CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 01109r2023 Period stsrt date To 3110812024 Period end date Charity name: Draycott & Long Eaton Table Tennis Club Charity registration number: 1 Q99237 Objectives and Activities Summary of the purposes of the charity as set OLrt in its goveming document Pdra 1.17 To promote community participation in healthy recreation by providing facilities for playing table tenni5, in accordance with the English Table Tennis Association's Equity Policy- Yable Tennis ForAI". The club promotes table tennis as an amateur sport through the provision of facilities for competitive and casual play. and through coaching. To cover its costs the club charges minimal session fees and annual membership fees and offers reduced rates to junior5, students and family groups. Main activities: Social play. for both club members and casual visitors. Competitive play in Derby. Nottingham and Loughborough leagues Nominates players fortown, county and regional events Enter teams in Junior. Senior. Women's and Veterans, British league and in National Junior League and National Cadet League. Squad and individual coaching of beginners. intem)ediate and elite players Hosts development and training courses eg. First Aid. thild protection and enhanced coaching course& Various weekend activities for the local community. county and Table Tennis England events. Over Ws club :_ daytime 5e5sions Itwi per week) Summary of Ihe main activities in relation to those purposes for the public benefil, in particular, the activities, projects or servÈces identified in the a(xxiunts. Pwa 1.17 aTr 1.19 Regular school visits and usage trhursday aftemoons) Hire of facilities to local groups with compatible aims e.g. Tae Kwon Do, Exercise for the Heart Community events l e.g. Spring Fair. Scarecrow Festival ) The club has a membership policy that is open to all. irrespective of gender, age, race or religion and openly encourages players with disabilities. Statement confirming whether the trustees have had regard to the guidan issued by the Charity Commissic)n on public benefrt Pwa 1.18 The trustee5 have considered the guidance from the Charity Commission on public benefit and conclude that the club meets its requirements in this respect. both with regard to tts policies and to the actual operatbon of those rxtrlicies. Additional infomiation (optional) You ma hoose to indude further statements where relevant about: Policy on grant makirvJ Pwa 1.38 Policy on social inveslment including prcNJram related investment P•a 128 Although certain payments are made to some trustees for specialist services provided. the club is very heavily dependent on volunteers. P¥a 1.38 Contribution made by volunteers Key activities undertaken by volunteers include- aeaning of playing halls o￿an151ng and supervising weekend eventsand toumaments atthe club Setting up halls for weekend events and dearing up afterwards Catering for weekend events Coaching at the club Coaching & comering at national events Maintenance of the premises Maintenance of equipment, e.g. robots and tsbles Duty offi￿r5 for matth and practice nights Parents, Juniors and Over 50s representatives Trustees roles and generdl administration duties The Trustees and othervolunteers spend many evenings and weekends on club duties. in many cases hundreds of hours per year. Without this unpaid help. the club's activities would be gready reduced or would be unfeasibly expensive. Other Achievements and Perfonnance l) Participation Membership has yet to return to the pre-covid htghs of 2019. however general membership increased by 15 to 103 and Over 50s club membership continues to recover. increasing to aroundl(K). Summary of the main achievements of the charity, identtfying the drfferen￿ the charity's work has made to the circumstances of Fts beneficiaries and any wider benefits to society as a whole. Pard 1J) Our junior coaching squad increased to 83 thildren regularfy attending sessions. our largest ever squad. The club entered 23 teams in national leagues and 18 teams in the local Derby. Nottingham and Loughborough leagues. 2} Perf0m￿nCe The club again had a very successful year with players winning rnedals at the Under 10 to Under 13 National Championships and at the National Schools Championships and culminating wÉth ttvins Anna and Connor Green winning the Junior Girls and Junior Boys Under 19 titles at the National Junior Championships. a unique achievemenL At the international level, club players represented Eng]3nd in the Primary Schools Intemational in April and EnEland Under 18s in the British Home Nations School Championships in June. Two club players represented England in the European Youth Championships in July. 31 Facilities The refresh to the club's facilities, consisting of new lighting and flooringi which was implemented in 2023 was very well re￿iVed and Continues to perform at the highest level. as designed. both from a playing and financial payback perspectrve. The club invested in a number of new Butterfly Ortet table tennis tables in July. The club ha5 maintained its Sport England aubmat* and Table Tennis England Premier Club status Additional infomiation (optional) You may thoose to indude further statements where relewant al)ouL' Achievements against objectives set Paa 1.41 Perfonnance of fundraising aclivities against objectives set Para 1.41 Inveslment performance against objectives P*a 1.41 other Financial Review Review of the Chari￿s financial twjsition at the end of the period Pa7 1.21 The club had brought forward cash reserves of £72.E4)5 and carried forward reserves Df £74.319 representing a surplus for the year of £1.712 Whilst this surplus was below our target level of £5,¢)¢XJ- £IO,(MKJ. there were a number of one- off fartors affecting results, principally- Purchase of large stock of new design club shirts £7,(MXI Purchases of table tennistables and club chairs £6.