1099374 HEXTABLE VILLAGE PRMCHOOL REPORT AND FINANCIAL ￿ATEmENTs FOR THE YEAR ENDED 31￿ DECEMBER 2024 REPORT AND FINANCIAL STATEMENrs FOR THE YEAR ENDED 31ST DECEMBER 2024 Trustee's RepLKt StatemeDt of xtivities Notes ￿ the financial swem¢nts Ddatled income and ex￿dItuTe acoyjnt HEXTABLE VILLAGE PRE-SCHOOL REPORT AND FINANCIAL ￿ATEME1￿[s FOR THE YEAR ENDED 31ST DECEMBER 2024 S Jefferies C Markey S Smith N Bigwood G Hristova L Harris J Tarn (Resigned October 2024) R Liddon (Resigned October 2024) L Hawkins (Appointed 16 October 2024) V Jone5 {AppoTnted 25 May 2025) Re8iStere41 & Princi￿1 Offi¢¢ The Gallery College Road Swanley BR8 7LT A¢Counts￿ts Pearce accounts consultancy services 58 Sennon Drive Swanley Kent BR8 7HT Page I HEXTABLE VILLAGE PRE-SCHOOL TRUSTEE'S REPORT FOR TFtE YEAR EI¥DED 31ST DECEMBER 2024 The Trustees present their aDDuai rqxjrt with fttwlc1￿ stateM￿ts of the dwitabk eiRwMny ￿ the year ended 3 1st D¢¢¢mbtt 2024. LECAL STATUS Hextable Village Pre-school ig govemed by its rA)nstitirtiOD. The Pre-thl h&s adopted the 2011 Prfrschool Learning Alliancc constitution on 18 October 2017. The P￿School Learning Alliance {PLA) is the governiD8 dwitable b￿ly. PLA 15 in the volwitary seth working s￿te81¢ parth¢r with the governmenL It Specialis￿ in and ¢ampaigDS ￿UCatIon forthe eaTly y*s sector. li aims to "promote quality in Pre-school settings.. Its objective is to over¢om¢ issues of suppty. training 8nd c(Mditions for the workforc& Ii is abo committ¢d to development of Govemmen¢ strdt¢gy for th¢ earty yearfs sector. Th¢ PLA visits to support the education and off￿5 grdttt fimding from head office fimthaising ¢ampaigns. The Pr¢-S¢hool n¢¢ds to p•JheTe to rules and regul￿10n$ to qualify for membership to th¢ PLA. This includes submitting end of year accounts ¢0 the cFthrities c(Ynmission. Ofsted is the governmt education regulatLYy a8ew. 11 sets the r￿tIonal curriculum tthwenc¢ of the nut7ery educati￿ ser4t¢e th￿gh means of li￿ of objeaiv&q and quality slandards. TRUSTEES The wstees in office thITin8 the year w¢T¢: S J¢fferies C Markey S Smith N Bigwood G Hri5tova L Harrison J Taru (Resigned October 2024) R Liddon {R¢signed O¢tober 2024) L Hawkins (ApFK)inted 16 (ktober 2024) OwE￿IVEs AND ACTIVITIFS The objeciives of the ¢harity continue to be the enlwicement of d¢¥¢I￿lment and e1lucati(￿ of childr•] undtt statutory school age. by encouraging parents to under5thnd and provide forthe needs of th¢ir¢bildr¢n through community groups. Th¢ obje¢tiv¢ is a]so to deliver care and educati(m Whil￿ mee¢U￿ individual needs including developing and implemthting strategies ¢0 enwur4e extend children's learning. The pre4chool supplies an education servi¢e to lo¢al chihjren from between the ages of 2 and 4 years. A voluntary committee of parents martages the prtrschwL it elnploys I I peiple m￿e up of I manager, 9 teachers and l admit) support stsff who are responsible for the day-to-day Tunning of th¢ Pre-S¢h(K)l in line with the EYFS. The staff receive r¢8ular training. HEXTABIX VILLAGE PRE-SCHOOL DIRECTOR'S AND TRUSTEEIS REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024 {CoDtiDv¢d) We offer morning and aftern£￿ educational sessil￿ (C￿ ￿ssion is 3 t￿> every week day. The Pre-s¢hool garden continues lo b¢ used alld enjoyed by the children on a daty basis. whatever the weather. In addition to universal government fundin& the pr¢sch(M)l offeT5 free for 2 funding and sinc£ September 2017, also 30 hour funding. Since April 2024 we offer 15 hows funding f(Y 2 year olds. The PTr-S¢h￿l are plea*1 to alll￿¢t that th¢ result of the la4 In$￿ti(￿ by OFfsED. in Nov¢n)ber 2024. was that the quality and standards of the early years provision had be¢n rated as good. The Pre-school h&8 had achallenging year. ints)me for the year was £178.73912023 £169.493) expenditure w £188.746 (2023 £191.609) but we still made a loss of £10.007. The main challenge for the presth¢)ol been the minimum wage incT¢ase and ¢ouple that with the ongoing fu¢1 inuews. The majority Se￿10nS were to capacity and we have a waiting list alre&ty forthe next academic year. Our ongoing goal is to ¢ontÉnu¢ to use the inc(The from fee5 and fundin8 to COV¢T high￿ rnnning costs such &s stsff costs and Ten( and to support activities that will ¢nhanc¢ the ¢hildr¢n'$ exp¢rience and environment. Our main fmancial aim is to Tetsin ourre5erve5 at appToxinwt¢ty th¢ sam¢ kv¢l. We will continue to spend ￿re￿IlY and fill￿1818¢ 48 much &8 possible to meet this FUNDRAISING Government and Prntsl Means of Funding Children Are ¢ligTble for funding frnn Ihe Kent County Council in the terni aft¢r th¢irthwd birthday. W¢ kD¢w it would be difficult year fmancially and we made the decision that the f¢es for parents who have ￿ pay would be £18.75 per 3 h(wJr sek%iM ts school year 2024r2025. In 2024 £2.838 (2023 £3.821) was rnis¢d thYou8h fuDdrai$in8 events. This money supplies the Pre -school with new equipment Such as new loy$ and learning resources ¢t¢. Th¢ fimdraisin8 on the committee are responsible for the planning, organising, setting up of events. clearing up and the storage and s¢o¢k take of stored refreshments with support from cornmittee and parents. IA 2024 the committee were abk io do a variety of fund￿ing ev¢nts Easw, Summer & Christsnas f8yre and a hugely suc¢essfvl and popular Halloween Party. The Summer 2024 Fayre was a successful fundrai5in¥ event and a gr￿1 day for the whol¢ community. The inc(Mn¢ that h&$ been rnised will &ssist in further development of our 88rden and outdoor play area and towards the fimding of Christhias and leavers gifts. PUBLIC BENEFIT In plarLning activities for the year, th¢ trustees CODfrm that the c￿￿lty Cotnmission's guidatKe on public benefit (section 4 of the 2006 Charities Act) by.. l. Offering appropriate play r￿lI711c3 and training couTres; and offering pArents the OPFXM1unity to get involved in the acttvities of such groups. 2. F￿￿urAgIng stt]dy of the DetAts of suth thildrts and th¢tt fwnili¢g and pr(MnoDng publi¢ intettst it4 and re¢o8nition of such n¢¢ds Tn the local ar￿. J. Instigatin& &lhering to and the rause of wtrsclh)ol learnll￿ allies. 4. Offering appropriat¢ play tsiliti¢s and trdining c4)UT5e& together with the right of parents to take Tesponsibility for and to become Involv￿ in th¢ a¢tivilies of groups etisuTi￿ that such groups offer op1￿1￿111es for all child regardless of rdce, culture, religio￿ means or ability. Encouraging the sthdy of the needs of such children and th¢ir families and promotiDg publi¢ interest in the ye¢ognitiot) of w¢h neats in the l(xal are& HEXTABLE VILLAGE PRE-SCHOOL DIREcfoR?S AND TRUSTEE'S REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024 (Continued) RECRUITMENT AND APPOII¥TMENf OF TRUSTEES Hextsble Village Pre.School has adopted the Pre-sth￿l ttarnin8 Alliat)ce consti￿tiOn and we follow the m¢thods laid out in the conslitution wh¢tt r¢¢rnibng and appotsnting new truste The charity has assessed the risks to which it is exposed and has tsken steps to mitig* those risks. The main risks faced by the charity are in respect of maintsining funding kvels iti order to continue with the present level of s¢rvi¢¢s. The btggest risk that the pre•school faces is filT￿ing. The main source of fundiD8 is nursery vou¢bers Kent County Council. which amourt￿ w £143.497 (2023 £130,060). This fundiog is $us¢epiible to government cuts, and the pre school would have to find aJtez¥thtye megns. The pre4chool will pul into place a ¢ompreheDsive system of moni￿ring fmancial, physical and reputstional Tisks io whi¢h it is current]y exposed. This includes improving incom¢ rnising activities. The pre-J¢hool now oper&t&s on a strict budget sd at th¢ b¢gintiin8 of theyear. which helps to MOTh￿0T income and cxpenditu￿. Any monies at the end of the fmancial year are io be used in 5￿Uring the pTrs¢hools future. The pre school will conlinue with its policy of maiDtainin8 r¢servu that