Trusteees’ Annual Report for 2021-22
Sudbourne Parent Teacher Association, 1099341, 53 Trinity Gardens, London SW9 8DR
Trustees: Simon Tindall, Alexandra Hulme, Mariam Rosser-Owen, Leanne Fenwick, Fatimah Kelleher, Samuel Pinney, Neil Sammonds
The Charity is a parent teacher association. It is managed by a small committee. It recruits trustees by requesting volunteers for its committee from the parent body of the school.
Its activities are largely arranging events and initiatives with the aim of raising funds to support Sudbourne Primary School. It has some additional activities such as arranging for presents for the children at Christmas (this is treated as an expense of the Winter Fair), arranging and paying for leavers’ book for the Year 6 students.
Its primary objective is to raise money to support Sudbourne Primary School in providing an environment and experiences in which its pupils can thrive. In 2021-22 the charity’s fundraising was very good largely due to donations amounting to £7,500 by one donor for a STEM initiative, but the profit from the Summer and Winter Fairs (£2,177.69 and £3,558.39) respectively were also successful as was the continued relationship with and support from Keatings (£5,100). The usual smaller fundraisers such as the Christmas Trees (£684.75), Calendars (profit £1,034.63), Jumble Sale (profit £1,242.15), eBay sales (profit £275.84) and Garden Sales (profit £55.83) also contributed.
The spending in 2021-22 was relatively limited due to it being the first year back as usual after COVID the impending site move of the school and was largely expenses related to the running of the above named fundraising initiatives. It should be noted that due to the PTA Committee being brand new and the school’s business manager being new the school’s expenditure was invoiced towards the end if the year and ultimately paid in 22/23. The PTA also purchased Christmas presents for the students (£110) and Leavers’ Books and Hoodies for the Year 6 students (£934.31).
The total income for the year £27,596.83 (£7,500 of this being the specific donation for STEM; £201 being a specific donation for library books; and £2,000 from Keatings being specifically for the school’s football team) and expenditure £8,341.81. The amount being carried forward is £57,805.68 (including the specific funds set out above; and £18,825.14 designated funds)
The amount being carried forward is large in part due to fundraising activities continuing while spending was low; there was little spending by the school on its premises due to the impending site move; and much of the school’s expenditure in the 21/22 academic year being paid in the PTA financial year 22/23.. The plans to spend the monies are to support the new phonics program brought in in September 2022; to assist with the various phases of the playground development at the new site (climbing frame, nature trail, gardening club and playground markings) and to purchase musical instruments for the school.
