Chan"ty Registered Nurnber.. 1099374 HExfABLE VILLAGE PRE￿cHOoL REPORT AND FINANCIAL STATEMENrs FOR THE YEAR EIIDED JIST DECEMBER 2022 HE￿ABLE VILLAGE PRE-SCHOOL REPORT AND FLYANCIAL STATEMENrs FOR THE YEAR ENDED 31ST DECEMBER 2022 CONTENTS TTU5ttt's Report Indep¢nd¢ni ¢xaminets' report to the ttwttts Sw¢m¢tti of fin￿1#[ xtivities Notes ￿ thc finortrial 5tatcm¢nts tkthiled income and expeThJibJre account HEXTABLE VILLAGE PRE.SCHOOL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022 Trustees L Gn)vts IResignal Novemlxr 2022) L Wang (liesigned November 2022) S J¢fferies G Barr (Resigned November 2022) K Robinson IRtsigned 0¢￿ber 2022) C Mark¢y C Glenn (Resigned Ociober 2022) C Bays (Resigned November 2022) S Geary (Resigned November 2022) J Cheriton (R¢sig￿d Novernber 2022) S Smith (Apw)irtted November 2022) N Bigw(Mxl (Ap￿inted November 20221 G Hristova (Apw)inted November 2022) R W¢atherl¢y {Appointed November 2022) L Ilarrison (Appoint¢d November 2022) J Taru (Appointrd November 2022) C Budd (Apwintrd November 2022) R Liddon (Appointed Novembcr 2022) A val¢nti￿ (Appointed Novcrnber 20221 Reglitered & PrlDeip•i Offl¢e The Gallery College Rood Swanley BR8 7LT Ac¢ountaDti Peawe accouttts coAsultsncy services 58 Serniort Drive Swanlcy Kent BR8 7HT Page I HExfABLE VILLAGE PRF.-SCHOOL TRUSTEE'S REPORT FOR THE YEAR ENDED 31ST DECEMBER 2022 The Trustee5 Present their annual re￿rt with fU￿n¢18] sts*ments of the cban"tabl¢ compw for the year ended 31si December 2022. LEGAL STATUS Hextable Village Pre-Sch(xTrl ts governed by its Con￿1bjti0n. The pre-scknol h8s adopted the 2011 Pre•School Leaming Alliance constitution on 18 (ktotr¢r 2017. The Pre-S¢hool Leaming Alliance (PLAI is the governing chan'thble body. PLA is in the voluntary s¢¢tor woJ*ing as strdtegic partner with the governmenL It specialtscs in and campaigns for educatson ftsr the early yeaes sects)r. It al￿8 to'promote quality in Pre-school settings.. Its objective is to overcome issu¢s of Supply. Iiaining and conth"tsons for the workforcc. It is atso committ•J 10 development tsf CMTrvernmcnt strat¢gy for the early yeafs sector. Thc PLA visits to support the ed￿allon atk4 off¢ts grant fv￿lift￿ fmm head office fimdtai5ing campaigns. The Pr¢-School needs to adhett to rulc5 arml regulalions io qualify for membership w the PLA. This Ineludcs Submitting end of year accounts to the charitLe5 commLS510n. Ofsted is the gov¢rnm¢nt ed￿ati0Th re8ulaw 88ency. It sets out the national curriculum adhe￿￿¢ of the nursery educaiion seThÈce thN)ugh means of list of obJe¢tives and quality siandard8.. TRUSTEES The t￿￿teeS in office during the year wert.. L tirovcs (Resigned Novembcr 2022) L Wan8 {ResigTKd November 2022) S Jefferies G Barr (R¢.signed November 2022) K Robinwn IR¢si8n¢d (ktober 2022) C Markty C Glenn IResi8fted (ktokn 2022) C Bays (Resigned November 2022) S Geary (Ruigned November 2022) J Chcriton IResigned November 2022) S Smith (Appointed Novemtrtr 2022) N Bigwood (Appointed November 2022) G Flristova (Appoinied November 2022) R Weaiherley (Appointed November 2022) L Harrison (Appointed November 20221 J Taru {ApwLntcd November 2022) C Budd (Appointcd November 2022) R Liddon {Appoint¢d November 2022) A Valentine (Appointed