REGISTERED NUMBER: 04256086 (England and Wales)
REPORT OF THE DIRECTORS AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
FOR
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| Page | |
|---|---|
| Company Information | 1 |
| Chairman's Report | 2 |
| Report of the Directors | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Statement of Changes in Equity | 6 |
| Notes to the Financial Statements | 7 |
| Report of the Independent Examiner | 9 |
| Detailed Income and Expenditure Account | 10 |
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
COMPANY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021
CHAIRPERSON:
Hon. Alderman Peter Douglas Osborn
VICE CHAIR:
VICE CHAIR: J Orchard DIRECTORS: J Orchard Hon. Alderman Peter Douglas Osborn TRUSTEES: Hon. Alderman Peter Douglas Osborn John Orchard Alan Percival Tina Bennett Gloria Gain SECRETARY: C E Busst SHENCARE MANAGER: Paul Lakin REGISTERED OFFICE: The Cabin Welches Close Northfield Birmingham West Midlands B31 2XT
REGISTERED NUMBER: 04256086 (England and Wales) CHARITY NUMBER: 1099190 ACCOUNTANT: Pamma and Rakhra Associated Limited 53 Chestnut Road Oldbury West Midlands B68 0AY BANKERS: Lloyds TSB plc University of Birmingham Branch 142 Edgbaston Park Road Birmingham West Midlands B15 2TY
Page 1
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2021
Last year, (which ended on 31st. March 2020) I was reporting on the fire, with all the immense work that our staff put in "to keep the show on the road." Literally! This year, just gone, with the impending coronavirus epidemic, shows that you can never truly anticipate what is round the corner.
We have held five meetings on-line now, which would have been smoothly executed were it not for my lack of ability with new technology. However, all went well in the end.
Last year there had been put in place a longer-term arrangement to offer our services to other clients. This must bring more opportunities for Shencare which is due to the superb contacts and connections of our Business Manager, Chris Busst. I am now confident in the foundations laid for future operations. The results will pay off in growth, and thereby enable us to meet more of the travel needs of disabled people.
I would also like to acknowledge the organisation control, and indeed considerable patience exercised by our Operations Manager, Paul Lakin, who has reacted to all these immense changes with calmness and professionalism, clearly impressing all our customers, staff, providers, and suppliers.
We are very lucky in our business to have such dedicated members of staff. It caused a wonderful response from Birmingham Focus, and, had it not been for the general situation, I would have liked to report that this enabled the groundwork for a magnificent business opportunity. It may still happen, but it is still on hold. The trustees do, however, thank them sincerely for all their assistance.
Our service to schools and colleges will continue to be the bedrock of the company. This enables us to build and meet the needs of our clientele by utilising the spare capacity we have at down times - which would otherwise be unused. Our individual customers, who use the services we offer, had, until March, a good year, where the funding from our paid services enabled us to continue the main charitable principle of Shencare - to help the vulnerable achieve a measure of independence. We are an extra unit in the "third sector" that is needed to supplement the opportunities others cannot.
I would again like to thank all members of the board for their support, and the contribution their different areas of expertise give to the smooth running of the executive. Each of them has taken the opportunity to keep in touch regularly, and their suggestions have been taken up by the management with gratefulness. I also wish to thank all the staff in the office and drivers whose commitment shines through whenever I have the opportunity of meeting them.
As reported in our last four on-line meetings the financial situation has continued to improve to the point of unexpectedness! I have therefore to report that it has been a pleasure to continue in my fifth year as Chairman.
Hon. Ald. Peter Douglas Osborn.
If anyone would like a small blue Shencare badge please ask Paul to send it by post.
Page 2
