2022-03-31-accounts

Company Number 4686738

SHIREHAMPTON COMMUNITY ACTION FORUM

ANNUAL REPORT APRIL 2021 – MARCH 2022

Shirehampton Community Action Forum is a Company Limited by Guarantee Registered in England, number 4686738. Registered Charity number 1099221

Registered Office: Shirehampton Public Hall, Station Rd, Shirehampton, Bristol BS11 9TU Email: [e-mail] Website: www.shirecaf.org.uk

We acknowledge and thank our funders

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CHAIR’S STATEMENT

At the beginning of the year, virtually all of our normal activities were suspended because of the Covid pandemic. Since then, SCAF has continued to support residents and community groups, and stayed connected to the community. Ash Bearman, our Community Development Officer, continued in post throughout the year.

From last summer SCAF began to resume its normal wide range of activities. These include supporting the implementation of the Shirehampton Community Plan, operating a Community Safety Action Group, Shire Greens, our environmental Action Group, a Planning Group, two local Walking Groups, transport to a range of shops for residents, and the monthly market in the Tithe Barn. More details are given in the body of this report. Our Planning Watch weekly newsletter continued as normal during the year.

We have supported new local initiatives. These include a Community Living Room, in partnership with the Friends of Shire Library, and a Bereavement Support Group. With partners we are discussing the possible use of the empty Penpole Residents Association building for youth work with the landlords.

We received 2 large grants from Bristol City to support residents self-isolating due to Covid. We passed some of this to other local groups doing similar work. These grants enabled us to support residents and community groups to stay connected to the community. Full details are given below, in the Review of the Year section. We also received a 2 year grant from the People’s Health Trust to support our general activities, and a grant from the Co-op Local Communities Fund. Local Resident Richard Coates published a book, Shirehampton Sketches , and donated the entire print run to SCAF for us to sell to raise funds. We are very grateful to all of our funders.

Ash Bearman, our Community Development Officer, has continued in post throughout the year, and for a time worked increased hours for the Covid isolation support project. We are very grateful to Ash for ensuring that SCAF was able to offer support to many people and groups in this difficult time.

At the start of the year we only had 4 trustees, but I was very pleased to welcome 3 new trustees, Ludo Tolu, Michelle Silvestre, and Kathryn Courtney, in May.

David Thomas, Acting Chair

REPORT OF THE TRUSTEES

1. Name and Registered Office

The charity’s name is Shirehampton Community Action Forum. It is also known as SCAF. It is a registered charity, number 1099221, and a company limited by guarantee, no 4686738. The Registered Office is Shirehampton Public Hall, 32 Station Rd, Shirehampton, Bristol BS11 9TU.

2. Names of Charity Trustees and Company Directors

David Thomas Acting Chair Jess Martens Treasurer Rosemary Watkins John Knight (resigned 6 June 2022) Ludo Tolu (from 10 May 2021) Michelle Silvestre (from 10 May 2021) Kathryn Courtney (from 10 May 2021)

3. Staff

The Forum employs one part-time staff member, Ms Ash Bearman, who is the Community Development Officer. She is also the Company Secretary.

4. Structure, Governance and Management

The Forum is a Company Limited by Guarantee, and is governed by its Memorandum and Articles of Association. These set out how individuals and organisations can become members. It is managed by the Trustees, who are elected by the members at the Annual General Meeting. Additional Trustees may be appointed by the existing Trustees, to serve until the next AGM.

The Trustees are the managing body of SCAF, and are responsible for finance and assets, and employing any staff. The Trustees met seven times during the year. Three of these were held using Zoom, to reduce Covid risks. The Full Forum did not meet during the year, apart from at the AGM, because of the pandemic.

The Board of Trustees are supported by a Steering Committee, also known as the Full Forum, and by a variable number of Action Groups, which will be formed or dissolved as the need for them arises. Three Action Groups existed throughout the year. These were Community Safety, Shire Greens, and Community Plan.

