Friends of Fircroft PTA Charity Number: 1099047 Trustees. Annual Report and Financial Statements for the Period I September 2021 to 31 August 2022 Friends of Fircroft PTA-Annual Report 2021122 Jiend5 of Fircroft PTA Trustees, Annual Report for the Period Ended 31 August 2022 Objectives & ActiVFties Friends of Fircroft PTA was established to help develop effective relatKJnships between the staff, parents and others associated with Fircroft Primary School to help advan￿ the education and well- being of pupil5. Our main activities involve fundraising actlvities to contribute funds to: Improved facilities and new equipment at the school; Class proletts and activities such as dan￿ and gardenin8 workshops and author visits; and Schools trips, in particular reducing the finanual burden on families and carers. Achievements & Performance The trustees declare that they have complied with their duty to have due regard to the 8UIdan￿ on public benefit published by the Charlty Commission in exercising their powers or duties. Summary of the Maln Achievements for the Year Ouring the financ131 year the Charity has: Funded a further four Interattive Whiteboards. Provided funding for Year 5 Residential and Year 6 PGL trips. Funded author visits and workshops. Provided new bookshelves for class book corners and funded Nursery climbing apparatus. Continued to make available a £2(Ml contribution per cla55 (a total potential fund of £3,2IXI) for teachers to spend at their discretion and clalm reimbursement for; of which £880 was clalmed. Separate to this, £780 was contributed towards stationery for each classroom. Organised and delivered a variety of events; includin8 Window Wonderland in place of the usual Winter Fair and Virtual Balloon Race, together with a post covid return to in person events such as Cake Sales, the Bunny Bop disco, Summer Fair and Quiz Night. Continued to adapt and introduce successful and well received new fundraisers, such as Wreath Makin& Pizza Klts and Tea Towels. Received support from local businesses via raffle donations; facilltating hlgher sums to be raised at fairs. Sponsorship and community grants remain an important and invaluable source of income. with specific sponsorship successfully obtained for the School Crossin8 Patrol. Recelved donations via voluntary donations relating to events plus general donations. Gift Aid has been claimed where applicabfe and induded in event totals where possible. Helped facilitste the creation of a Living Wall in the playground to further greenify the school environment and provide a further contribution towards the Garden Hub workshops. Made a net profrt of £31,446, all thanks to the consistent participation and generosity of our school community. Financial Review Statement of the Charity's Pollcy on Reserves Slnce 2015 the Charity has been building up its cash balance to make a significant contribution to major capitsl developments at the School in 2017118. whid) culminated in the £37,[￿ contribution Pffje2of8 Friends of Fircroft PTA Trustees, Annual Report for the Period Ended 31 August 2022 to playground development in September 2018. Over £17.5(K) was contributed to create a new library in April 2019. Between February 2020 and May 2022 . £35,674 has been contributed to purchase Interactive Whiteboards for all 15 dassrooms and one for music lessons in the Old Nursery spa￿. Whilst the Charity aims to retain a minimum balance of £2.5CM), in recent years the reserve balance has been higher due to bigger fundraising targets and pledges carrylng