are adequate for it io mttt its contractual obligations. The unrestricted reserve at 31* Deamb¢r 2024 was £34.576 (2023 £44.583). TRUSTEES RFSPONSIBILITIES The Charities Act requires the trus*es to prepare fllwn¢i81 stthments for exh financial ye4r which give a true and fair view of the sthte to affairs of the company ￿ at the end of the fthats¢i41 year and of the swplus rt deficit of the charity for that year. In prep3rin8 those fthanGi41 swem¢nts the trustees are TCqUw￿ w:. selrft suitsbl¢ ￿litieS and the apply them consisten¢ly.' mak¢ judgments and estimates that are reasonable and pnKI￿1. follow applicable 4¢¢ounting stsJ]dgrds, subject th afty material dep4ttrres disclosed and explained in the accounts. prepare th¢ fuw)cial ststements on the goiD8 coll¢¢m basis uoless it is iDapwpriate to presume that the npany will continue in business. The Trustees are resp(￿SIble for k¢win8 *uate acc4Mnting records tho1 are sulTicient to show and explain the company's transactions and di5¢1os¢ wTth re&s￿able at any lime th¢ financial position of the company and to enable them to ensure that the fmanci81 statements ￿mplY with the regulations made under the Clwiti¢s ACL They are also responsible for safeguarding the &wts of the compfiny and hence for taking reasonable ￿epS forthe prev¢ntion and Th¢ Trystees are also re4)oMsible for the ¢￿ttents of the trus1￿, repory and the responsibility of the independeni ¢xamin¢r in r¢l4tion to the trw%tees' report is limited to examining the report and ¢TJsuring thaL on the face of the reporl there #re no inconsisieiicitt% with the figures disclosed in the financial &atements. APPROVAL This ReoKf( was approvAI by on l*half of the Tn￿ ifft Zi I Ic4 Zcer and signryl INDEPENDENT EXAMINERS. REPORT TO THE TRusfEES OF HExTABl￿ VtLLAGE PRMCHOOL FOR THE YEAR ENDED 31ST DECEMBER 2024 We have examined the fman¢ial st*ements oll pages 5 to 9. These fr￿￿la1 4atemeDts have been prepared Under th¢ historicat cost convention and th¢ ¥countin8 p)licies srt out ttwei Respectlve reS￿￿51b111tI¢￿ of the truste0 and examiaer The Truslees, re4)onsibilities for preparing th¢ Annual Reportand the finan¢ial statements in accordan¢e with appli¢able law and United Kingdom Accounting Stsndards are s¢t out in the Statement of Trustres Responsibilities. The ¢harity' Trustees consider that an audii is not required for this year under section 144(2) of the Chorities Act 20118nd that an It is my responsibilty to: examine the accounts undu s¥tion 145 of the 2011 Act to follow the pro¢¢dures laid down in the Genernl Diredions given by th¢ Charities Commi&sioner under section 145(5Mb) of th¢ 2011 Act. and io state whcther pthicular matters have come to my aiietitio $ls ofoplTriou My examinatioTh was wried out in accorth¢e with the G￿ernI Directions given by the Charity Commission. An examination includes a review of the accounting ttcords k¢pt by the dwity and a Comparison of the accounts presented with those recotth. 1¢ 81s0 includes Consideration of gny unusual i*ms or disclosures in the accounts, and the Seeking of explanations from you &strusttt con¢cTning any such matters. The pri*durts Undertak￿ donot provide all th¢ evidence that would be required in an audit and, C￿SeqUentIY no opinion is given &8 to whether the pAcounts p￿sent A 'tsve and fair view, and the report is limiied to thos¢ matters set ou¢ in the statemen¢ b¢low. Independent ezaminer's staternent In connc¢tion with my examinatiLKL no matt¢r come to my attention: which gives me reas(xwble cwjse th believe in any Materi￿ IwecL the requiMieDts: (a) to keep accounting rec((th in ac¢ordance with section 130 of the 2011 Act: and (b) kn prepare accounts which acc4Jrd wnh the accouniing re<4)rds to Comply with the puounting requirem¢nts of the 2011 Aci have not been mel: or to which. in my opiTtiLML atienti￿ shcrtdd be drnwn in (ffdcz to ¢Tthle a proptr ￿thr￿ding of th¢ ac¢ounts to be r¢oche Debbie Pearrt Chartered Certified Accowitants 58 