2020-08-31-accounts - Draycott & Long Eaton Table Tennis Club

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@:| CHARITY COMMISSION {ge} FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 01/09/2019 Period start date To 31/08/2020 Period end date Charity name: Draycott & Long Eaton Table Tennis Club

Charity registration number: 1099237

Objectives and Activities

a
Summary ofthepurposes of	Para 1.17
the charity as set out in its		recreation by providing facilitiesforplaying table
governing document		tennis, in accordance withthe EnglishTable
		Tennis Association’s Equity Policy—“Table
		Tennis For All”.
Summaryofthemain activities in relation tothose	Se1.17and :	Theclubpromotestabletennis asanamateur sportthrough the provision offacilities for
purposes forthe public		competitiveand casual play, and through
benefit, in particular, the activities, projects orservices identified in the accounts.		coaching.Tocover itscoststhe club charges minimalsession feesandannual membership feesand offersreduced ratestojuniors,
		students and familygroups.
		Main activities:
		e Social play, forboth club members and
		casual visitors.
		® Competitive play in Derby, Nottingham
		and Loughborough leagues
		e Nominate players fortown, county and
		regional events
		e Enterteams in Junior, Senior, Women’s
		and Veterans British leagueand in
		NationalJunior League and National
		Cadet League.
		e Coaching opportunities for beginners,
		intermediate and elite players
		e Hostdevelopment and training courses
		e.g. Life support, child protection and
		enhanced coaching courses.
		e Various weekend activities forthe local
		community, county and TableTennis
		England events.
		e Disability club
		e Over50’s club :- daytime sessions (twice
		perweek)
		e Regularschool visits and usage
		(Thursday afternoons)
		e = Hireoffacilitiesto local groupswith
		compatibleaims

			e.g.Tae Kwon Do, Exercise forthe Heart
			e Communityevents ( e.g. Spring Fair,
			Scarecrow Festival }
			The club has a membership policythat isopen to
			all, irrespective ofgender, age, race or religion
			and openly encourages players with disabilities.
Statement confirming	Para	1.18	Thetrustees have considered theguidancefrom
whetherthe trustees have			the CharityCommission on public benefit and
had regard tothe guidance			conclude thatthe club meets its requirements in
issued bythe Charity Commission on public benefit			this respect, bothwith regardto its policiesand tothe actual operation ofthose policies.
Additional information (optional)
You may choose to include	further statements		where relevant about:
ee L_._.____ revmamimiy	Policy on grant making Para 1.38 Policyon social investment including program related peer Theclubemploys nostaffandisveryheavily
	Para	1.38	dependent on volunteers.
Contribution made by
volunteers			Keyactivitiesundertaken byvolunteersinclude:
			Cleaning ofplaying halls
			Organisingweekend events and tournaments
			Setting up halls forweekend events and clearing
			up afterwards
			Catering forweekend events
			Coaching
			Maintenance ofthe premises
			Maintenance ofequipment, e.g. robotsand
			tables
			Duty officers formatch and practice nights
			Parents, Juniorsand Over50s representatives
			Trustees rolesand general administration duties
			TheTrustees and othervolunteers spend many
			evenings and weekends on club duties, in many
			cases hundreds of hours peryear. Without this
			unpaid help, the club’s activitieswould be
			greatly reduced orwould be unfeasibly
			expensive.

Cn

Achievements and Performance

6	6	6	6	6
				Every aspect ofthe club’s operation has
				been profoundly affected bythe Coronavirus
				Pandemic. lt is therefore useful to divide the
Summaryofthe main , . achievements ofthe charity,		.	ara 1.20	year into preand post Covid.
identifying the difference	the			Pre-Covid
charity's work has made	to			From a playing perspective the club was
the circumstances of its				again very successful with 17 players in the
beneficiaries and anywider				top 12 in theirage group in the national
benefits to society as a				rankings.
whole.				Attendance atcoaching sessions continued
				togrow strongly, with a20% annual increase
				in the seven months ofthe year before the
				Covid shutdown.
				General club membership totalled 120 with
				Over50s Club membership amounting to a
				further 120.
				The club again ran over40 teams in
				national, regional and local league
				competitions, with players ranging from
				under 11years old to over 80.
				There are cleardevelopment pathways for
				players of all ages and all standards
				Post-Covid
				The club closed forthe first Covid shutdown
				in March 2020. By this time most ofthe local
				and national league competitions had been
				completed, however manytournaments and
				annual national championships were
				cancelled.
				The club was able to re-open in July 2020
				with robust social distancing and covid
				protocols. These precautions included the
				following:
				Reduction in tables from 12 to 7
				Reduction in length ofplaying sessions
				Increase in number ofcoaching sessions to
				offset the above
				Introduction oftable booking systems
				Track & trace
				Oneway system
				Sanitisers and other hygiene measures
				The above measures encouraged 95% of
				ourjuniors and over50% ofour adults and
				Over-50s to return following the first
				lockdown.
Additional information	(optional)
You may choose to include further statements				where relevant about:
Achievements against
objectivesset		Para1.41