over to the next financial year. Caution has also been exercised because of the uncertainty caused by the pandemic. Financial Review The Charity has made significant contributions {£29,497) to the school In line with the reserves statement above. It has also had another successful year with its fundraising actlvities. particularly the two main events- Window Wonderland and the Summer Fair. A combination of virtual events and in person events {once covid restrirtions eased and Confiden￿ returned), has enabled fundraising to continue succe55fully and safety during the pandemic. With this continuity of fundraisers and vital support from families, the Charity has been fortunate to have not experienced a sharp drop in income due to the pandemlc. As a result. the Charity has been able to continue its support of a range of activities within the school including a funding contribution for PGL, climbing apparatus and workshops. In addition. the Charty has attracted sponsorship and donations from local retailers and businesses to help towards renewing playground equipment and completin& ahead of target. the pledge to provide each classroom with an Interactive Whiteboard. Expenses are shown to be higher than in the previous flnancial year: mainly attributable to the rollln8 stock of refreshments required for in person events. In 2020121, refreshment costs were shown as a dlrect expense of the Summer Fair; which was the Chariws only in person event that year. Charity details Charfty name: Frlends of Flrcroft PTA Charlty number: 1099047 Charlvs operating add￿$5. Fircfoft Primary Sthool, Fircroft Road Postcode: SW17 7PP Charlty Trustee T￿$t￿t Nqme Ended Susl Slmon Preetl Patel Samantha Bhattacharya Anthony Mackay Denise York Katy Hlll Gemma Thompson Suzanne Jones Shamila Ramcharan 10. Deena Vekarfa Chalr CTrChalrnreasurer Co-chalr 01109/15 20109119 20109119 20109119 20109119 01102119 09102122 09102122 09/02122 09102122 05102122 05102122 21107122 Trustee Trustee 05102122 Co(haiT Ctrchair 2U07122 Page3 of8 Eriends of Flrcroft PTA Trustees. Annual Report for the Perh)d Ended 31 August 2022 Advisors Bank: Barclays Independent Mr S Atkins Examiner: I Churchill Pla￿. London. E14 5HP Noyna Road. T￿tIn% gW17 Strurture, Governance & Management The Charity is operated on a simple governan￿ strurture that provides appropriate separation of duties and proportionate risk management. Two of the ChariWs three ￿ChaIrS stepped down in October 2021. with one Co-chair acting in the interim until the appointment in January 2022 of a team of fNe Co-chairs to take over and lead the main activities and Ilaise with the school's Senior leadership team. Subsequently reducing to a team of four Co-chair5 from July 2022. They continue to be supported by PTA class representatives, parents, carers, teachers and others associated with the school. The Co-chairs convene a meeting every half term to discuss activities and priorities and make decisions on funding. In the absence of a meetin& or low attendance at a meetin& funding requirements are communicated to the committee in writing. The Charity has a Treasurer whose role 55 to manage the finance5, in particular providlng separation of duties to ensure that monies collected are accounted for and banked quickly and effectlvely. A new Treasurer has been appointed to take over thls role from September 2022. All fundralslng is carried out on a voluntary basis, thanks to our wonderful parent community. There are no paid committee members in the Charity. The Charity is a member of