25,626|-|(25,626)|-|-| |Reaching|communities|26,936|-|(26,936)|-|-| |Reaching|communities|- Minibuses|40,894|-|(10,698)|-|30,196| |Reaching|communities|- Building|capabilities|9,508|-|(9,508)|-|-| |Trishaw|2,788|-|(732)|-|2,056| |Mobility|-|Scooters|3,000|(750)|2,250| |193,595|4,368|(190,109)|34,519|42,373| |.|1|April|31|March| |2021|Incoming|Outgoing|Transfers|2022| |£|£|£|£|£| |Ring and ride|scheme|43,500|21,978|(21,277)|-|44,201| |Shop & Leisure mobility|~|:|2,929|6,112|(10,264)|1,223|-| |Community|car scheme|21,565|51,356|(53,709)|-|19,212| |Prescription|aids|13,972|26|(63)|-|13,935| |Minibus|13,994|-|(3,499)|-|10,495| |Community Hub|19,579|29,042|(22,995)|-|25,626| |Reaching|communities|1,705|25,231|-|-|26,936| |Reaching|communities|- Minibuses|55,160|-|(14,266)|-|40,894| |Reaching|communities|- Building|capabilities|9,508|-|-|-|9,508| |Trishaw|3,764|-|(976)|-|2,788| |.|185,676|133,745|(127,049)|1,223|193,595| |Purposes|of restricted|funds| |RingThe Ringand Rideand|Rideservice. schemeAs|of 2021representsfutureoriginal monies moneyreceived receivedare no fromlonger Devon restrictedCountyto Councilthe schemeringfenced but|are|to|fund|the|,| |for the purpose|of contributing|towards|the|aims|and|objectives|of the|Charity.|

----- End of picture text -----

The Shop & Leisure mobility fund represents money received to fund a days shopping, this was fully expended in 2022.

The Community car scheme represents money received from the Car Forums to fund the Community car scheme The Prescription Aids fund represents original money received to purchase equipment which has been fully expended.

Minibus fund - A grant was received to cover the full cost of purchasing a minibus

The Community hub is designed to be a stepping stone before requiring full time day care. The original grant received for the purpose of this fund has been fully expended.

The Reaching Communities fund represents money received to assist with wages costs up until 2022.

The Reaching Communities - Minibuses fund represents money received to purchase 2 new minibuses.

The Trishaw fund represents money received to purchase a Trishaw bike.

The Mobility - Scooters fund represents money received to purchase 2 mobility scooters.

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Mid Devon Mobility

Notes to the financial statements

for the year ended 31 March 2023

14. Trustees remuneration and expenses

There have been no related party transactions in the year.