SHENCARE COMMUNITY TIL41¥SPORT A COPlPANY LLMTfED BY GUARANfF. REPORT OF THE DIRECTORS FOR THE YEAR ENDED31 MARCH 2021 The di(5 prcs¢nt &it rerth with tht financial ofthe CODWLY knthc yr•rawJAI 31 Mar¢h 2W21. aFylirablc lo ¢hariti&s prekwmg th¢ir X¢OLmts ¢ord with Ib¢ Financial Sthrrf]ard 4ylithle in the UK al Republic of Ireland IFRS 102Meffective l Januwy 20151- Charity Dumb¢r. 10991 ASSltIOn Wer¢allj by rtyAplutw)noD 18 JUD¢ 23, 22 Au8u4 2(M)3 25 Ftknwy 201& PRINCIPAL ACTivrrY The Principal octivity of the M[a ITh th¢ JT4r Yevlew of wDvxling a lrnwt %rviLr to the inhabit8nts of BinDIghaM and neightUnD¥ll WIK) alt ill Deed of gjcb %rvi¢¢ of 88e. sicknw disybility or p)ve11y. Provi5È0n ora51 inthc provision0ffjr f"]1¢$ forthe)I1¢ at large who byrwoD of >th. age. infirn)ity,dithility,pov¢rty or 0Emic and swill cimiftwan have nrtd of fxiliiics with th¢thi¢ctof iWDvltheSr¢C.I1l of lifr. FtrruRE DEVELOPMENTS The main ru$ of ihe TThJsEees will be to stture the r•1j enabk thcthrity to Thieve its obJ"ecuves a5 Sa out in its W)VlgLl1llL DIRECtORS The dire£tot5 below hav¢ IKld office thwTngthe of th¢ froth l A11 2020 &) thedw¢ of thi5 ryJIL P D 0slx)rn J OwhBTd ORGAI¥ISATION %TRUCTURE Ov¢rdll tnana8ement oftht Charity is thE rEwi*Thiliry ofthe Trn5re¢s wb) ¥¢ e& LY Cr terthL4 ofthe constiDJtion. Th¢ day day aaiTriry is by the tw. RISK STATEMENf The trustees ¢ot¥J¥ctao Trvicw of the nwnsksw th¢ clty is ex1 and al h&ve be¢n establish to miiiga therÈsksth¢charityfw. SiBDth(4niextrrn•l iisk5 ty furditiBlwveIed thedcv¢lopnMlolasltxle8KpiattwtrLich allow forth¢ d1vcr5ifi1]0[I of fundingarKJ a¢tiwttes. iiFSERVES POLICY This rewrt has wepared in with the pmisi(ms of 15 of th¢ Clxwies Act 21Kh5 TcIwiDgto SJAII cotryjanies. ON BEHALF OF THE BOARD: Dote: 23 2021
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021
| Notes Incoming Resources Transport Bus Service Operators Grant Bank interest Total Incoming Resources Outgoing Resources: Charitable activities Salaries & wages HMRC JRS grant Volunteers expenses Vehicle expenses Rent,rates & insurance Depreciation Other resources expended Total resources expended Net Incoming/(Outgoing) Resources 4 Funds at 1st April 2020 TOTAL FUNDS AT 31ST MARCH 2021 |
Unrestricted Funds £ 227,792 10,537 - 238,329 179,598 (103,207) - 32,389 9,208 17,191 9,545 144,724 93,605 47,575 £141,180 |
Restricted Funds £ - - - - - - - - - - - - - - - |
Year ended 31.3.2021 Total Funds £ 227,792 10,537 - 238,329 179,598 (103,207) - 81,845 9,208 17,191 9,545 144,724 93,605 47,575 £141,180 |
Year ended 31.3.2020 Total Funds £ 293,366 10,591 - |
|---|---|---|---|---|
| 303,957 | ||||
| 230,637 - 2,554 81,845 6,112 27,480 9,672 |
||||
| 358,300 | ||||
| (54,343) 101,918 |
||||
| £47,575 |
The notes form part of these financial statements
Page 4
SHENCARE commuNy TRANSPORT (REGISTERED NUMBER: 04256086} A COMPANY LIMITED BY GuAR¥rE STATEMENT OF FTh APICIAL POSITION 31 MARCH 2•21 2020 N•tes FIXED ASSETS Tanble &931 24.867 Debtors C&8h at bank a1 in ld 8.414 25 16 167J•8 33.7(Kl CREDITORS Arrts falliti8 due wÈthin one 32 ET CURRENT A&SEts 13 TOTAL ASSETS L CURRE LIABIL[rS 47 RESERVES tksignaled fij 27.575 The CQTrg•ny is ¢ntirt to exttwioo from audit ur¥kr sti(417 of th¢ C(rtwiu Act2tTh forthe ye4rellded 31 March 2021. Th¢ have rUred the ¢owy to o14in Jn axltt of its ffinatic ststeMts for the ye4r cnded 31 March 2021 in 8¢COTdan¢¢ with S¢£u"on 476 of the Collynics Aa 2. The dir¢Lkn a¢kttowltrA8e their resrKrfksibilitics for. la) ewiDg that th¢ ketps CoUllt8rXlTds wkn"rhciwbty with 386 aDd 387 oftheconyjawes A¢1 21Mkn 8ad (b) prewring fingncigl Stat which give a tnhe arml far viewof the statr of affBin oftb¢ ¢oMpY &8 at the end of exh fmaDcial ye4r and of its sUtU5 or d¢firit for eath year in ac¢otdantt 7rt1 the tequir¢uKnts of 394 atsl 395 attd wbich otherwise
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDED 31 MARCH 2021
| Balance at 1 April 2019 Changes in equity Total comprehensive income Balance at 31 March 2020 Changes in equity Total comprehensive income Balance at 31 March 2021 |
Retained earnings £ 81,918 (54,343) 27,575 93,605 121,180 |
Designated funds £ 20,000 - 20,000 - 20,000 |
Total equity £ 101,918 (54,343) |
|---|---|---|---|
| 47,575 | |||
| 93,605 | |||
| 141,180 |
The notes form part of these financial statements
Page 6
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1.
STATUTORY INFORMATION
Shencare Community Transport is a private company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found on the Company Information page.
The presentation currency of the financial statements is the Pound Sterling (£).
2. ACCOUNTING POLICIES
Basis of preparation
These financial statements have been prepared in accordance with Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" including the provisions of Section 1A "Small Entities" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011.
Turnover
Turnover is measured at the fair value of the consideration received or receivable, excluding discounts, rebates, value added tax and other sales taxes.
Voluntary income in the form of donations, gifts, and grants is included in the financial statements when received. The value of service provided by volunteers has not been included.
Resources expended are recognised in the period in which they are incurred.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Motor vehicles - 25% on cost Computer equipment - 33% on cost
Unrestricted funds
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Charity without further specified purposes and are available as general funds.
Designated funds
Designated Funds are unrestricted funds earmarked by the Management Committee for particular purposes.