SernIC￿ Driv¢ Swanley Keni BR8 7HT Page 5 HExfABLE VItLAGE PRE￿cHOoL STATEMENT OF FINANCIAL A￿1VITIEs FOR THE YEAR ENDED 31￿ DECEMBER 2024 31stDeet•knr2024 31Jt Dz¢eJthr 21123 Voluntary Fundraislljg Investn￿l incon IncorThng )IDm¢har#abk ￿1v￿leS 1838 327 175J74 1838 327 3.821 187 175,574 165.485 17&739 17&739 169,493 Fundrniiing costs (haritable a¢tivitÉ G)vern8nc¢ costs 431 431 75 187395 187J95 I￿.814 18&746 18&746 191.flY) N¢t incoMin￿OUt&OITr8 1¢30111ttS {io(xffj (IOAKM 1211161 Tota] funds broughi fon¥*rd rolai fvnds ¢oYr*d fornwd 34576 34J76 44,583 The Siatrllmi of Finn¢jalA￿1V1￿g llirludes au ￿ti)S and b$$u ￿ theyear. All inconyng 8nd ¢>wid¢d resourtts d¢riv¢ fromCoD￿u￿g activrtm. Page 6 S AT31STDF£DMBTrJI 2024 2024 2023 Debtors 3( Cash at bank and ￿ Iwid 35J86 35J86 45.488 45.788 CREDrroRS: Ar￿Unts falling du¢ within one y¢aT 810 34J76 44J83 34J76 44,3 Unrestricted funds 34J76 44J83 ReStr￿led ￿ndS 34,576 Approved ￿ behalf of the Trwt¢es on Zi I Ic•1 trt fvd siwKd. Trustee HEXTABLE VILLAGE PRE-SCHOOL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2024 ACCOUNTING POLICIES BASIJ of prepAratiDn offin*nei•l sl*lments The Financial Ststements are prepared in accordance with Accouniing and Reporting by Charities.. Ststement of Recommellded Practice applicabl¢ to charities preparing their ae¢(Kthts in &ccordance with the Financial EieportÉng Standard aFvltcable in the UK and Republic of Ireland {FRS102) (effective l January 2015) - IChaTitie5 SORP (FRS102)k the Financial Reporting StaDdard applicable in the UK and Republic of Ireland {FRS102). The fmancial statements are preparol on a going concern basis. under the historical cost convention. The ¢harity is d¢p¢nd¢nt on ¢Th)ttnuing grant fijnding. The charity meets the definition of a publt¢ benefit entity FRS 102. Ass¢ts and lthiliiies a￿ initially recognised at hRswri¢al cosi oriransaction value unless othenvise stated in the relevant a¢CLNmting policy Revenue grdnts are credited to the Ststementof FTn8ncial Activities on the e4rlierdate of when they are received or wh¢n th¢y ar¢ receivable, unle%8 they relate to a specific firture period, in which they are included in creditors on the Balanc¢ Sheet as a gran¢ receiv¢d in ￿1Van￿ to be recognis¢d iti th¢ futyre a￿Unting period. (￿her iDCOllK is included the period to which it rel*es. Resourees exptnded Expendititr¢ is reeognised when a liabilty 1$ incurrnl within the ¢haritttbk objects and is ¢lassified between ¢haritable activities and governance costs in xcordance with SORP 21)05. V*lut Added T*z Value added t&Y is not recovcrnble bv cljarity and &8 such is included in the ￿levant costs in the Statement of Financial Activities. R4strlcted funds Restrictrd arn to be usal for the pu4x)ses sp￿lfi&l by the donor. Expeoditutt wbi£h meets these criteria is id￿tir￿d lo the fimd. All income h&5 beoD classified &q Unr&￿￿ fimds &q DO restriction8 are placed on income by the Cbority's don(rt. Umrestrletsd tsnds Unrestricted funds ar¢ gr¥nts, donations and other in¢om¢ re¢¢]V￿ or 8¢nerated for the objects of the charity without hrther specified putP05e and are available as general funds Lknbllltl HEXTABLE VILLAGE PRMCHOOL NOTES TO THE FINANCIAL STATEMEKrs FOR THE YEAR ENDED 31ST DECEMBER 2024 STAFF COSTS The av¢¥age numb¢r of ¢mploye¢s duT>ng th¢ wiod 12 (2023 - 13). 2024 2023 Gross salaries Pension costs 146,611 1.972 270 147.688 1,804 378 TRUSTEE REMUNERATION AND EXPENSES S Jefferies Te¢eiv¢d r¢mun¢rntion of £25.672 (2023- £22.421) during the year, no remuneration w&s paid to any other tn￿¢s. Small charitsble exp¢nses inCU￿d were reimburs¢d ￿ follows: S Smith C MaTkev J Taru 550 1260 95 2024 TBX and social secuTity CREDITORS: Amounts taUiD8 wtthin on¢ y¢ar 2024 21123 Pension costs Accruals 340 810 INCOME AND EXPENDTnJRE ACCOUNT FOR THE YEAR E14D£D 31sr DECEMBER 2924 024 2023 Fees received 2&17 130.( 7247 Kent County Council yenses Accolthtancy fe¢$ IT2 75 431 11116 18&746 191.(AY4 Om7) 122,116)