The policy for free reserves is that each year’s reserves are based on the previous year’s general fundraising – this excludes any specific purpose fundraising.
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
Alexandra Hulme, Trustee. Treasurer. 28 July 2023
Sudbourne Primary School PTA Accounts 1 October 2021 to 30 September 2022
| Lloyds Bank | Donations | Library | |||||
|---|---|---|---|---|---|---|---|
| Date | Detail | Amount | Balance | check | Received | Donation | |
| Transferred from previous years | |||||||
| Designated | Build a pound fundraiser for green wall | 1,780.99 | - | ||||
| Designated | Football fund not spent | 3,350.00 | - | ||||
| Designated | Green wall budget unspent | 3,000.00 | - | ||||
| Unrestricted | Matched donation remainingspend | 10,694.15 | - | ||||
| 10/01/2020 | Balance Brought forward | 38,550.66 | - | ||||
| 10/19/2021 | Ebay sales | 25.81 | 38,576.47 | - | |||
| 10/26/2021 | Ebay sales | 11.04 | 38,587.51 | - | |||
| 11/04/2021 | Easyfundraising | 34.44 | 38,621.95 | - | 34.44 | ||
| 11/9/2021 | Ebay sales | 6.68 | 38,628.63 | - | |||
| 11/12/2021 | Keatings | 2100.00 | 40,728.63 | - | |||
| 11/16/2021 | Ebay sales | 17.96 | 40,746.59 | - | |||
| 11/17/2021 | Thomas RMM Xmas Tree | 30.00 | 40,776.59 | - | |||
| 11/17/2021 | Prentice R Xmas Tree | 45.00 | 40,821.59 | - | |||
| 11/17/2021 | Tindall & Tindall | 55.00 | 40,876.59 | - | |||
| 11/18/2021 | Zak S | 35.00 | 40,911.59 | - | |||
| 11/18/2021 | Whibecks JLA&J | 55.00 | 40,966.59 | - | |||
| 11/19/2021 | P Truscott | 35.00 | 41,001.59 | - | |||
| 11/19/2021 | Adrian Ruth | 45.00 | 41,046.59 | - | |||
| 11/22/2021 | McBrearty Sinead | 55.00 | 41,101.59 | - | |||
| 11/22/2021 | Cornish JW & JE | 85.00 | 41,186.59 | - | |||
| 11/22/2021 | George Lewkowicz | 45.00 | 41,231.59 | - | |||
| 11/22/2021 | P Madden | 35.00 | 41,266.59 | - | |||
| 11/22/2021 | Edwar+Wedg PC | 55.00 | 41,321.59 | - | |||
| 11/22/2021 | Holti RW | 55.00 | 41,376.59 | - | |||
| 11/22/2021 | Royde Elisabeth | 30.00 | 41,406.59 | - | |||
| 11/22/2021 | Eleanor Wharf | 30.00 | 41,436.59 | - | |||
| 11/22/2021 | Waterworth+Lin | 45.00 | 41,481.59 | - | |||
| 11/22/2021 | Lee-Ann Darnton (Xmas books) | -110.00 | 41,371.59 | - | |||
| 11/22/2021 | Sudbourne Primary | -1295.00 | 40,076.59 | - | |||
| 11/23/2021 | Miller A&T | 35.00 | 40,111.59 | - | |||
| 11/24/2021 | M Rosser-Owen | 30.00 | 40,141.59 | - |
| 11/25/2021 | Paypal Inc | 124.21 40,265.80 - |
|---|---|---|
| 11/25/2021 | C Axelbank | 55.00 40,320.80 - |
| 11/25/2021 | Lara Saucedo | 45.00 40,365.80 - |
| 11/25/2021 | Frema&Delh | 55.00 40,420.80 - |
| 11/25/2021 | Maclean-Watt HWG | 35.00 40,455.80 - |
| 11/25/2021 | Andrea Keogh | 35.00 40,490.80 - |
| 11/25/2021 | Wollheim B | 45.00 40,535.80 - |
| 11/25/2021 | Mell H + Cham d | 45.00 40,580.80 - |
| 11/25/2021 | M Pencharz | 45.00 40,625.80 - |
