## **Trusteees’ Annual Report for 2022-23** Sudbourne Parent Teacher Association, 1099341, 53 Trinity Gardens, London SW9 8DR Trustees: Simon Tindall, Alexandra Hulme, Mariam Rosser-Owen, Leanne Fenwick, Samuel Pinney, Katharine Wilson and Kimberly Davis The Charity is a parent teacher association. It is managed by a small committee. It recruits trustees by requesting volunteers for its committee from the parent body of the school. Its activities are largely arranging events and initiatives with the aim of raising funds to support Sudbourne Primary School. The 2022-23 brought some challenges to the PTA. The school relocated to its new site and it was quickly identified by teachers and parents that the playground was not suitable for the children as it was a wide open space with no green space or climbing frame. The PTA was extremely lucky that one of the parents donated to it £10,000 (by way of a matched donation with the parent’s employer) to contribute to the cost of a playground. Sudbourne PS was able to find the rest of the funding for the climbing frame from other sources. Sudbourne PS then identified that an unused “wasteland” that was at the back of the tarmac-ed playground area could be brought into use as a green nature trail. The PTA was asked to find as much of the circa £25,000 for this purpose as possible. We reallocated the “Lunchtime Sports Coach” element of a large matched donation received a number of years ago (£4,500) for this purpose as well as putting the “Green Wall” fund and the “Build a Pound” fund towards it – both of these had been raised for the green wall at the old site – the PTA felt this was a good use for these monies given that the original purpose behind their being raised was now obsolete (£3,780.99). (£1,000 that had been carried over had been spent in 20/21, but was only paid in 22/23) The PTA also began to look for grants that could be used towards the Nature Trail should we be successful, which we were in relation to one offered by Summer Events Limited to the tune of £1,500. The move to the new site saw a reduction in the parental support of the PTA and its initiatives. No parent volunteers stepped up to organise either fair so both were organised by the PTA Committee. Both fairs were smaller affairs than they had been at the old site. Sudbourne PS in this year initiated the start of a music department. We were asked to organise a fundraising drive for this. We were fortunate in that a parent made a large donation (£1,345); and we held a school disco which had an entry fee and a paid bar for parents which raised £439.93. The expenditure in this year was extremely high in large part because the school spending in 21/22 (£35,399.99) had not been reimbursed in that year, but instead was paid in 22/23. The school spend in 21/22 was extremely high – there was a lot spent on supporting the curriculum and contributing to the phases for school trips and other spending. Mr Broad, the head teacher who came on board in 22/23, and the PTA agreed that going forward the PTA fundraising was not to be used in this way, but was to be put towards identifiable, big ticket items (for example, the Playground, the Nature Trail, the Music Department) such that the parents could see the direct impact of their support of the PTA. The anticipated spend for 23124 will largely be on the Nature Trail. Sensory Equipment. the Music Department and, possiblyi Playground Markings. The policy for free reserves is that each yearfs reserves are based on the previous yearfs general fundraising- this excludes any specific purpose fundraising. Alexandra Hulme. Trustee ||**Sudbourne Parent Teacher Association**
**Charity Name**|**Sudbourne Parent Teacher Association**
**Charity Name**|**Sudbourne Parent Teacher Association**|||||**1099341**
**No (if any)**|**1099341**
**No (if any)**|||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted funds**
**Endowment**
**funds**
**Total funds**
**to the nearest**
**£**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
01-Oct-22
30-Sep-23
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
ee
ee
ee||||||||||||**Last year**
**to the nearest £**
**CC16a**||| |Donations & grants|**2,338**||**12,845**||**-**|**-**|**-**||**15,183**|**15,183**||**10,365**|**10,365**|| |Fundraising events|**11,880**||**-**||**-**|**-**|**-**||**11,880**|**11,880**||**17,232**|**17,232**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**14,219**||**12,845**||**-**|**-**|**-**||**27,064**|**27,064**||**27,597**|**27,597**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**14,219**
**12,845**
**-**
**27,064**
**27,597**
**A3 Payments**
———~~——~~||||||||||||||| |Grants & donations paid|**16,989**||**19,000**||**-**|**-**|**-**||**35,989**|**35,989**||**-**|**-**|| |Cost of fundraising events|**27,186**||**-**||**-**|**-**|**-**||**27,186**|**27,186**||**8,342**|**8,342**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| |**_Sub total_ **|**44,175**||**19,000**||**-**|**-**|**-**||**63,175**|**63,175**||**8,342**|**8,342**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**44,175**
**19,000**
**-**
**63,175**
**8,342**
**_Net of receipts/(payments)_**
**- 29,957**
**- 6,155**
**-**
**- 36,112**
**19,255**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**50,105**
**7,701**
**-**
**57,806**
**38,551**
**_Cash funds this year end_**
**20,148**
**1,546**
**- 21,694**
**57,806**
———~~——~~
SSSS=||||||||||||||| Section B Statement of assets and liabilities at the end of the period Urnestricted Resincted funds funds 1¢ t*•r¢st£ Efidowment funds Categorie5 Detalls 81 Cash funds 20,148 Total cash fund5 20.148 (O)uft¥$ii Unrestrt¢ted Restrtct¢d fund5 funds to noare¥t£ to nearest£ End4xm8nt fltnds lo ne•rest£ Details Fund towhlch aGS•t b&lon Cuwrenlvalu* onal Details B3 Investrnent assèts Fund to whkh qt b¢JDn Cyrrfjnt valu? Deta515 Cosi{opUoMII B4 Assets retsined for the charitrf5 own use Fund lowhSch relat Arnount duq onal Vthen *J DetaS1s B5 Llabilitie5 &gned by on? or hvo ttU5tees on bohalf of all the bust8e8 Signature Prinl N8mg Oate of oval Ji -07-él CHARITY COMMISSION i FOR ENGLAND AND WALES I Independent examiner's report on the accounts Section A Independent Examiner's Report Report to thg trustsesl members of Sudbouma PTA On accounts for the year ended 30 September 2023 Charity no (if any) 1099341 Set out on pago8 I report to the trustees on my examination of the accourrts of the above charity (°Ihe Trusf) for the year ended 3010912023. Responslbllltles and As the charfty trustaes of the Trust. you are responsible for the preparatlon basls of report of tho accounts in accordano with th8 r8quirements of the Charities Act 2011 ("the Acr). I r8POrt in r8SP8cI of my examination of th8 Tnjsvs accounts carri8d out under s8ction 145 of the 2011 Act and in caryng out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. I have completed my examination. I confim that no Tnaterial matters have come to my attention (other than that disclosed below ') in connection with the examination which gives ma caus& to bell6ve that in, any matarfal respect". accounting records were not kept in accordance with section 130 of th8 Aci or the accounts do not accord with the accounting records Independent examiner's statsment I have no concems and have come aGross no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Pleasé dèlètè the W￿d$ in the br8ckets rfthay do not apply. Slgned: Date: 30.07.2024 Name: Sonia Yeshin Rélevant Professional qualification(sl or body {If any): ICAEW (1349326) Addross: 24 Mandr811 Road London SW2 5DL IER **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . The internal controls around the finances are poor - No splitting of financial duties - Cash is counted by one person - Cash is not always banked promptly - Single authorisation with the bank - No authorisation and approval procedures - Individuals on the bank mandate that are no longer trustees I would strongly recommend that all trustees read the following guidance: https://www.gov.uk/government/publications/internal-financial-controls-forcharities-cc8/internal-financial-controls-for-charities **IER**