Parentkind. Declaratlon The Trustees declare that they have apwoved the Trustees, Report abo¥e. Signed on behalf of the Charity's Trustees Si8nature{s).' Full Namels): Preeti Patel Positlonls): CoTr Chair Treasurer Date.. 30 Ortober 2022 Poge4 of8 Friends of Fircroft PTA Tru5tees' Annual Report for the Period Ended 31 August 2022 Independent Examinerfs Report on the Accounts Report to the trustees of Friends of Fircroft PTA On accounts fw the year ended 31 August 2022 Chartty no 1099047 7&8 Respertlve responslbllities ol trustees and examlner The charty'5 trustee5 are respjnsible for the preparation of the accounts in accordance with the CharTties Act 2011 {"the Atf). The chariVs trusiees consider that an audit is not required for this year under sertion 144 of the Act and that an independent examination is needed. It is my rewnsibility to: examine the accounts under seCt￿n 145 ofthe Charitle5 Art. to follow the applicable Directions gNen by the Charity Comm1$51on (under sertion 14515llbl of the A¢ and to state whether particular matters have come to my attention Basls of Independent My examinatlon was carrled out in accordance wrth general Directions gNen by the examlnerfs ststement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The prn Eagle Eye Oven Pasta Evangelists Sunflower competsb.on Bag 2 School Storyboard Walk Wreath Making Asda Foundat'on Blakemore Foundatson Treasure Trail World Book Day Photos Draw My School Music Donai Book Sale Fime CapsulelJubilee Table Top Sale Tea Towels Tracy Tribute £4.980.(KI £4,828.C#) £251.28 £219.94 £2,039.40 £6,639.15 £5,650.00 £377.50 £489.42 £9,236.37 £680.50 £3.424.13 £1,494.34 £2.500.00 £51.00 £2.445.31 £9.464.97 £1,277.88 £8.187.09 £1,679.16 £314.10 £2.265.67 £2,500.00 £487.13 £1.152.54 £1,975.22 £749 90 £66.00 £2.199.67 £2,500.00 £487.13. £1.152.54. £1,600.22 £524.90 £59.00 £375.00 £225.00 £224.91 £456.92 £164.19 £29 66 £572.93 £952.80 £481.20 £35.00 £70.00 £1.428.66 £626.60 £89.06 £171.44 276.29 £386.42 £1,000.00 £636.55 £5.00 £25.00 £50 00 £119.91 £156.00 £1,254.(h) £50.00 £174.91 £456.92 £164.19 £29.66 £572.93 £952.80 £481.20 £35.00 £70.00 £1,428.86 £626.60 £89.06 £171.44 £276.29 £388.42 £1,000.00 £636.55 £5.00 £25.00 £50.00 £119.91 £156.00 £1,254.00 £754.39 £716.90 £217.80 £754 39 £716.90 £217.80 £285.81 £514.59 £285.81 £514.59 £138.09 £181.95 £138.09 £181.95 £331.96 £500.00 £176.34 £331.96 £S00.(M) £176.34 £208. £208.00 £1.225.32 £5(KJ.¢)O £1iyJ.00 £510.00 £715.32 £5￿.00 £11JO.00 £1C￿.00 £100.00 £67.82 £556.06 £225.00 149.90 £645.00 £225.00 £82 08 £88.94 £400.59 £25.00 £1,CrfJO.00 £178.15 £224.60 £569.90 £719.83 £305.Crf) £75.17 £325.42 £25.(K) £1.000.00 £178.15 £224.60 £569. -£719.83 £305.(M) Doughies Pizza lQt Drinks Sale Paypal Giving Misc Income Interest Barlsnacks Rollin9 Costs Misc Expense$ Community Day Expenses Sub Total School Contribukn'ons TOTAL £132.th) £50.65 £28.77 £5.33 £132.00 £50.65 £28.77 £5.33 -£1.447.27_ -£298.09 165 92 £31146.01 -£29,496 71 £1,WJJO £46.52 £3.79 £46.52 £379 £1.447.27 £298.09 £165.92 £6,699.67 £29.4￿.71 £36,1%.38 £143 00 -£143.00 £38.145.68 £40M74.16 £4,912.59 £20.826.94 £25.739.53 £35,961.57 -£20,826.94 £15,134.63 £38,145.68 £40.874.16 2021r22 Trtal o￿nIng Balance Business Account Communty A¢￿Unt PayPal Account £34,932.32 £500.00 £19.474.85 £500.00 £322.84 £20,297.69 £35M32.32 ADD: Total R•¢olpts LESS: Total Payments £38,145.68 £36,196.38 £37.381.62 £40.874.16 £25.739.63 £35,432.32 T¢)tal Closlng Balan¢0 Business Account Community Account PayPal Accthnt £36,881.62 £5LN).00 £0.00 £34.932.32 £500.C £0.00 £37.381.62 £35,432.32 INCOMEIEXPENDMJRE Openlng 8*nce. tst Sept 2021122 20W22 2020121 2020/U £20.297.69 Events {8reakdty￿ Below) Gross Events Income Less: Event Costs ADD: Totsl Net Incom•. E¥efftts £29,966. £31233.79 4 769.59 £27A64.20 ADD: Other In¢ome Donations - School Lottery - Otherlgeneral Paypal Giving Your School Lottery Ea5yfundralsln8 Abel and Cole Interest Stiklns Amaion Smlle My aothtn8 Donation Gift Aid Toucan Box Referral Ea8le Eye Oven Referral P?sta Evange115ts Referral Ba82School Waltrose School Crossin8 Sponsorshlp Asda Foundatlon Music Donation Tracy Trlbute Blakemore Foundatlon £217. £514.59 £28.77 £716. £754.39 £481.2 £1.428.66 £46.52 £952.80 572.93 £35.IXJ E3.79 £89.06 £171.44 £386.42 £636.55 £5.IXI £25.(KJ Eso. £156. £i.OC(J.LYJ £15W. £5.33 £138.09 £181.95 £331.96 E176.34 £208.(M) £5O).CrfJ £2,5￿.(X1 £SLTh). £1.(￿. E305. £8.179. £&640.37 LESS: Other expen5•5 Lltences Parenkind fee Hub Lights Contsctless fee -£12S. 128. 445. o. 20.1)] 4298 4143.00 SS: SCHOOL C014Tr18IrnNS Year 6 PGL Gaveston Halliwild Child 2022 Interactive Whiteboards Gardenin8 Hub Classroom Fund & Workshops scien￿ Workshop & Supplies Clrcus Workshops Christmas Food Parcel Treats School Crossing Patrol 2021122 School Crossing Patrol 2022123 Bookshelves EYFS Playground Appar8tus Hockey Equipment Music Donation Music Screen Itop up) Stationery Packs £2,397.(KJ £1,954.CKI E6,472.C(I £1,719.84 £883.5 £4.(MXI.rA) £13.514.(KJ J82.47 £1.405.47 £875. £so.rK) £2.5￿. E2,5(N).(rf) £3,395.04 £1,214. £991.61 £i,cKKJ. £183. £782.15 INCOMVEXPENDITURE Authoi Visits Fairfield Hallslchoir Coaches LI￿ng Wall Tracy Tribute Fund Basketball Hoop Playground equipment K52 Flamenco Workshop Sports Day lollies Staff Treats Closing Balance as at 31 Aug X121122. 2021122 20201 20201 £730. f5(KI.CKI £305. £499.95 £187.74 £365. £33.80 £43. 429A9&71 £37,38L62 -£20.776.94 35J82.32 TotalNetEvent& Otherlncorne SchoolContributKJns £31.446.01 -£29.496.71 £35.961.57 -£20,776.94 (Joslng Balance Htld as follow&. Community Account Buslness account PayPal Account £5￿. £36.881.62 £0. £37381.62 34.932.32 £o.c(J £3583132 fl,1i7 BREAKDOWN FUNDRAISING EVENT Window Wonderland Christmas Trees Winter Art VSrtual Summer Fair Summer Falr Virtual Balloon Race Calendars 2020 International Fooil Wreath Maklng Cake Sales Sprlng Disco/virtual Disco Quizlviriual Quii Vlrtual Blngo Wirtual Zumba Pre Loved Uniform New Uniform Sales Dare to be Different SK May Sunllower Competition Storyboard Walk Class Ph0105 Treasure Trall 202112022 202012021 Expenses £51.C¥) £2,445.31 Inwne É4,980.C(I E4.828.CM) £251.28 £219.94 É2.039.40 £4,760.06 £2,788.60 £251.28 E6.639.15 £5,650.¢)O E377.50 £489.42 £9.236.37 £1.494.34 £680.50 £6,588.15 £3.204.69 £377.50 £489.42 £7,557.21 £1,435.34 £366.40 £9,464.97 £2.265.67 £1.277.88 £66. £8.187.09 £2.199.67 £1,679.16 £59.00 £314.10 £487.13 £1.225.32 £1,152.54 £1,975.22 £749.9) £487.13 £715.32 £1.152.54 £1.600.22 £524. £510.CKI £375. £225.IX) £224.91 £456.92 £164.19 E29.66 £70.CQ £626.60 £276.29 £3.424.13 £119.91 £1,254.00 £645.IX) £149.90 £so.00 £174.91 £456.92 £164.19 £29.66 £70.00 £626.60 £276.29 £3,424.13 £119.91 £1,254.00 £556.06 E67.82 £285.81 £285.81 £4CQ.59 £75.17 £325.42 £88.94 £82.¢y8 Draw My Sthool Book Sale rime Capsuleljubilee Table Top Sèle Tea Towels Pizza Kits Drinks Sales Community Day Expenses Rolling Bar and Snack Costs TOTALS £25. £178.15 £224.60 £569. £719.83 £132. £50.65 £25.C(J £178.15 £224.60 £569.90 £719.83 £132.(K) £50.65 165.92 1.447.27 £225.00 £225.00 £165.92 £1.447.27 £6,401.58 £32233.7 £4,769.59 £27,464.20