| 11/25/2021 | Anna Herbert | 45.00 40,670.80 - |
| 11/25/2021 | T Retallick | 55.00 40,725.80 - |
| 11/25/2021 | Lalain A | 30.00 40,755.80 - |
| 11/25/2021 | dawn sirett | 30.00 40,785.80 - |
| 11/26/2021 | vitale+ Romano | 35.00 40,820.80 - |
| 11/26/2021 | A Benbow | 35.00 40,855.80 - |
| 11/26/2021 | DB Stevenson | 35.00 40,890.80 - |
| 11/26/2021 | J Vollmer | 55.00 40,945.80 - |
| 11/26/2021 | Bimba Dunning | 80.00 41,025.80 - |
| 11/26/2021 | Candice Mikelle KA | 35.00 41,060.80 - |
| 11/26/2021 | PJ Burton | 35.00 41,095.80 - |
| 11/26/2021 | Taylor C | 35.00 41,130.80 - |
| 11/29/2021 | Ureche ISS | 45.00 41,175.80 - |
| 11/29/2021 | Melanie Burt | 45.00 41,220.80 - |
| 11/29/2021 | Victoria Robinson | 35.00 41,255.80 - |
| 11/29/2021 | Ogle EL | 35.00 41,290.80 - |
| 11/29/2021 | David Ross | 45.00 41,335.80 - |
| 11/29/2021 | Richards David | 45.00 41,380.80 - |
| 11/29/2021 | Burns F+Maste N | 45.00 41,425.80 - |
| 11/29/2021 | Richards David | 10.00 41,435.80 - |
| 11/29/2021 | Warner SA | 35.00 41,470.80 - |
| 11/29/2021 | K Dougal | 35.00 41,505.80 - |
| 11/29/2021 | Thompson SJ | 35.00 41,540.80 - |
| 11/29/2021 | Leitch R&J | 35.00 41,575.80 - |
| 11/29/2021 | Zettle | 84.71 41,660.51 - |
| 11/29/2021 | Wilson R&K | 30.00 41,690.51 - |
| 11/29/2021 | S Leonard | 35.00 41,725.51 - |
| 11/30/2021 | Paypal Inc | 49.63 41,775.14 - |
| 11/30/2021 | Ebay sales | 39.54 41,814.68 - |
| 11/30/2021 | Allum C | 35.00 41,849.68 - |
| 11/30/2021 | Amissah JE | 35.00 41,884.68 - |
| 12/01/2021 | E Marshall | 35.00 41,919.68 - |
|---|---|---|
| 12/02/2021 | Paypal Inc | 37.54 41,957.22 - |
| 12/02/2021 | Winter Fair Float | -965.00 40,992.22 - |
| 12/03/2021 | Zettle | 37.48 41,029.70 - |
| 12/06/2021 | Zettle | 5.01 41,034.71 - |
| 12/06/2021 | Winter Fair Cofee & Cake Expenses | -19.99 41,014.72 - |
| 12/06/2021 | Winter Fair Expenses | -18.15 40,996.57 - |
| 12/06/2021 | Winter Fair BBQ | -150.40 40,846.17 - |
| 12/07/2021 | Zettle | 27.16 40,873.33 - |
| 12/07/2021 | Winter Fair Proceeds | 260.00 41,133.33 - |
| 12/07/2021 | Winter Fair Proceeds | 3890.00 45,023.33 - |
| 12/07/2021 | Winter Fair Proceeds | 29.36 45,052.69 - |
| 12/08/2021 | Zettle | 438.07 45,490.76 - |
| 12/09/2021 | Zettle | 47.15 45,537.91 - |
| 12/13/2021 | Amazon Europe Core | 6.37 45,544.28 - 6.37 |
| 12/13/2021 | Ian Millard Forestry | -1595.25 43,949.03 - |
| 12/14/2021 | Zettle | 69.41 44,018.44 - |
| 12/14/2021 | Winter Fair Plant Expenses | -377.25 43,641.19 - |
| 12/15/2021 | Zettle | 57.24 43,698.43 - |
| 12/16/2021 | Zettle | 14.89 43,713.32 - |
| 12/17/2021 | Zettle | 20.05 43,733.37 - |
| 12/17/2021 | Winter Fair deposit | 126.10 43,859.47 - |
| 12/20/2021 | Zettle | 71.04 43,930.51 - |
| 12/21/2021 | Zettle | 24.85 43,955.36 - |
| 12/21/2021 | Ebay sales | 15.34 43,970.70 - |
| 01/04/2022 | Parentkind | -116.00 43,854.70 - |
| 01/04/2022 | Ebay sales | 15.34 43,870.04 - |
| 01/10/2022 | Winter Fair deposit | 10.00 43,880.04 - |
