2024-01-31-accounts - The Solomon Browne Memorial Hall Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

Period start date: 01/02/2023 Period end date: 31/01/2024

Charity name: Solomon Browne Memorial Hall Association (SBMHA)

Charity registration number: 1099312

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The four core objectives of the SBMHA are: 1) To reduce feelings of isolation within our community. 2) To promote the physical, mental & emotional wellbeing of our community. 3) Increase the knowledge of Mousehole’s history. 4) Increase skill levels & employability of volunteers and beneficiaries.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We are running groups, classes and projects which aim to reduce isolation and improve feelings of cohesion and wellbeing in our community. These include markets, exercise classes, workshops and the community garden project. We are working with the Mousehole Archive group to create exhibitions & displays which increase knowledge of our heritage. We are also offering volunteering opportunities, which include learning new skills, throughout our programme of activities and projects.
Statement confirming whether the trustees have	Para 1.18	The SBMHA can confirm that its Trustees know the core objectives and therefore the purpose of our Charity. The Trustees can confirm that these objectives seek to improve the wellbeing of its members

had regard to the guidance issued by the Charity Commission on public benefit		and assist them in maximising their potential. The Trustees thereby make decisions based on real benefit to the public. As far as is reasonably possible we base all of our decision making solely on how we can enhance the lives of local residents and holiday makers who visit the village of Mousehole.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20		Charity Commission Report Feb 23 – Jan 24 Reducing Social Isolation This year we have increased the number of free IT support sessions delivered to those who need it. This has helped people in a variety of ways from being able to access vital information, to being able to connect with families. We have also hosted monthly coffee mornings. These are an opportunity for people to socialise and to volunteer, they have also raised money for other local charities. Due to the cost-of-living crisis we have held weekly toy and winter clothes swap events in the winter of 23. We have also continued to act as a drop off point for the Penzance Street Food Project, and regularly deliver a large amount of essential food supplies. We once again ran our popular community festive meal for our local elderly residents and those who are alone at Christmas, and this year we also invited this group to a special Coronation event in the hall in May, where we provided a buffet and showed a live screening of the Coronation. This year we have also been providing support to our local chapel congregation (most of whom are elderly). Due to issues with the building, the Chapel has been condemned, so we have been helping to fundraise for the repairs, and have offered a much-needed temporary place for the congregation to meet. All of these events have been successful in creating and supporting social connections and reducing isolation. Improving Health and Wellbeing We have continued with our weekly pre-school playgroup ‘Pipsqueaks’. This continues to be a vital opportunity for parents of young children in the village to socialize and support one another. We offer free healthy snacks for the children and a fun educational activity. These weekly sessions are providing a positive and healthy space for young children and a vital support group for the parents. We have had regular Pilates, yoga and dance classes here at the hall. We offer a discounted rate to qualified practitioners who provide classes that improve health and wellbeing. This means that the classes can then be kept at an affordable rate, and we have many people from a range of backgrounds and abilities attending these classes and getting huge physical and social benefits from these classes. In August we ran our popular summer school for local children. We took the children on a nature spotting boat trip, beach activities and a full day in our community garden doing nature-based activities. The feedback from children andparents was very positive and expressed how beneficial thisprogramme is for
			Reducing Social Isolation This year we have increased the number of free IT support sessions delivered to those who need it. This has helped people in a variety of ways from being able to access vital information, to being able to connect with families. We have also hosted monthly coffee mornings. These are an opportunity for people to socialise and to volunteer, they have also raised money for other local charities. Due to the cost-of-living crisis we have held weekly toy and winter clothes swap events in the winter of 23. We have also continued to act as a drop off point for the Penzance Street Food Project, and regularly deliver a large amount of essential food supplies. We once again ran our popular community festive meal for our local elderly residents and those who are alone at Christmas, and this year we also invited this group to a special Coronation event in the hall in May, where we provided a buffet and showed a live screening of the Coronation. This year we have also been providing support to our local chapel congregation (most of whom are elderly). Due to issues with the building, the Chapel has been condemned, so we have been helping to fundraise for the repairs, and have offered a much-needed temporary place for the congregation to meet. All of these events have been successful in creating and supporting social connections and reducing isolation. Improving Health and Wellbeing We have continued with our weekly pre-school playgroup ‘Pipsqueaks’. This continues to be a vital opportunity for parents of young children in the village to socialize and support one another. We offer free healthy snacks for the children and a fun educational activity. These weekly sessions are providing a positive and healthy space for young children and a vital support group for the parents. We have had regular Pilates, yoga and dance classes here at the hall. We offer a discounted rate to qualified practitioners who provide classes that improve health and wellbeing. This means that the classes can then be kept at an affordable rate, and we have many people from a range of backgrounds and abilities attending these classes and getting huge physical and social benefits from these classes. In August we ran our popular summer school for local children. We took the children on a nature spotting boat trip, beach activities and a full day in our community garden doing nature-based activities. The feedback from children andparents was very positive and expressed how beneficial thisprogramme is for