The Memorandum and Articles of Association are supported by Rules. These set out the membership structure, and the relationship between the Trustees, the Full Forum, and the Action Groups. Because of the coronavirus restrictions, the Trustees only held 2 meetings during the year, but they kept in regular contact with each other and the Community Development Officer by phone and email throughout the year.

The Trustees adopted a range of Policies and Procedures in previous years. The Trustees consider that the range of Policies and Procedures in place meet Bristol City Council’s baseline standards. The Trustees do not have a formal Risk Management Policy at present. However, they consider that the greatest risk the Forum faces at present is uncertainty in future funding.

5. Charitable Objects

1. To promote the benefit of the parish of Shirehampton and the neighbourhood without distinction of sex, or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to provide facilities in the interests of social welfare for recreation and leisure-time occupations with the object of improving the conditions of life for the said inhabitants.

2. The promotion of public safety and prevention of crime.

3. The preservation and protection of health.

6. Public Benefit

The charity is required to act in accordance with its objects, and for public benefit. The activities which produce public benefit are summarised in this report. The trustees consider that they have had regard to the Charity Commission’s Public Benefit Guidance when exercising their powers and duties.

7. Financial Review

SCAF has a Reserves Policy, which states that where possible provision should be made to hold approximately the equivalent of 6 months revenue costs of the Forum as set out in the annual budget.

The Accounts for the Year are set out below. The principal sources of funds were grants from Bristol City Council, the People’s Health Lottery, and the Co-op Local Community Fund. We are very grateful to these organisations for their support.

Our expenditure in 2020/21 was less than normal because of the pandemic, but was substantially greater last year. However, because of the timing of the grants received last year, our year-end balance significantly exceeded the requirements of the reserve policy. However, now our normal activities have resumed, we will be able to fund these by utilising these reserves.

SCAF’s aims are:

• To discuss the issues raised in the Community Profile and come to a consensus of opinion as to the priorities.

• To develop a strategic and multi-agency approach to address the priority issues.

• To establish links and support the work of other local initiatives. To establish a working structure with regular meetings.

• Establish good communication between Forum members.

• To establish sub groups/working groups to address specific issues e.g. housing, lack of youth activities etc.

• To be inclusive and fully representative of all sections of the Shirehampton Community.

• To be open to and consult the residents of Shirehampton.

SCAF’s strategic objectives 2017-2021, adopted in September 2017, are:

1. To raise the profile of SCAF by following our clear and strengthened publicity strategy

2. To recruit and support residents as new members and associates of SCAF, aiming to engage across all groups so the organisation will reflect the community profile of Shirehampton

3. To support and encourage the residents of Shirehampton to produce the Shire Community Plan and to then enable residents to ‘Make it Happen’

4. To remain aware of the changes in Bristol City Council as they affect the residents of Shirehampton and to assist residents to influence those changes

5. To continue to search for funding sources by keeping abreast of the funding environment and by promoting a strong public profile of the achievements of SCAF

Please note we will be reviewing our strategic objectives in autumn 2022

Key working Partners

The Forum, the Community Safety and Shire Greens (Environment) action groups, and now the new Shire Planning Group and the Shirehampton Community Steering group, continue to attract new partner organisations & individuals from the community to work together in strong and effective partnerships. These activities have involved statutory agencies, community groups, voluntary sector organisations, private enterprises, churches, schools, Residents’ Associations, and individuals from the community. Details of the work areas of each of these groups appear later in the report.

- REVIEW OF THE YEAR The Forum & Other work areas

The Shire Community Plan Steering Committee resumed meetings in October 2021 after the Coronavirus pandemic and continued work on our many & varied projects including:

Shirehampton Markets

Our High Street: £40k PCRF Shire High Street improvement - BCC & Sustrans & BCC High Street Recovery & Engagement Programme

Healthy & Active Shire

Street Scene “I Shirehampton”

Window Wanderland

Poppies on The Green

We also helped & supported the work of:

Friends of Shire Library (FoSL)

Shire Jobs, Training & Enterprise Hub Shire Baptist Church Community Garden Shire Climate Emergency Group BEE Happy Shire

Shirehampton Markets

Our High Street Market returned to the Tithe Barn in September 2021 having been absent due to Covid. Whilst away we did monthly online markets with our stall holders. We were missed and the local communities continue to show their support for the markets.