| 01/18/2022 | Ebay sales | 6.62 43,886.66 - |
| 01/25/2022 | Ebay sales | 10.98 43,897.64 - |
| 01/28/2022 | Paypal Inc | 19.65 43,917.29 - |
| 01/28/2022 | The Random House (winter fair volunteer - ma | 329.50 44,246.79 - 329.50 |
| 01/31/2022 | Yearbook expenses (JE Forrester-Paton) | -164.66 44,082.13 - |
| 02/01/2022 | Charitable Giving | 50.00 44,132.13 - 50.00 |
| 02/03/2022 | Ebay Expenses (Lilia Toncheva) | -43.00 44,089.13 - |
| 02/09/2022 | Zettle |
4.91 44,094.04 - |
| 02/18/2022 | Easy Fundraising |
94.12 44,188.16 - 94.12 |
| 02/22/2022 | Ebay sales |
10.98 44,199.14 - |
| 02/23/2022 | Amazon Europe Core |
7.13 44,206.27 - 7.13 |
| 02/25/2022 | Charitable Giving |
2,500.00 46,706.27 - |
| 03/02/2022 | Money from shed (2017) | 63.00 | 46,769.27 - 63.00 | |
|---|---|---|---|---|
| 03/02/2022 | Ebay sales | 7.93 | 46,777.20 - | |
| 03/15/2022 | Ebay sales | 19.35 | 46,796.55 - | |
| 03/22/2022 | Garden money - in school safe | 37.50 | 46,834.05 - | |
| 03/28/2022 | Charitable Giving | 2,500.00 | 49,334.05 - | |
| 04/04/2022 | Garden 1st Apr | 9.00 | 49,343.05 - | |
| 04/06/2022 | Zettle | 9.33 | 49,352.38 - | |
| 04/26/2022 | Ebay sales | 6.19 | 49,358.57 - | |
| 04/28/2022 | Charitable Giving | 2,500.00 | 51,858.57 - | |
| 05/05/2022 | Tea Party | 56.55 | 51,915.12 - | |
| 05/06/2022 | Float for Jumble | - 975.00 | 50,940.12 - | |
| 05/09/2022 | Amazon Smile | 7.87 | 50,947.99 - 7.87 | |
| 05/09/2022 | Jumble takings | 313.00 | 51,260.99 - | |
| 05/09/2022 | Jumble takings | 163.35 | 51,424.34 - | |
| 05/09/2022 | Jumble takings | 902.00 | 52,326.34 - | |
| 05/11/2022 | Zettle | 238.80 | 52,565.14 - | |
| 05/19/2022 | Keatings | 3,000.00 | 55,565.14 - | |
| 05/24/2022 | Ebay sales | 10.01 | 55,575.15 - | |
| 05/31/2022 | Ebay sales | 21.75 | 55,596.90 - | |
| 06/07/2022 | Easy Fundraising | 25.99 | 55,622.89 - 25.99 | |
| 06/13/2022 | Ebay expenses | - 36.99 | 55,585.90 - | |
| 06/06/2022 | Summer Fair Float Money | - 725.00 | 54,860.90 - | |
| 06/30/2022 | Reimbursing parent for hoodies | - 769.65 | 54,091.25 - | |
| 07/01/2022 | The Random House (Jumbo) | 100.00 | 54,191.25 - | |
| 07/01/2022 | Summer Fair (Zettle) | 235.28 | 54,426.53 - | |
| 07/06/2022 | Summer Fair plant expenses | - 144.00 | 54,282.53 - | |
| 07/11/2022 | Summer Fair Tuck Shop expenses | - 43.11 | 54,239.42 - | |
| 07/12/2022 | Summer Fair (Card takings) | 19.50 | 54,258.92 - | |
| 07/12/2022 | Ebay sales | 54.35 | 54,313.27 - | |
| 07/26/2022 | Ebay sales | 34.83 | 54,348.10 - | |
| 07/26/2022 | Summer Fair expenses | - 648.36 | 53,699.74 - | |
| 08/02/2022 | Summer Fair takings | 393.17 | 54,092.91 - | |
| 08/04/2022 | Summer Fair takings | 440.00 | 54,532.91 - | |
| 08/04/2022 | Summer Fair takings | 135.00 | 54,667.91 - | |
| 08/04/2022 | Summer Fair takings | 235.21 | 54,903.12 - | |
| 08/04/2022 | Summer Fair takings | 2,780.00 | 57,683.12 - | |
| 08/23/2022 | Ebay sales | 21.48 | 57,704.60 - | |