Restricted funds
Restricted Funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
3.
EMPLOYEES AND DIRECTORS
The average number of employees during the year was 16 (2020 - 17).
No remuneration, directly or indirectly out of the funds of the charity, was paid during the year to the trustees or any persons known to be connected to the trustees.
4. OPERATING SURPLUS/(DEFICIT)
The operating surplus (2020 - operating deficit) is stated after charging:
| Depreciation - owned assets | 2021 £ 20,188 |
2020 £ 27,480 |
|---|---|---|
continued...
Page 7
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
5. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |
|---|---|
| Plant and | |
| machinery | |
| etc | |
| £ | |
| COST | |
| At 1 April 2020 | 299,289 |
| Additions | 1,255 |
| Disposals | (30,450) |
| At 31 March 2021 | **270,094 ** |
| DEPRECIATION | |
| At 1 April 2020 | 274,422 |
| Charge for year | 20,188 |
| Eliminated on disposal | (30,447) |
| At 31 March 2021 | 264,163 |
| NET BOOK VALUE | |
| At 31 March 2021 | **5,931 ** |
| At 31 March 2020 | 24,867 |
Included within the fixed assets is the estimated cost of £58,000 for the Mercedes Sprinter minibus donated to Shencare Community Transport from the Community Transport Minibus Fund during the year ended 31 March 2017.
6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
||
|---|---|---|
| Trade debtors Other debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts Trade creditors Taxation and social security Other creditors |
2021 £ 1,889 3,614 5,503 2021 £ 19,583 1,555 3,764 7,357 32,259 |
2020 £ 5,316 3,098 8,414 2020 £ - 2,040 3,566 5,386 |
| 10,992 |
8. LIMITED BY GUARANTEE
Shencare Community Transport is a company limited by guarantee and does not have a share capital. In the event of the company being wound up, the liability of the members is limited to £1 each.
9. CONTROL RELATIONSHIP
Throughout the current and previous year the company was under the control of the elected trustees.
The current Trustees are:
Hon. Alderman Peter Douglas Osborn Alan Percival Gloria Gain
John Orchard Tina Bennett
Page 8
SHENCARE COMMirTILlNSP0RT A COMPANY LIMITED BY GUARAliTEE REPORT OF THE INDEPENDENf EXAMII¥ER TO THE DIREcfoKs AND TRUSTEES OF SHENCARE COMMUNTfY TRANSPORT l T¢PJrt on the for the Tel¥d 31 M8T¢h 2021 s¢loulw thrce tOe1L RcspoDsibiliti¢S b&si5 of rc As thechariiy's tnjsiees of th¢ CY livho area1 the difeckns of r)[tY for of eon¥Trany lawl. you are rryonsibl¢ for th¢ pr¢pwatton 0fth¢a¢V]ts in with th¢ Try4uirEmtntsoftheCthwies Act 2( 2[ Ad"). Having satisfial myself th& the x¢ounts of the c aTt nut tWJiTtd to for this )rar Part 16 of the 2(M>6 Aci and a eligtble for mdqxthi iti re5rttt of my examin of )VLf cbaritys xtijuttts &% carried ow w¥J¢T S¢Ction 145 of the Charktses Aci 2011 2011 Atl-l. In my¢xJmIDtho Ibttit folknwtd the DJ.fe¢tiCffiSvrD bytheC1JaTityCommission {uJJder sc£tion 14515Xbl of the 2011 ACL I have wmPlet my examination. I wnfinn thw tKirnthi1 martels have come w my a1trDli whith giv mt caweto klieve th.. . the ¥counts xcotd with re[$. or . the aceouttts not conwly with leVat xtountin8 wulrents UnLkr seaion 396 ofthe Compatiies Aet 2[ otherthan any requer[t that th¢ accounts give a ¥tyJ faJ"¢ wew 7Aq)i¢h is a tn&lleT conside{ as wt ofan exnation. or . the have M iwi itt the Clwitics SORP IFRS102). in ordcr to eTthle a pttyer ¢Jftk a(xwts to be TEXW. Oldtr we Midland5 B68 OAY Date: 23 2021
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021
| Turnover Transport - Schools contracts Bus Service Operators Grant MIDAS Training income Expenditure Wages HMRC JRS Grant Volunteers expenses Rent Insurance Light and heat Telephone Post and stationery Motor expenses Sundry expenses Accountancy Professional fees Depreciation of tangible fixed assets Fixtures and fittings Motor vehicles Profit/loss on sale of tangible fixed assets Finance costs Bank charges Bank loan interest NET SURPLUS/(DEFICIT) |
2021 £ 227,792 10,537 - 179,598 (103,207) - 7,100 2,108 1,221 560 2,080 32,389 2,663 1,580 840 202 19,986 (2,997) 126 475 |
£ 238,329 144,123 94,206 601 93,605 |
2020 £ 290,356 10,591 3,010 230,637 - 2,554 3,445 2,667 436 549 1,963 81,845 3,690 1,540 1,274 44 27,436 - 220 - |
£ 303,957 358,080 (54,123) 220 (54,343) |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
Page 10
SHENCARE COMMUNITY TRANSPORT
ANNUAL REPORT April 2020/ March 2021
Registered Charity No 109919 Registered Company No 04256086
Shencare Community Transport has been providing safe, accessible, affordable transport for 35 years specifically for people who are elderly and/ or suffering with mobility problems .