This year, 2022 has proved eventful. Our markets continue to attract new applications from new stall holders, and we have a waiting list. Holidays and sickness have meant we can call on this waiting list to do cover stalls and we have now have some unique finds who are part of our Market Family. We are in the process of expanding our High Street Markets with the help of funding through the High Street Grants. Ash has done a superb job with the funding side of things and is awaiting confirmation, but we could be adding another 8 or 9 stalls in the future.

Our Community Fayres are in their infancy but The Queen's Platinum Jubilee Celebration at the Public Hall on Saturday 21[st] May was a huge success and very busy with St. Bernards School coming on board with our special celebrations.

We cancelled the July Summer Community Fayre due to health and safety reasons and not having access to the Public Hall garden which was needed due to scaffolding issues. We are now looking forward to our Autumn Community Fayre being held on Saturday 15[th] October. We have added new features to our markets and fayres. Our Fayres will feature arts & crafts, painting poppies sessions, family games and DIY face painting, whilst any of our High Street Markets that fall into school holidays will feature similar. We have also added 'Find The Sunflower', 'Find The Pumpkins' hunts etc that High Street Shops display in their window or inside the shop. It is a walk of discovering what is available on our High Street. From shop owners to people taking part feedback has been very positive. And I think the bags of sweets for the children helped.

We will face the cost-of-living crisis with our market traders together and adapt where needed but we will survive. The year 2023 looks exciting with a Saturday event for King Charles III Coronation and the planned expansion of the High Street Market. HOWEVER, for us to continue the Saturday Community Fayres we do need volunteers to help. There is no magic wand, and the three community fayres will depend on volunteers joining us to make this a regular calendar feature for our communities to enjoy.

Kathryn Courtney, Shirehampton Markets Management Team

Shire Planning Group

We have a fluctuating Membership of about 60 people that are on our emailing list but it is regularly growing according to what’s happening in the village and surrounding areas. Our Email address is well used as Residents contact us whenever they have a problem in their Street. Sometimes it’s for help but also for information and advice on other issues they are concerned about. A favourite topic is local planning rules regarding neighbours building extensions although 1 resident wanted advice on getting her son involved in the Princes’ Trust! We also find as we are the most active Planning Group non-residents refer to us first before seeking out their own local group?

We currently have 612 regular Followers on Facebook. We have a good rapport with local Businesses and recently negotiated a successful meeting with Wessex Water at their request to include residents from other villages as ‘Invited Guests’. Other ongoing local issues include the future of The Nurseries in Station Road and (HMO’s) Houses of Multiple Occupancy springing up without notification or even Licenses in Shirehampton, including in our Conservation Area.

Kim Tudor, Officer of Shire Planning Group

Community Safety Action Group

Chaired by our Police Beat Manager, PC Mark Blackledge and supported by our PCSO’s Becky Stone & Jo Hancock resumed meetings in August. This group continues to set the community priorities (PACT) every 3 months – which is currently: Anti-Social Behaviour (ASB) to cover all of Shirehampton – special attention to Penlea Court Bus Stop, Gym bus stop in High Street & Coles Nursery Site.

The group also focuses on road safety issues (inc parking & traffic), licensing enforcement & monitoring, community safety initiatives and crime prevention. Regular “walkabouts” in different parts of Shire log everything e.g. litter, fly tipping, graffiti, potholes, uneven pavements, health & safety issues, road signage, dog fouling, local transport issues. We report these in to BCC & work with other agencies/partners to resolve these issues.

Shire Greens – Environmental Action Group

Shire Greens’ Station Ladies have been maintaining the planters on the Station and working with the rail partnership to introduce new planters and a new art exhibition. Barbara Franco, who leads the Station Ladies, writes “ Fraikin still help with connecting our hose pipe when needed after a dry spell. But vandalism is still a problem and there are more security cameras in situ since the last report. We did however help with placing poppies on the station and Daisy field gate for Remembrance Day.