November 2022) OBJECTIVES AND ACTIVITIES The objectsves of the chan.ty continue to be the enhatKemtht of develcyment and ojucatson of children under sthtutory school age. by encouraging parents lo undcT5&nd atMI provide for the nceds of their children through comtnunity groups. The objective is also to dclivcr care aThl ducation whilsi meetsng I￿lIvidUal needs including developing and implementing strategies to encourag¢ and ￿tend children's learning. The p￿school suppliL8 an ￿￿ation service to I￿al children from between thc agcs of 2 and 4 year5. A volunt2ry ¢ommit*e of parents Manag￿ the PTe-Sch￿1. it ernploys 9 teaeh¢rs includillg l adrnin 5UPPOrt staff who are ￿sponSible for the daY-￿daY running of the Pre-school in line WEth th¢ EYFS. The Aaff re¢eive5 regular training. Page 2 HExfABLE VILLAGE PRE.SCHOOL DIRECTOR'S AND TRUSTEEYS REPORT FOR THE YEAR ENDED 31ST DECEMBER 2022 (Contlnual) In 2022 the pr¢-scIKM)I had an apprenti¢¢, WIK) is Still in the fin81 year of her level 2 trdining whlch has been delayed from 2021due to health ibsucs and I member of staff still tompletinE th¢ir level 3 qualification which is due to be ¢ompleted in early 2023. The PTe-s¢hool has also employed I sUp￿rt staff on a part time b￿1$. We offer rnorning and afternoort educational sts8ions (eoch session is J hours) every week d•y. The Pr¢-school g&rd¢n ¢ontinues ¢0 be us¢d aTwJ enjoyed by the children (M) a daily basis. wha*ver the w¢ather. In addition to unlversal government fuThJin& the prwhool offtrs fre¢ for 2 funding and since S¢ptember 2017, 8150 30 hour fundlng. The Pre-Sch(x)l are pleased to announce that the result of the last inspectson by OFTSED. in January 2019, was that the quality and standards of the early year5 pn)vision had Yatcd as g<￿. The Pr¢-Sehool h&$ had a strnng year. rtet income for the year was £158.844 (2021 EX￿NAll￿re- £17S,447). The majority sessions were full to capacity. Thcrt were some rnajor refurbis1uncn￿ done in 2022, we refvrbished the fi alarn) at the start of the ytsr and the planned new fl￿ring which h#d ￿ be put on ￿ld for th¢ past few ye&ts we managed to 8et it donc irt the Au8usI 2022. Our ongoing goal is ￿ continue to use th¢ income from fees and fimdin8 to cov¢r our higkni runnittg costs such as staff COSL$ and renL Jnd to SUPFK)rt aciivities that will enhance the children's Pre5cly)ol cxpenen¢e and environment. Our main financial aim is lo retain our reseryes ai approximately the same level. We will continue to spend ¢ar¢fully and fundralse a5 much as w%sible lo med this iim. FUNDRAISING Local Govemment aThJ Parental Means of Funding Childffn are eligible for fvndin8 from the Kent County Council in the t¢m after iheir third birthjay. Even though we knew it would be difficuli year financially we m3de the d¢cision that the fees for par¢nts who have ￿ ￿Y have not te incTt*sed from £65.50 per 3 hour session for school year 202212023. In 2022 £1,331 (2021 £3,512) was iaised throu8h fundrnising events which down on tk previou5 year but still an improvemcni on the 2020 filndraising. This money supplies the Pre .S¢hool with new equipment sueh &$ new (Oy8 and learnin8 rtsources etc. The fimdraising team on the committce a￿ re5p>nsible for th¢ platming. or¥anising, 