Cailnal activities against objectives gest	nal Para 1.41
Investment performance
againstobjectives	Para1.41

Financial Review

Review ofthe charity’s financial position attheend	Para 1.21	The club had broughtforward cash reserves of£42,372 and carried forward reserves of
ofthe period		£44,970.
		All aspects ofthe club’s finances were
		heavily affected by the impact ofthe
		Coronavirus Pandemic, both bythe
		shutdown itselfand by the subsequent
		reopening and limited activity. The club
		received a Coronavirus grant of£10,000
		from Erewash Borough Council and
		Business Rates cancellation amounting to a
		further £700. These concessions, together
		with cost savings achieved during the
		shutdown and the cancellation of
		discretionary spend, broadly offset the lost
		revenue forthe year. As a resultthe club
		achieved a surplus forthe year of£2,599.
		However it should be noted that much ofthe
		ongoing impact of Coronavirus was still to be
		felt at the year end.
Statementexplaining the	Para 1.22	The club needs around £5,000 in cash
policyfor holding reserves stating whytheyare held		reserves in ordertocopewith the timing of cashflows within each yearandfluctuations
		in income and costsfrom year to year.
		Over and above this the club needs a
		sinking fund of at least£50,000 to cover
		cyclical repairs and replacements. The
		largest element anticipated is the
		replacement ofthe specialistflooring in our
		two playing halls, estimated to cost around
		£45,000. This replacement has been
		deferred forthe time being and the Trustees
		will monitor its condition.
		In order to build up sufficientfunds and not
		be dependent on grants the club plans to
		earmark around £5,000 peryear for this
		purpose.

=reserves | Fa Explanation of any Para 1.23 In the very long term, between 50-100 years, deficit a uncertainties about the the club is not at present generating charity continuing as a going sufficient reserves to replace the whole concern building, which, for insurance purposes, has a rebuild valuation of £1,075,000. The club would therefore need to increase its annual surplus to nearer £10,000 per year, or rely on future grant funding when the building needs replacing

Additional information (optional)

You may choose to include further statements where relevant about:

|The charity's principal
sources offunds (including
Bet||| |---|---| |Investment policy and|| |objectives including any
social investment policy|aii| |adopted|| |A description ofthe principal | Para 1.46|| |risks facing the charity|| |See||

Names of the charity trustees who manage the charity EC 1|DavidGreaves a 2|Jon [Chair |AGM 3|PaulJe n ings Bayliss |Secretary | AGM 4[philViokers [ T reasurer | AGM | M 5{Joa n eGr e n | | 28/05/2010 31/08/20 | Co-optedbytrustees | 6|MarkGreen | | 23/05/2010 31/08/20 | Co-opted bytrustees | sO GC GC top Mf A A a A A GO CO OaOG 9 2KDG

Corporate trustees — names of the directors at the date the report was approved TTS [Directorname Cn eG DO DG eeee,

Name of trustees holding title to property belonging to the charity

PPhilVickers fe RO a rr eee eee ee

Structure, Governance and Management

Descriptionofcharity’s trusts:		aaa
Type ofgoverning document			Constitution
How is the charity		Para 1.25	Unincorporated Association
constituted?
Trustee selection methods		Para 1.25	Annual General Meeting
including details ofany			Trustees may also be appointed by being
constitutional provisions e.g.			co-opted during the year.
election to post orname of			Maximum of8Trustees in total
any person or body entitled
to appointone or more
trustees
Additional information (optional)
You may choose to include	further statements where relevant about:
Policies and procedures adopted forthe induction and			Par 1-51
training oftrustees
The charity’s organisational
structure and anywider		oe
network with which the
charityworks
Relationship with any related			Para 1.51
parties
=
Reference and Administrative details
		Draycott & Long Eaton Table Tennis Club
Othernamethecharityuses[		[
Registered charity number		1099237
Charity’s principal address		DraycottTable	Tennis Centre
		Derby Road
		Draycott
		Derby
		DE72 3NJ
ne			eee