We have also been helping with the Community Garden, which is located behind the Baptist Church in Pembroke Avenue. And we have some exiting plans for this year.

Friends of Lamplighters Marsh (FOLM) resumed activities in the spring of 2021. They have been active and successful raising money for the War Horse statue for the Daisy Field. They have also worked closely with Bristol City Council to establish a butterfly and pollinator friendly mowing cycle for the Field. They have conducted regular butterfly transects that have put the Daisy Field on the local naturalists map as a fine breeding ground for numerous butterfly species.

Working with the Council over the winter of 2021-22 FOLM has helped plant nearly a thousand trees in the Field, extending the Community Orchard laying native woodland screening. The Council has agreed a woodland management plan for the upper field and is considering siting a wildlife pond at the foot of the rise.

Meanwhile, the Environment Agency is working on new flood defences at the Avonmouth end of the Yellow Brick Road, which is currently closed to walkers.

Renee Slater & Barbara Franco, Chairs

Weekly Walking Groups: Shire Walkie Talkies (Wednesdays) & Shire Nomads (Tuesdays)

Shire Walkie Talkies – Barbara Franco, Walk Leader

Our Walkie Talkies group continues to meet every Wednesday. We vary our programme and have found some more interesting walks. We walk at a steady pace and allow for different abilities eventually all meeting up at the end of the walk for coffee together.

We found it hard going in the hot weather and had to abandon some walks, but now it’s cooler our numbers are increasing again. Hoping to continue catching up with old friends and some new walkers

Shire Nomads - John Hastings, Walk Leader

We managed to keep our walks going when we were allowed to, post pandemic, although we tended to do more local walks, not involving public transport when possible. A few members were hesitant to resume, naturally due to concerns about the spread of the various variants of Covid, but we were pretty much back to a full quota of walkers by the end of March 2022.

One thing we did manage during the lockdown periods was experiment with different walks in small groups and these have now become a part of our walks cycle now. We have several newer walkers now and they have been warmly welcomed by the rest of the group.

Planning Watch - Ash Bearman

Throughout the year, every week BCC Planning and Planning Finder websites and other sources of planning information have been visited. SCAF is also a member of Bristol Neighbourhood Planning Network and so receives information on a regular basis on pre planning and outline applications.

Planning related news and details of all pre/new/decided planning applications affecting commercial, industrial & community premises in Avonmouth & Lawrence Weston ward have been emailed to 130+ recipients, including a few members who prefer to receive the bulletin by post. This is a free service.

46 weekly planning watch bulletins were produced this year, enabling individuals and groups to be informed & make their own decisions to either support or oppose planned developments. In addition to this, there were Planning Watch Special Bulletins – all these contribute to informing the monthly Shire Planning Group agenda. Details of public consultations involving planning applications of community interest and/or major developments (local, city-wide, regional) were circulated including:

----- Start of picture text -----
+ 10-12 Station Road – old Coles Nursery Site
+ Former Lawrence Weston Secondary School Site (major housing development)
+ The Old Sports Centre (Robin Cousins)
+ Land South East of Ermine Way (major housing development)
+ Wessex Water – North Bristol Relief sewer Project
+ Iron Bridge (Foot Bridge over Kings Weston Road)
+ High Street developments & change of use applications
+ Open Space Henacre Road (major housing development)
+ Hinkley Point C Connection Project
+ ASEA (Avonmouth Severnside Enterprise Area) ecological mitigation & flood defence project
+ New Station at the Portway Park & Ride on the Severn Beach Line between Avonmouth & Shire
+ Multiple 5G Telecomms Mast applications
+ Forest of Avon - Tree & woodland Strategy
+ Climate Emergency updates & Bristol – Carbon Neutral City
+ HMO’s (Houses of multiple occupancy) Tracking & Monitoring
+ Many industrial/chemical, warehousing/distribution applications across Avonmouth & Severnside
----- End of picture text -----

Acknowledgements

SCAF would like to thank the following organisations & groups for their partnership work, support, commitment and enthusiasm over the past year…