| 08/23/2022 | Easyfundraising | 45.08 | 57,749.68 - 45.08 | |
| 09/23/2022 | Library donation | 201.00 | 57,950.68 - |
201.00 |
| 09/30/2022 | Bake sale foat | - 145.00 | 57,805.68 - |
57,805.68
- 663.50 201.00
Rec of Funds
Bank Balance 57,805.68 Income raised 21/22 27,596.83 Expenditure 21/22 8,341.81
Specific funds carried over Unrestricted funds - designated 20,825.14 Surplus funds carried over Unrestricted funds 29,279.54 Restricted funds carried over Restricted funds 7,701.00 Bank Balance 57,805.68 B/f unrestricted 19,725.52 Income raised 21/22 17,895.83 Expenditure 21/22 - 8,341.81 C/f unrestricted 29,279.54
Matched STEM Donati Garden Donations
Tea Party
Xmas trees Winter Xmas PTA Ebay School Staff Fair presents Calendars sales Costs Gift
10,694.15
| 25.81 | ||||||
|---|---|---|---|---|---|---|
| 11.04 | ||||||
| 6.68 | ||||||
| 500.00 | 1,600.00 | |||||
| 17.96 | ||||||
| 30.00 | ||||||
| 45.00 | ||||||
| 55.00 | ||||||
| 35.00 | ||||||
| 55.00 | ||||||
| 35.00 | ||||||
| 45.00 | ||||||
| 55.00 | ||||||
| 85.00 | ||||||
| 45.00 | ||||||
| 35.00 | ||||||
| 55.00 | ||||||
| 55.00 | ||||||
| 30.00 | ||||||
| 30.00 | ||||||
| 45.00 | ||||||
| - | 110.00 | |||||
| - | 1,295.00 | |||||
| 35.00 | ||||||
| 30.00 |
124.21
55.00 45.00 55.00 35.00 35.00 45.00 45.00 45.00 45.00 55.00 30.00 30.00 35.00 35.00 35.00 55.00 80.00 35.00 35.00 35.00 45.00 45.00 35.00 35.00 45.00 45.00 45.00 10.00 35.00 35.00 35.00 35.00 84.71 30.00 35.00 49.63 39.54 35.00 35.00
35.00
| 35.00 | ||||||
|---|---|---|---|---|---|---|
| 37.54 | ||||||
| - | 965.00 | |||||
| 37.48 | ||||||
| 5.01 | ||||||
| - | 19.99 | |||||
| - | 18.15 | |||||
| - | 150.40 | |||||
| 20.00 | 7.16 | |||||
| 260.00 | ||||||
| 3,890.00 | ||||||
| 29.36 | ||||||
| 338.07 | 100.00 | |||||
| 47.15 | ||||||
| - | 1,595.25 | |||||
| 45.50 | 23.91 | |||||
| - | 377.25 | |||||
| 57.24 | ||||||
| 14.89 | ||||||
| 20.05 | ||||||
| 59.10 | 67.00 | |||||
| 71.04 | ||||||
| 24.85 | ||||||
| 15.34 | ||||||
| 15.34 | ||||||
| 10.00 | ||||||
| 6.62 | ||||||
| 10.98 | ||||||
| 19.65 | ||||||
| - | 43.00 | |||||
| 4.91 | ||||||
| 10.98 |
2,500.00
7.93 19.35
37.50 2,500.00 9.00 9.33 2,500.00 56.55
6.19
10.01 21.75 - 36.99 54.35 34.83
21.48
- 145.00
10,694.15 7,500.00 55.83 - 88.45 684.75 3,668.39 - 110.00 1,034.63 275.84 - -
Leavers Jumble School Summer Build a Football Subscription Book Ceilidh Quiz Sale Disco Fair pound/ Green wall
1,780.99 3,350.00 3,000.00
116.00 164.66
| - | 975.00 | |||||
|---|---|---|---|---|---|---|
| 313.00 | ||||||
| 163.35 | ||||||
| 902.00 | ||||||
| 238.80 | ||||||
| 2,000.00 | 500.00 | 500.00 | ||||
| - | 725.00 | |||||
| - | 769.65 | |||||
| 100.00 | ||||||
| 235.28 | ||||||
| - | 144.00 | |||||
| - | 43.11 | |||||
| 19.50 | ||||||
| - | 648.36 | |||||
| 393.17 | ||||||
| 440.00 | ||||||
| 135.00 | ||||||
| 235.21 | ||||||
| 2,780.00 |
5,350.00 - 116.00 - 934.31 - - 1,242.15 - 3,177.69 4,780.99 -
25.81 11.04 34.44