(MX) After allowing for these and other factors the twstees consider the underlwrkg surplus for the year to be satisFactory. ststement explaining the policy for holding reserves stating why they are held P¥a 122 The major projects undertaken in recent years were funded by a mixture of grants, donations and crowd funding activities, with minimal use of general reseFves, however the club cannot rety on these sour￿5 alway5 being available in future. In order for the club to meet majorcydical costs in a timely manner the dub needs a fund well in ex￿$$ of £IW.CMKJ. Nb When the new flooring surface is replaced in around 15 years we expect that we will need to repla￿ the sulFfloor too at a totsl cost of around £I￿,0(X). The club also needs around £I0,C￿) in cash reserves in order to cope with the timing of caShflOv￿ within each year and fluctuations in income and costs from year to year. In order to build up sufficient fvnds and not be overly dependent on grants the club plans to eannark £5.1JXI- £lO.rxtI per year for this purpose. In the very long tenn. betsveen 51>1CM) years. the club is not at present generating sufficient reserves to repla￿ the whole buildin& which. for insurance purposes. has a rebuild valuation of £1.172.990. The club would therefore need to increase its annual surplus to V￿11 over £IO.CQO per year. or rely on future grant funding when the building needs replacing Amount of reserves hetd P*a 122 £74319 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going cyJncem P*a122 Para 124 Para Given the level of resetves, there are no major costs or other untertainties anticipated in the near or medium tem) that the Trustees consider woukl jeopardise the charity as a going concem. Addltional infomiation (optional) You ma choose lo indude further statements where relevant aboutr. The charitys prinapal SoUr￿S of funds (induding any fundraising) P*a 1.47 Investment policy and objecttves including any social investment wlicy adopted P•a 1.46 A description of the princapal risks facing the chartty P*a 1.48 Other Structure. Governance and Management Description of charitys trusts: Type of goveming document P*d 125 Constitution How is the tharity constituted? P¥a 125 Unincorporated Association It¢irl Trustee selection Meth￿IS including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Pwè 125 Annual General Meeting Trustees may also be appointed by being co- opted during the year. Maximum of 8 Trustees in totsl Addltlonal inforniation (optional) You ma choose to include further stat￿ents thre relevant about Policies and procedures adopted for the induction and training of trustees 1.51 The chariVs organisational strudure and any wider network wlh which the charity works 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Charity name other name the charity uses Registered charity number Chartty's principal address Draycott & Long Eaton Table Tennis Club 1099237 Drdycott Tabte Tennis Centre Derby Road Draycott Derby DE12 3NI Names of the charity trustees who manage the charity Office Irf any) Name of person lor body) entitleil to appoint trust•• rfan AGM David Greaves Chair Jon Bayliss Paul Jennings Phil Vickers Secretary Treasurer AGM AGM AGM Joanne Green AGM MarkGreen AGM 10 12 13 14 15 16 17 18 19 20 Corporate trustees- names of the directors at the date the re Director fiame vras ap roved Name of trustees holding title to propety belonging to the chaiity Try￿tee name Jon Bayliss Phil Vickers David Greaves Paul Jennings Joanne Green Mark Green Funds held as custodian trustees on behalf of others Desixiption of the assets held in this capaaty Name and objects of the charity on whose behalf Ihe assets are held and how this falls within the custCKlian chariws objects Details of arrangements f safe custody and segregation of such assets from the own assets Additional inforniation (optional) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Independe Dr Amanda Larkin CA Examiner Name of chief executive or names of senior staff members (Optlonal infomiation) Exemptions from disclosure Reason for non-disdosure of ke rsonnel details Other o tional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charitys trustees Signaturels) Full namels) Position (eg Secretary, Chair, etc) Paul Jennings Treasurer AYtffG4r-J /(iSS Date 261£124 tt&Lon Eaton Table Tennis Club 1099237 Receipts and payments accounts CC16a For the perlod 3110V21124 Section A Receipts and payments funds fiFnds funds Totsl fvnds Lasty A1 Receipts SubsGTrpbons & affil47kn fees Casual plwng fees Coaching revenut Over50s dDubles club Hall hire-table tennis IvJmattEnls Hall hirè. Don iabk lenrus thnbe5 Gtartts & donauon5 Fundraigng. s(Kpal & Olher Sub total{Gross income for 16344 3,80S 20.637 10,433 11.912 £520 808 4047 27522 3263 21.749 9.526 9.1LK) 4022 20m7 tON33 11912 &047 AR) 79505 114,441 (see table). Sales 0ftsb￿S & b3rTiers Sub total 900 80.405 114,441 Affiliation fees Ratss. ret)L irtsurar 1&928 5.239 4,327 15,952 13,026 4.807 E￿CtriCitY, gas. w•èr. phu Cle4ning Repairs & Clothr Toumarnent£¥)5ts Fundraising. Soci￿ & rAher 14,850 5,149 6,672 1278 710 2.731 Si011 1.132 1.132 Sub total 86236 A4 Asset and Envestment purchases, (ste tablèl Ta￿e4 iwriers È otrErequiptrRnt ghting & Fl(Nx5 6213 6.213 11457 50,771 51,1n Sub total 74693 103,185 Net of reCei￿￿(paYMentsJ A5 Transfers between funds A6 Cash fund5 last y8ar 8nd Cash fitnds this yearend 1.712 1,712 11256 72.f4)5 7431 72.605 74.317 61,349 72.605 CCYX Rl ac(x)unts ISSI 2610612025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds to neare￿£ Categories DetaÉls B1 Cash funds rotai cash fvnds 74.317 fvnts funds fvnds to nwest£ Details B2 Other monetary assets Currentwdiue Detafls B3 Inveslment assets Details B4 Assets retained for the charl￿$ own use 437M7 1.171990 Ylhen due Details B5 Liabilities Suned ty cffie ￿ ts4Dtrustees behawof al the InJst8e5 Date of 8pproval signatL￿e Ptinl Name PAUL JENNINGS FMILI p Vi¢l