Bristol City Council departments working in partnership with SCAF – Cotswold Community Association – Friends of Shire Library (FoSL) – Shire JTE Hub Shire Public Hall – Shire Churches - Shire Police Beat Team & Shire Neighbourhood Watch Groups

&

A huge thank you to all local resident volunteers involved with SCAF & Many Thanks to our funders & grant givers

The People’s Health Trust - Bristol City Council - Quartet Community Foundation Shire Newspaper

Shirehampton Community Action Forum Accounts for year ending 31 March 2022

Statement of Financial Activities for year ended 31 March 2022

	Notes	2021-2022			2020-2021
Incoming resources		Restricted	Unrestricted	Total	Restricted	Unrestricted	Total
Incoming grants & donations	1	£15,374.00	£32,073.31	£47,447.31	£0.00	£33,124.18	£33,124.18
Income from Investments		£0.00	£167.45	£167.45		£121.81	£121.81
Other incoming resources	2	£0.00	£3,360.20	£3,360.20			£0.00
Total Incoming resources		£15,374.00	£35,600.96	£50,974.96	£0.00	£33,245.99	£33,245.99
Resources Expended
Activities to support Objects	3	£5,101.00	£5,067.15	£10,168.15	£2,040.00	£450.00	£2,490.00
Release restriction	4			£0.00	£1,510.00	-£1,510.00	£0.00
Management & Administration	5	£8,200.00	£13,452.02	£21,652.02	£1,760.00	£15,008.30	£16,768.30
Total Resources Expended		£13,301.00	£18,519.17	£31,820.17	£5,310.00	£13,948.30	£19,258.30
Net Movement of Funds		£2,073.00	£17,081.79	£19,154.79	-£5,310.00	£19,297.69	£13,987.69
Balances B/F on 1 April		£7,595.55	£25,936.96	£33,532.51	£12,905.55	£6,639.27	£19,544.82
Balances CF on 31 March		£9,668.55	£43,018.75	£52,687.30	£7,595.55	£25,936.96	£33,532.51
		2021-2022			2020-2021
		Restricted	Unrestricted	Total	Restricted	Unrestricted	Total
Current Assets
Current Account	6	£0.00	£4,216.54	£4,216.54	£0.00	£2,211.20	£2,211.20
Aldermore Savings		£9,668.55	£39,013.45	£48,682.00	£7,595.55	£23,919.00	£31,514.55
Total Current Assets		£9,668.55	£43,229.99	£52,898.54	£7,595.55	£26,130.20	£33,725.75
Liabilities
Trade creditors			£211.24	£211.24		£193.24	£193.24
Salary payment
Net Assets/Total Reserves		£9,668.55	£43,018.75	£52,687.30	£7,595.55	£25,936.96	£33,532.51

For the year ended 31[st] March 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and preparation of accounts.

The accounts have been prepared in accord4nce to companies subject to the small companles regime. Approved by the board on 26July 2022 And signed on their behalf by.. Je55 artens, Treasurer and Director Notes to the linancial statements for year ended 31 Ma￿h 2022 AccoLtntln8 Pollties Basis of 8ctounting The financial statements have been prepared under the historical cost convention with items recognised at C05t tsr transaction value unless otherwise stated. The accounts have been prÈparÈd in atcDrdance with the St3tement of Recommended Practice.. Accounting and Reporting by Charitiès preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014,. And with the Financial Reporting Stand3rd applicable in the United Kingdom and Republic or Ireland IFRS 1021 And with the Ch?ritie5 Act 2011 Going concern The accounts have been prepared on a going concern ba515, In the opinion of the trustees the charity 15 able to continue it5 activitie5 and will be Hble to rneet it5 debt5 as they fall due. Fund5 Restricted funds can only be used orthe purposes specified by those who supplied the funds. UnrestrictÈd fund5 can be used for4ny purpose to fLJrther the charitable objects of the company. Delalled Notes l. Incomlng grants and donations. These include the following gr3nts'. Co-op Local Community Fund Bristol City Council Wind Turbine fund People'5 Health Trust Other donations Totsl £3,112.14 £28,600.00 £660.00 £14,714.00 £361.17 £47.447.31 2. Other ifjcoming resource5 includes.. Market stall & cafe income Book sales Window Wanderland Total £2055.20 £1120.00 £185.00 £3360.20 3. The actwities to support object5 included projects funded by restricted grant income received in previous years, and both restricted and unrestricted items funded by current year grants. 4. The restriction5 released relate to funds from the People's Health Trust received for specified activities which did not take place because of Covid. The Trust ègreed to release thÈ rÉstrirtion. 5. The major cost of man8gement and administration was salary costs. Part of this was restricted funds from the Peop￿e'S Health Trust grant. 6. The restritted cash balance includes money which remains unspent from a large youth support grant from Quartet Community Foundation in the previous year. The youth activities were suspended because of Covid. The People's Health Trust grant Included a payment which relates partly to expenditure planned for 2022123. The