6.68 2100.00 17.96 30.00 45.00 55.00 35.00 55.00 35.00 45.00 55.00 85.00 45.00 35.00 55.00 55.00 30.00 30.00 45.00 -110.00 -1295.00 35.00 30.00 124.21 55.00 45.00 55.00 35.00 35.00 45.00 45.00 45.00
45.00 55.00 30.00 30.00 35.00 35.00 35.00 55.00 80.00 35.00 35.00 35.00 45.00 45.00 35.00 35.00 45.00 45.00 45.00 10.00 35.00 35.00 35.00 35.00 84.71 30.00 35.00 49.63 39.54 35.00 35.00 35.00 37.54 37.48
-965.00
5.01
-19.99 -18.15 -150.40 27.16 260.00 3890.00 29.36 438.07 47.15 6.37 -1595.25 69.41 -377.25 57.24 14.89 20.05 126.10 71.04 24.85 15.34 -116.00 15.34 10.00 6.62 10.98 19.65 329.50 -164.66 50.00 -43.00 4.91 94.12 10.98 7.13
2,500.00 63.00 7.93 19.35 37.50 2,500.00 9.00 9.33 6.19 2,500.00 56.55 - 975.00 7.87 313.00 163.35 902.00 238.80 3,000.00 10.01 21.75 25.99 - 36.99 - 725.00 - 769.65 100.00 235.28 - 144.00 - 43.11 19.50 54.35 34.83 - 648.36 393.17 440.00 135.00
235.21
2,780.00
21.48
45.08 201.00
- 145.00
27,596.83 - 8,341.81
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Charity Naff Sudbourne PTA On accounts for the year ended 30 September 2022 Charity no {if any) 1099341 Set out on pages IiemeNtsr lo Indude ihe page nutnbers ol additional sheelsl I report to the trustees on my examination of the accounts of the above charity {"the Trust.) for the year ended 3010912022. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report ofthe accounts in accordan with the requirements of the Charities Act 2011 rthe Act-). I report in respect of my examination of the Trust's accounls carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below "} in connection with the examination which gives me cause to believe that in, any material respect: accounling records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection wilh the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Ploase delete the words in the brackets rf they do not apply. Signed: Date: Name: Sonia Yeshin Relevant professional qualificationls) or body (if any): ICAEW (1349326) Address: 24 Mandrell Road London SW2 5DL IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, lThJependent examination of tharity aGGounts" directions and guidance for examiners). Giv8 here brief detsils of any items thal the examiner wishes to disclose. The internal controls around the fjnances are poor No splitting of financial duties Cash is counted by one person Single authorisalion with the bank No authorisation and approval procedures IndivualS on the bank mandate that are no longer trustees I would strongly recommend that all trustees read the following guidance: ov.ukl ovemmenu ublicationsfinternal-financial-controls-for- charities-cc81intemal-financial-controls-for-charities I would also suggest perfomiing an annual review of your internal controls. A checklist for smaller non-company charities has been passed to the trustee ex Hulme for consideration. some of this will not be relevant but much of it will be very useful IER October 2018