Funds held as custodian trustees on behalf of others

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||||||| |---|---|---|---|---|---| |Description|of the|assets| |held|in|this|capacity| |Name|and|objects|of the| |charity on|whose|behalf the| |assets|are|held|and|how|this| |falls|within|the|custodian| |charity's|objects| |Details|of arrangements|for| |safe|custody and| |segregation|of such|assets| |from|the|charity's|own|assets|

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Additional information (optional)

Names and addresses of advisers (Optional information)

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||||| |---|---|---|---| |Type|of|Name|Address| |adviser| |Independe| William|Yeomans| |nt|(CIPFA)| |Examiner|

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Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Fullname(s)| Hone BATGS Position (eg Secretary,| Soern~wsooneescCremMe> BRT | awe ewanves Chair, etc) “TAEGASULE

Draycott& Long Eaton Table Tennis Club 1099237 Receipts and payments accounts CC16a A | For the period To from 01/09/2019 31/08/2020 Section A Receipts and payments Unrestricted Restricted Endowment decrsiiis fuse funds Total funds Last year to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ Ai Receipts es 0 CasualplayingfeesSs=<“~~dS*C‘“‘CSC.CeM@2it TOCes TC | TT2| |

OverdoublescubSs—~—“—sCS~sSC“‘“‘;C;;CCOISdTCOOUUCUHailhire-nontabletennisactivities60s eee | CTCSeCd E085] |[«S384] 14[9 , 556408|| Grants—=—=SSst~—<~sSSC“~~‘~‘~*~sSOT @donations | 3490} TCC[JT Cd]dT8190

[C040][T2819] Fundraising, social other s~—~—“‘sdSC“‘;C‘OAOLYTOOOOUUOUCOU-CWT[CCC] OO] PO| Sub total (Gross income for 48,296 48,296 AR) A2 Asset and investment sales, (see table). Sales oftables&bariess | (180 | as ee es a |ee Sub total] 150 i) | Total receipts ae | 57,261 A3 Payments Affliationfee~—~—“ s ‘“‘s‘“‘«‘dXMSCS~CMSY] [TC CT PS es ee | ee eine|SET |[S436] =[||.] cag | sme||ESRs | | eee [4,554 | CoFundraising,ToumamantcosisSSSCSC~dCi‘“‘CWCisocial other S~=~sSC“‘“‘C;SzORiYTCOCCee.ONS|) dUee Cd 02 |a TTCS aoa] |P4243P82812,162 |* | Subtotal] 43,a5f {dL 828| A4 Asset and investment purchases, (see table) Tables, barriers & other equipment | 2,524 | P2524 es) | er | Sub total|_ 2.524 |[ee] Total payments Ra:|AS 45,849 Net of receipts/(payments) 2,598 Heras, | 2,804 ASTransfersbetweenfunds |__| ll | A6 Cash funds last year end 42,372 ; 42,372 39,568 Cash funds this year end 44,970 Bares: 44,970 42,372

CCXX R1 accounts (SS)

25/03/2021

Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds to nearest £ to nearest £ to nearest £ Total cash funds 44,970 uae Tea (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds Jetails to nearest £ to nearest £ to nearest £ _ —— Fund to which . Current value Details asset belongs ers 2a optional —_ —= = Fund to which 4 Current value Details asset belongs Coates) optional charity's own use ee |eee aS ee |ee ee| ae) ee | a ee |ee 1|nee | eee Fund to which Amount due When due _ —<-Details =liability relates optional optional Signed by one or two trustees on . . Date of behalf of all the trustees Signature Print Name approval PAUL JENNINGS emeeinias. | DAD afeVMve 4/622) '

CCXX R2 accounts (SS)

25/03/2021

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Independent examiner's report on the accounts
a A
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Section A

Independent Examiner’s Report

Report to the trustees/ |[DRAYCOTT][&][ LONG][EATON][TABLE][TENNIS][CLUB] members of
On accounts for the year |31/08/2020 Charity no | 1099237 ended (if any)
Respective responsibilitiesThe charity's trustees are responsible for the preparation of the accounts. The of trustees and examinercharity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
e to state whether particular matters have come to my attention.
Basis of independentMy examination was carried out in accordance with general Directions given examiner’s statementby the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to those matters set out in the statement below.
Independent examiner's!In connection with my examination, no matter has come to my attention (ether statementthanthatdisclesedbelow ~) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and
e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Name: | WILLIAM YEOMANS
Relevant professional |CPFA
qualification(s) or body (if any):
Address: | 4 Clifford Close

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IER
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March 2012

Section B

Sawley, Long Eaton NG10 3BT Disclosure

Only complete if the examiner needs to highlight material problems.

IER

March 2012