About Shencare
Shencare Community Transport aims to improve people’s quality of life by reducing inequality and enabling access in our local communities. We are dedicated to high safety standards in transport provision.
Shencare is a not-for-profit organisation that provides innovative, flexible and demand responsive transport solutions to the needs of groups and organisations. Shencare has a reputation built upon a 35-year track record with an accumulation of knowledge and expertise in community transport, thereby ensuring service users’ benefit from a bespoke facility that enables them to take part in community and social activities.
We are the original community transport provider in south- west Birmingham and aim to lead and diversify our activities into new markets by providing new and innovative services.
Shencare was originally formed in 1987 and was incorporated as a Limited Company on 20[th] July 2001. The initial aim was to provide efficient, lowcost accessible transport services to small and emerging community organisations.
Once again, the year has been really challenging for reasons set out in the Operation’s Manager’s report.
2
Shenca'i,, Sheniore Shencare's Peo le Shencaie (ommunily Iransport
: Management Committee (Directors & Trustees)
Hon. Alderman Peter Douglas Osborn Chair John Orchard Vice Chair (Governance) Gloria Gain Community Rep. Alan Percival School Bus Driver Rep. Tina Bennett Castle Croft Nursing Home
Co opted for Expertise:
Harjit Pamma (Treasurer)
Staff Team:
Chris Busst: Business Development & Company Secretary Paul Lakin Operations Manager Geoff Pell: Operations Coordinator
Driving Staf
Jim Wood part year (PY) John Suffolk Steve deGray Martin Taylor py
Alan Percival py Paul Costello py Peter Averall py Kevin Bird Connie Vines Tim
Hinchley Shencare
4
Steve Wallace Ashley Depot Rollason Assistant Simon Paul Meese Hodges
5
Chair’s Report
Chair’s Report Last year, (which ended on 31[st] . March 2020) I was reporting on the fire, with all the immense work that our staff put in “to keep the show on the road.” Literally! This year, just gone, with the coronavirus epidemic, shows that you can never truly anticipate what is round the corner. We have held five meetings on-line now, which would have been smoothly executed were it not for my lack of ability with new technology. However, all went well in the end. Last year there had been put in place a longer-term arrangement to offer our services to other clients. This must bring more opportunities for Shencare which is due to the superb contacts and connections of our Business Manager, Chris Busst. I am now confident in the foundations laid for future operations. The results will pay off in growth, and thereby enable us to meet more of the travel needs of disabled people. I would also like to acknowledge the organisation control, and indeed considerable patience exercised by our Operations Manager, Paul Lakin, who has reacted to all these immense changes with calmness and professionalism, clearly impressing all our customers, staff, providers, and suppliers. We are very lucky in our business to have such dedicated members of staff. It caused a wonderful response from Birmingham Focus, and, had it not been for the general situation, I would have liked to report that this enabled the groundwork for a magnificent business opportunity. It may still happen, but it is still on hold. The trustees do, however, thank them sincerely for all their assistance. Our service to schools and colleges will continue to be the bedrock of the company. This enables us to build and meet the needs of our clientele by utilising the spare capacity we have at down times - which would otherwise be unused. Our individual customers, who use the services we offer, had, until March, a good year, where the funding from our paid services enabled us to continue the main charitable principle of Shencare - to help the vulnerable achieve a measure of independence. We are an extra unit in the “third sector” that is needed to supplement the opportunities others cannot. I would again like to thank all members of the board for their support, and the contribution their different areas of expertise give to the smooth running of the executive. Each of them has taken the opportunity to keep in touch regularly, and
their suggestions have been taken up by the management with gratefulness. I also wish to thank all the staff in the office and drivers whose commitment shines through whenever I have the opportunity of meeting them. As reported in our last four on-line meetings the financial situation has continued to improve to the point of unexpectedness! I have therefore to report that it has been a pleasure to continue in my fifth year as Chairman.
If anyone would like a small blue Shencare badge please ask Paul to send it by post.
Hon. Ald. Peter Douglas Osborn.
Operations Manager’s Report Sept 2021
I am pleased to make my report, to the charity’s Annual General Meeting on our performance to the end of March 2021.
It has been a difficult 12 months working part remotely and part on site in the office.
During the 12-month period we have endured three lockdowns due to the Covid 19 situation resulting in Furlough and part time Furlough for most of the staff. Unfortunately, all the Community work stopped as did all our contracted work apart from a small number of key workers children being taken into Meadows Primary. Eventually the decision was regrettably made to let the Community drivers go as we had to preserve our finances.
Birmingham City Council paid us 70% of the School Contracts when not running as they have for CPM for their adult services.
By the end of March 2021, we have all our schools running and are operating a reduced Hagley dial a ride service.
The Community work is slowly coming back but has to fit in with our school times as it is being covered by school bus drivers, and this is now the Shencare model
All our work is subject to social distancing and passengers waring face masks.
All our vehicles contain a Covid 19 cleaning kit and are cleaned after every trip.
My sincere thanks go to Geoff Pell, and each of our staff who have, and are still having to work under difficult circumstances. With their help and dedication, it has resulted in Shencare still being in a position to offer a service to the Community.
It has been a real team effort.