their children, and also for themselves to enable more time to be spent looking after younger children or at work. We have developed our community garden and have a regular group of volunteers who help to maintain the garden and grow a selection of herbs, veg, fruit and berries. We have run several children’s and wider community workshops this year, include tree planting, seed sowing, making compost, drying and harvesting seeds, harvesting veg, fruit and herbs, and a workshop on the no-dig gardening method. Aswell as planting and maintaining the beds, the volunteers and local children have been tasting produce, enjoying working together and cooking on an open fire. As well as the educational benefits of this programme there are also huge social and emotional benefits to working together and working in nature. We also hosted Radio 4’s Gardeners Question Time in the autumn which has also been a great opportunity for local gardening enthusiasts to get together. Improving Social Cohesion and Knowledge of Mousehole We have worked with our local Ukrainian population to create more fundraising events for the hospital in Dnipro, and to provide more opportunities for local people to interact with Ukrainian culture and food. This has helped to improve community relationships and has raised a significant amount of money to help re-build the hospital. We have worked with the local Archive and Heritage Group to host local history exhibitions. These exhibitions have helped people new to Mousehole to get a sense of the history and increase their understanding of the area. For older inhabitants of Mousehole these events are often a way to reminisce, reconnect and an opportunity to tell their stories. We have also run a family heritage treasure hunt in the village, engaging more children with their local history. We have also successfully gained Community Levelling Up Funding to enable us to start developing a permanent Heritage Centre in the downstairs of our building. We have hosted several village meetings this year - all working to improve communication and resilience in our community, and providing opportunities for local people to interact directly with local councillors and government agencies. We have created several events where local children and adults can get together, socialise and have fun, such as community film screenings, childrens craft workshops and Santas’s grotto to name a few. Improving Skills and Employability of Volunteers and Beneficiaries We have many opportunities for people to volunteer throughout the year. As well as the social and emptional benefits of volunteering, the volunteers also benefit from training to work in the café, and have

the opportunity to gain new skills and qualifications, such as first aid and food hygiene. Several of our staff, trustees and volunteers have successfully completed a Paediatric First Aid at Work course this year. We have also provided training placements for 2 Duke of Edinburgh students this year. Volunteers at our playgroup and for our summer school also gain experience in childcare and playgroup management. Our weekly craft and farmers markets gives opportunities for local people to sell their work and grow small businesses which benefits the wider community. We have also hosted many talks and creative learning workshops that aim to improve knowledge and skills, examples of these include our Christmas wreath making workshop, painting workshop with Jeremy Saunders and a Gelli printing workshop. We have also provided a space for local theatre groups and comedians to rehearse. All of these strands of work combine to improving the health, knowledge and resilience of our community.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41

Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The Charity requires Grants to supplement the income generated from Hall Hire, Hall Event, Café Income and Donations. We look to have made a loss again last year, but this was due mainly to a Community Levelling Up Project Grant to build a Heritage Centre on our ground floor. We were awarded this in June 2023. We had to pay in advance for all expenditure, only able to claim them back in October 2023 and May 2024. We claimed as much as we could in October, but there were a lot of expenses from October to end of January 2024 that were for this grant that appear in our Account expenditure for Feb23-Jan 24 but were claimed back May 2024. So this isn’t showing a true reflection of our expenditure for 23/24.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold funds in a separate account, as our main account does not earn interest. This is held to provide the Charity with operating costs if our main account and activities needed financial assistance to ensure the Charity could continue to operate for a period of time until fund-raising/grant/income could be generated.
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The SBMHA has now finished its 5 Year Lottery Report, which provided 50% of the overheads and salaries. Due to the Hall’s location and the lack of funders providing this level of support the Hall is looking carefully at staffing and other smaller grants that can be applied for to assit over the coming 12 months, until a grant that can provide 50% overhead/salaries can be found and applied for. Trustees and staff will be doing all they can to generate income to keep the Hall going.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising)

Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted on 28/11/2002, amended 02/05/2014 as amended 10/02/2022
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Should a trustee resign or retire then, should a particular skill set be required, relevant persons from within the community can be proposed at a Trustees meeting and a democratic vote made with regard that appointment. Ordinarily however Trustees are appointed and reappointed at the Annual General Meeting.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees meet once a month and new Trustees are sent as part of their welcome an Induction and Welcome pack with details of all trustees and/staff, contact details and information on the Hall’s operations, Constitution and out latest Accounts. The previous 3 months of Minutes are also sent out so they can get up to speed with any pending issues that need resolving.

The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51	Work with the Mousehole Archive Group who provide content the Hall’s Heritage Centre.
Other

Reference and Administrative details

Charity name	Solomon Browne Hall Association
Other name the charity uses	N/A
Registered charity number	1099312
Charity’s principal address	Solomon Browne Hall Duck Street Mousehole Cornwall TR19 6QW

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Nam e of pers


Dianna Hilton		14/09/23 topresent
Tom Hender	Chair	01/05/21 topresent
Tim Hubbard	Secretary	01/05/21 topresent
Amanda Owen		01/05/21 topresent
Gemma Harvey		07/04/22 topresent
Elizabeth Black		02/05/22 topresent
Thalia Hughes		07/08/22 topresent
AndyBeard		19/02/23 topresent

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

	Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address




	Name of chief executive or names of senior staff members (Optional information)
	Sarah De’Lacy and Tamsin Harvey

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

----- Start of picture text -----
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Tom Hender
a
Position (eg Chair
Secretary, Chair, etc)
Date
; rr
_—
----- End of picture text -----

BrnF4ne memori Hll Ass•citio Incon & ExPendire AceouDt Year Etsded 31si Jauary 2024 2023 Ineomt: Grants CLUP Grant {re Heritag¢ Centr¢) Donations & Sp)rLsorshuJ Hall Hw¢ & Ti¢k¢ts Hall Events 47.061 13.837 4.422 20.739 1.8 13.402 6299 4.731 698 27 542 369 5.643 765 349 Teuant ItLCOll BaDk lllterest 1.676 Totsl l#tome: 91lnS 7S019 Expenditurv. Hall Events Hall Hire Conllmuw Garden Project Heritage C¢ntr¢ (CLUP Funded) Other ConJnurrity ProFctslEnitiativ& S8]arie& PenSns & Cosis Licences Eqll]ptrt Caft Costs & RefreshnKnis W&stelRwJmg CleaDing 312 585 723 3.5 11.835 2.919 61.528 623 2.104 6.750 49.241 916 3.355 2,997 270 1,615 373 1204 629 1.467 338 1.380 493 1,318 998 858 2248 31 50 3.032 556 Reni and Waier Rates Ele¢iri¢ity Printin& Postage & Slatio Teleplx)nesllnternet Website and rr Professional Fees 162 153 1.484 977 Security & Fire BaDk charges Tot*1 Ewditaff: 79,730 Surplus (Deficit) for ¢he ymr (6291) (4711)

Solon Brnwne H#ll AsStitiaiio# Bbttce Sheet as #t 31st Jnuary 2024 2024 2023 Current Assets Cash ID Haod Bank AoUnts Prats & Ac¢rucd Iw>T 260 95.852 260 102.143 96.112 101403 CurreDt Li*biliti Crediiors and Ac¢nd Expeo8es Net Current A3sets 9Q112 102.403 Represettted By GeneraE Fund Brought Forward Surplus (Deficit) for th¢ y 102.403 (6391) 107.114 14.711) General Fund caled Forn•nl 9&112 102,403 I have exarnIn the accounw recoTds of ihe SokinM)n Browtt Mettxprial Hatl AMociaiK)n for ihe srar ended 3 1st JaDuary 2024 8thJ I collfllm ihe ave I0 & A¢o)unt and Bala She AIHn A. Guest. st Hous4 Great Wakeri SS3 OAT. 6th SeptemE¢r 2024