2021-12-31-accounts

Charity Registered Number: 1099374

HEXTABLE VILLAGE PRE-SCHOOL

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

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HEXTABLE VILLAGE PRE-SCHOOL

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

CONTENTS

1-3 Trustee’s Report

4 Independent examiners’ report to the trustees 5 Statement of financial activities

• 6 Balance sheet

7-8 Notes to the financial statements 9 Detailed income and expenditure account

HEXTABLE VILLAGE PRE-SCHOOL

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

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Trustees
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L Groves L Wang S Jefferies E Kolacka (resigned July 2021) G Barr (resigned July 2021) K Robinson C Markey C Glenn

C Bays

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Registered & Principal Office

Accountants

S Meers (resigned July 2021) S Geary J Cheriton (appointed November 2021)

The Gallery College Road Swanley BR8 7LT

Pearce accounts consultancy services 58 Sermon Drive Swanley Kent BR8 7HT

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HEXTABLE VILLAGE PRE-SCHOOL

Page 1

TRUSTEE’S REPORT

FOR THE YEAR ENDED 31ST DECEMBER 2020

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The Trustees present their annual report with financial statements of the charitable company for the year ended 31st December 2021.

LEGAL STATUS

Hextable Village Pre-School is governed by its constitution. The pre-school has adopted the 2011 Pre-School Learning Alliance constitution on 18 October 2017. The Pre-School Learning Alliance (PLA) is the governing charitable body. PLA is in the voluntary sector working as strategic partner with the government. It specialises in and campaigns for education for the early year's sector. It aims to "promote quality in Pre-School settings". Its objective is to overcome issues of supply? training and conditions for the workforce. It is also committed to development of Government strategy for the early year's sector. The PLA visits to support the education and offers grant funding from head office fundraising campaigns. The Pre-School needs to adhere to rules and regulations to qualify for membership to the PLA. This includes submitting end of year accounts to the charities commission.

Ofsted is the government education regulatory agency. It sets out the national curriculum adherence of the nursery education service through means of list of objectives and quality standards.

TRUSTEES

The trustees in office during the year were: L Groves L Wang S Jefferies E Kolacka (resigned July 21) G Barr (resigned July 21) K Robinson C Markey C Glenn C Bays S Meers (resigned July 21) S Geary J Cheriton (appointed November 2021)

OBJECTIVES AND ACTIVITIES

The objectives of the charity continue to be the enhancement of development and education of children under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups. The objective is also to deliver care and education whilst meeting individual needs including developing and implementing strategies to encourage and extend children's learning. The pre-school supplies an education service to local children from between the ages of 2 and 4 years. A voluntary committee ofparents manages the pre-school, it employs 10 teachers including 1 admin support staffwho are responsible for the day-to-day running of the Pre-School in line with the EYFS. The staff receives regular training. In 2021 the pre-school had an apprentice, who is in the final year of her level 2 training and 1 member of staff still completing their level 3 qualification and 1 member of staff who completed their level 3 qualification. The pre-school has also employed 1 support staff on a fixed term contract.

HEXTABLE VILLAGE PRE-SCHOOL

Page 2

DIRECTOR’S AND TRUSTEE’S REPORT

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

We offer morning and afternoon educational sessions (each session is 3 hours) every week day. The Pre-school garden continues to be used and enjoyed by the children on a daily basis, whatever the weather. In addition to universal government funding, the preschool offers free for 2 funding and since September 2017, also 30 hour funding.

The Pre-School are pleased to announce that the result ofthe last inspection by OFTSED, in January 2019, was that the quality and standards of the early years provision had been rated as good.

The Pre-School has had a strong year, net income for the year was £145,3055 (2021 Expenditure - £137,173). The majority sessions were full to capacity for the parts of the year but due to COVID some parents chose not to send their child to pre-school, however, we still got the KCC funding for those children as their place was there for them when they felt ready to attend again. There wasn’t any major refurbishment done in 2020 due to COVID and the planned new flooring had to be put on hold.

Our ongoing goal is to continue to use the income from fees and funding to cover our highest running costs such as staff costs and rent, and to support activities that will enhance the children’s Preschool experience and environment.

Our main financial aim is to retain our reserves at approximately the same level. We will continue to spend carefully and fundraise as much as possible to meet this aim.

FUNDRAISING

Local Government and Parental Means of Funding Children are eligible for funding from the Kent County Council in the term after their third birthday. Fees for parents who have to pay have not be increased from £16.50 per 3 hour session for school year 2021/2022.