During the year we had an audit from Birmingham City Council on our Operations in we achieved 95% which set a bench mark for other operators.
We also had an HSE spot check on our Covid 19 procedures of which we were commended for our actions.
Bus Service Operator’s Grant enables operators to reclaim the tax that it pays on its fuel. The Dft have continued to pay and support us during this time paying out on millage we would have done if not for the pandemic.
At the end of March 2021, the vehicle fleet consisted of 10 wheelchair accessible minibuses and 3 standard minibuses.
We have also lost income by not being able to provide any Midas Minibus Driver Training during this time.
My sincere thanks go to Hon. Ald. Peter Douglas Osborn for his support in the role of Chair and the Trustees, Coopted and Management Committee for their guidance and assistance. Also, to Chris Busst for his continued support and hard work throughout such a difficult time.
As always, the role that Shencare plays in transporting vulnerable people to venues at which they can benefit from community services cannot be overstated.
We are now beginning the process of building back up the work lost and also getting the confidence of the groups and users to start travelling.
This may prove to be a long process.
Shencare remains committed to playing its part in any initiatives for a coordinated approach to working in true partnership with colleagues from
other transport providers to ensure that all special needs transport is met.
Paul Lakin
Operations Manager
SECRETARY’S REPORT
Our year 2020/21 has been like no other. In my last report I started with the story of the devastating fire that rendered our premises uninhabitable with all of its consequences. One would think that things could never be as bad and that Shencare would not have problems like this ever again.
How wrong we were to presume that.
In March 2020 the Country was put into lock down as the Covid 19 pandemic took hold. Schools were closed and Adult Day Centres and luncheon clubs were suspended.
The very reason for Shencare to exist was taken away. Our vehicle fleet was idle and our community and school bus drivers had no work.
Trustees formed an emergency working party to discuss the future of the Charity as we were in grave danger of not being able to survive such circumstances. Three things then happened that became the saviour of Shencare.
Firstly, the Government announced the introduction of the Furlough scheme. This new word to a lot of people resulted in us being able to keep our staffing levels. Secondly, the City Council continued to pay 70% of the school contracts that were not running and thirdly, it coincided with the renewal of the vehicle fleet insurance. As the fleet was not required, we were able to make statutory off- road notices (SORN) for all but two of the minibuses. This resulted in our insurance company insuring the majority of the fleet for a very small premium.
The staffing levels were maintained until the end of August when the Furlough scheme was changed. This change meant that companies must now make larger contributions to wages and National Insurance contributions which, of course, we were unable to do due to no prospect of increased income. As a result, 7 drivers (43%) were told at individual meetings that their services were not required until circumstances improved.
From September 2020 the schools began to return on limited capacity and school bus drivers were retained in full.
Throughout this period Shencare stepped up to the mark by doing what it does best i.e. providing transport solutions at very short notice. We were successful in gaining £10,000 of funding from the Edgbaston and Northfield Community Fund. This allowed us to assist the local health services in proving accessible transport to and from West Heath Health Centre where vulnerable people received their injections. We also provided transport to other venues across the City for which we invoiced the commissioner.
At the request of the City Council we delivered thousands of testing kits throughout South Birmingham to schools, offices, health centres and delivered them back to a central collection point to a strict timetable.
We continued to Chair the Northfield Stronger Together Forum and this helps to keep us at the heart of community activities. This leads to Shencare providing the accessible transport to the many activities organised by other charities and individuals.
As I said at the start of my report, a year like no other.
I am delighted that we have survived and we are operating to a temporary new “operating model” that ensures best use of our resources. We look forward to welcoming back our Third Sector partners once they themselves are back.
Christopher Busst Business Development and Hon. Company Secretary
OUR COMMUNITY PARTNERSHIPS
Physical Disability:
Challenge Stroke Group, Longbridge Birmingham Fellowship of the Handicapped
Parkinsons Society Services to Elderly and Vulnerable People:
Age UK Birmingham,
Age Concern Birmingham, Wellington Court St. Stephens Day Centre, Selly Park Allens Cross Club, Northfield Shopper’s Trips St. Francis, Bournville Robin Centre Kings Heath Luncheon Club for Elderly People: Quarry Road Community Church, Weoley Castle