Baptist Garden Project received a grant, which was not fully spent at the year end. The total restricted funds carried forward at the year end were-. Quartet Youth Support grant Community Plan support People's Health Trust 8Bpt15t Garden project Total restricted funds 3740 1990 3674 264 9668 Signed by 2 trustees on behalf of all the trustees- Independent examinerfs reportlo the Trustees of 5hirehamwon Communlty Actlon Forum ISCAFI Charftable Company I report to the charity trustees on my examination of the accounts of the company for the year ended 315t March 2022. ResponsibilitiES and basis ol report As the ch4rity's trustee5 of the company land also its directors for the purposes of company lawl you are re5POnsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 I'lhe 2006 Art'l. Having satisfied tnyself that the account5 of the iompany are not required to be audited under Part 16 of the 2006 Att and arè eligiblÈ for indÈpÈndÉnt Éxamination, I repDrt in rÈspÈtt of my Èxamination of your charitvs account5 85 C3rrie(l out under 5ectioD J45 otthe Charities Act 2011 Ithe'2011 Act'l. In carrying out my examin8tion I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent exarninerfs report I have completed my Èxamination. I confirrn that no tnatter5 have cotne to my attention in connerlion wtth the examination giving me cause to believe.. 11 accounting records were not kept in respect of the company as requlred by sectlon 386 of the 2006 Art., or 21 the accounts do not accord with those accounting records., or 31 the 8ccounts do not comply with the accounting requirements of section 396 of thè 2006 Art trthÈrth8rt any requirement that the accounts 8i¥e a 'true and fail view which is not a tnatter considered a5 Part of an Indèpendent exatnination., or 41 the accounts have not been prepared in accordance with the method5 and principles ol the Statement of Recommended practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting 5t8ndard applicable in the UK and Republic of Ireland IFRS 10211. I have no tonterns and have cotne across nc other tn3ttÈrs in connection with the exatllination to which attention should be drawn in thi5 report in orderto enable a proper understanding Of the ac¢ounts to be reached. Signed.. Name.. Edward Holcombe ACA Institute of Chartered Accountants in Engl?nd & Wales IICAEWI- 3174840 Address.. 4 Branscombe Road, Bristol, B59 ISN Date.. 0311012022

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SCAF is a registered charity. We need to raise a minimum of £26,000 per year to keep going, and we rely on donations and grants for our survival. Please support us if you can.

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SCAF MEMBERSHIP

SCAF is a membership based organisation open to all, living and/or working in Shirehampton – why not join us?

Individual: As a member you will have voting rights at general meetings of the Forum, choose the Trustees and influence the general policies of the Forum. You will also be kept regularly informed of Forum Activities. The annual membership subscription is £5.

Group: As a member your organisation will have voting rights at general meetings of the Forum, choose the Trustees and influence the general policies of the Forum. You will also be kept regularly informed of Forum Activities. The annual membership subscription for organisations is a minimum of £5, but we hope you may be able to donate a larger amount.

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Ash Bearman, Community Development Officer Shirehampton Public Hall, Station Road, Shirehampton, Bristol, BS11 9TU