8etiing up of events, clearing up and the stordge ond stock tskc of stored refreshmenis with 5UPPOrt from ¢ommitie¢ and par¢nts. In 2021 th¢ committee were able to do a variety of fU￿1￿57￿g evcnts for Ea￿[, Sufflmer & Chri8tmas fayres. The Summer 2022 Fayr¢ w&8 not S￿¢¢ssful as the previo￿% year but was Slbll 8 5uc¢¢ssful ￿ndraISIng event and o great day for the whole community. The income that beth) rni5ed will wist In further devclopment of our garden and outdoor play area and towards. the funding of Christm&s and leavers gifts. PUBLIC BENEFrr In plannin8 activities for the ytar. the tru￿¢t% confirm that thc Ch￿￿ty Commi&8i¢)n's guidgnce on publi¢ benefit (section 4 of the 2006 Charitias Act) by.. l. Offenng appropriate play faciliti￿ atwj training Cour￿ offerin8 parents the OPFrtTrrbAnity to get involved in the ¢hvitie5 of such groups. 2. Encouraging study of needs of gjch childrn) aThl thth"r familics and pronKpting public interest in, aThd recognitiott of such needs in the I￿8] are&s. 3. Instigating. adhering to and furthering the ￿ of we-scknl learning allies. 4. Offerin8 appropriate play facilities and training Cou￿. tsEcth¢r with the right of paTents to tske responsibility for and to become involved in the activities of Such groups enwring that wch groups offer opportunities for all children r¢gardless of race, cultufc. Teligion. mearfj or ability. ETKouragin8 the sbjdy of the needs of such ehildren and their families and proTnoting public interc* in the recognition of Sllch needs in the local are& Page 3 HEXfABl￿ VILLAGE PRE-SCHOOL DIREcfoR'S AND TRUSTEE'S REPORT FOR THE YEAR ENDED 31ST DECEMBER 2022 (Colltinlled) RECRurrMENT AND APPOINTTrfEi%T OF TRUSTEES Hexlable Villagc Pre-school has adopted the PrfrS¢lMMJI Ix8rning Alliance conSti￿tion and we follow the methods laid out Jn the constitution when recruiting and winlin¥ new mLStees. SKS The charlty assessed the risks to which it 1$ exposed and taken str￿ to mitigate those risks. The main risk5 faced by th¢ chhn.ty ar¢ in rtspecl of miinthinin8 funding Icvels in order to continue with th¢ preseni levcl of setvic¢s. The biggest risk that th¢ pre-school fates is fuTraing. The main source of fimding iy nursery vouchers fTom Kent County Council, wh1.ch amoun*d ￿ £124.457 {2010 £115,832). This funding Is susceptible w govcmmeni cuts. and the prr. schwl would hav¢ to find alternaiiwe m¢arLS. The pre-school will pui inw place a ¢i)mprehensivc system of monitoring financial. physi¢41 and repulational risks to which it is currently exp)scd. This includes irnproving incorne rai5in8 activities. The pre-school now opcrales on a strict budget sct #i the b¢ginning of the ycar, which helps to monitor income and expendilure. Any monie$ at the eThJ of the fimncial year are to be used in securing the pr¢-school$ fuWrc. The pre- school will eonlinuc with its policy of maintalrting reserves that 4re adequate for it to me¢t its eorttrn¢￿aI obligations. The unrestrictcd reserve 4t 31. DMnber 2022 was £66.699 (2021 £83.302). TRUSTEES RESPONSIBILrriES The Charities Act requircs the ￿￿51¢e$ to prepar¢ financial sta*ments for cach financial year which give a true 2nd fair view of the stste to affairs of the company as at the end of the financial year and of the surplus or deficit of the charity for thki year. In Fry>aring those financial ststements the tntstees rtquired to'.