Shenley Green Community Centre Sensory Impairment: Focus Chatham Place Longwill School Family Services:
Hawkesley Community Centre and Health Centre on behalf of South Birmingham PCT
Other Partners:
Moundsley Hall Nursing Home West Midlands Police Various Birmingham City Council Departments
Trescott Road Care Home Edgecumbe Court Sheltered Housing Yew Tree Nursing Home MacKenzie Court Acorns Children’s Hospice W.M. Integrated Transport Authority Cotteridge Church Meadow Rose Nursing Home
SAIBA Manor Park Grove Optima
Acknowledgements
Thank you to all the clients, suppliers, funders, partners, organisations and individuals who have contributed to our survival in a most difficult year, we could not have done it without you. Shencare Community Transport The Cabin, Welches Close Northfield, Birmingham, B31 2XT Phone : 0121 476 1816 E Mail shencarevt@yahoo.co.uk www.shencare.org.uk
MDAS Cornrnunity Transport Association INIBUS DRIVER, 'ARENESS SCHEMES SUPPOR TEO B Y
REGISTERED NUMBER: 04256086 (England and Wales)
REPORT OF THE DIRECTORS AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
FOR
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| Page | |
|---|---|
| Company Information | 1 |
| Chairman's Report | 2 |
| Report of the Directors | 3 |
| Statement of Financial Activities | 4 |
| Statement of Financial Position | 5 |
| Statement of Changes in Equity | 6 |
| Notes to the Financial Statements | 7 |
| Report of the Independent Examiner | 9 |
| Detailed Income and Expenditure Account | 10 |
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
COMPANY INFORMATION FOR THE YEAR ENDED 31 MARCH 2021
CHAIRPERSON:
Hon. Alderman Peter Douglas Osborn
VICE CHAIR:
VICE CHAIR: J Orchard DIRECTORS: J Orchard Hon. Alderman Peter Douglas Osborn TRUSTEES: Hon. Alderman Peter Douglas Osborn John Orchard Alan Percival Tina Bennett Gloria Gain SECRETARY: C E Busst SHENCARE MANAGER: Paul Lakin REGISTERED OFFICE: The Cabin Welches Close Northfield Birmingham West Midlands B31 2XT
REGISTERED NUMBER: 04256086 (England and Wales) CHARITY NUMBER: 1099190 ACCOUNTANT: Pamma and Rakhra Associated Limited 53 Chestnut Road Oldbury West Midlands B68 0AY BANKERS: Lloyds TSB plc University of Birmingham Branch 142 Edgbaston Park Road Birmingham West Midlands B15 2TY
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SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MARCH 2021
Last year, (which ended on 31st. March 2020) I was reporting on the fire, with all the immense work that our staff put in "to keep the show on the road." Literally! This year, just gone, with the impending coronavirus epidemic, shows that you can never truly anticipate what is round the corner.
We have held five meetings on-line now, which would have been smoothly executed were it not for my lack of ability with new technology. However, all went well in the end.
Last year there had been put in place a longer-term arrangement to offer our services to other clients. This must bring more opportunities for Shencare which is due to the superb contacts and connections of our Business Manager, Chris Busst. I am now confident in the foundations laid for future operations. The results will pay off in growth, and thereby enable us to meet more of the travel needs of disabled people.
I would also like to acknowledge the organisation control, and indeed considerable patience exercised by our Operations Manager, Paul Lakin, who has reacted to all these immense changes with calmness and professionalism, clearly impressing all our customers, staff, providers, and suppliers.
We are very lucky in our business to have such dedicated members of staff. It caused a wonderful response from Birmingham Focus, and, had it not been for the general situation, I would have liked to report that this enabled the groundwork for a magnificent business opportunity. It may still happen, but it is still on hold. The trustees do, however, thank them sincerely for all their assistance.
Our service to schools and colleges will continue to be the bedrock of the company. This enables us to build and meet the needs of our clientele by utilising the spare capacity we have at down times - which would otherwise be unused. Our individual customers, who use the services we offer, had, until March, a good year, where the funding from our paid services enabled us to continue the main charitable principle of Shencare - to help the vulnerable achieve a measure of independence. We are an extra unit in the "third sector" that is needed to supplement the opportunities others cannot.
I would again like to thank all members of the board for their support, and the contribution their different areas of expertise give to the smooth running of the executive. Each of them has taken the opportunity to keep in touch regularly, and their suggestions have been taken up by the management with gratefulness. I also wish to thank all the staff in the office and drivers whose commitment shines through whenever I have the opportunity of meeting them.
As reported in our last four on-line meetings the financial situation has continued to improve to the point of unexpectedness! I have therefore to report that it has been a pleasure to continue in my fifth year as Chairman.
Hon. Ald. Peter Douglas Osborn.
If anyone would like a small blue Shencare badge please ask Paul to send it by post.
