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TARDEBIGGE COMMUNITY HALL
ACCOUNTS FOR THE YEAR ENDED 315T MARCH 2023
TARDEBIGGE COMMUNITY HALL
TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2023
The Trustees present their report together with the financial statements of the charity for the year ended 31 March 2023.
Organisational structure
Tardebigge Community Hall is constituted by a Deed of Trust dated 22"4 July 2003 and is a registered charity, No. 1099147.
Governance and Management
New trustees are appointed by existing trustees. The trustees meet on a regular basis. The board of trustees aims to have a broad range of skills represented.
Objectives and activities
The principle objects of the charity are for the purposes of a community hall for the use of the inhabitants of the parish of Tutnall and Cobley without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, including use of the property for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the conditions of life for the said inhabitants.
Achievements and Performance
The community hall provides meeting and entertainment space for the community. There are several major users these include the local first school, brownies, exercise classes and National Trust to name a few. The hall is also used at weekends for weddings, parties and christenings.
Financial review
The net incoming unrestricted resources before transfers for the year amounted to £11,257 (2022: net incoming £10,336).
At 31 March 2023 the unrestricted cash funds amounted to £40,411 (2022: £29,154) and assets retained for own use amounted to £357,228 ;
Reserves and reserves policy
The policy agreed by the trustees is to aim to hold in unrestricted reserves not committed or invested in tangible fixed assets (the ‘free’ reserves) sufficient to cover the general overhead expenses and salary costs not specifically funded by external agencies, for a period of six months. At this level, the trustees feel that they would be able to continue the current activities of the charity in the event of a significant drop in funding. It would then be necessary to consider how the funding would be replaced or activities changed. The amount of ‘free’ reserves at 31 March 2023 amounts to £40,411 (2022: £29,154) and equates to approximately two years expenditure.
Risk policy and review
The trustees have examined the major strategic, business and operational risks that the charity faces and consider that they are adequately mitigated through insurance, strategic planning, policies, systems and procedures.
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Trustees
The trustees holding office during the whole year unless otherwise stated were as follows: Rob Oldaker Lynn Denyer Julie Flynn Michael Ryan Mark Hughes Amanda Lawlér
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The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by
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Trustee
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Independent Examiner’s Report to Tardebigge Community Hall
| report to the Trustees of Tardebigge Community Hail on my examination of the accounts for the year ended 31% March 2023.
Responsibilities and basis of report.
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
independent Examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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(1) Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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(2) The accounts do not accord with those records.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached.
S 4 Reeves
Sally-Ann Reeves FCCA
Member of the Association of Chartered Certified Accountants
Shire Barn Hewell Lane Tardebigge Worcs
24° April 2023
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Tardebigge Community Hall Receipts and Payments
For the year ended 31st March 2023
| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | ||
|---|---|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | 2022 | 2022 | ||
| £ | £ | £ | £ | £ | £ | ||
| Receipts | |||||||
| Community Hall income | 29,860 | - | 29,860 | 23,691 | - | 23,691 | |
| Donation | ~ | - | - | - | - | - | |
| Bank interest | 23 | - | 23 | - | - | ~ | |
| Total receipts | 29,883 | - | 29,883 | 23,691 | - | 23,691 | |
| Payments | : | ||||||
| Cleaning supplies | 195 | - | 195 | 212 | - | 212 | |
| Electricity | 4,702 | - | 4,702 | 2,302 | - | 2,302 | |
| Maintenance | 2,831 | - | 2,831 | 4,132 | - | 4,132 | |
| Water | 348 | - | 348 | 142 | - | 142 | |
| Insurance | 1,083 | - | 1,083 | 1,035 | - | 1,035 | |
| Telephone | 546 | - | 546 | 243 | - | 243 | |
| Stationery | 358 | - | 358 | 143 | - | 143 | |
| Lawn mowing | 493 | - | 493 | 438 | - | 438 | |
| Rent | 1,028 | - | 1,028 | - | - | - | |
| Subscriptions | 244 | - | 244 | 534 | - | 534 | |
| Website rental | 90 | - | 90 | 33 | - | 33 | |
| Specific items | 5,026 | - | 5,026 | 3,375 | - | 3,375 | |
| Independent examination fee | 150 | - | 150 | 150 | - | 150 | |
| Fire protection | 94 | - | 94 | 140 | - | 140 | |
| Keyholder | 945 | - | 945 | 600 | - | 600 | |
| Feed in tariff rebate | (696) | - | (696) | (661) | - | (661) | |
| Booking Officer | 1,055 | - | 1,055 | 495 | - | 495 | |
| Bank charges | 134 | - | 134 | 42 | - | 42 | |
| Total payments | 18,626 | - | 18,626 | 13,355 | - | 13,355 | |
| Net receipts/(payments) | 11,257 | - | 11,257 | 10,336 | - | 10,336 | |
| Cash funds as at 31st March 2022 | 29,154 | - | 29,154 | 18,818 | ~ | 18,818 | |
| Cash funds as at 31st March 2023 | 40,411 | - | 40,411 | 29,154 | - | 29,154 | |
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| Notes: | |||||||
| Specific items | |||||||
| Ceiling panels | 5,026 | ||||||
| 5,026 |
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Tardebigge Community Hall Statement of Assets and Liabilities For the year ended 31st March 2023
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| Unrestricted | Restricted | Total | Unrestricted | Restricted | Total | |
|---|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | 2022 | 2022 | |
| £ | £ | £ | £ | £ | £ | |
| Cash funds | ||||||
| HSBC CurrentAccount | 35,330 | - | 35,330 | 24,096 | - | 24,096 |
| HSBC DepositAccount | 5,081 | - | 5,081 | 5,058 | - | 5,058 |
| 40,411 | - | 40,411 | 29,154 | - | 29,154 | |
| Current assets | ||||||
| Monies held on account | - | - | - | 774 | - | 774 |
| Assets retained for own use | ||||||
| Building & majorequipment | - | 357,228 | 357,228 | - | 357,228 | 357,228 |
| - | 357,228 | 357,228 | - | 357,228 | 357,228 |
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Signed on behalf of ‘anes ;
POORTUCCIOTORTICCOCI CCCI CIE ISI e rer irrierisi sire) meawasenne - & WW Oy
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ota BLS 2823.
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