- 8eleei suitabl¢ policies and the apply them consistent]y: make judgmentg and estima￿ that are rtasonable and p￿￿eTr( follow applicable ac¢ounung standards. subject io any material d¢parturts disclosed and explained in thc ac¢ounL% prepare th¢ financial slatemenL$ on tk going con¢ern b&sis unleks it is inappropriate to prcsume that the company will contsnue in business. Thc Tn￿fttS are Tf5ponsible for kwinE ￿equate accounting r¢coTds that are sufficient to s]M)w and explain tl company's transactsons and disclose with re850nablc accuracy at lime thc finan¢ial position of the compony and to enabl¢ thern to eTJsur¢ that the financial 5taiements comply with the regulations made under the Charitie8 ACL They are also rcs5x)nsibl¢ for safeguarding the &ssets of the company *nd hence for taking re&sonable sicps for the prev¢ntion and detection of fraud and other irregulariii¢s. The Trustees or¢ also responsibl¢ for the cont¢nts of the tr￿1¢& rrport and thc responsibility of the independent examiner in relttlon lo the t[￿SteeS. report is limited to exatwning tht rq￿rt and ¢nsuring thaL on the face of th¢ reporL there are no ineonsistrrtcies with the figurcs di￿10$￿￿ in the financial statements. APPROVAL This Report was approved by on b¢half of the Truste￿ on IS- IO.. Zozs artd Sig￿1. Page 4 INDEPENDETriT EXAhflNERS? REPORT TO THE TRUSTEES OF HEKfABLE VILLAGE PRE-SCHOOL FOR THE YEAR ENDED 31ST DECEMBER 2022 We havc examined the financial siatements on pages 5 to 9. Tl*se finan¢ial sial¢mcnts hav¢ been prepar¢d under the historic&1 ¢o$t eonvenuon and the accounting ￿licieS set out theret Respective responsibllitles of the trnsttts *nd euminer TheTTUSteu' responsibilities forpreparing the Annual Report aThJ the financial statemenL8 in accordance with applicable law and United Kingdom Accounting Standards are sei out in the Statemeni of Trusw RwonsibilitLe5. The eharity's Ttwtees consider that art audit is not required for this yetr und¢r seetson 144(2) of thc Chants"e5 Aet 2011 and that an indq>efyJenl ¢xamination is needed. l¢ is my responsibility to.. examine the accounts under section 145 of the 2011 Act follow the procedures laid down in the General Direciions given by the Charitic5 Commissioner under section 145(51(b) of the 2011 ACL and to state whether particular matt¢r5 have come ￿ my attents"on. Basis of oplnion My examinauon w&$ carried out in acconlance with the General Direciions given by the Charity Commi5SLOrt. An exarninaiion includes a review of the occounting r¢cordg kept by the charity and a comparison of the accounts presented with ilM)se rrcords. li also includes consideration of any unugjal itrms or disc105ures in the accounts, and the seekin8 of explanations from you as tms¢¢¢ COTKerninB any such Mat￿ The procedures Lhndertaken do noi provide all theevidcnce that would be r4uired In an audit and, consequently no opinion is 8iven to whether the accounts presen¢ a 'true a￿1 fair vi¢w' and the report 1$ limited to tkne matt￿5 Sd out in the th*meni below. IDdepeThdertt ex*mln¢r's stateme￿¢ In connectLOrt with my examin8tioN no