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SHENCARE COMMUNITY TIL41¥SPORT A COPlPANY LLMTfED BY GUARANfF. REPORT OF THE DIRECTORS FOR THE YEAR ENDED31 MARCH 2021 The di(5 prcs¢nt &it rerth with tht financial ofthe CODWLY knthc yr•rawJAI 31 Mar¢h 2W21. aFylirablc lo ¢hariti&s prekwmg th¢ir X¢OLmts ¢ord with Ib¢ Financial Sthrrf]ard 4ylithle in the UK al Republic of Ireland IFRS 102Meffective l Januwy 20151- Charity Dumb¢r. 10991 ASSltIOn Wer¢allj by rtyAplutw)noD 18 JUD¢ 23, 22 Au8u4 2(M)3 25 Ftknwy 201& PRINCIPAL ACTivrrY The Principal octivity of the M[a ITh th¢ JT4r Yevlew of wDvxling a lrnwt %rviLr to the inhabit8nts of BinDIghaM and neightUnD¥ll WIK) alt ill Deed of gjcb %rvi¢¢ of 88e. sicknw disybility or p)ve11y. Provi5È0n ora51 inthc provision0ffjr f"]1¢$ forthe)I1¢ at large who byrwoD of >th. age. infirn)ity,dithility,pov¢rty or 0Emic and swill cimiftwan have nrtd of fxiliiics with th¢thi¢ctof iWDvltheSr¢C.I1l of lifr. FtrruRE DEVELOPMENTS The main ru$ of ihe TThJsEees will be to stture the r•1j enabk thcthrity to Thieve its obJ"ecuves a5 Sa out in its W)VlgLl1llL DIRECtORS The dire£tot5 below hav¢ IKld office thwTngthe of th¢ froth l A11 2020 &) thedw¢ of thi5 ryJIL P D 0slx)rn J OwhBTd ORGAI¥ISATION %TRUCTURE Ov¢rdll tnana8ement oftht Charity is thE rEwi*Thiliry ofthe Trn5re¢s wb) ¥¢ e& LY Cr terthL4 ofthe constiDJtion. Th¢ day day aaiTriry is by the tw. RISK STATEMENf The trustees ¢ot¥J¥ctao Trvicw of the nwnsksw th¢ clty is ex1 and al h&ve be¢n establish to miiiga therÈsksth¢charityfw. SiBDth(4niextrrn•l iisk5 ty furditiBlwveIed thedcv¢lopnMlolasltxle8KpiattwtrLich allow forth¢ d1vcr5ifi1]0[I of fundingarKJ a¢tiwttes. iiFSERVES POLICY This rewrt has wepared in with the pmisi(ms of 15 of th¢ Clxwies Act 21Kh5 TcIwiDgto SJAII cotryjanies. ON BEHALF OF THE BOARD: Dote: 23 2021
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021
| Notes Incoming Resources Transport Bus Service Operators Grant Bank interest Total Incoming Resources Outgoing Resources: Charitable activities Salaries & wages HMRC JRS grant Volunteers expenses Vehicle expenses Rent,rates & insurance Depreciation Other resources expended Total resources expended Net Incoming/(Outgoing) Resources 4 Funds at 1st April 2020 TOTAL FUNDS AT 31ST MARCH 2021 |
Unrestricted Funds £ 227,792 10,537 - 238,329 179,598 (103,207) - 32,389 9,208 17,191 9,545 144,724 93,605 47,575 £141,180 |
Restricted Funds £ - - - - - - - - - - - - - - - |
Year ended 31.3.2021 Total Funds £ 227,792 10,537 - 238,329 179,598 (103,207) - 81,845 9,208 17,191 9,545 144,724 93,605 47,575 £141,180 |
Year ended 31.3.2020 Total Funds £ 293,366 10,591 - |
|---|---|---|---|---|
| 303,957 | ||||
| 230,637 - 2,554 81,845 6,112 27,480 9,672 |
||||
| 358,300 | ||||
| (54,343) 101,918 |
||||
| £47,575 |
The notes form part of these financial statements
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SHENCARE commuNy TRANSPORT (REGISTERED NUMBER: 04256086} A COMPANY LIMITED BY GuAR¥rE STATEMENT OF FTh APICIAL POSITION 31 MARCH 2•21 2020 N•tes FIXED ASSETS Tanble &931 24.867 Debtors C&8h at bank a1 in ld 8.414 25 16 167J•8 33.7(Kl CREDITORS Arrts falliti8 due wÈthin one 32 ET CURRENT A&SEts 13 TOTAL ASSETS L CURRE LIABIL[rS 47 RESERVES tksignaled fij 27.575 The CQTrg•ny is ¢ntirt to exttwioo from audit ur¥kr sti(417 of th¢ C(rtwiu Act2tTh forthe ye4rellded 31 March 2021. Th¢ have rUred the ¢owy to o14in Jn axltt of its ffinatic ststeMts for the ye4r cnded 31 March 2021 in 8¢COTdan¢¢ with S¢£u"on 476 of the Collynics Aa 2. The dir¢Lkn a¢kttowltrA8e their resrKrfksibilitics for. la) ewiDg that th¢ ketps CoUllt8rXlTds wkn"rhciwbty with 386 aDd 387 oftheconyjawes A¢1 21Mkn 8ad (b) prewring fingncigl Stat which give a tnhe arml far viewof the statr of affBin oftb¢ ¢oMpY &8 at the end of exh fmaDcial ye4r and of its sUtU5 or d¢firit for eath year in ac¢otdantt 7rt1 the tequir¢uKnts of 394 atsl 395 attd wbich otherwise
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDED 31 MARCH 2021
| Balance at 1 April 2019 Changes in equity Total comprehensive income Balance at 31 March 2020 Changes in equity Total comprehensive income Balance at 31 March 2021 |
Retained earnings £ 81,918 (54,343) 27,575 93,605 121,180 |
Designated funds £ 20,000 - 20,000 - 20,000 |
Total equity £ 101,918 (54,343) |
|---|---|---|---|
| 47,575 | |||
| 93,605 | |||
| 141,180 |
The notes form part of these financial statements
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SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
1.
STATUTORY INFORMATION
Shencare Community Transport is a private company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found on the Company Information page.
The presentation currency of the financial statements is the Pound Sterling (£).
2. ACCOUNTING POLICIES
Basis of preparation
These financial statements have been prepared in accordance with Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" including the provisions of Section 1A "Small Entities" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011.
Turnover
Turnover is measured at the fair value of the consideration received or receivable, excluding discounts, rebates, value added tax and other sales taxes.
Voluntary income in the form of donations, gifts, and grants is included in the financial statements when received. The value of service provided by volunteers has not been included.
Resources expended are recognised in the period in which they are incurred.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Motor vehicles - 25% on cost Computer equipment - 33% on cost
Unrestricted funds
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the Charity without further specified purposes and are available as general funds.