In 2021 £3,512 (2020 £803) was raised through fundraising events which was up on the past two years. This money supplies the Pre -School with new equipment such as new toys and learning resources etc. The fundraising team on the committee are responsible for the planning, organising, setting up of events, clearing up and the storage and stock take of stored refreshments with support from committee and parents. In 2021 the committee were able to do a variety of fundraising events for Easter, Summer & Christmas fayres. The Summer 2021 Fayre was the most successful one in recent years. The income that has been raised will assist in further development of our garden and outdoor play area and towards the funding of Christmas and leavers gifts.

PUBLIC BENEFIT

In planning activities for the year, the trustees confirm that the Charity Commission’s guidance on public benefit (section 4 of the 2006 Charities Act) by: 1. Offering appropriate play facilities and training courses; and offering parents the opportunity to get involved in the activities of such groups. 2. Encouraging study of the needs of such children and their families and promoting public interest in, and recognition of such needs in the local areas. 3. Instigating, adhering to and furthering the cause of pre-school learning allies. 4. Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups ensuring that such groups offer opportunities for all children regardless of race, culture, religion, means or ability. Encouraging the study of the needs of such children and their families and promoting public interest in the recognition of such needs in the local area.

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HEXTABLE VILLAGE PRE-SCHOOL

DIRECTOR’S AND TRUSTEE’S REPORT

FOR THE YEAR ENDED 31ST DECEMBER 2021

(Continued)

RECRUITMENT AND APPOINTMENT OF TRUSTEES

Hextable Village Pre-School has adopted the Pre-School Learning Alliance constitution and we follow the methods laid out in the constitution when recruiting and appointing new trustees.

RISKS

The charity has assessed the risks to which it is €kposed and has taken steps to mitigate those risks. The main risks faced by the charity are in respect of maintaining funding levels in order to continue with the present level of services.

The biggest risk that the pre-school faces is funding. The main source of funding is nursery vouchers from Kent County Council, which amounted to £115,383 (2020 £106,307). This funding is susceptible to government cuts, and the preschool would have to find alternative means. The pre-school will put into place a comprehensive system of monitoring financial, physical and reputational risks to which it is currently exposed. This includes improving income raising activities. The pre-school now operates ona strict budget set at the beginning ofthe year, which helps to monitor income and expenditure. Any monies at the end of the financial year are to be used in securing the pre-schools future. The preschool will continue with its policy of maintaining reserves that are adequate for it to meet its contractual obligations. The unrestricted reserve at 31 December 2021 was £83,302 (2020 £75,170).

TRUSTEES RESPONSIBILITIES

The Charities Act requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state to affairs of the company as at the end of the financial year and of the surplus or deficit of the charity for that year. In preparing those financial statements the trustees are required to:-

• select suitable policies and the apply them consistently;

• make judgments and estimates that are reasonable and prudent;

• follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the company’s transactions and disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the regulations made under the Charities Act. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are also responsible for the contents of the trustees’ report, and the responsibility of the independent examiner in relation to the trustees' report is limited to examining the report and ensuring that, on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.

APPROVAL

This Report was approved by on behalf of the Trustees on 6 \ Lo l LO2?2 and signed.

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INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF

HEXTABLE VILLAGE PRE-SCHOOL

FOR THE YEAR ENDED 31ST DECEMBER 2021

We have examined the financial statements on pages 5 to 9. These financial statements have been prepared under the historical cost convention and the accounting policies set out therein.

Respective responsibilities of the trustees and examiner

The Trustees’ responsibilities for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards are set out in the Statement of Trustees Responsibilities. The charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act

• • to follow the procedures laid down in the General Directions given by the Charities Commissioner under section 145(5)(b) ofthe 2011 Act; and
• • to state whether particular matters have come to my attention.

Basis of opinion

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

• which gives me reasonable cause to believe that, in any material respect, the requirements: (a) to keep accounting records in accordance with section 130 of the 2011 Act; and (b) to prepare accounts which accord with the accounting records to comply with the accounting requirements of the 2011 Act;

have not been met; or

• to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Debbie Pearce Pearce accounts consultancy services Chartered Certified Accountants 58 Sermon Drive Swanley Kent BR8 7HT

Dated: Qe IO -AOAD

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HEXTABLE VILLAGE PRE-SCHOOL

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST DECEMBER 2021

	31st	December 2021			31stDecember 2020	31stDecember 2020
	Unrestricted	Restricted	Total		Total
	Funds	Funds
	£	£	£			£
INCOMINGRESOURCES
Voluntary income
Fundraising	3,512	-		3,512		803
Investmentincome	2	-		z		13
Incoming resources fromcharitable activities	141,791	-		141,791		129,299
TOTALINCOMINGRESOURCES	145,305	-		145,305		130,115
RESOURCESEXPENDED
Fundraisingcosts	696	-		696		110
Charitable activities	135,697	-		135,697		121,257
Governance costs	780	-		780		780
TOTALRESOURCESEXPENDED	137,173	-		137,173		122,147
Netincoming/outgoing resources	8,132	-		8,132		7,968
Totalfunds broughtforward	75,170	-		75,170		67,202
Totalfunds carried forward	83,302 - eaoaooooemle_—eeeeeoooeeeeeeeeeoeeeeeee		eS	83,302	GCS———	75,170

The Statement ofFinancial Activities includes all gains and losses in the year. Allincoming and expended resources derive from continuing activities.