matter has com¢ to my a¢lentiOn: which 8ives me reasonable cause to believe thac in any material respecc the requirernents.. (al to k¢cp accounting records in accordarte with seclion l JO of the 2011 A¢L and (b) to pr¢pare accounts which accord with the xcouniin8 records to comply with the acwurtung r¢quiremenL4 of the 2011 ACL have not been me( or to which. in my Opinio￿ at*ntion should be drnwn in order to enable a proper UDder5tanding of the a¢counts to be T￿hed. De bie Pearce Pearce accounts coNsultsn¢y services Chartettd Certifled Accountants 58 Semon Drive Swanlcy Kent BR8 7HT Dated.. al . i o .a0&3 Page 5 HExfABLE VILLAGE PRE.SCHOOL srATEMEI4T OF FINANCLiL ACTivrriLs FOR THE YEAR ENDED 31ST DECEMBER 2022 31st ikctn**r 2022 Jlst iktenknr 2021 tknre5tr1eted Restrlc Funds Totsl Totsl INCDMINGRFSOURCFS Voluntary incoft FundTr￿￿8 InveSt￿nt mcotr¢ InconYn8 resour¢¢s from¢hiritabk actwrties lJ31 l6 lJ31 16 157.497 3,512 157.491 141.791 TOTAI. JNCOMING RESI)UR 158844 158344 145.305 Fundra￿￿8 COSIS Chantabk activrtits Cx>vernance costs 174556 174,556 135,697 780 ToTALRFS(xIR￿ Et rffoverJble by the chan'ty and &8 su¢h is i￿]￿ded in the rtlevant C05ts in the Statement of Financial Aciivitses. Resirleted funds R¢stri¢i¢d fund5. are to be for the PUTW)ses specifted by the donor. EX￿￿lture which meets these ¢rit¢ria is id¢ntified to the fimd. All income h&$ be¢n ¢[￿lfied &$ unr&strictrd fu￿ as no restn"ciiotL% ￿t placed on income by the Charity's donors. Unrestricted fund$ Unrestricted fun(ts are grants. donations aTKI othcr in¢ome received or genera￿1 for the objecrs of the clwity without ￿rther spccificd PUTwJse and are available ￿ general funds Uabilitles Liabilits¢s are recowsed where a legal obligation to trn8fer economie benefit exists. Page 8 HEKfABLE VILLAGE PRE-SCHOOL NOTES TO THE FLYANCIAL STATEMENts FOR THE YbAR ENDED 31ST DECEMBER 2022 STAFF COSTS The average number of employees during tl* period was IJ (2021- 12). 2022 2(121 Gross ￿1￿leS Pension costs Temporary staff 124,316 1.133 207 l(X),547 815 939 TRUSTEE REMUNERATION AND EXPENSES S Jcfferics received mnuneration of £19.16512021- £17.6921 during the year, IM) r¢munerntion was paid to any other ttNstees. Small ¢han't4bl¢ ex￿ incurred We￿ reimbursed follows.. 2022 2021 l. Groves S Jcfferies 541 533 DEBTORS 2022 2021 Tax social security CREDITORS: Amounts falling due within one year 21122 2021 Pension costs Tax and social security AccTuals 99 810 Page 9 HEKfABLE VILLAGE PRE￿cHOoL INCOEME AND EXPENDITURE ACCOUNT FOR THE YEAR EP*DED 31ST DECEMBER 2022 2(122 2021 COME Fees ffceived Kent County Coun¢il (hnts and ele¢trictty ffcharyed her 33.040 124.457 24.034 115J83 U54 120 Jnterest received 16 lJ31 Fundraising and doTratKJns 3,512 TOTAL INCOME 158.844 145.305 EXPTrNDfJiiR F(bod and cquipnxn¢ Wages Tenwornry siaff Pension costs 3.638 l(Xl.547 WJ9 124J16 1.133 14.9)5 1925 9.028 6,438 555 815 Rent and rat¢8 I l.658 ght and heat Repai￿ and refurbishmit ck4￿￿)8 Prnting. postage, siaiionery otFice costs TraIn￿g In.$urnnce T¢l¢phone Subscriptions Sundry cp4)cnscs FLLndraisJng ¢osts BBnk char8es HRseTri¢es Payroll eyyenses Accountancy fees 3.957 4276 222 702 1.871 425 349 1071 lJ36 1.038 122 659 780 175.447 137.173 (A6th03) 8.132