Trustees' Annual Report for the period
| From | Period start date 1 Sept |
2023 | To | Period end date 31 August |
2024 |
|---|---|---|---|---|---|
Section A Reference and administration details
Charity name
Holy Trinity School PTA (Marlow)
Other names charity is known by
Registered charity number (if any) ~~i~~ 1099466 Charity's principal address Holy Trinity CE(A) School Wethered Road Marlow, Buckinghamshire Postcode SL7 3AG
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Andrew Robinson | Chair | ||
| LindsayRobinson | Treasurer | ||
| Helen Gallop | Secretary (co) | ||
| Lynne Hopkins | Secretary (co) | ||
| ~~ee~~ | |||
| ~~ee~~ | |||
| ~~ee~~ |
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Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by Committee Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To raise funds which can be used to further support and enhance the education of pupils at the school by providing extra facilities and activities not normally provided.
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The main activities to raise funds this year were the Christmas Bazaar, Christmas Calendars, the children French breakfast. Also cake sales, general parent donations, sale of 2[nd] hand uniform and a school disco.
The online auction was a big fundraiser also.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We raised £25,410.92 this year and we were able to pay for a reading shed and new books, benches, a new PA system for the school hall. We also purchased new laptops for the children to use for lessons and some new gazebos.
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Section E Financial review
Our reserves will be carried over to the next financial year.
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Andrew Robinson Full name(s) Lindsay Robinson Position (eg Secretary, Chair, Treasurer Chair etc) Date
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Treasurer’s report - Year ended 31st August 2024
Holy Trinity PTA Marlow – AGM Sept 19th 2024
| Holy Trinity PTA Marlow– AGM Sept 19 th 2024 |
|
|---|---|
| Current Account Balance | £9,466.21 |
| Savings Account Balance | £24,249.09 |
| Total Funds | £33,715.30 |
An excellent fundraising year with funds raised of over £25,000, with a couple of points to note.
We paid a deposit for a photo booth in FY 2022/2023 with John Johnny which we didn’t use, we should try to use this in the next year if still possible. £103.
When we organized the French day we ordered sufficient berets for the next year 6 also and these are in the shed.
The annual report will be filed by the end of November along with the one for the year 2022/23 which is overdue.
We need to check the allocation from Parent pay between Brickies and the Break the Rules Day.
There was a golf day which raised £3k+ and this will be received from Sandygate School in FY 2024/25.
| FUNDRAISING PROFITS | FUNDRAISING PROFITS | FUNDRAISING PROFITS | Income | Expense | Profit | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Bag2School | £208.80 | £0.00 | £208.80 | |||||||
| BingoNight | £4,002.12 | £1,620.20 | £2,381.92 | |||||||
| Break the Rules | £530.97 | £0.00 | £530.97 | |||||||
| Brickies | £296.56 | £282.00 | £14.56 | |||||||
| Cake Sale | £643.30 | £0.00 | £643.30 | |||||||
| Calendars | £1,244.17 | £57.59 | £1,186.58 | |||||||
| Christmas Bazaar | £5,486.91 | £1,961.36 | £3,525.55 | |||||||
| Christmas Cards | £352.50 | £0.00 | £352.50 | |||||||
| Cookie Jar | £543.57 | £288.48 | £255.09 | |||||||
| Copas | £15.00 | £0.00 | £15.00 | |||||||
| Disco | £926.24 | £19.20 | £907.04 | |||||||
| Donations Creative | £673.51 | £0.00 | £673.51 | |||||||
| Donations General | £0.00 | £0.00 | £0.00 | |||||||
| Donations S/Orders | £608.60 | £0.00 | £608.60 | |||||||
| Easy Fundraising | £805.53 | £0.00 | £805.53 | |||||||
| French Day | £1,143.08 | £662.13 | £480.95 | |||||||
| Golf Day | £0.00 | £0.00 | £0.00 | |||||||
| Hand Tiles | £0.00 | £283.00 | -£283.00 | |||||||
| LateNight Shopping | £417.00 | £0.00 | £417.00 | |||||||
| Match Funding | £500.00 | £0.00 | £500.00 | |||||||
| Panto | £1,969.41 | £1,450.00 | £519.41 | |||||||
| Picnic | £217.08 | £163.70 | £53.38 | |||||||
| Quiz Night | £961.18 | £397.05 | £564.13 | |||||||
| Readathon | £1,567.64 | £54.98 | £1,512.66 | |||||||
| SportsDay | £537.92 | £0.00 | £537.92 | |||||||
| Uniform Sales | £555.33 | £0.00 | £555.33 | |||||||
| Xmas Auction | £6,944.68 | £110.00 | £6,834.68 | |||||||
| Year 6 Production | £571.51 | £85.18 | £486.33 | |||||||
| Your School Lottery | £1,123.18 | £0.00 | £1,123.18 | |||||||
| NETT EVENT INCOME TOTAL | (Totals) | £32,845.79 | £7,434.87 £25,410.92 |
|||||||
| School Funding | 12,746 - |
See note 1 | ||||||||
| PTA Misc | 1,219 - |
£485 of staff room supplies, £304 on new flags and £249 on storage racks and boxes for the shed. |
||||||||
| Note 1 | 2,125 | Newgazebos | ||||||||
| 1,181 | Year 6 T-shirts x2years(2023/2024) | |||||||||
| 1,510 | Outdoor learning | |||||||||
| 216 | Book Shed | |||||||||
| 4,502 | School Laptops | |||||||||
| 1,050 | Benches | |||||||||
| 1,965 | New PA for Hall | |||||||||
| 197 | Christingle | |||||||||
| 12,746 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Rgport to the trustees On a¢counts for tho year •nded Charlty no (rf any) alstr ao Sgt out on pages I report to the trust88s my examination of the accounts of the above charlty (0 Tru8fi for the year ended Respon8lblllt108 and ba818 of report As the chaiitys trustees, you are respon8ibSg for the pr¶tion of the awounts in accordance with the requirements of the Charit8 Act 2011 {'the Act-l. I report in respect of my examination of th8 Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed all the applble Directn8 gNen by the Charlty Commission under 8e¢tion 14515}Ib} of the Act. Independent ETh&eh8rty's grass Incorrie exceeded £250,000 and l am qualified to examlnor's statement undertake th6 examination by being a qualified member of finsert name of applicable listed body]]. D81et81 } rfnot apPlble. I have cornpted my ex8mination. I conffimi that no matèrial matters have come to my attentM)n in connect*)n wrth the examination (other than that disclosed bel") whth gives me cause to bete that in, any material respect." th8 acccwnting records vKre ncrt kept In accordance with sectlon 130 of the Charitles Act., or the accounts dtd not accord with the a¢unting records,. or the accoun1$ dtd nol Comp with the applicable requlrements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the aco)unts gtve a Yrue and fairf VEW which is not a matter considered as part of an independent examination. I have no con¢ems and h8ve come acro$$ no other matters in conneclion with the examination to whth attentn shouhl be drawn in this report in order to enab a woper understanding of the accounts to be reach&d. . Hease delete the ths in the brackets rfthey do not apply. Signed: Is ItGlaL4 Name: 3AVIg Relevant professional qualification(s) or body IER Oct 2018
(if any): Addre•$: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of chanty accounts.. directions and guan for examiners). Give here brief details of any items that tho examinor wlshes to dl8clo8e. IER Oct 2018