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HEXTABLE VILLAGE PRE-SCHOOL

BALANCE SHEET

AS AT 31ST DECEMBER 2021

	2021		2020
	£		£
CURRENTASSETS
Debtors	"	zs
Cash atbankand inhand	84,211		76,628
	84,211		76,628
CREDITORS:Amounts falling due
within oneyear	909		1,458
NETCURRENTASSETS	83,302		75,170
TOTALASSETSLESSCURRENTLIABILITIES
	83,302		75,170
FUNDS
Unrestrictedfunds	83,302		75,170
Restricted funds	-		-
	83,302		75,170

Approved on behalf ofthe Trustees on 76 \ \G Norra signed.

Trustee

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HEXTABLE VILLAGE PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

1. ACCOUNTING POLICIES

1.1 Basis of preparation of financial statements The Financial Statements are prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) — (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).

The financial statements are prepared, on a going concern basis, under the historical cost convention. The charity is dependent on continuing grant funding.

The charity meets the definition of a public benefit entity under FRS 102.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

12 Income Revenue grants are credited to the Statement ofFinancial Activities on the earlier date ofwhen they are received or when they are receivable, unless they relate to a specific future period, in which case they are included in creditors on the Balance Sheet as a grant received in advance to be recognised in the future accounting period. Other income is included for the period to which it relates.

1.3 Resources expended Expenditurecharitable activitiesis recognised and governance whena liabilitycosts isin incurredaccordance withinwith the charitableSORP 2005. objects and is classified between

1.4 Value Added Tax Value added tax is not recoverable by the charity and as such is included in the relevant costs in the Statement of Financial Activities.

• 14 Restricted funds

Restricted funds are to be used for the purposes specified by the donor. Expenditure which meets these criteria is identified to the fund. All income has been classified as unrestricted funds as no restrictions are placed on income by the Charity’s donors.

15 Unrestricted funds

Unrestricted funds are grants, donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds

1.6 Liabilities

Liabilities are recognised where a legal obligation to transfer economic benefit exists.

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HEXTABLE VILLAGE PRE-SCHOOL

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST DECEMBER 2021

2. STAFF COSTS

The average number of employees during the period was 12 (2020 — 12).

	2021	2020
	£	£
Gross salaries	100,547	90.363
Pension costs	815	1,080
Temporarystaff	939	164

3: TRUSTEE REMUNERATION AND EXPENSES

S Jefferies received remuneration of £17,692 during the year, no remuneration was paid to any other trustees. Small charitable expenses incurred were reimbursed as follows:

4.

	2021	2020
	£	£
L Groves	541	-
S Jefferies	533	-
CREDITORS: Amounts falling duewithin	2021	2020
oneyear	£	£
Pension costs	99	92
Tax and social security	-	544
Accruals	810	822
	909	1,458

Page 9

HEXTABLE VILLAGE PRE-SCHOOL

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST DECEMBER 2021

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||||||| |---|---|---|---|---|---| |2021|2020| |£|£| |INCOME| |Fees|received|24,034|19,570| |Kent|County|Council|115,383|106,307| |Grants|and|electricity|recharged|2,254|1,688| |Other|120|1,734| |Interest|received|2|13| |Fundraising|and|donations|3,512|803| |TOTAL INCOME|145,305|130,115| |EXPENDITURE| |Food|and equipment|3,638|3,298| |Wages|100,547|90,363| |Temporary|staff|939|164| |Pension|costs|815|1,080| |Rent|and|rates|11,658|10,836| |Light and heat|.|2,084|3,270| |Repairs|and refurbishment|3,957|2,832| |Cleaning|4,276|3,113| |Printing, postage, stationery|1,229|161| |Office|costs|222|-| |Training|702|1,409| |Insurance|2,071|1,915| |Telephone|404|393| |Subscriptions|1,336|305| |Sundry|expenses|1,038|328| |Fundraising|costs|696|110| |Bank charges|122|81| |HR services|-|1,036| |Payroll expenses|659|673| |Accountancy|fees|780|780| |TOTAL EXPENDITURE|137,173|122,147| |SURPLUS FOR|THE FINANCIAL YEAR|8,132|7,968|

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