Designated funds
Designated Funds are unrestricted funds earmarked by the Management Committee for particular purposes.
Restricted funds
Restricted Funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
3.
EMPLOYEES AND DIRECTORS
The average number of employees during the year was 16 (2020 - 17).
No remuneration, directly or indirectly out of the funds of the charity, was paid during the year to the trustees or any persons known to be connected to the trustees.
4. OPERATING SURPLUS/(DEFICIT)
The operating surplus (2020 - operating deficit) is stated after charging:
| Depreciation - owned assets | 2021 £ 20,188 |
2020 £ 27,480 |
|---|---|---|
continued...
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SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2021
5. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |
|---|---|
| Plant and | |
| machinery | |
| etc | |
| £ | |
| COST | |
| At 1 April 2020 | 299,289 |
| Additions | 1,255 |
| Disposals | (30,450) |
| At 31 March 2021 | **270,094 ** |
| DEPRECIATION | |
| At 1 April 2020 | 274,422 |
| Charge for year | 20,188 |
| Eliminated on disposal | (30,447) |
| At 31 March 2021 | 264,163 |
| NET BOOK VALUE | |
| At 31 March 2021 | **5,931 ** |
| At 31 March 2020 | 24,867 |
Included within the fixed assets is the estimated cost of £58,000 for the Mercedes Sprinter minibus donated to Shencare Community Transport from the Community Transport Minibus Fund during the year ended 31 March 2017.
6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
||
|---|---|---|
| Trade debtors Other debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts Trade creditors Taxation and social security Other creditors |
2021 £ 1,889 3,614 5,503 2021 £ 19,583 1,555 3,764 7,357 32,259 |
2020 £ 5,316 3,098 8,414 2020 £ - 2,040 3,566 5,386 |
| 10,992 |
8. LIMITED BY GUARANTEE
Shencare Community Transport is a company limited by guarantee and does not have a share capital. In the event of the company being wound up, the liability of the members is limited to £1 each.
9. CONTROL RELATIONSHIP
Throughout the current and previous year the company was under the control of the elected trustees.
The current Trustees are:
Hon. Alderman Peter Douglas Osborn Alan Percival Gloria Gain
John Orchard Tina Bennett
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SHENCARE COMMirTILlNSP0RT A COMPANY LIMITED BY GUARAliTEE REPORT OF THE INDEPENDENf EXAMII¥ER TO THE DIREcfoKs AND TRUSTEES OF SHENCARE COMMUNTfY TRANSPORT l T¢PJrt on the for the Tel¥d 31 M8T¢h 2021 s¢loulw thrce tOe1L RcspoDsibiliti¢S b&si5 of rc As thechariiy's tnjsiees of th¢ CY livho area1 the difeckns of r)[tY for of eon¥Trany lawl. you are rryonsibl¢ for th¢ pr¢pwatton 0fth¢a¢V]ts in with th¢ Try4uirEmtntsoftheCthwies Act 2( 2[ Ad"). Having satisfial myself th& the x¢ounts of the c aTt nut tWJiTtd to for this )rar Part 16 of the 2(M>6 Aci and a eligtble for mdqxthi iti re5rttt of my examin of )VLf cbaritys xtijuttts &% carried ow w¥J¢T S¢Ction 145 of the Charktses Aci 2011 2011 Atl-l. In my¢xJmIDtho Ibttit folknwtd the DJ.fe¢tiCffiSvrD bytheC1JaTityCommission {uJJder sc£tion 14515Xbl of the 2011 ACL I have wmPlet my examination. I wnfinn thw tKirnthi1 martels have come w my a1trDli whith giv mt caweto klieve th.. . the ¥counts xcotd with re[$. or . the aceouttts not conwly with leVat xtountin8 wulrents UnLkr seaion 396 ofthe Compatiies Aet 2[ otherthan any requer[t that th¢ accounts give a ¥tyJ faJ"¢ wew 7Aq)i¢h is a tn&lleT conside{ as wt ofan exnation. or . the have M iwi itt the Clwitics SORP IFRS102). in ordcr to eTthle a pttyer ¢Jftk a(xwts to be TEXW. Oldtr we Midland5 B68 OAY Date: 23 2021
SHENCARE COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE
DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021
| Turnover Transport - Schools contracts Bus Service Operators Grant MIDAS Training income Expenditure Wages HMRC JRS Grant Volunteers expenses Rent Insurance Light and heat Telephone Post and stationery Motor expenses Sundry expenses Accountancy Professional fees Depreciation of tangible fixed assets Fixtures and fittings Motor vehicles Profit/loss on sale of tangible fixed assets Finance costs Bank charges Bank loan interest NET SURPLUS/(DEFICIT) |
2021 £ 227,792 10,537 - 179,598 (103,207) - 7,100 2,108 1,221 560 2,080 32,389 2,663 1,580 840 202 19,986 (2,997) 126 475 |
£ 238,329 144,123 94,206 601 93,605 |
2020 £ 290,356 10,591 3,010 230,637 - 2,554 3,445 2,667 436 549 1,963 81,845 3,690 1,540 1,274 44 27,436 - 220 - |
£ 303,957 358,080 (54,123) 220 (54,343) |
|---|---|---|---|---|
This page does not form part of the statutory financial statements
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